MEMBERSHIP NOTICE OF COUNCIL MEETING

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2 days ago - Continue to train new staff in Records Management and offer refresher ... To support Whyalla girl Shantae B
   

     

 

MEMBERSHIP    Mayor Lyn Breuer    Cr Tom Antonio  Cr Tim Breuer  Cr Colin Carter  Cr David Knox  Cr Clare McLaughlin  Cr Sarah Minney  Cr Rick Santucci  Cr Robert Schmitz       

NOTICE OF COUNCIL MEETING      TO HER WORSHIP THE MAYOR AND MEMBERS OF COUNCIL    NOTICE is hereby given pursuant to Section 83 of the Local Government Act that the next ordinary  COUNCIL MEETING will be held in the Council Chamber, Darling Terrace, Whyalla on MONDAY   17 SEPTEMBER 2018 commencing at 5.30 pm.    A copy of the Agenda for the above meeting is supplied as required.   

  CHRIS COWLEY  CHIEF EXECUTIVE OFFICER    Dated:  13 September 2018   

COUNCIL MEETING – 17.09.18       

Page 2 

AGENDA   

COUNCIL MEETING – MONDAY 17 SEPTEMBER 2018        1.   

2.    3.   

4.   

5.    6.   

OPENING PRAYER AND WELCOME  “Almighty God, we humbly beseech thee to grant thy blessing upon the works of this Council; to  direct and prosper its deliberations to the advancement of this City; and for the true and lasting  welfare of the people of this municipality.”    OBITUARY NOTICES  ACKNOWLEDGEMENT  “We acknowledge that this meeting is held on Barngarla Land and we give thanks for the use of  this Land.”    ATTENDANCE RECORD  Apologies – Crs T Breuer, D Knox  Leave of Absence    DECLARATION OF MEMBERS’ CONFLICT OF INTERESTS  MINUTES OF PREVIOUS MEETINGS  6.1 

Confirmation of the Minutes of the previous Ordinary Council Meeting held on Monday  20 August 2018 

 

7.   

8.   

Recommendation    That the Minutes of the previous Ordinary Council Meeting held on Monday   20 August 2018, as per copies supplied to Members, be adopted as a true and correct  record to that meeting.    DEPUTATIONS / PRESENTATIONS  7.1   

Mrs M Henderson – Resident  Ms D Bateman – Resident 

 

Refer to Agenda Item 13.3.3 within this Agenda –   Extinguishment of Easement – Lot 27 in DP10074 (Walker Crescent) 

  7.2  Whyalla Youth Advisory Committee – current activities  7.3  Council’s China Mission – Mr C Cowley and Ms K Roberts  7.4  URPS Planning Adelaide – City Transformation Framework    PETITIONS – Nil 

COUNCIL MEETING – 17.09.18       

9.   

MATTERS ADJOURNED / DEFERRED  9.1      9.2 

10.   

11.    12.    13.   

Agenda Item 13.2.2 – Final Report for the Bennett Oval Master Plan  (resolution C3288‐2018 from the Council Meeting held on Monday 22 January 2018)  Agenda Item 13.3.4 – Extinguishment of Easement – Lot 27 in DP10074 (Walker Crescent)  (resolution C3479‐2018 from the Council Meeting held on Monday 20 August 2018 

    Refer to Agenda Item 13.3.3 within this Agenda    PUBLIC QUESTION TIME  Public Question Time Protocol    The Mayor will read submitted Questions (on the Public Question Time Template) at the time of  the meeting and will give an officer’s response at the time of the meeting.  (A written response will  be given if an officer’s response is not available.)    COUNCIL DELEGATE REPORTS  ELECTED MEMBERS ACTIVITIES  REPORTS – COUNCIL OFFICERS  13.1   

13.2   

13.3   

13.4   

14.   

Page 3 

Corporate– Ordinary Reports  13.1.1  Works in Progress – Corporate  13.1.2  Budget Update 2018/19 – September 2018    City Growth– Ordinary Reports 

Page 5  Page 10 

13.2.1  Works in Progress – City Growth  13.2.2  Native Hills Walking Trails    Infrastructure – Ordinary Reports 

Page 15  Page 29 

13.3.1  13.3.2  13.3.3 

Page 37  Page 42 

Works in Progress – Infrastructure  Recycled Products Policy  Extinguishment of Easement – Lot 27 in DP10074  (Walker Crescent) 

Page 48 

  Executive– Ordinary Reports 

13.4.1  Chief Executive Officer’s Action Report – September 2018  13.4.2  Community Grants  13.4.3  Election of LGA President    INFORMATION REPORTS 

Page 58  Page 70  Page 74 

14.1   

Page 88 

Mayor L Breuer – List of Engagements 

COUNCIL MEETING – 17.09.18       

15.    16.    17.    18.    19.   

NOTICES OF MOTION 

Page 91 

QUESTIONS ON NOTICE 

Page 91 

QUESTIONS WITHOUT NOTICE 

Page 91 

MOTIONS WITHOUT NOTICE 

Page 91 

COMMITTEE REPORTS  19.1    19.2 

20.   

Confirmation of the Minutes of the Animal Management Sub‐committee   Meeting held on Wednesday 16 August 2018 

Page 92 

Confirmation of the Minutes of the Audit Committee Meeting   held on Thursday 6 September 2018 

Page 96 

  CONSIDERATION OF CONFIDENTIAL ITEMS  20.1   

20.2   

21.    22.   

Page 4 

Executive  20.1.1  Council Investment Attraction    City Growth 

20.2.1    CLOSURE 

Economic Opportunity 

DATE OF NEXT MEETING  Monday 15 October 2018     

Page 151 

Page 158  Page 164  Page 164 

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13.1 

CORPORATE 

13.1.1  Works in Progress – Corporate      Council Meeting  17 September 2018  Author’s Title:  Director Corporate  Directorate:  Corporate    Annexures – Nil    Officer Direct or Indirect Conflict of Interest: 

Status: 

In accordance with Local Government Act 1999,   Section 120 

Information classified confidential under  Section 90(2) of the Local Government Act 

  Director:  File No.: 

  Robyn Dunstall  0‐3 

 

 

Yes 

  No 

 

Yes 

  No 

 

In accordance with Section 91A of the Local Government (Elections) Act 1999, this report has been  prepared with consideration to the Election Caretaker Policy.   

Reason – Not applicable        PURPOSE    To receive the Works in Progress report for the Corporate Department.      SUMMARY    This report provides an overview of activities underway within the Corporate Department.      RECOMMENDATION    That Council receive and note the Corporate Works in Progress report.     

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13.1.1  Works in Progress – Corporate      REPORT    BACKGROUND    The attached report summarises activities and projects that are currently in progress within  the Corporate Department.      DISCUSSION    Finance    Current activities:     2017/18 end of year financial processes have been completed internally.  

The auditor visited Council at the end of August for the external financial audit.  A draft  balance date audit letter has been issued and will be signed once the financial  statements have been reviewed by the Audit Committee and certified. 



The Voters Roll has been updated and sent to the Electoral Office in preparation for the  2018 Local Government Elections. 



Finance has prepared and submitted the “taxable payments annual report” to the  Australian Taxation Office (ATO) for the 2017/18 financial year.  The report provides  information relating to payments made to contractors for providing services.  This  includes their Australian Business Number (ABN) (where known), name, address and the  gross amount paid to them for the financial year (including any GST).  Contractors can  include sub‐contractors, consultants and independent contractors.  They can be  operating as sole traders (individuals), companies, partnerships or trusts.  This report will  be required for all future financial years. 

    Records    Current activities:     Work has continued on sentencing the current financial year’s archives.  

The 2016/17 records have been destructed as per State Records requirements. 



All files have now had a GDS20 number (General Disposal Schedule) allocated to them  and new files are given a GDS20 number at time of creation. 



Capital projects are being given an individual file number to capture the whole of the  project. 



Electronic templates have been created and a small number of staff have trialled the  new recording system.  Once clear Work Instructions are completed, this system will be  rolled out to staff via a number of training sessions. 

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Continue to train new staff in Records Management and offer refresher training to  existing staff. 



Creating electronic profiles in SynergySoft to help speed up the recording of emails. 



Archiving contractor arriving in mid‐September to help archive the current filing system  in preparation for files to become fully electronic. 

    Information Technology    Current activities:     Feedback from the SAPOL (South Australian Police) has been received, on the proposed  CCTV layout (Closed Circuit Television) at Civic Park, these suggestions have been  forwarded to Council’s wireless WAN (Wide Area Network) contractor who has supplied  a revised quote.  Investigations into the availability of power at the suggested camera  locations now needs to occur.  

Remediation of issues identified in the ICT (Information and Communication  Technologies) security audit has begun. 



Council employees, including the Director Corporate and Chief Executive Officer, have  been provided with an on‐line demonstration of the LG Hub platform.  An ICT team  member is currently investigating the platform more thoroughly. 



Following an earlier network assessment, a project plan will be developed to replace the  existing switches and reconfigure the network to provide for a more capable network  prior to replacing the existing phone systems. 

    Library    Current activities:     The library is pleased to be a part of the Indigenous Literacy Foundation “Reading Opens  Doors” program.  To support Whyalla girl Shantae Barnes‐Cowan, who is the Indigenous  Literacy Foundation Ambassador for South Australia, staff have decided that for the  month of September, all monies raised from the library’s book sale table will be donated  to the Foundation to buy books and promote literacy for Indigenous children.  

On Tuesday 4 September, staff will be travelling to Port Pirie to attend a “Tomorrow’s  Libraries Review” consultation workshop.  The review is being undertaken by Public  Library Service (PLS) to consider the States library progress against the strategies and  actions of the Tomorrows Libraries Project and plan for the next period. 

    Customer Service    The total number of search requests for the month of August 2018 was 44.  This included  22 full searches, 17 urgent full searches and 5 rates searches.  This compares to 31 search  requests in August 2017.     

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Child Care Centre    Current activities:     Held a “farm week” fundraiser for drought affected farmers.  

Practiced the lock‐in procedure. 



Continued working on items from the Quality Improvement Plan, e.g. outdoor area with  regard to the lack of natural spaces/plants and the use of space for the children to  engage in ‘quiet play’. 



Recently held a toy catalogue fundraiser for the Centre.  The Centre receives a percentage of the total sales amount in the form of a voucher,  which is then used to purchase toys/consumables. 

  August 2017  Average numbers:  37    August 2018  Average numbers:  41.29   

 

 

August 2017 

 

2017/18 

    Financial Implications – Nil    Strategic Plan    Objective 1.1 –  Unearth community pride within the city  Strategy 1.1.1 – Regularly inform the community of Council activities, decisions and actions    Promote positive stories, positive image   

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Legislation    Child Care Centre – Licenced by Department of Education and Child development    Officer Direct or Indirect Interest – Nil    Risk Assessment – Nil    Social Considerations – Nil    Community Engagement – Not applicable    Environmental Implications – Not applicable    Communication – Not applicable    Conclusion    Staff within the Corporate Directorate are continuing to work on various projects pertaining  to the area, with successful outcomes and savings achieved.     

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13.1 

CORPORATE 

13.1.2  Budget Update 2018/19 – September 2018      Council Meeting  17 September 2018  Author’s Title:  Director Corporate  Directorate:  Corporate    Annexures: 

  Director:  File No.: 

  Robyn Dunstall  5‐8 

Annexure A – Status Report for Major Projects      Officer Direct or Indirect Conflict of Interest: 

Status: 

In accordance with Local Government Act 1999,   Section 120 

Information classified confidential under  Section 90(2) of the Local Government Act 

 

 

Yes 

  No 

 

Yes 

  No 

 

In accordance with Section 91A of the Local Government (Elections) Act 1999, this report has been  prepared with consideration to the Election Caretaker Policy.   

Reason – Not applicable        PURPOSE    To provide a projection of Council’s operating and capital budgets, identifying any variations  sought to Council’s original budget and the cumulative financial implications.      SUMMARY    In accordance with Council’s Budget Performance Policy, Council note the impact of the  proposed budget amendments on the 2018/19 Budget.  These amendments referred to in  associated Agenda items, incorporating the financial results for the year ending   30 June 2018, identifying variations to the original budget and the cumulative financial  implications with the key financial indicators updated accordingly.      RECOMMENDATION    That Council:    1.  receive the Budget update, and note the impact on the proposed budget  amendments for the 2018/19 Budget, subject to Council decision on associated  Agenda items; and  2.     

receive the Status Update for major projects. 

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13.1.2  Budget Update 2018/19 – September 2018      REPORT    BACKGROUND    Regulation 9(1)(a) of the Local Government (Financial Management) Regulations requires a  budget update report to include a revised forecast of the Council’s operating and capital  investment activities compared with estimates set out in the budget.    Council’s Budget Performance Operational Policy states that a Budget Update Report is to be  prepared and included in the Agenda of the Ordinary Meeting of Council, as required by the  Act or Regulations or where a subsequent Agenda item for decision has a financial impact of  $25,000 or greater.      DISCUSSION    This report considers the impact that Agenda items for consideration at this meeting would  have on Council’s 2018/19 budget and ongoing financial sustainability if approved.    Budget Update Report comprises the following statements –    Key Financial Indicators  Uniform Presentation of Finances    Agenda items –     Refer Agenda Item 19.2 – Minutes of the Audit Committee Meeting held on Thursday  6 September 2018    A Status Report for major projects has also been included (refer Annexure “A”); each project  has been identified as completed, on track or lagging.  Where feedback on the project  progress has been received, it has been included in the “Project Comment” of the update.   The report has been updated with brought forward projects from 2017/18.      Financial Implications    There are no financial implications associated with receiving and noting this report.   Financial implications of specific projects will be identified within the Agenda item for  Council decision.    Strategic Plan    Objective 1.1 –  Unearth community pride within the city  Strategy 1.1.1 – Regularly inform the community of Council activities, decisions and actions    Promote positive stories, positive image   

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Legislation    The Budget Update has been prepared in accordance with Section 9(1) of the Local  Government (Financial Management) Regulations 2011    Officer Direct or Indirect Interest – Nil    Risk Assessment    There is no risk associated with receiving and noting this report.  Specific projects will be  identified within the Agenda item for Council decision.    Social Considerations – Nil    Community Engagement    Council’s Annual Budget is based on extensive community engagement for both the Annual  Budget and Long Term Financial Plan.  Budget updates and reviews do not require specific  consultation with the community, however, in publishing this information, the community  are able to remain informed about the budget process throughout the year.    Environmental Implications – Nil    Communication    Refer “Community Engagement” above.    Conclusion    In accordance with Council’s Budget Performance Policy, Council notes the update of the  Annual Budget incorporating the financial results of the year ending 30 June 2018.     

Annexure "A"

Major Project Update 2018/19 Description

Planned  Completion  Date

 2018/19  Budget   $ 

 Actual YTD Aug  2018   $  %

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 Notes 

LAND & BUILDINGS Harp and Shamrock Club Building Renewal Foreshore Café Building New/Upgrade

Feb‐19 Oct‐19

51,000 114,500

0 0

HMAS Whyalla Repairs ‐ Building Renewal

Mar‐19

92,000

687

Dec‐19 Nov‐18

202,000 101,000 34,000

0 0 347

Oct‐18

15,750

174

Nov‐18 Dec‐18 Oct‐18 Oct‐18

15,750 68,000 64,000 27,500

0 6,344 0 0

RECREATION & OPEN SPACE Cell 2 Lift Land Imp New/Upgrade Jubilee Park Land Imp Renewal Wetlands Wharf Land Imp Renewal Point Lowly Playground Fencing Land Imp  New/Upgrade Trevan Street Playground Fencing Land Imp  New/Upgrade Cemetery Extension Land Imp New/Upgrade Beach Access Canopies Land Imp Renewal Foreshore Playground & Sails Land Imp Renewal Marina Breakwater Strengthening Land Imp Renewal Northern Coastline Masterplan Land Imp  New/Upgrade

Dec‐18

136,500

694

Mar‐19

100,000

39,704

Hummock Hill Lighting Land Imp New/Upgrade

Dec‐18

100,000

0

Sealed Roads Renewal 31.7 km

Apr‐19

3,715,000

0

Black Spot Roads New/Upgrade

Oct‐18

105,000

0

Unsealed Roads Renewal Marina Moorings Land Imp Renewal

Apr‐19 Mar‐19

119,000 435,000

2,160 868

Street Signage Land Imp Renewal

Nov‐19

102,000

0

FOOTPATHS Footpaths New Subdivisions New/Upgrade Footpaths Concrete New/Upgrade Footpaths ‐ Bicycle Paths New/Upgrade

May‐19 May‐19 May‐19

257,000 100,000 118,000

0 1,139 0

STORMWATER Stormwater ‐ McLennan Avenue New/Upgrade Stormwater ‐ Wall Street New/Upgrade Stormwater ‐ Lincoln Highway New/Upgrade

Apr‐19 Apr‐19 Apr‐19

96,000 87,000 98,000

0 0 0

PLANT & EQUIPMENT Communication System

Jun‐19

200,000

0

 request for quote (RFQ) commence Oct   research has commenced   RFQ in progress ‐ delayed due to contract  0.7% specification 

 RFQ in progress   RFQ commence Oct  1.0%  RFQ completed award at end Oct   Installation completed come minor works  1.1% outstanding   RFQ commence Oct  9.3%  Extension work commenced   RFQ commence Oct   RFQ commence Oct  0.5%  Completed RFQ award end Sept  39.7%  Work brief being prepared   Investigation into suitable Solar Light  bollards in progress  

ROADS & OTHER INFRASTRUCTURE

Storage Area Network (SAN) Wi‐Fi Hotspots Major Plant Renewal Fleet vehicle change over as per policy Mower replacement Marina Swimming Enclosure Net Land Imp  New/Upgrade

Dec‐18

Mar‐19 Oct‐19

90,000 30,000 195,000 166,000 94,000

0 0 0 0 0

Jan‐19

35,000

104

 Asset inspections for tender document  commenced   One design and RFQ completed with two  designs in progress   Asset inspections for tender document  1.8% commenced  0.2%  RFQ commenced   The contract has been awarded and work  commenced with single post installation. 

 Delivery schedule in progress  1.1%  Delivery schedule in progress   Delivery schedule in progress 

 RFQ for Lincoln Highway drain is in progress.   Design of stormwater for Wall St and  McLennan Ave to be undertaken in second 

initial consultation completed commenced  researching suitable products.  Requested a revised quote   currently in planning stage   RFQ in progress   RFQ in progress awarded Sept   order placed   Investigation for the specification have  0.3% commenced 

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Major Project Update 2018/19 Planned  Completion  Date

Description

 2018/19  Budget 

 Actual YTD Aug  2018 

 Notes 

CARRY FORWARD PROJECTS 2017/18  Jetty Upgrade Land improvement New/Upgrade  2019 (project to be completed 2019/20)  Foreshore Entry Points & Café Paving Land Imp  Renewal Playground Fencing District Parks Building Renewal District Park Upgrade Land Imp Renewal District Park Upgrade Playground Renewal Wilson Park Upgrade Land Imp Renewal Pool Surround Upgrade ‐ Building Renewal

Jul‐19

2,457,000

77,010

 Design and environment assessment report  completed.  Construction tender and DA in  3.1% progress 

Leisure Centre Pool Leak

20,000

 planned second quarter 2019  0 19,099 61.6%  completed  1,563 15,473 67,531 36.1%  completed  42,228 128.0%  completed in accordance with grant  98 0.3%  completed awaiting invoice   one leak fixed small leak still under  6,875 34.4% investigation 

Fire Exit Doors & PA System Building New/Upgrade

23,000

13,249

586,000 25,000

0 0 597

55,000 46,000 8,000 6,000 100,000 25,000

2,907 0 0 0 0 0

106,000 20,000 77,000 167,000 75,000 180,000 15,000 21,000

0 0 0 61,803 0 0 0 0

758,000

32,254

60,000 373,000 20,000

0 0 0

120,000

20,493

Roads to Recovery Renewal Laneway Drainage Mitigation Mount Laura Homestead Building New/Upgrade Mount Laura Homestead Land Improvement  New/Upgrade Foreshore Café Building Renewal Tourism signage Highway Signage Tourism Entry Statements Street Sign Replacements

Mar‐19

28,000 31,000

234,000 33,000 34,000

Mar‐19

Old Airport Hangar Keith Street Airport Shoo Roo Device Replacements Survey & Design Shovel Ready Projects Major Plant replacement Minor Plant Replacement Centre of Opportunity Wetlands Jetty Other IT Infrastructure & Components Sealed Roads Dec‐18 Concrete Footpath Landscape Master Plan Upgrade Works Visitor Centre Precinct Upgrade

57.6%  completed except for two outside lights   to be incorporated into 18/19 maintenance  program   planning work methodology   Infrastructure work completed  6.4%  investigating security system   Planned for second quarter 2019 

 consultation commenced   works commenced   awarded contract project on hold sourcing  materials   work in progress  37.0%  2 trucks ordered   ongoing   RFQ awarded end Oct   Harware renewal commence planning Nove  4.3%  Work committed awaiting Boral plant  repaired   Delivery schedule in  progress 

OTHER PROJECTS City Growth Strategy

17.1%  city growth transformation framework ‐  growth strategy and ecomonic update  awarded 

Page 15

13.2 

CITY GROWTH 

13.2.1  Works in Progress Report – City Growth      Council Meeting:  17 September 2018  Author’s Title:  Director City Growth  Directorate:  City Growth    Annexures – Nil    Officer Direct or Indirect Conflict of Interest: 

Status: 

In accordance with Local Government Act 1999,   Section 120 

Information classified confidential under  Section 90(2) of the Local Government Act 

  Director:  File No.: 

  Kristina Roberts  0‐4 

   

Yes 

  No 

 

Yes 

  No 

 

In accordance with Section 91A of the Local Government (Elections) Act 1999, this report has been  prepared with consideration to the Election Caretaker Policy.   

Reason – Not applicable        PURPOSE    To receive and note the report on the monthly activities of the City Growth Department.      SUMMARY    A summary of works undertaken by the City Growth department is provided on a monthly  basis to provide an overview of the department’s functions.      RECOMMENDATION    That Council receive and note the City Growth Works in Progress report.     

Page 16

13.2.1  Works in Progress Report – City Growth      REPORT    BACKGROUND    The following report summarises the works undertaken in the previous month under the  main functional areas of Economic and Social Development, Airport, Environmental Health  and Regulatory Services, Tourism, Planning and Development and Community Services  (encompassing Arts and Culture, Community Development, STARClub and Youth  Development).      DISCUSSION    Economic and Social Development    City Transformation Strategy Framework  Council has commenced the development of a City Transformation Framework (CTF) to lead,  promote and facilitate future economic growth and societal prosperity of the city.  The  Framework process will consist of three stages:     Stage 1 – Information, data collection and analysis (currently underway).  Stage 2 – Consultation, engagement and agreement to the future vision and framework.  Stage 3 – Execution of the strategy and framework.    Council will work closely with community, business, industry, educators, governments, non‐ for‐profit groups, training providers and external stakeholders in developing the City’s new  vision, priorities and actions.     A City Transformation web page is currently being developed.   Blackbocks Jam Shop have been engaged to assist in the development of a City  brand working with community, business, industry and external key stakeholders. A  series of interviews have been held with over 40 community and business members  to date with further sessions to be held with the broader community over the next  few months.   Council has engaged PWC to assist in the delivery of Stage 2.   In conjunction with key educators, TAFE, state government and business  representatives commenced discussions regarding an education and innovation  precinct. Hosted by RDA.      Education, Business and Investment   Meetings held with Chinese business representatives to discuss status of current  renewable energy projects and potential new business opportunities.   Met with Simec Zen Energy to finalise lease arrangements for new renewable energy  project.   Participated in the joint RDA/Council/Chamber of Commerce Opportunity Network  Event: Presentation by Sturt Daley, Project Manager. Simec Zen Energy on the new  280MW Cultana Solar Farm project: estimated 780,000 solar panels and electricity  generation to power 96,000 homes.   Met with Managing Director, Trility (water utility specialists) to discuss City reuse  and recycled water business opportunities.  

Page 17



Met with GFG senior representatives to discuss GFG transformation initiative and  linkages with City Transformation Framework strategy. 

  Environmental Health and Regulatory Services    Health   SA Health have introduced a web‐based immunisation database after many years of utilising  a standalone system.  The system (IRIS – Immunisation Register and Inventory System) will  better integrate with other government systems such as Medicare and the National HPV  Register.  Whyalla Council transitioned to the system on Thursday 30 August 2018.     Food inspections of mobile vendors were undertaken at the Whyalla Show to ensure that  appropriate standards of food safety and hygiene were being maintained. Inspections  focused on handwashing requirements and temperature control.     Animal Management    

FY YTD  18/19 

FY17/18 

FY16/17 

  FY15/16   

 

3430 

4695 

4,755 

4,918 

N/A 

 

934 

1180 

1,123 

1,072 

28 

33 

 

69 

370 

332 

422 

Dogs returned  (claimed) to 

18 

27 

 

45 

238 

216 

291 

Dogs rehomed 





 

13 

110 

45 

63 

Cats Impounded 

16 

10 

 

27 

233 

296 

169 





 



11 

21 

22 





 



131 

89 

42 





 



15 

60 

32 

21 

16 

 

32 

125 

93 

94 

22 

21 

 

41 

208 

179 

261 

August  2018 

August  2017 

1878 

N/A 

360 

Dogs Impounded 

Statistics  Total Dogs  Registered  Total Cats  Registered  

Cats returned  (claimed) to  owners  Cats rehomed  Dog Attacks  Nuisance  Complaints  Expiations  

 

  Proactive Animal Management   Council staff have been holding DACO information and assistance days at the Whyalla Public  Library every Wednesday during August to offer residents assistance with use of the new  system.     There have been four (4) dog attack incidents report to Council since 1 July 2018, Animal  Management Officers are investigating all reported incidents and taking appropriate action  where necessary pursuant to the provisions of the Dog and Cat Management Act.      An Animal Management Sub‐Committee meeting was held on Wednesday 15 August 2018 – minutes of the meeting are attached with this agenda.    

Page 18

Compliance Related Activities  There have been several instances of illegal dumping reported, Compliance Officers are  investigating and enforcing where possible.      Council has received a number of burning complaints.  Officers are following up these  complaints with advice on burning laws and backyard burning practices. Letterbox drops  have been conducted in areas with high instances of reported burning.      Planning and Development    Property   Negotiations  are  complete  and  the  final  Lease  Agreement  between  Council  and  Bedford  Phoenix  Inc  in  regard  to  tenure  over  Part  Allotment  6550  Norrie  Avenue  CR  5754/346  has  been issued for execution.  This portion of land is being used as a community garden project.     Advancing  Whyalla  Lease  Agreement  for  tenure  over  25‐27  Ramsay  Street  (Former  Alex  Ramsay Library) CT 6155/985 commenced on 16 August 2018.  This facility is being used as a  community hub, funded jointly by Council and State government.     Renewable Energy Projects  Adani Renewables have been granted a full Development Approval from the State  Government for their 140MW Solar Farm, as per the Development Regulations 2008.  Adani  have 12 months to commence construction of the development and 3 years to complete.     Development Approvals   “On the Run” service station at the corner of Playford Avenue and Elliott Street is well  underway and is anticipated to be completed before Christmas.  Below is a photograph  taken on 30 August 2018.   

    The following table depicts applications with full development approval (planning & building  consent) and does not include applications that only required planning consent or any land  divisions.     

Page 19

Whyalla ‐ Development Activity 450 425 400 375 350 325 300 275 250 225 200 175 150 125 100 75 50 25 0

14/15

15/16

16/17

17/18

18/19

New Residential

129

31

7

4

3

Other (Demolition, outbuildings & Pools)

228

175

118

144

27

Residential  additions

33

47

30

17

4

Commercial/Industrial

38

23

25

41

8

Number of  Development Approvals

428

276

180

206

41

      Tourism    Events   Zaccaria “Jimmy Barnes” concert to be held February 2019.  Currently in discussions  regarding concert budget and marketing.   March 2020 Master Games application progressing.   SANFL Game:  Proposed game to be held in July 2019: sponsorship funding to be  sought.   uneARTh Festival:  Discussions are underway with two potential contactors to  undertake the organisation of performers, stall holders and other contractors.   Working with the Arts and Cultural Facilitator to determine the feasibility of applying  for a Performing Arts Connections (PAC) Australia Expressions of Interest for either  2019, 2020 or 2021 conference and performing arts exchange.  This could potentially  attract between 400‐500 of Australia’s leading arts practitioners (as well as an array  of National and International guest speakers).   2018 Cuttlefest debrief meeting held between Council and Natural Resources  Management. A meeting between Council, Natural Resources Management, and  Experiencing Marine Sanctuaries to be organised to discuss next year’s Cuttlefest  Event.   

Page 20

Marketing   Becker Helicopters scenic flight promotion on whyalla.com web‐site completed.   Ongoing discussions with local businesses to register with the Australian Tourism  Data Warehouse for adoption of digital technologies. Information shared and  distributed to Whyalla Tourism Focus Group Members (Whyalla TFG).   Community engagement underway for the new city entry statement designs. Design  display set up at the Civic Building foyer and library, online survey monkey available  for voting. Public display at Westland Shopping Centre to be held on Friday 7th  September.      Tourism Services & Assets   A very successful cuttlefish season, with increased visitors and media coverage  throughout Australia & overseas.   Whyalla Maritime Museum, HMAS Whyalla and the Whyalla Steelworks Tours have  recently become approved ‘learning destinations’ with the Children’s University (The  University of Adelaide).   A VIC State‐wide Visitor Survey across 42 visitor centres has been undertaken.    30th Anniversary of Maritime Museum to be held on Saturday 27 October 2018,  event planning is underway.   HMAS Whyalla: 5‐year Ship maintenance plan development progressing.   Whyalla tourism services audit completed and report finalised.   Point Lowly Road Highway tourism signage approved by Department of Transport  and Infrastructure, new signage ordered.   Northern Coastline Master Plan grant agreement finalised, milestones have been  established.    Council is working with Natural Resources Management and other 3 District Councils  ‐ Cleve, Elliston and Streaky Bay on a joint landscape architecture procurement, to  develop concept plans for popular campsites and coastal access locations to improve  their environmental, economic and social sustainability for locals and visitors alike.   City Walk, Hummock Hill Heritage and Native Hills Walking Trails have been  reviewed, future development will be included in the City Transformation  Framework strategy.   Engagement with Telstra to install airport Wi‐Fi Hotspot is progressing, contract to  be finalised by September.   Tourism Strategic Plan – progressing in partnership with the Whyalla Tourism Focus  Group.   Undertaking development of a Council Events Policy and Management Plan,  incorporating guidelines, application processes and procedures.   Whyalla‐wide visitor survey report completed.    

Page 21

Whyalla Visitor Information Centre and Maritime Museum  Tables 1, 2, 3 and 4 below show visitor numbers.    Table 1      Matching    August   period   FY YTD  2017/18  2016/17  2015/16  2014/15  2018  last year  18/19  (Aug 2017)  Visitor Centre 

1709 

1763 

3622 

25,956 

25,149 

23,278 

26,012 

Maritime  Museum 

650 

545 

1413 

8,072 

8,464 

7,680 

7,890 

Steelworks 

210 

214 

364 

1,937 

2,014 

1,926 

2,222 

38% 

31% 

39% 

32% 

34% 

33% 

30% 

264 

120 

  384   

2,507 

1,371 

Visitor Centre  /Museum  Conversion  Mount Laura  Homestead  Museum       Table 2 

August 2018 ‐ Visitor Centre Year to Date  30,000  25,000  20,000  15,000  10,000

23,278 

25,149 

to 30 June

25,956 

YTD

 5,000 3,817 

 ‐  2015/16

    Table 3 

 2016/17

 2017/18

2018/19

Figures  Figures  not  not  available  available 

Page 22

    Table 4 

  Arts and Culture   

 

Council held an exhibition space in  an empty shop in Forsyth St.  It has  been a great opportunity to  connect with the public, talk about  art/culture and meet with visitors  and travellers.     Local artist and Country Arts SA  Board Member, Olivia White  (pictured at left) working on a  painting project.    Twelve local artists participated.      The Arts and Cultural Facilitator has worked with seven grant applicants in Whyalla and the  greater Eyre Peninsula to submit grant applications for arts projects and skills development  into the Regional Arts Funds August round.    On August 17 and 18 Tiwi Island musicians B2M performed at the Middleback Arts Centre, a  workshop at Stuart High School and a preshow event in the Middleback Arts Centre foyer  with local band Dr M.    Completed a submission, to the Tourism Events Awards Symposium, for UneARTh 2018 to be  considered in the under $150k category.     Worked with D’faces to submit a grant to Arts SA Community Arts and Cultural Development  round for an innovative performance project with public art outcomes and youth facilitator  training for UneARTh 2019.    Within Country Arts SA remit, the Arts and Cultural Facilitator is organising consultations  with Ceduna, Streaky Bay, Elliston and Port Lincoln arts community regarding their ongoing  engagement with and support by Country Arts SA now that this position is the most western  partnership. 

Page 23

September 8th – 10th will see the second of the public workshops for our cuttlefish mosaic  project at the Girl Guide Hall in Jessop White Park.      Community Development    Safer Communities Forum    Council facilitated a “Safer Communities Forum” session, as per Council resolution (C3317‐ 2018).    The Forum was well attended by approximately 50 people, representing various Agencies  from across the city. The session consisted of presentations from SAPOL and Mission  Australia, with open discussion on community safety and programs available in Whyalla to  assist in reducing incidences of crime.     The SAPOL and Mission Australia presentations were very insightful and provided an  opportunity for those present to ask questions and share experiences in relation to  community safety.      Key issues identified:   After hour services for persons at risk ‐ most of the local Agencies are only open  Monday to Friday, 9am to 5pm.   Lack of hostel type of emergency accommodation – need for Youth, Men and  Women’s Shelters, (Whyalla formerly had a Men’s Shelter and a Women’s Shelter)   Drug addiction.   Groups of children/youth congregating in public spaces/areas.      Open Spaces  Pt Lowly has received a facelift to its ageing playground equipment as a result of Open  Spaces funding. After an initial assessment of the existing play equipment, some apparatus  were removed, swing set was revamped with new seats and chains and flying fox was  retained.  These pieces of apparatus now complement the new play equipment which were  selected to enhance the location with a seascape theme.      The new equipment includes, a multi play climbing tower, pirate ship, birds nest swing,  spinner bowl, double dolphin springer and a spinner.  In addition, the needs of  visitors/tourists that frequent the adjacent caravan and camping site were taken into  consideration with the playground now including an adult piece of equipment, sit up cross  trainer and hip twist.                        The old playground is pictured above left, above right is some of the new play equipment.   

Page 24

Changing Places  Further development has occurred with the identification of the Foreshore as being the  preferred location to install the facility.  The recommended site is at the rear of the Surf Life  Saving Club Building opposite the existing Male and Female toilet.    Men’s Shed  Attended a recent workshop with participants of  the Men’s Shed to discuss community services  activities and Council’s assistance to this group.   The Men’s Shed is a great community facility which  provides an opportunity for its members to  improve their social and emotional well‐being  through socialisation, camaraderie, sense of  identity and purpose, as well as opportunity for  peer support. The session was well attended and  allowed the opportunity for open conversation.    Aboriginal Focus Group  The recent meeting of the focus group discussed the upcoming Youth Camp in the Gawler  Ranges, school based apprenticeship’s and Seven Sisters Dreaming site.    Victims of Domestic Violence   Community Services is assisting the Victims of Domestic Violence in developing a Memorial  Wall at Ada Ryan Gardens.  This wall is being constructed by Walling Systems, a local  company, who have donated all materials and time towards this project.  The wall is being  constructed off site and when completed will be placed within the gardens in readiness for  this year’s White Ribbon Day.    Headspace  Meeting with Headspace regarding local CALD (Culturally and Linguistic Diverse) residents,  including sharing of information and needs of community.      STARClub     Attended the NAIDOC Week debrief meeting and discussed options for next year’s  event.   Participated in a STARCLUB Field Officer Teleconference to discuss the agenda for the  upcoming STARCLUB Field Officer Conference.   Met with Roopena Cricket Club to discuss the relocation of their Cricket Nets.   On site meeting with GFG and The Apex Club to discuss the 2018 Christmas Pageant and  after Pageant Fair.   Facilitated ‘The Smith Family Work Inspirations’ sessions (3 days) with students from  Stuart High School. The sessions included a number of representatives from local  Whyalla organisations who outlined their role within their organisations and their  individual career paths. Site visits were undertaken. Organisations involved in the  sessions were Whyalla City Council, BGC Contracting, Heavymech and Santos.   With Director City Growth, inspected various sporting/recreation facilities in Whyalla  and discussed future options.   Attended the STARCLUB Field Officer Conference in Adelaide with other STARCLUB Field  Officers from around the state to discuss current trends and meet with various State  Sporting Organisations to discuss their regional programs and possible collaborations in  the future. 

Page 25

 

Met with Council Events & Tourism Development Partner to discuss formal application  for the 2020 Masters Games.  Visited the staff and children of the Whyalla Child Care Centre to discuss healthy eating  and physical activity opportunities as part of their Footy Colours Day activities. 

    Youth Engagement    Duke of Edinburgh Awards (DoE)  The Whyalla Youth Advisory Committee members are about to embark on a leadership  journey by committing to the Duke of Edinburgh Awards. Six members have signed up for  the DoE Bronze award whereby they will commit to a 6 month program which will involve  serving the community, learning new skills, and increasing physical activity. The Youth  Development Officer will support the YAC members through to the completion of this  process and will act in the role of assessor for all tasks.     At the end of this journey the YAC will be:   Equipped and empowered to achieve their personal best   Learn to take responsibility for their goals and choices    Become connected to and actively engaged with their community   Make a real difference to society through their positive contributions and  involvement   Learn to persevere and overcome barriers to success   Learn important life skills and    Increase career opportunities     Love Your Body week‐ 3‐7 September 2018  In conjunction with headspace Whyalla and Edward John Eyre High School the Youth  Development Officer (YDO) & Arts & Cultural Facilitator are hosting a week of activities in  celebration of “Love Your Body” week to promote body acceptance and celebrate the  diversity of our youth.      The activities that will be held during this week will include:   Fuel your body (healthy eating)   Bollywood dancing & henna tattoos   Live music    Cooking classes   Chill out spaces/sessions   Art projects   Obstacle challenge   Healthy smoothies   Body combat classes    Student Leadership Day  The YDO has commenced discussions with local high schools with regards to offering an  opportunity for local students to take part in a youth forum/personal development day.   Young people would have the opportunity to take part in interactive sessions which would  help develop their skills in community leadership and service.    

Page 26

This forum will be an opportunity for youth involved to identify their strengths, build on  their confidence and resilience, and give them the necessary tools and skills to increase their  leadership capacity.        Airport    Airport Management and Security   Director City Growth and Airport Operations Manager attended Australian Airports  Association  Annual  General  Meeting  –  presentations  by  Minister  Stefan  Knoll,  Kangaroo  Island  CEO  re  airport  expansion  and  discussion  on  new  regional  airport  security.   Council Manager‐Airport Operations elected as new Alternate Chair with SA AAA.   Director City Growth and Manager‐Airport Operations met with Katanoo Architects  to discuss regional airport security terminal options. Concept drawings are currently  being developed.   Interviews held for the new Airport Facilities Coordinator.    Airport Operations  Progress update:   FIDS (Flight Information Data System) monitors been installed awaiting IT software.   Support Regional Aviation Grant Projects:  o Self‐serve ULP and diesel fuel facility  o Utilities shed/ emergency forward command facility.   Documentation for airport table top exercise emailed to stakeholders, exercise date  26th September 2018.       

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Page 28

Financial Implications – In line with adopted budgets    Strategic Plan    Objective 1.1  Unearth community pride within the city.  Strategy 1.1.1    Objective 1.2 

Regularly inform the community of council activities, decisions and  actions.  To create a vibrant, diverse, actively engaged community with a sense of  belonging. 

Strategy 1.2.1 

To host, promote and support events and activities which encourage  community involvement, celebrate our diverse multicultural heritage,  and foster a sense of pride in the community. 

Strategy 1.2.2 

Promote and encourage artistic/cultural endeavours in the community. 

Strategy 1.2.3 

Encourage the participation of our youth in our city by providing  opportunities for leadership, social, community and economic  participation. 

  Legislation‐ Relevant legislation applying to department activities    Officer Direct or Indirect Interest – No officer involved in the preparation of this report has  any conflicts of interest.    Risk Assessment – Not applicable    Social Considerations – Not applicable    Community Engagement – Not applicable    Environmental Implications – Not applicable    Communication – Not applicable    Conclusion    Staff within the City Growth Department are continuing to work on various projects  pertaining to their area, with the achievement of successful outcomes.     

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13.2 

CITY GROWTH 

13.2.2 

Native Hills Walking Trails 

   

Council Meeting  17 September 2018  Author’s Title:  Manager Economic Development & Tourism  Directorate:  City Growth    Annexures:  Annexure A – Native Hill Walking Trails Survey Results    Officer Direct or Indirect Conflict of Interest:  Status:  In accordance with Local Government Act 1999,   Section 120 

  Director:  File No.: 

  Kristina Roberts  1‐1 

Information classified confidential under  Section 90(2) of the Local Government Act 

 

 

Yes 

√ 

No 

 

Yes 

√ 

No 

 

In accordance with Section 91A of the Local Government (Elections) Act 1999, this report has been  prepared with consideration to the Election Caretaker Policy.   

Reason – Not applicable       

PURPOSE   

To provide Council with the survey results of the public consultation undertaken with  community (C3264‐2017) on the potential development of a walking trail linking the  Foreshore, Hummock, Tank and Tower Hills and Mount Laura.     

SUMMARY   

Council previously received a report on the 18 December 2017, regarding:   



potential development of a walking trail, linking the Foreshore, Hummock, Tank and  Tower Hills and Mount Laura; and 



identified legal impediment arising from land ownership and responsibility for  revegetation, development concerns, and the potential sources of funding to assist with  the implementation of the project. 

  The Council agreed in principle to the proposed creation of a walking/biking trail linking  Hummock, Tank, Tower Hills and Mount Laura and that public consultation and engagement  on the elements of a walking trail including disabled paths and board walkers, be  undertaken.    This report summarises the survey findings and recommends that further community  engagement is undertaken as part of the City Transformation Strategy Framework initiative.     

RECOMMENDATION   

That Council include the Native Hills Walking Trail proposal as part of the City  Transformation Framework. 

Page 30

13.2.2  Native Hills Walking Trails      REPORT    BACKGROUND    Council Infrastructure Department prepared a report for the 18 December 2017 Council  meeting (C1895‐2015), as requested on the potential development of a walking trail linking  the Foreshore, Hummock, Tank and Tower Hills and Mount Laura.    The report was moved by Cr Robert Schmitz, seconded by Cr David Knox that Council:    1 agree in principle to the proposed creation of a walking/biking trail linking Hummock,  Tank, Tower Hills and Mount Laura;  2

undertake public consultation and engagement on elements of the walking trail  including disabled paths and boardwalks; and 

3

following public consultation, develop and refine the scope for future stages of the  project, including the planned installation of stairs, guardrails, track markers, zebra  crossings and other signage as necessary to make the existing walking tracks safe,  clearly defined and as durable as possible. 

    Council  undertook  a  community  survey  in  June  2018  on  the  proposed  development  of  a  Native Hills Walking Trail, which proposed a Two Staged Delivery Plan.     Public consultation closed 29 June 2018.     Council received a total of 142 entries, 3 invalid entries (not using the survey sheet format  and questions, providing just general comments).     All survey forms received were registered, recorded and deposited by the Council’s Record  Department.      DISCUSSION    Survey Result    It was proposed that a representative sample of 300‐500 surveys would provide a relevant  benchmark to denote the community’s support.  This benchmark was determined based on  the population of Whyalla, with the intention to provide a basis for justification of  community benefit.       The statistical target for feedback was set reasonably low, the 139 valid feedback received  was much lower than the established target, which does not provide a strong case to argue  the necessity and priority of the proposed development.   

Page 31

However, the proposal has economic, community and tourism benefits that should be  consider as part of the development of the City’s new Transformation Strategy Framework  and that further community engagement on the trails be undertaken as part of this process.       Financial Implications    An estimated cost (see below) was included in the December 2018 report.   Costs for material and installation costs are based on past expenditures.   Cost of engaging landscape designer for the trails has not been included.     Goods/services required

Hummock Hill

Elliott

Gowrie

Weed Eradication (Per square meter)

$            12,500

$             15,200

$              15,200

Mt Laura $                 ‐

Trail closures & Rehabilitation (per Linear meter) Revegetation (Per square meter)

Total $                42,900 $                       ‐

$            30,000

Disabled path Concrete (Option A) $          253,077 Landscape materials (Pathways and access  point  $            60,000 delineation) Per square meters  Bollards $          130,000

$             30,000

$              30,000 $           30,000 $              120,000 $              253,077

$             16,200

$              16,200 $           97,200 $              189,600

$               1,035 $                 1,035

$                 ‐

$              132,070

Seating & installation (per unit)

$              8,000

$               8,050 $                 8,050

$             8,050

$                32,150

Bins & installation (per Bin)

$              3,450

$               3,450 $                 3,450

$             3,450

$                13,800

Shelter & Installation (Per Shelter)

$                   ‐

$             25,300

$              25,300 $           25,300

$                75,900

Council Plant & Labour

$                   ‐

$       25,078.40

$              25,078 $           25,078

$                75,235

Directional Signage + installation (Per Sign)

$                   ‐

$               1,242 $                 1,242

interpretive  Signage + installation (Per Sign) TOTAL ESTIMATE (Option A) Annual Maintenance Costs Annual Depreciation TOTAL ANNUAL COSTS

$                   ‐  $          497,027  $            24,851  $         9,940.54   $            34,792 

$                   575  $           126,130  $               6,307  $          2,522.61   $                8,829 

$                    575  $            126,130  $                 6,307  $           2,522.61   $                 8,829 

$             1,656

$                  4,140

$                 575  $         191,309  $             9,565  $       3,826.19   $           13,392 

$                  1,725  $              940,597   $          47,029.86   $          18,811.94   $                65,842   

    According to the future scope of work, the actual delivery cost will be much higher than the  previous estimation.    There is no budget allocation in the 2018‐19 budget for the Native Hill Walking Trails  initiative.     Strategic Plan     Objective  1.3 To improve the safety health and well‐being of our community.     Our Strategies  1.3.4 To provide social/physical infrastructure for all our citizens that  promote and support the health of our community through active and  passive recreation opportunities.     Objective  2.1 To create a city that is attractive and showcases our natural and  built assets.    Our Strategies  2.1.1 Embed place making principles in council development to ensure  that places are not just infrastructure but reflecting the needs and uses  of the location, and include messaging and connectivity to community.    

Page 32

Objective  Our Strategies 

2.2 To protect our natural environment, minimise out ecological  footprint and the impact of environmental issues on the city,  2.2.1 In partnership with the Eyre Peninsula Natural Resources  Management (EPNRM), actively promote, protect, rehabilitate and  conserve out natural environment and coastal areas. 

  Legislation     Due to the steep angle of these tracks, they do not meet Australian Standard 2156 Class  3 criteria of maximum 6 degree track grades and cross track drainage.  

The WWII Gun Emplacements are subject to State Heritage listing. 



These tracks are unsuitable for those in wheelchairs or are otherwise mobility impaired. 



As the walking trail would only be an ancillary use, rededication would not be required  and consideration could be given to issuing Council a licence for land use at Mount  Laura, subject to the consent of the Minister of Mining and Resources as the custodian  of the land.  

  Officer Direct or Indirect Interest – Nil    Risk Assessment    A number of risks have been identified in the original report, including damage to heritage or  natural vegetation, slips, trips and falls.      Placement of Paths including steps and hand rails are all proposed to mitigate these risks.     Social Considerations – Nil    Community Engagement – Applicable    Environmental Implications – Applicable    Communication    Applicable with:     Department of Environment, Water and Natural Resources ‐ Crown Lands Offices   The Office of the Minister for Mining and Resources    Conclusion    Council agree that Native Hills Walking Trail proposal be included as part of the City  Transformation Framework strategy community engagement process to support a more  holistic approach to meeting community expectations and benefits.   

Page 33

Annexure “A”    Survey Questions and Results    Questions asked at consultation:    Q1. If the lookout and facilities were built on each individual hill, how likely are you to visit  them all?   

Extremely likely – 80  Very likely – 37  Somewhat likely – 9  Not very likely – 6  Not at all likely – 7    Q2. Which location most requires an upgrade of facilities?   

Hummock Hill – 48  Flinders and Freycinet Lookout – 29  Tower Hill – 45  Tank Hill – 56  Mount Laura – 94    Q3. If walking tracks between hills were built, which tracks would you use most?   

Hummock Hill to Flinders & Freycinet Lookouts to Tower Hill and Tank Hill – 84  Hummock Hill to Mount Laura – 74    Q4. How likely are you to use the walking tracks?   

Extremely likely – 75  Very likely – 35  Somewhat likely – 18  Not very likely – 5  Not at all likely – 6    Q5. Considering the distance and locations, do you see risk for people using the tracks?   

Yes – 71  No – 69 

  If you see there are risks, what would they be?    The following risks have been mentioned:    Exhaustion; Tripping; Road crossing; Intoxication; Dehydration; Snakes; Slipping; No visibility  at night; Uneven surface; Inclines; Walking alone; Wildlife; Waste of money; Substandard  labour; Walkers/bikers safety traffic; Heat; Athleticism; Isolation; Getting lost; Rolling ankle;  Not making the distance; Breathing in car fumes; Limited emergency vehicles access;  Hazardous crossing areas; Falling branches; Motorbikes; 4 WDs; Vandalism; Mt Laura is too  far and too steep; Train crossings; Heat; Possible assault; Injury; Highways; General safety  given the industrial area; No maintenance; Sun stroke; Remoteness; Sun burn; Falls;  Violence; Crime; Dogs off lead 

Page 34

Q6. Do you think the walking trails would benefit Whyalla tourism?    Extremely beneficial – 55  Very beneficial – 42  Somewhat beneficial – 28  Not very beneficial – 6  Not at all beneficial – 9    Q7. How beneficial would the walking tracks be to your daily life?    Extremely beneficial – 48  Very beneficial – 41  Somewhat beneficial – 31  Not very beneficial – 14  Not at all beneficial – 9    Q8. Would you consider the walking tracks a good investment?    Extremely – 65  Very – 44  Somewhat – 17  Not very – 7  Not at all – 7    Extra comments:  Tracks to be pram accessible  Consider a mountain bike track only at Mt Laura  Build a trail out of the west of the city  Track should be made of bitumen and wide at 1200‐1500mm      Scope of Future Stages:    Breakdown the delivery of development into two stages:     Stage 1: Complete works required at each linking point – individual hill / site  Stage 2: Complete the Linkages    Stage 1: Complete work at each hills   Assess linking point status, identify necessary improvements for each hill   Prioritise working tasks and sequence   Review budget or seek external funding   Commence delivery plan 

Page 35

   

Objectives 

Scope of work   Formalize existing pathways to improve accessibility and safety  Put up viewing chairs and other rest facility  Landscape and revegetation  Construct attractive entry structure at the bottom of the hill as an entry point. 

Step 1:   Hummock Hill 

Road safety facilities: zebra crossing, guard rails and relevant road signs warning  of pedestrians.  Signage:  o Signage to redirect traffic from foreshore area to the Hummock Hill lookout.   o Signage (map) to direct traffic in between lookouts  o Extra information signage to address local biology, Aboriginal heritage,  geology of the area and observation bunker WWII sign.  Repaint statues 

Stage 1  Linking  Points 

Formalize existing pathway in front of lookout to improve accessibility and  safety  Step 2:  Flinders & Freycinet  Small activity ground in front of lookout with small arbor & viewing chair  Lookout  Signage:  o Improve carpark directional signage  o Signage (map) to direct traffic in between lookouts  Construct a new Tower Lookout  Formalize existing pathway on the hill side to improve accessibility and safety  Step 3:  Tower Hill 

Construct a new viewing platform to improve experience of the 360⁰ city view  Formalize a car park area  Signage:  o Car park signage  o Signage (map) to direct traffic in between lookouts  o Information signs: geography of the area and points of interests.  Formalize existing pathway on the hill side to improve accessibility and safety  Construct a new viewing platform to improve experience of the 360⁰ city view 

 

Step 4 Tank Hill 

o Formalize a car park area  Signage:  o Car park signage  o Signage (map) to direct traffic in between lookouts  o Information signs: geography of the area and points of interests.    o Construct Shelter  o Toilet facility 

 

   

o Formalize existing pathway on the hill side to improve accessibility and  safety  Step 5 Mount Laura  Signage:  o Car park signage  o Signage (map) to direct traffic in between lookouts  o Information signs: geography of the area and points of interests. 

Page 36

Stage 2: Complete the Linkages   Engage  professional  walking  trails  designers  to  provide  landscape  design,  signage  designs.    Review budget or seek external funding   Commence delivery plan     

Page 37

13.3 

INFRASTRUCTURE  

13.3.1  Works in Progress – Infrastructure      Council Meeting  17 September 2018  Author’s Title:  Director Infrastructure   Directorate:  Infrastructure     Annexures – Nil    Officer Direct or Indirect Conflict of Interest: 

Status: 

In accordance with Local Government Act 1999,   Section 120 

Information classified confidential under  Section 90(2) of the Local Government Act 

  Director:  File No.: 

  David Klye  0‐2 

 

 

Yes 

  No 

 

Yes 

  No 

 

In accordance with Section 91A of the Local Government (Elections) Act 1999, this report has been  prepared with consideration to the Election Caretaker Policy.   

Reason – Not applicable   

    PURPOSE    To update Council on Infrastructure Directorate activities for the month 6 August to   4 September 2018.      SUMMARY    A summary of works in progress for the Infrastructure Directorate is provided on a monthly  basis; this report provides an overview update on Infrastructure Directorate operation,  capital and resolution action items for the period.      RECOMMENDATION    That Council receive and note the Infrastructure Directorate Works in Progress Report.     

Page 38

13.3.1  Works in Progress – Infrastructure      REPORT     BACKGROUND  The Works in Progress Report provides a summarised update on the works currently in  progress with the Infrastructure Directorate. The report outlines the status of significant  capital projects and operations activities.  DISCUSSION  Swimming Pool Leak    Main Pool    Work to refurbish the Non‐Slip Surfacing of the main pool surround was completed in the  second week of September.    24 Hour Access to the Whyalla Health and Leisure Centre    The electrical work for two LED lights at the rear of the Whyalla Health and Leisure Centre  will be installed by the end of September.  One of the lights will remain active throughout  the evening and the other will be sensor activated and will cover much of the car park area.    Art Gallery    Council recently installed a 1.2m wide x 18 m long, reinforced concrete footpath in a Council  car park beside the Whyalla Art Gallery to help reduce the impact of stormwater ingress to  the buildings foundations. The work was completed in accordance with a Council Resolution  on the matter.   

 

 

Page 39

Capital Program    Safer Communities Grant    Council was successful in a recent round of Federal Government Grants, through the  Department of Industry, Innovation and Science under the Safer Communities Fund for  installation of CCTV and lighting.  The grant will be used to install CCTV and lighting  throughout Civic Park to improve public safety.  This is an initiative between Council and  South Australian Police Whyalla Branch.    Cemetery Extension    Work has commenced on the extension to the lawn section and the ashes interment area of  the cemetery, with base work for the new lawn area completed in late August.     

    Jetty Work    Tender documentation is being finalised and is on track for release in mid‐September.  The  State Government Planning Commission are in the process of assessing Council’s  development application, which is currently undergoing a public notification process.    Roads    Street Signage    Council is proceeding with the original scope of works for street signage replacement, which  included a single post with the horizontal blade street sign.  The contract for the installation 

Page 40

of the street signs has been awarded and work to complete Stage 1 and Stage 2 of this  program has commenced and is expected to be completed by the end of November.   

    Sealed Road Contract    Council recently met with the contractor, who reiterated the company’s commitment to the  road works contract following a breakdown of equipment.  They have indicated that they  will be able to deliver the remaining work by the end of December.  The contractor also  mentioned that the company will be making a considerable investment to their local  operations and will continue to supply hot mix to Whyalla and the surrounding areas from  their Whyalla plant once the infrastructure upgrade is complete.    District Park Upgrades/4 Playgrounds    Subsurface irrigation has been installed at the Travers Street reserve and the lawn will be  laid in spring.    Irrigation bas been installed at the Field Street reserve and lawn will be laid in spring.      Financial Implications – Nil    Strategic Plan    Strategy 1.1.1  Regularly inform the community of Council activities, decision and actions.   Promote positive stories, positive image.  Articulate the positive approach  the City takes. Social media, real time posts.    Legislation    Local Government Act 1999  Environment Protection Act 1993 

Page 41

  Officer Direct or Indirect Interest – Nil    Risk Assessment – Nil     Social Considerations – Nil    Community Engagement – Not applicable    Environmental Implications – Not applicable    Communication – Not applicable    Conclusion    The Infrastructure Directorate continues to provide maintenance and implement upgrades  to community assets.   

Page 42

13.3 

INFRASTRUCTURE 

13.3.2  Recycled Products Policy      Council Meeting  17 September 2018  Author’s Title:  Director Infrastructure  Directorate:  Infrastructure     Annexure:  A – Draft Recycled Product Policy  B – Recycled Plastic Products in use    Officer Direct or Indirect Conflict of Interest: 

Status: 

In accordance with Local Government Act 1999,   Section 120 

Information classified confidential under  Section 90(2) of the Local Government Act 

  Director:  File No.: 

  David Klye  0‐2 

 

 

Yes 

  No 

 

Yes 

  No 

 

In accordance with Section 91A of the Local Government (Elections) Act 1999, this report has been  prepared with consideration to the Election Caretaker Policy.   

Reason – Not applicable   

    PURPOSE   

To provide Council with a draft policy for consideration on Council use of recycled products  within the City.      SUMMARY   

Council’s stated strategic position is to:     protect our natural environment;   minimise our ecological footprint;   minimise the impact of environmental issues on the city;   promote environmental sustainability; and   reduce carbon emissions as an organisation.    The use of recycled material products will assist in achieving these aims.    The draft Recycled Products Policy attached at Annexure “A” would, if adopted, provide  general guidance to the organisation to use recycled products in the course of Council  business, where appropriate.      RECOMMENDATION   

That Council adopt the draft Recycled Products Policy attached at Annexure “A”. 

Page 43

13.3.2  Recycled Products Policy      REPORT    BACKGROUND    Council, at its Ordinary Council Meeting held on 18 December 2017, resolved:    C3274‐2017    “That the Whyalla City Council prepare a report on the use of recycled  plastic/composite products within the City with an aim to prepare a policy which  endorses the use of these products in parks, gardens, reserves and signage  applications.”      DISCUSSION    Council’s stated strategic position is to protect our natural environment, minimise our  ecological footprint and the impact of environmental issues on the city, to promote  environmental sustainability and aim to reduce carbon emissions as an organisation.  The  use of recycled material products will assist in this strategic aim.    Council has utilised recycled plastic / fibre composite products in our parks, reserves and  civil works with good results.  Recycled plastic products have many benefits including being  resistant to termites, micro‐organisms and moisture, and will not rot, rust or need painting.    Recycled plastic products include, but are not necessarily limited to, decking, fencing /  barriers (post and rail), screening, furniture (seats and tables), boardwalks, wheel stops,  swale bridges, marine products (boat abutments / fenders), sand ladders, railway sleepers,  horse yards, bin surrounds, signage, playground edging and capping, retaining and retention  walls, signs and markers, pontoons.    Some of the locations in Whyalla where recycled plastic products have been utilised include  the foreshore, wetlands, Hummock Hill, dog park and signage at the Shingle Dunes.  The  most popular items that Council have purchased and installed include benches, seats and  bollards (refer to Annexure “B”).    The development of road building materials containing high proportions of recycled  materials is another opportunity where Council could reduce its environmental footprint.    The draft Recycled Products Policy would, if adopted, provide general guidance to the  organisation to use recycled products in the course of Council business where appropriate.      Financial Implications – Nil   

Page 44

Strategic Plan    Objective 2.2 –  To protect our natural environment, minimise our ecological footprint and  the impact of environmental issues on the city.    Strategy 2.2.2 – Promote environmental sustainability and aim to:   reduce carbon emissions as an organisation and across the city; and   reduce waste levels into landfill.    Legislation    Local Government Act 1999    Risk Assessment – Not applicable    Social Considerations – Nil    Community Engagement – Not required    Environmental Implications    This policy, if adopted, will have a positive environmental impact.    Communication    The policy will be published on the Council web‐site.    Conclusion    Adoption of the draft Recycled Products Policy would further Council’s stated strategic  position and provide general guidance to the organisation to use recycled products in the  course of Council business where appropriate.     

Page 45

Annexure "A"

Whyalla City Council 

Recycled Products Policy  Type 

Controlled 

GDS Category 

*** – Public/Internal 

Responsible Officer 

Director Infrastructure 

Policy Adopted 

September 2018 

Review Period 

2 Years 

Last Reviewed 

NEW POLICY 

Next Review Date 

September 2020 

Policy Version Number 

Version 1 

Applicable Legislation 



Not Applicable

Related Documents 



Whyalla City Council Strategic Plan 2017‐2022  Objective 2.2

Public Consultation Required 



Purpose 

The Recycled Products Policy seeks to ensure that Council  will, where practicable, consider the use of products that  are made from recycled material. 

Not Applicable

Page 46

Recycled Plastic Products Policy – Version 01 – September 2018 



 

1. 

Introduction    Council’s Strategic Plan Objective 2.2 states Council’s commitment to reduce its impact on  the Environment. The purchase and use of products made from recycled materials that are  Australian made will reduce Council’s environmental impact.      Using recycled content products is also a way to reduce other environmental issues  associated with the use of products and items made from new materials. An added benefit  of the recycled plastic products is that they can have an extremely long life minimizing  maintenance and replacement costs for Council. Many of the recycled plastic products do  not require on going painting general maintenance, are not vulnerable to attack by insects,  they repel water and are easy to clean and often, graffiti can be removed with a citrus based  cleaner. 

2. 

Policy Objective    The objective of this policy is to ensure Council’s reliance on new material products is  reduced and that Council actively investigates and where practicable increases Council’s use  of recycled products. 

3, 

Scope and Responsibilities    This policy applies to purchases of products and items where appropriate and fit for purpose  recycled content products are readily available. 

4. 

Policy Statement    Council will when requesting quotes for products that may have recycled material  equivalents shall seek quotes for Australian made recycled content products for comparison.   Products that have a recycled content may include, but are not limited to;    •  Street Furniture  •  Bollards  •  Garden and Landscape Materials  •  Traffic Management Products  •  Sport and Recreational Products  •  Signage  •  Office Products  •  Building Products  •  Furniture  •  Road and Pavement Products    Council will aim to purchase high quality Australian made recycled content products over  comparable items made from new source materials. 

5. 

Authority  Authorised by Council on date of meeting   

Page 47

Annexure “B”

Dog Park Agility Equipment

Recycled Plastic Seating

Fitzgerald Bay Signage

Page 48

13.3 

INFRASTRUCTURE 

13.3.3  Extinguishment of Easement – Lot 27 in DP10074 (Walker Crescent)      Council Meeting  17 September 2018    Author’s Title:  Project Manager, Assets & Programming  Director:  Directorate:  Infrastructure  File No.:    Annexures:  Annexure A – Diagram for Certificate of Title Volume 5500 Folio 100  Annexure B – Aerial Photograph  Annexure C – Submission Number One (received 28 May 2018)  Annexure D – Submission Number Two (received 5 June 2018)  Annexure E – Submission Number Three (received 14 June 2018)  Annexure F – Correspondence from Whyalla High School    Officer Direct or Indirect Conflict of Interest:  Status:  In accordance with Local Government Act 1999,   Section 120 

  David Klye  3‐100 

Information classified confidential under  Section 90(2) of the Local Government Act 

 

 

Yes 

 

No 

 

Yes 

  No 

 

In accordance with Section 91A of the Local Government (Elections) Act 1999, this report has been  prepared with consideration to the Election Caretaker Policy.   

Reason – Not applicable        PURPOSE    To consider the extinguishment of an easement which provides public right of way over Lot  27 in DP10074 (Walker Crescent).      SUMMARY    Council has undertaken public consultation in relation to the extinguishment of an easement  located at Lot 27, Walker Crescent as per Council recommendation (C3377/2018).  A letter  drop to 53 nearby properties resulted in Council receiving three submissions.  From these  responses, one was in support and two were in opposition.  Given the opposing submissions,  Council ratification is required prior to any further action on this matter.      RECOMMENDATION    That Council proceed with the extinguishment of the easement located on Lot 27 in  DP10074 (Walker Crescent) to mitigate the associated risks.   

Page 49

13.3.3  Extinguishment of Easement – Lot 27 in DP10074 (Walker Crescent)      REPORT    BACKGROUND    At the Ordinary Council Meeting held on 21 May 2018, Council resolved:    C3377‐2018    1. subject to no substantive objections being raised during public  consultation, endorse the extinguishment of the right of way easement  located within Lot 27 in DP10074 and marked as A in the Diagram for  Certificate of Title Volume 5500 Folio 100 (Annexure “A”); and  2.

accept no liability for the costs associated with extinguishment of the  easement or for the return of the easement to its natural state. 

    At the Ordinary Council Meeting held on 20 August 2018, Council resolved:    C3479‐2018     That the matter under reference (Item 13.3.4 – Extinguishment of Easement –   Lot 27 in DP10074 (Walker Crescent) lie on the table.      DISCUSSION    Council received a request from the adjoining property owner requesting that the free and  unrestricted right of way over a portion of Lot 27, marked as ‘A’ on Annexure “A” be  removed.  It is the intention of the current owners of Lot 27 to sub‐divide the property and  the adjoining owners would seek to purchase the land currently comprising the easement.    The easement contains a concrete path installed from the Walker Crescent footpath to the  public utility reserve (laneway) running along the rear of the properties in Barson Street.  An  aerial photograph of the area is attached as Annexure “B”.    There are two possible options for Council to consider    Option 1 – Retain Easement    Council could retain the easement in its current state.  The path has been in place for many  years with no reports of injury to pedestrian users.  The land where the path is constructed  slopes but the gradient is within acceptable tolerances.  However, the laneway that the path  directs pedestrians to is not maintained to a standard suitable for pedestrian use and could  at times contain trip or slip hazards.  In addition, the laneway is used by vehicular traffic and  there is no method available to separate vehicles from pedestrians.   

Page 50

Option 2 – Extinguish Easement    If Council were to proceed with the extinguishment of the easement, the associated risks to  pedestrians would be mitigated.  Pedestrians would have use of the concrete footpath  network as a safe alternative.    Public consultation was completed in line with Council’s Public Consultation Policy and  closed on 15 June 2018.  Notices were delivered via a letter‐drop to 53 properties within the  immediate block.  Three written submissions were received, one in support of the  extinguishment (Annexure “C”) and two opposed (Annexures “D” and “E”).  Statistics for the  response rate calculated at 5.4% are shown below – this response rate is considered low.          Number  Percentage          Responses  Support  1  1.9%    Oppose  2  3.7%  Total Responded  Total  3  5.6%          Did not respond  Total  51  94.4%      As a result of public consultation, further consideration is required prior to taking any action  on this matter.    Submissions opposing the extinguishment from long‐standing residents within the area  advised that anti‐social behaviour and the gradient of the path present no issues; and, that  the path was extensively used by residents walking their dogs, walking to the shops and by  school children attending the surrounding schools.    The submission supporting the extinguishment cited security concerns with people accessing  the vacant land day and night and although not observed recently, school students smoking  on the property.    Safety concerns for pedestrians were not raised within any of the submissions received.  It  must be noted that laneways are created for public utility services and are maintained to  allow for vehicular access to public utility infrastructure.  The laneways are not maintained  to a standard suitable for pedestrian use.  The current situation of directing pedestrians to a  laneway and the possible liability issues if pedestrian safety is compromised must be  considered in the decision making process.    Feedback has been sought from Whyalla High School who have indicated that they would  have no objection to the easement being extinguished if it is deemed unsafe (Annexure “F”).    A pedestrian traffic survey was undertaken of the easement on two mornings and one  evening – five (5) children used the easement on each of the mornings and there was no  pedestrian traffic during the evening period of the survey.   

Page 51

The continued use of the easement and the walkway will necessitate significant further  investment to reduce the safety risk to users.  A Disability Discrimination Act (DDA)  compliant footpath has been provided to only 42 metres of the 126 metre path; from Walker  Crescent to Farrell Street.  The cost to extend the concrete footpath to Farrell Street in  estimated to cost $10,000.  This further investment will also result in additional maintenance  cost to Council.      Financial Implications – Nil    Strategic Plan    Objective 2.4 –  To ensure that infrastructure is maintained and managed to meet the  community’s economic, social and physical needs    Strategy 2.4.2 –  Continue to look for opportunities to rationalise and dispose of surplus  assets in order to reduce long‐term operation and capital costs.    Legislation    Local Government Act 1999    Officer Direct or Indirect Interest    No officer involved in the preparation of this report has any conflicts of interest.    Risk Assessment – Nil    Social Considerations – Nil    Community Engagement    Public consultation has been undertaken regarding the extinguishment of the easement.    Environmental Implications – Nil    Communication – Nil    Conclusion    The easement has limited value as evidenced by the low use highlighted by the traffic  survey.  The continued use of the easement and the walkway will necessitate significant  further investment to reduce the safety risk to users.  This further investment will also result  in additional maintenance cost to Council.    Extinguishment of the easement contained within Lot 27 in DP10074 would save Council  significant cost and serve to mitigate risks associated with the use of the easement.  It will  also encourage pedestrians to utilise the existing footpath network. 

Annexure "A" Page 52

Annexure "B" Page 53

PUBLIC U TILITY RE SERVE

EET L STR L E R FAR

End Co nc ret eP

ath

Lot 27 DP10074

Start

WALK ER

CRES C

ENT

Annexure "C"

Page 54

Monday, May 28, 2018

Whyalla City Council PO Box 126 WHYALLA, 5600 SOUTH AUSTRALIA Dear

,

I received your letter addressed to ‘The Resident’ with regard to the extinguishment of an easement on Lot 27 Walker Crescent. I am the owner and resident of

Kittel Street and my property backs onto the

property in question. I fully support the extinguishment of the easement as it has concerned me for some time. People are present on that easement and the property at all hours of the day and night. There is a security light on the property above the property in question and that faces the easement. That light frequently goes on and off at night.

Quite some time ago I noticed high school students

smoking on this property on their way to school. I gave up ringing the school about this problem as they showed no interest. My concern was that smoking in an area that has dry vegetation is not a good idea and that my property would be right in its path. They seemed not to care. I have not observed any of this activity recently but I have not been in the position to either. The sooner a house is built on this block and a family moves in the better it will be for my family as we have not felt safe for quite some time.

Yours Faithfully

Annexure "D"Page 55

Annexure "E" Page 56

From: Sent: To: Subject:

Dear 

Thursday, 14 June 2018 10:41 PM Council Mail Box IE67376 - 1-129 - Attention: Crescent

Re: Extinguishing of Easement on Walker

,  

It is with great surprise that we heard of the laneway near our house having so many problems   May we oppose this movement in the strongest terms and ask for a proper explanation   I’ve lived within 200 metres of this path most of my adult life and never noticed a problem   May we know who the complainant/s is, an any proof of these claims, that appear unsubstantiated   Or is this a simple land grab by influential persons who can manipulate council members, employees or planning  laws   Is it an action from people with so much money they employ planning advocates to find loop holes in planning laws   Firstly, if there is a problem with the slope, this is the perfect opportunity for council to improve it   I very much doubt there is any substance to this claim and I could point out much worse paths in town   We use this path at night when walking the dog and have never had any trouble   It predates both parties adjacent to it, who knew full well of the easement when they bought their properties   The owners of Lot 27 (through their Advocate) were told by the Planning Committee meeting I attended the path  would remain   The concern of the traffic interface is the same at the interface at any lane and path intersection   Talking to neighbours no evidence of anti‐social behaviour or problems is forthcoming   Does the complainant, have police reports or corroborated evidence or is there multiple complainants or is it  anecdotal   Is the neighbour of the vacant block Lot 27 a complainant in which case it’s hard to imagine how   Walker Crescent is a quiet street with very poor access from the West, North and East   The easement is a very welcome thoroughfare to go shopping, walk the dog and used by numerous school children   It is a valued amenity by all that use it and the Park Land that was extinguished on that land was a land grab too   The only anti‐social behaviour I have noticed there is the removal of a Myall Tree by chain saw on Council land  adjacent to the path   Which is coincidentally where the drive way for Lot 27 is planned, we complained about that and nothing happened   We had Council Planning Committee assurance the native vegetation would be protected, numerous sapling have  been removed   Can we attend the meeting and represent ourselves at the meeting where this is discussed or are we blocked from  seeking natural justice   The lack of community consultation, supports this view   Thankyou 

1

Annexure "F" Page 57

From: Sent: To: Cc: Subject:

Friday, 3 August 2018 12:40 PM IE68611 - 1-129 - Pathway

Categories: SSDisposalMethod: SynergySoft:

Hi 

EasyRecordsAutoDisposal DELETE IE68611 - 1-129

,  

As outlined over the phone, the school does not have any concerns with the removal of the pathway near walker  crescent if the council believes it to be unsafe for the students and parents to be accessing it. The members of  Whyalla High School can use alternative routes if required.   Kind regards, 

Whyalla High School | A Year 8-10 School  Broadbent Terrace, WHYALLA SA 5600 P 08 8645 8844 F 08 8645 0057 E www.whyallahs.sa.edu.au   RESPECT | INCLUSION | RELATIONSHIPS | LEARNING ACHIEVEMENT

This message is intended for the addressee named and may contain privileged information or confidential information or both. If you are not the intended recipient please delete it and notify the sender.

1

Page 58

13.4 

EXECUTIVE 

13.4.1  Chief Executive Officer’s Action Report – September 2018      Council Meeting  17 September 2018      Author’s Title:  Executive Officer  Director:  Chris Cowley  Directorate:  Executive  File No.:  1‐0    Annexures:  A – Chief Executive Officer’s Action Report for September 2018  B – Outstanding Actions taken on notice by Council’s Administration for September 2018  C – Committee/ Working Party/ Workshop/ Sub‐committee Meetings Listing    Officer Direct or Indirect Conflict of Interest:  Status:  In accordance with Local Government Act 1999,   Section 120 

 

Yes 

  No 

Information classified confidential under  Section 90(2) of the Local Government Act 

 

Yes 

  No 

 

In accordance with Section 91A of the Local Government (Elections) Act 1999, this report has been  prepared with consideration to the Election Caretaker Policy.   

Reason – Not applicable        PURPOSE    This report details the specific actions taken in respect to all resolutions of Council and  outstanding actions of Council which have been taken on notice by Council’s administration.      SUMMARY    Council resolutions to be actioned are listed as at Annexure ‘A’ and outstanding actions as at  Annexure ‘B’.  This enables the Elected Body to view outstanding resolutions and actions  and gives advice as to the timeframe for the completion and outcome of the said  resolutions.    Annexure ‘C’ lists Elected Member representation at meetings held during the month and  meetings to be held over a period of three (3) months.      RECOMMENDATION    That Council receive and note the Chief Executive Officer’s Action Report –  September 2018.     

Page 59

13.4.1  Chief Executive Officer’s Action Report – September 2018      REPORT   

BACKGROUND   

This report details the specific actions taken in respect to all resolutions of Council and  outstanding actions of Council which have been taken on notice by Council’s administration.      DISCUSSION   

The attached Annexures, refer to Annexures ‘A’, ‘B’ and ‘C’ list outstanding Council  resolutions and actions from previous Council meetings, and meetings with Elected Member  representation held over the month and meetings to be held over a period of three (3)  months.    Each outstanding resolution item has been allocated to a relevant Group Manager / Council  officer.  This report, and annexures, provides a description of the process which is to be  followed and time frame allocated to outstanding resolutions and / or actions.    Financial Implications – Nil    Strategic Plan   

Objective 1.1 –  Unearth community pride within the city  Strategy 1.1.1 – Regularly inform the community of Council activities, decisions and actions   

Promote positive stories, positive image 

  Articulate the positive approach the city takes    Legislation – Nil    Officer Direct or Indirect Interest   

The Executive Management Team are aware of their obligations in declaring a ‘conflict of  interest’ in regards to any items discussed within this report.    Risk Assessment – Nil   

Social Considerations – Nil   

Community Engagement – Not applicable   

Environmental Implications – Not applicable   

Communication – Not applicable    Conclusion   

Council administration ensures that all outstanding Council resolutions and actions are  completed within an appropriate timeframe.  The Elected Body are advised through the two  attached annexures of the process to be followed and the timeframes to be applied. 

Page 60

ANNEXURE “A” 

Executive Officer’s Outstanding Resolution Report – September 2018 Meeting 

Council   Meeting Date 

C2143‐2017  20/03/17 

C3240‐2017  20/11/17 

C3264‐2017  18/12/17 

 

Expected  Completion Date 

Outstanding Action 

Actioned by 

Works in Progress – Planning, Development, Tourism, Health and  Regulatory Services – Matter Arising    That a report on the planned style and content of the proposed  Information Bay Boards and the exploration in the use of digital  information on the proposed Information Bay Boards be submitted  to Council at an Informal Gathering.    Tanderra ‘B’ Block (Original BHP Single Men’s Quarters) 

DCG 

Feb 2019 

DI 

Sept 2018 

DCG 

Sept 2018 

That a further report be prepared to consider the ramifications of  stopping the further deterioration of the facility until such times  that Council develops a total vision for the future of the entire  Visitor Centre.  Native Hills Walking Trail Report    That Council:    1 agree in principle to the proposed creation of a walking/biking  trail linking Hummock, Tank, Tower Hills and Mount Laura;  2

undertake public consultation and engagement on elements of  the walking trail including disabled paths and boardwalks; and 

3

following public consultation, develop and refine the scope for  future stages of the project, including the planned installation  of stairs, guardrails, track markers, zebra crossings and other  signage as necessary to make the existing walking tracks safe,  clearly defined and as durable as possible. 

Comments 

Undertaking audit – in progress 

Information gathering process  underway.  Quote from AZTEC to prepare a  report will be received by  14 September.  Report to be submitted following  2018 Election Caretaker Period.    Will form part of the overall review  of Council‐wide Master Plans.    Refer to Agenda Item 13.2.2  contained within this Agenda. 

Page 61

ANNEXURE “A” 

Chief Executive Officer’s Outstanding Resolution Report – September 2018 Meeting 

Council   Meeting Date 

Expected  Completion Date 

Outstanding Action 

Actioned by 

C3272‐2017  18/12/17 

Airport Master Plan    That Council revisit the current Airport Master Plan and investigate  the inclusion for upgrades that would be required to accommodate  interstate and international flights.   

DCG 

Oct 2018 

C3274‐2017  18/12/17 

Recycled Products    That the Whyalla City Council prepare a report on the use of  recycled plastic/composite products within the City with an aim to  prepare a policy which endorses the use of these products in parks,  gardens, reserves and signage applications.    Reconciliation Action Plan    That the Mayor and the Whyalla City Council develop a  Reconciliation Action Plan in consultation with local Aboriginal  representatives. 

DI 

Sept 2018 

DCG 

Dec 2018 

C3300‐2018  22/01/18   

Comments 

Rescission motion laid on the table,  refer C3321‐2018.    Staff to develop a Council‐wide  Action Plan projecting the next five  (5) years which includes updating  and reviewing current Council  Master Plans.    On hold pending outcome of  QANTAS bid – Council recently  advised of unsuccessful bid.    Revisit Council’s strategic direction,  undertake assessment of the airport  and report back to Council once  completed.  Refer to Agenda Item 13.3.2  contained within this Agenda.   

In progress.   

Page 62

ANNEXURE “A” 

Chief Executive Officer’s Outstanding Resolution Report – September 2018 Meeting 

Council   Meeting Date  C3322‐2018  19/02/18 

C3383‐2018  21/05/18   

C3385‐2018  21/05/18   

C3457‐2018  16/07/18   

 

Expected  Completion Date 

Comments 

Outstanding Action 

Actioned by 

Civic Master Plan    That the Whyalla City Council scope out a Master Plan for Civic Park,  Schultz Reserve; the roadsides lining Nicolson Avenue and McDouall  Stuart Avenue, and seek a quotation for the development of the  Plan in readiness for including into the 2018/19 budget.  Cultural Plan    That the Whyalla Council develop a Cultural Plan which documents  and articulates our diverse cultural heritage and identifies actions  which can be implemented and/or incorporated into future  developments, plans and events.    Adani Australia – Public Presentation to Council    That the matter regarding Councillor Antonio’s Notice of Motion  regarding a request to invite Adani to present to a future public  Council meeting be deferred.    NAIDOC Week    That the Whyalla City Council commit a minimum of $5,000 to  support the 2019 NAIDOC Week and this be implemented in the  2018/2019 Budget Review. 

DCG 

June 2018 

DCG 

Feb 2019 

CEO 

TBA 

To be reviewed when Adani projects  are available for public information. 

DC 

Sept 2018 

This will be included in the  September 2018 Budget Review. 

All current Council Masterplans will  be reviewed and incorporated into  the City Transformation Framework  Strategy.    Included in the 2018/19 budget.  To form part of Council’s Strategic  Plan. 

Page 63

ANNEXURE “A” 

Chief Executive Officer’s Outstanding Resolution Report – September 2018 Meeting 

Council   Meeting Date 

Outstanding Action 

Actioned by 

Certification of 2017/18 Financial Statements    That Council authorise the Mayor and Chief Executive Officer to  certify the 2018 Annual Financial Statements in their final form  and sign the Certification Statement.  City Entry Statements    That Council:    1.  undertake public consultation on the design concepts  provided in Annexure “A”, seeking public feedback on the  proposals; and 

DC 

Expected  Completion Date 

Comments 

  C3468‐2018  20/08/18   

C3470‐2018  20/08/18   

Completed 

DCG 

Feb 2019 

 

DCG 

 

 

2.  C3471‐2018  20.08/18 

following public consultation, present the concept designs to  Council for approval.  Dog Registration Fees Information Report    That:    1. Council writes to the two local dog training clubs seeking  their opinions on the removal of the trained dog reduction in registration fee, and    2. based on the responses received, Council reconsiders the  reintroduction of the trained dog fee in setting the  2019/2020 dog registration fees.   

 

Page 64

ANNEXURE “A” 

Chief Executive Officer’s Outstanding Resolution Report – September 2018 Meeting 

Council   Meeting Date  C3472‐2018  20/08/18   

Expected  Completion Date 

Comments 

Outstanding Action 

Actioned by 

Eyre Reptile and Wildlife Park – Extension to Leased Area    That Council approve the extension of the current area leased to  Eyre Reptile and Wildlife Park to include those areas formerly  leased to WER Enterprises, the Zen Do Kai Club and the common  parking area. 

DCG 

 

 

Living Well – Whyalla’s Master Plan for Disability and Ageing    That Council:    1.  form a focus group, whose function will be to review the  Whyalla Master Plan for Disability and Ageing, comprising  of:     the appointment of Councillors D Knox and Deputy  Mayor C McLaughlin;   Ms Kristina Roberts – Director City Growth;   Mr David Penfold – Regional Development Australia –  Whyalla and Eyre Peninsula; and   three (3) community members (via public  advertisement)    Recycled Plastic in Road Construction – Infrastructure    That the Chief Executive Officer contact the Melbourne based  company developing the product referred to in the report to  enquire of what the process and/or cost would be to have a trial  run in Whyalla. 

DCG 

Dec 2019 

Currently seeking community  membership. 

DI 

Sept 2018 

The recycling company have advised  that a trial site will be set up in  Adelaide – expect at least 12 months  before this product is available to the  community. 

  C3474‐2018  20/08/18 

C3477‐2018  20/08/18   

 

Page 65

ANNEXURE “A” 

Chief Executive Officer’s Outstanding Resolution Report – September 2018 Meeting 

Council   Meeting Date  C3478‐2018  20/08/18   

C3479‐2018  20/08/18   

C3483‐2018  20/08/18   

Expected  Completion Date 

Comments 

Outstanding Action 

Actioned by 

Whyalla Art Group Request for Assistance    That Council:    1.  note how the Whyalla Art Group intend on dealing with the  roofing, guttering and storm water issues to resolve the  structural damage to their building in Darling Terrace; and 

DI 

Sept 2019 

 

DI 

Sept 2018 

Refer to Agenda Item 13.3.3  contained within this Agenda. 

 

Funds forwarded to “Buy a Bale”,  South Australia. 

2.  approve the construction of a 1.2m wide x 18m long  reinforced concrete slab on its car park adjacent to the  Whyalla Art Group Inc building, up to a cost of $4,000, to be  funded from Council’s Community Assistance Program    Extinguishment of Easement – Lot 27 in DP10074 (Walker  Crescent)    That the matter under reference (Item 13.3.4 – Extinguishment of  Easement – Lot 27 in DP10074 (Walker Crescent) lie on the table.    Australian Farmers Drought Donation    That the Whyalla City Council make a donation to the Farmers  Drought Appeal of $5,000.   

CEO 

  Acronyms:    CEO – Chief Executive Officer, DC – Director Corporate; DCG – Director City Growth; DI – Director Infrastructure; MCPR – Manager Communications and Public Relations; ME – Manager  Engineering; PE – Project Engineer; CE – Civil Engineer; TEDM – Tourism and Economic Development Manager; PO – Planning Officer; IAO – Internal Auditing Officer; PMAP – Project Manager  Assets and Programming; PML – Project Manager Landscape; MEHR ‐ Manager Environmental Health and Regulatory   

Page 66

ANNEXURE “B” 

Chief Executive Officer’s Outstanding Actions Report – September 2018 Meeting    Council   Meeting Date 

Outstanding Action 

Actioned by 

Expected  Completion  Date 

Comments 

 

19/03/18 

Mount Laura Homestead  Develop a future plan / process with regard to the Homestead site,  which includes updating the current plan.  Reformation of the  Working Party. 

DCG 

Dec 2018 

21/05/18 

Seven Sister Dreaming Site  That appropriate wording be used at the site upon development.  Mount Laura Homestead Museum  Three quotes, re security monitoring – how will Council deal with  these quotes?  Civic Master Plan     To be reintroduced for action into Annexure A of the CEOs Report    Native Hills Walking Trail    That a report be submitted to the September 2018 Council meeting.  China Trip    That EMT will present to Council on their recent China trip.  Use of Slag as a Road Base    Investigate the use of slag in road construction.  Whyalla Visitor Centre Numbers    Question was asked as to why VIC numbers were down.  Request was made for visitor numbers at the Mount Laura Museum  be taken. 

DCG 

Ongoing 

DCG 

Sept 2018 

DCG 

 

Reinstated to CEO’s Action Report –  Annexure “A”. 

DCG 

 

Refer to Agenda Item 13.2.2 contained  within this Agenda. 

EMT 

 

Presentation to September 2018 Council  Meeting. 

DI 

Dec 2018 

DCG 

 

18/06/2018 

20/08/2018 

20/08/2018 

20/08/2018 

20/08/2018 

20/08/18 

In progress.  Report to be presented to  December 2018 Council Meeting.  Process extended due to Government  legal arrangement.  In progress.  In progress.  Refer above. 

In progress. 

Unable to ascertain. 

Page 67

ANNEXURE “B” 

Chief Executive Officer’s Outstanding Actions Report – September 2018 Meeting    Council   Meeting Date 

Outstanding Action 

Actioned by 

Expected  Completion  Date 

DCG 

 

Map emailed to Elected Members. 

DC 

 

At the June 2016 report to Council on  the YMCA Entry Fees, it was noted that –  “An analysis of the fees by YMCA across  the State shows that Whyalla concession  fees are below those charged at other  centres where ‘Best practice’ charges for  concession entry apply. YMCA proposes  to bring these into alignment over the  next 4 years.”  This year, this resulted in a price freeze  on the full Adult and Adult Concession  fees but a slight price rise with all other  fee types. 

Comments 

 

20/08/18 

20/08/18 

City Entrances    That a map could have been included in the report for Elected  Member’s reference.  Whyalla Leisure Centre – Aquatic Entry Increase    Cr D Knox asked for clarification on the child concession figures  (as listed in the table of the report). 

 

Acronyms:  CEO – Chief Executive Officer, DC – Director Corporate; DCG – Director City Growth; DI – Director Infrastructure; MCPR – Manager Communications and Public Relations; ME – Manager  Engineering; PE – Project Engineer; CE – Civil Engineer; TEDM – Tourism and Economic Development Manager;  PO – Planning Officer; IAO – Internal Auditing Officer; PMAP – Project Manager  Assets and Programming; PML – Project Manager Landscape; MEHR ‐ Manager Environmental Health and Regulatory   

Page 68

ANNEXURE “C” 

Chief Executive Officer’s Action Report – September 2018 Meeting     

COMMITTEE / WORKING PARTY / WORKSHOP / SUB‐COMMITTEE MEETING(S)      Meetings held during the past month:  21 August – 17 September 2018  Meeting Date 

Name Of Meeting 

Quorum 

6 September 

Audit Committee Meeting 

 

17 September 

Council Meeting 

 

     

Dates may be subject to change 

 

Page 69

ANNEXURE “C” 

Chief Executive Officer’s Action Report – September 2018 Meeting     

COMMITTEE / WORKING PARTY / WORKSHOP / SUB‐COMMITTEE MEETING(S)      Meetings to be held during the next three (3) months:  September – November 2018  Meeting Date 

Name of Meeting 

19 September 

Animal Management Sub‐committee Meeting 

19 September 

Airport Advisory and Security Working Party 

15 October 

Council Meeting 

19 November 

Council Meeting 

 

Dates may be subject to change 

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13.4 

EXECUTIVE 

13.4.2  Community Grants      Council Meeting  17 September 2018  Author’s Title:  Chief Executive Officer  Directorate:  Executive    Annexures – Nil    Officer Direct or Indirect Conflict of Interest: 

Status: 

In accordance with Local Government Act 1999,   Section 120 

Information classified confidential under  Section 90(2) of the Local Government Act 

  Director:  File No.: 

  Chris Cowley  5‐181 

 

 

Yes 

  No 

 

Yes 

  No 

 

In accordance with Section 91A of the Local Government (Elections) Act 1999, this report has been  prepared with consideration to the Election Caretaker Policy.   

Reason – Not applicable        PURPOSE    To consider allocation of Community Grant funding (September 2018 round).      SUMMARY    All current Community Grant applications have been assessed against the guidelines, and  where appropriate, recommendations made to approve grant funding to community  organisations.      RECOMMENDATION    That Council approve community grant funding, totalling $15,500, as per below:    Project  Amount  Group  Whyalla Model Railway Society  Whyalla Speedway Club Inc  UniSA ‐ Department of Rural Health  Whyalla City Plaza Business Association  Whyalla High School   

Model Railway Exhibition  SA 410 Sprintcar Championship  Mental Health Wellness Festival  City Plaza Christmas Street Party  WHS 75th Anniversary Celebrations 

$2,000  $5,000  $1,500  $2,000  $5,000 

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13.4.2  Community Grants      REPORT    BACKGROUND    Community Grant applications are customarily considered by the Community Grants  Committee, with the Minutes of these meetings going to the next Ordinary Council meeting  for endorsement.  However, due to the upcoming Local Government elections, the timing of  the grant projects and the imminent caretaker period, legal advice was sought as to the  process for the current grant round.    It was proposed that given the caretaker period and the timing of the applicant’s events,  that it would be appropriate for the Chief Executive Officer to review the applications and  make recommendations via a report to Council.  This method is supported by the  Ombudsman in terms of openness and transparency.      DISCUSSION    Whyalla City Council currently has four Community Grant rounds per year.  The most recent  Community Grant round closed on 24 August 2018, with a total of seven organisations  applying for grants totalling $20,971.26.    All grant applications have been assessed against the guidelines to ensure eligibility and to  verify that appropriate supportive documentation (such as financial statements) were  attached.  Recommendations are framed accordingly.    The following grant applications were received:    Whyalla Model Railway Society  Requested $2,000 to hold a model railway exhibition the weekend of 27/28 October 2018.   This will be a family‐orientated event with exhibitors and traders expected to attend from  intra and interstate.  Total cost of project $12,700.    Whyalla Speedway Club  Requested $5000 for the South Australian 410 Sprintcar Championships to be held in  Whyalla on 24 November 2018.  It is expected that this event will attract in excess of  500 people to Whyalla over the weekend.  Total cost of project $45,000.    Youth Opportunities Association (SA) Inc  Requested $5,000 to deliver a Personal Leadership Program to students at Edward John Eyre  High School in 2019.  This organisation is Adelaide based.    Total cost of project $28,000.   

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Cocoon Films  Requested $471.26 to cover the cost of screening ‘Prisoners and Pups’, a documentary about  Adelaide Women’s Prison inmates and their participation in the Greyhound Adoption  Program.  As this application is under $500 it has been re‐directed to the Donation /  Sponsorship budget line to be addressed.    UniSA Department of Rural Health  Requested $1,500 to hold a Mental Health Wellness Festival on 12 October 2018.  This event  aims to raise awareness of the mental health services available to support the Whyalla  community.  Total cost of project $1,500.    City Plaza Business Association  Requested $2,000 to enable the annual Christmas Street Party to be celebrated immediately  following the Christmas Pageant.  Total cost of project $5,000.    Whyalla High School  Requested $5,000 for Whyalla High School’s 75th Anniversary Celebrations.  It is anticipated  that this event will bring a large number of old scholars and their families into Whyalla for the  celebrations planned from 29 November – 4 December 2018.  Total cost of project $33,827.      Financial Implications    The amount of $15,500 will be debited against the Community Grants budget line, leaving a  balance of $39,500.    Strategic Plan    Objective 1.2 To create a vibrant, diverse, actively engaged community with a sense of  belonging.    Strategy 1.2.1 To host, promote and support events and activities which encourage  community involvement, celebrate our diverse multicultural heritage and foster a sense of  pride in the community.    Strategy 1.2.2 Promote and encourage artistic / cultural endeavours in the community.    Legislation – Nil    Officer Direct or Indirect Interest – Nil    Risk Assessment    Due to the upcoming Local Government elections and the imminent caretaker period, legal  advice was sought as to the process for the current grant round.  This method has been  supported by the Ombudsman in terms of openness and transparency.   

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Social Considerations    The provision of grant funding enables community groups to hold events and activities.   These events and activities play an important role in promoting a vibrant and engaged  community and encourage visitation to the city.    Community Engagement – Nil    Environmental Implications – Nil    Communication    All grant applicants will be advised of the outcome.    Conclusion    That Council consider the current Community Grant applications and make  recommendations accordingly.     

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13.4 

EXECUTIVE 

13.4.3 

Election of LGA President 

Council Meeting  Author’s Title:  Directorate: 

17 September 2018  Acting Executive Officer  Executive 

Director:  File No.: 

Chris Cowley  0‐3 

Annexures:  Annexure A – Correspondence from Local Government Association  Officer Direct or Indirect Conflict of Interest: 

Status: 

In accordance with Local Government Act 1999,   Section 120 

Information classified confidential under  Section 90(2) of the Local Government Act 

Yes 

  No 

 

Yes 

  No 

In accordance with Section 91A of the Local Government (Elections) Act 1999, this report has been  prepared with consideration to the Election Caretaker Policy. 

Reason – Not applicable 

PURPOSE  Council is required to determine by resolution, the candidate they wish to elect for the  position of LGA President. 

SUMMARY  Pursuant to Clause 28 of the Local Government Association of South Australia – Constitution  and Rules, nominations for the Office of President were called for and closed on Friday  24 August 2018.  Five (5) nominations were received, and as a result of receiving more than the required  number of nominations, an election for the position of LGA President will take place. 

RECOMMENDATION  That Council:  1. 2.

determine the candidate it wishes to elect for the position of LGA President; and nominate *** for this position.

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13.4.3 

Election of LGA President 

REPORT  BACKGROUND  The Local Government Association (LGA) has called for nominations for the position of LGA  President, to commence from the conclusion of the 2018 Annual General Meeting (AGM)  and to remain in office until the conclusion of the 2020 AGM. 

DISCUSSION  The LGA has received five (5) nominations for the position of LGA President:      

Mayor Samuel (Sam) Joel Telfer – District Council of Tumby Bay Mayor David (Dave) James Burgess – Mid Murray Council Mayor Erika Vickery OAM – Naracoorte Lucindale Council Mayor Ann Shirley Fergusson OAM – Mount Barker District Council Mayor Keith Parkes – Alexandrina Council

Refer Annexure “A” – Candidate Profiles.  Pursuant to Clause 29.5.3 of the LGA Constitution, Council to determine by resolution the  candidate they wish to elect for the position of LGA President. 

Financial Implications – Nil  Strategic Plan  Objective 1.1 –  Unearth community pride within the city  Strategy 1.1.1 – Regularly inform the community of Council activities, decisions and actions  Promote positive stories, positive image  Legislation  Local Government Association – Constitution and Rules (April 2018)  Officer Direct or Indirect Interest – Nil  Risk Assessment – Not applicable  Social Considerations – Not applicable  Community Engagement – Not applicable  Environmental Implications – Not applicable  Communication – Not applicable 

Page 76

Conclusion  The LGA membership adopted a new constitution at the 2018 Ordinary General Meeting  (OGM).  While the new Constitution does not take effect until after the 2018 AGM, the  transitional provisions adopted at the OGM stipulate that the 2018 LGA elections will be run  in accordance with the provisions of the new LGA Constitution. 

Page 77

Annexure "A"

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14.

INFORMATION REPORT

14.1

Mayor L Breuer – List of Engagements

Council Meeting:  Author’s Title: 

17 September 2018  Mayor 

File No.:  Directorate: 

0‐97  Governance 

Annexures – Nil  Officer Direct or Indirect Conflict of Interest: 

Status: 

In accordance with Local Government Act 1999,   Section 120 

Information classified confidential under  Section 90(2) of the Local Government Act 

Yes 

  No 

 

Yes 

  No 

In accordance with Section 91A of the Local Government (Elections) Act 1999, this report has been  prepared with consideration to the Election Caretaker Policy. 

Reason – Not applicable 

PURPOSE  To provide a list of engagements attended by Mayor Lyn Breuer for the period   15 August – 11 September 2018, inclusive. 

SUMMARY  A list of engagements attended by Mayor Lyn Breuer. 

RECOMMENDATION  That Council receive and note the Mayor L Breuer – List of Engagements Report. 

Page 89

14.1   Mayor L Breuer – List of Engagements 

REPORT  BACKGROUND  A summary of engagements attended by Mayor Breuer is provided on a monthly basis. 

DISCUSSION  Wednesday 15 August 2018  

Attended the launch of SIMEC ZEN Energy’s renewable energy program – Cultana Solar Farm Project



Attended the unveiling of the Whyalla jetty final design – Whyalla foreshore, which included: -

the City of Whyalla and GFG Alliance announcing a major partnership that will see GFG’s Liberty Primary Steel Operations donate the steel required for the project; and

-

the State Government’s continued support for the project following the 2017 $1M cash contribution.

Monday 20 August 2018   

2x Australian Citizenships Council Meeting

Wednesday 22 August 2018     

Meeting with Mr T Shoals; Wudinna resident, re energy source/providers Meeting with GFG Alliance representatives, re roll‐out transformation Meeting with Ms D O’Riley; Director New Schools and Mr C Draper; Assistant Director New Schools, re proposed new school Meeting with Council staff, re draft Reconciliation Action Plan

Monday 27 August 2018  

1x Australian Citizenship

Tuesday 28 August 2018   

Meeting with Mr J Nikolinakos, re entrepreneurial product Attended the 2018 Local Government Elections – Candidate Briefing – Whyalla Public Library

Page 90

Tuesday 4 September 2018     Meeting with Dr LA Bull, PVC Student Engagement and Equity; UniSA and   Professor D Campbell; Head of School of Engineering; UniSA – Whyalla   Attended Australian Red Cross – 100 Year Membership Celebrations – Whyalla Public  Library      Financial Implications – Nil    Strategic Plan    Objective 1.1 –  Unearth community pride within the city  Strategy 1.1.1 – Regularly inform the community of Council activities, decisions and actions    Promote positive stories, positive image    Articulate the positive approach the city takes    Legislation – Not applicable    Officer Direct or Indirect Interest – Not applicable    Risk Assessment – Not applicable    Social Considerations – Not applicable    Community Engagement – Not applicable    Environmental Implications – Not applicable    Communication – Not applicable    Conclusion – Not applicable   

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COUNCIL MEETING – 17.09.18       

15.   

NOTICES OF MOTION – Nil  Extract Regulation Local Government (Proceedings at Meetings) Regulations 2013    12—Motions    (1)  A Member may bring forward any business in the form of a written notice of motion. 

16.   

(2) 

The notice of motion must be given to the Chief Executive Officer at least five clear  days before the date of the meeting at which the motion is to be moved. 

(3) 

A motion the effect of which, if carried, would be to revoke or amend a resolution  passed since the last periodic election of the council must be brought by written  notice of motion. 

(4) 

If a motion under sub‐regulation (3) is lost, a motion to the same effect cannot be  brought – 

(a)  until after the expiration of 12 months; or  (b)  until after the next periodic election, whichever is the sooner.      QUESTIONS ON NOTICE – Nil  Extract Regulation Local Government (Proceedings at Meetings) Regulations 2013    10—Questions    (1) A Member may ask a question on notice by giving the Chief Executive Officer written  notice of the question at least five clear days before the date of the meeting at  which the question is to be asked.  (2) 

17.    18.   

If notice of a question is given under sub‐regulation (1) –  (a) 

the Chief Executive Officer must ensure that the question is placed on the  agenda for the meeting at which the question is to be asked; and 

(b) 

the question and the reply must be entered in the minutes of the relevant  meeting. 

    QUESTIONS WITHOUT NOTICE  MOTIONS WITHOUT NOTICE 

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COUNCIL MEETING – 17.09.18       

19.   

COMMITTEE REPORTS  19.1 

Confirmation of the Minutes of the Animal Management Sub‐committee Meeting  held on Wednesday 16 August 2018 

  Recommendation    That the Minutes of the Animal Management Sub‐committee Meeting held on  Wednesday 16 August 2018 be received and the recommendations from this  meeting be adopted.       

Page 93

MINUTES OF THE ANIMAL MANAGEMENT SUB-COMMITTEE MEETING HELD ON WEDNESDAY 16 AUGUST 2018 AT 5.30 PM IN THE DAVID KNOX ROOM

PRESENT:

Cr D Knox (Elected Member) Dr M Bozkurt (Veterinarian) C Walters (Community Representative) P Klobucar (Community Representative)

OFFICERS IN ATTENDANCE: R Coles (Senior Compliance Officer) 1.

ATTENDANCE RECORD Apologies – S Bowman

2. 3.

DECLARATION OF MEMBERS’ CONFLICT OF INTEREST – Nil MINUTES OF PREVIOUS MEETING Moved: Cr D Knox

Seconded: P Klobucar

AMSC52-2018 That the Minutes of the Animal Management Subcommittee held on Wednesday 30 May 2018 as per copies supplied to Members, be adopted as a true and correct record to that meeting.

Carried Unanimously

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Animal Management Sub-Committee Minutes – 16.08.18

4.

REPORTS – COUNCIL OFFICERS

4.1

Manager Environmental Health and Regulatory Services – Ordinary Reports

4.1.1

Animal Management Sub-Committee Meeting Action Report Moved: Cr D Knox

Seconded: C Walters

AMSC53-2018 That the Animal Management Sub-committee Meeting Action report, as submitted by the Manager Environmental Health and Regulatory Services, be received and noted.

Carried Unanimously 4.2

Terms of Reference AMSC54-2018 That the updated Terms of Reference be submitted at the next Animal Management Subcommittee Meeting to be held 19 September 2018. Carried Unanimously

5.

Other Business

5.1

Cr D Knox Dog Park - Request whether posters with information regarding the dog park can be devised and given to caravan parks in Whyalla for visitors who have animals travelling with them. Dog Park – Turf maintenance is required in the middle of the park as the turf is very compact and is need of aerating. On-leash/Off leash areas at the Foreshore – Once signage has been installed, would like authorised officer to conduct random patrols of the area for the first couple of months to educate the community and seek compliance with the new rules.

5.2

P Klobucar Seeking information on whether the noise levels from events held at Ada Ryan Gardens affects animals contained in the aviaries at the gardens. Rachel advised that prior to the last music event held at the gardens an investigation was carried out by Samantha Bowman, Manager Environmental Health and Regulatory Services who conducted noise meter readings. It was arranged that Scott from the Eyre Reptile and Wildlife Park was prepared to remove the animals if required, however, it was deemed unnecessary.

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Animal Management Sub-Committee Minutes – 16.08.18

6.

CLOSURE The chair declared the meeting closed at 6:35pm

7.

DATE OF NEXT MEETING Wednesday 19 September 2018 at 5.30pm

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COUNCIL MEETING – 17.09.18       

19.2 

Confirmation of the Minutes of the Audit Committee Meeting held on Thursday  6 September 2018 

  Recommendation    1. That the Minutes of the Whyalla City Council Audit Committee Meeting,  held on Thursday 6 September 2018, be received.    2. 2017/18 Financial Statements    That Council adopt the Audited Financial Statements for the year ending   30 June 2018.    3.  2018/19 Budget Update incorporating 2017/18 Financial Results    That Council:     adopt the Budget Update, incorporating the 2017/18 Financial Results;  and      

the 2018/19 Annual Business Plan and Budget and Long Term  Financial Plan be amended to reflect the variances. 

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COUNCIL MEETING – 17.09.18       

EXECUTIVE SUMMARY    To report to Council, the Audit Committee Minutes; who play a vital role in financial  reporting and monitoring the participation of management and external auditors  throughout the financial reporting process.    The Audit Committee Agenda, for the meeting held on Thursday 6 September 2018, with  reports included, can be viewed on Council’s web‐site at www.whyalla.sa.gov.au.    The Minutes of the Meeting of the Audit Committee, are hereby presented to Council (refer  attached).      BACKGROUND    The Audit Committee is established under Section 41 of the Local Government Act 1999  (“the Act”); and Section 126 of the Act defines the functions of the Audit Committee.      DISCUSSION    The following items were the subject of deliberation by the Audit Committee, with each  item resolved as follows:    Action Report    That the Audit Committee receive and note the Action Report.      2017/18 Draft Financial Statements    That the Audit Committee:    1.  in accordance with Section 126(4) of the Local Government Act 1999, advise that it  has reviewed the draft Annual Financial Statements of the Council for the financial  year ended 30 June 2018 and, subject to minor changes, is satisfied that they present  fairly the state of affairs of Council; and  2. 

advise Council’s Auditor that it has reviewed the Annual Financial Statements of the  Council for the financial year ended 30 June 2018 and is satisfied that they present  fairly the state of affairs of Council; and 

3. 

notes the Audit Completion Report from Ian McDonald for the financial year ended  30 June 2018. 

    2017/18 Draft Audit Completion Report    That the Audit Committee note the Draft Audit Completion Report from Ian McDonald for  the financial year ended 30 June 2018.   

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COUNCIL MEETING – 17.09.18       

2017/18 Financial Results    That the Audit Committee:    1.  recommends the financial results compared with the estimated financial result of  Council for the financial year ending 30 June 2018, be presented to Council; and  2. 

the 2018/19 Annual Business Plan and Budget be updated to reflect the year end  results. 

    2018/19 Budget Update incorporating 2017/18 Financial Results    That the Audit Committee:    1.  recommend the Budget Update, incorporating the 2017/18 Financial Results, be  submitted to Council for adoption; and  2.       

the 2018/19 Annual Business Plan and Budget and Long Term Financial Plan be  amended to reflect the variances. 

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MINUTES OF THE AUDIT COMMITTEE MEETING 

1.   

2.    2.1   

HELD ON THURSDAY 6 SEPTEMBER 2018 AT 11.02 AM IN THE COUNCIL CHAMBER        PRESENT:  Mr S Coates (Chair), Mr J Hayward, Cr C Carter      OBSERVERS:  Cr T Antonio    Chief Executive Officer (Mr C Cowley)    Director Corporate (Ms R Dunstall)    Senior Finance Officer (Mrs S Vigar)        Attendance Record  Apologies – Mayor L Breuer  Leave of Absence – Nil    Declaration of Members’ Conflict of Interests – Nil      Minutes of Previous Meeting – 15 May 2018  Confirmation of the Minutes of the Audit Committee Meeting held on Wednesday 27 June 2018  Moved Mr J Hayward, seconded Cr Carter    AC214‐2018  That the Minutes of the Audit Committee Meeting held on Wednesday 27 June 2018, as  per copies supplied to Members, be adopted as a true and correct record to that  meeting.   

3.    3.1    3.1.1   

        Reports – Council Officers 

Carried 

Corporate – Ordinary Reports  Action Report  Moved Mr J Hayward, seconded Cr Carter    AC215‐2018  That the Audit Committee receive and note the Action Report.        Carried 

Page 100

Minutes of the Audit Committee Meeting – 06.09.18 

3.1.2 

Page 2 

2017/18 Draft Financial Statements  Moved Cr Carter, seconded Mr Hayward  AC216‐2018  That the Audit Committee:  1.

in accordance with Section 126(4) of the Local Government Act 1999, advise that it has reviewed the draft Annual Financial Statements of the Council for the financial year ended 30 June 2018 and, subject to minor changes, is satisfied that they present fairly the state of affairs of Council; and

2.

advise Council’s Auditor that it has reviewed the Annual Financial Statements of the Council for the financial year ended 30 June 2018 and is satisfied that they present fairly the state of affairs of Council; and

3.

notes the Audit Completion Report from Ian McDonald for the financial year ended 30 June 2018.

Carried  Refer Annexure "A" – General Purpose Financial Statements  3.1.3 

2017/18 Draft Audit Completion Report  Moved Cr Carter, seconded Mr Hayward  AC217‐2018  That the Audit Committee note the Draft Audit Completion Report from Ian McDonald  for the financial year ended 30 June 2018. 

Carried  3.1.4 

2017/18 Financial Results  Moved Mr Hayward, seconded Cr Carter  AC218‐2018  That the Audit Committee:  1.

recommends the financial results compared with the estimated financial result of Council for the financial year ending 30 June 2018, be presented to Council; and

2.

the 2018/19 Annual Business Plan and Budget be updated to reflect the year end results.

Carried 

Page 101

Minutes of the Audit Committee Meeting – 06.09.18 

3.1.5 

Page 3 

2018/19 Budget Update incorporating 2017/18 Financial Results  Moved Mr Hayward, seconded Cr Carter  AC219‐2018  That the Audit Committee:  1.

recommend the Budget Update, incorporating the 2017/18 Financial Results, be submitted to Council for adoption; and

2.

the 2018/19 Annual Business Plan and Budget and Long Term Financial Plan be amended to reflect the variances.

Carried  Refer Annexure "B" – Financial Results 2017/18 

4.

Consideration of Confidential Items – Nil

5.

Closure – 11.50 am

6.

Date of Next Meeting – to be advised

Page 102

Annexure "A"

The Corporation of the City of Whyalla GENERAL PURPOSE FINANCIAL STATEMENTS for the year ended 30 June 2018

Whyalla will be a vibrant, attractive city offering the community a diverse range of sustainable economic, social, environmental and cultural opportunities

Page 103

The Corporation of the City of Whyalla General Purpose Financial Statements for the year ended 30 June 2018

Contents 1. Council Certificate

Page 2

2. Primary Financial Statements: - Statement of Comprehensive Income - Statement of Financial Position - Statement of Changes in Equity - Statement of Cash Flows

3 4 5 6

3. Notes to the Financial Statements

7

4. Independent Auditor's Report - Financial Statements

44

5. Independent Auditor's Report - Internal Controls

45

6. Certificates of Audit Independence - Council Certificate of Audit Independence - Audit Certificate of Audit Independence

46 47

page 1

Page 104

The Corporation of the City of Whyalla General Purpose Financial Statements for the year ended 30 June 2018

Certification of Financial Statements

We have been authorised by the Council to certify the financial statements in their final form. In our opinion:

• • • •

the accompanying financial statements comply with the Local Government Act 1999, Local Government (Financial Management) Regulations 2011 and Australian Accounting Standards, the financial statements present a true and fair view of the Council's financial position at 30 June 2018 and the results of its operations and cash flows for the financial year, internal controls implemented by the Council provide a reasonable assurance that the Council's financial records are complete, accurate and reliable and were effective throughout the financial year, the financial statements accurately reflect the Council's accounting and other records .

Christopher Cowley

Lynette Breuer

CHIEF EXECUTIVE OFFIC

MAYOR

Date: 6 September 2018

page 2

Page 105

The Corporation of the City of Whyalla X3A0T

Statement of Comprehensive Income for the year ended 30 June 2018

$ '000

2018

2017

19,905 329 4,042 5,423 49 92 1,219

19,863 313 3,700 7,558 34 93 1,120

31,059

32,681

10,174 12,819 6,869 47

9,757 12,649 6,883 219

Total Expenses

29,909

29,508

Operating Surplus / (Deficit)

1,150

3,173

Notes

Income Rates Revenues Statutory Charges User Charges Grants, Subsidies and Contributions Investment Income Reimbursements Other Income

2a 2b 2c 2g 2d 2e 2f

Total Income Expenses Employee Costs Materials, Contracts & Other Expenses Depreciation, Amortisation & Impairment Finance Costs

Asset Disposal & Fair Value Adjustments Amounts Received Specifically for New or Upgraded Assets

Net Surplus / (Deficit)

3a 3b 3c 3d

4 2g

1

(33) 1,681

2,798

(625) 1,118

3,666

Other Comprehensive Income Amounts which will not be reclassified subsequently to operating result Changes in Revaluation Surplus - I,PP&E

Total Other Comprehensive Income

Total Comprehensive Income 1

9a

286

(1,950)

286

(1,950)

3,084

1,716

Transferred to Statement of Changes in Equity

The above statement should be read in conjunction with the accompanying Notes and Significant Accounting Policies.

page 3

Page 106

The Corporation of the City of Whyalla X3A1T

Statement of Financial Position as at 30 June 2018

$ '000

ASSETS Current Assets Cash and Cash Equivalents Trade & Other Receivables Inventories Total Current Assets Non-Current Assets Financial Assets Infrastructure, Property, Plant & Equipment Other Non-Current Assets Total Non-Current Assets

Notes

5a 5b 5c

6a 7a 6b

TOTAL ASSETS LIABILITIES Current Liabilities Trade & Other Payables Borrowings Provisions Total Current Liabilities Non-Current Liabilities Borrowings Provisions Total Non-Current Liabilities

8a 8b 8c

8b 8c

TOTAL LIABILITIES

Net Assets

2018

2017

3,646 3,520 155 7,321

5,073 3,438 158 8,669

232,660 3,478 236,138

5 234,446 3,381 237,832

243,459

246,501

1,985 125 2,545 4,655

1,697 6,269 2,657 10,623

1,268 1,268

125 1,301 1,426

5,923

12,049

237,536

234,452

37,951 197,460 2,125

35,982 197,174 1,296

237,536

234,452

EQUITY Accumulated Surplus Asset Revaluation Reserves Other Reserves

Total Council Equity

9a 9b

The above statement should be read in conjunction with the accompanying Notes and Significant Accounting Policies.

page 4

Page 107

The Corporation of the City of Whyalla X4A0T

Statement of Changes in Equity for the year ended 30 June 2018 Asset

$ '000

Notes

Accumulated Revaluation Surplus Reserve

Other Reserves

Total Equity

2018 Balance at the end of previous reporting period a. Net Surplus / (Deficit) for Year

35,982

197,174

1,296

234,452

2,798

-

-

2,798

b. Other Comprehensive Income -

286

-

286

Other Comprehensive Income

-

286

-

286

Total Comprehensive Income

2,798

286

-

3,084

c. Transfers between Reserves

(829) 37,951

197,460

829 2,125

237,536

32,693

199,124

919

232,736

3,666

-

-

3,666

- Gain (Loss) on Revaluation of I,PP&E

7a

Balance at the end of period

2017 Balance at the end of previous reporting period a. Net Surplus / (Deficit) for Year b. Other Comprehensive Income -

(1,950)

-

(1,950)

Other Comprehensive Income

-

(1,950)

-

(1,950)

Total Comprehensive Income

3,666

(1,950)

-

1,716

c. Transfers between Reserves

(377) 35,982

377 1,296

234,452

- Gain (Loss) on Revaluation of I,PP&E

Balance at the end of period

7a

197,174

The above statement should be read in conjunction with the accompanying Notes and Significant Accounting Policies.

page 5

Page 108

The Corporation of the City of Whyalla X5A0T

Statement of Cash Flows for the year ended 30 June 2018

$ '000

2018

2017

19,915 329 4,426 5,423 49 92 2,112

19,584 338 3,847 7,707 95 102 3,205

(10,244) (13,955) (47)

(9,909) (14,957) (251)

8,100

9,761

1,681 64 96 10

1,118 12 93 5

Expenditure on Renewal/Replacement of Assets Expenditure on New/Upgraded Assets

(3,981) (1,106)

(3,711) (1,945)

Net Cash provided by (or used in) Investing Activities

(3,236)

(4,428)

Repayments of Borrowings Repayment of Bonds & Deposits

(6,269) (22)

(963) -

Net Cash provided by (or used in) Financing Activities

(6,291)

(963)

Net Increase (Decrease) in Cash Held

(1,427)

Notes

Cash Flows from Operating Activities Receipts

Rates Receipts Statutory Charges User Charges Grants, Subsidies and Contributions (operating purpose) Investment Receipts Reimbursements Other Receipts Payments

Payments to Employees Payments for Materials, Contracts & Other Expenses Finance Payments Net Cash provided by (or used in) Operating Activities

11b

Cash Flows from Investing Activities Receipts

Amounts Received Specifically for New/Upgraded Assets Sale of Replaced Assets Sale of Surplus Assets Repayments of Loans by Community Groups Payments

Cash Flows from Financing Activities Receipts

Nil Payments

plus: Cash

& Cash Equivalents at beginning of period

Cash & Cash Equivalents at end of period

4,370

11

5,073

703

11

3,646

5,073

The above statement should be read in conjunction with the accompanying Notes and Significant Accounting Policies.

page 6

Page 109

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements X6A0T

for the year ended 30 June 2018

Contents of the Notes accompanying the Financial Statements Note 1 2 3 4 5a 5b 5c 6a 6b 7a (i) 7a (ii) 7b 8a 8b 8c 9a 9b 10 11 12a 12b 13 14 15 16 17 18 19 20 21 22 23

Details Significant Accounting Policies Income Expenses Asset Disposal & Fair Value Adjustments Current Assets Cash & Cash Equivalents Trade & Other Receivables Inventories Non-Current Assets Financial Assets Other Non-Current Assets Fixed Assets Infrastructure, Property, Plant & Equipment Investment Property Valuation of Infrastructure, Property, Plant & Equipment Liabilities Trade & Other Payables Borrowings Provisions Reserves Asset Revaluation Reserve Other Reserves Assets Subject to Restrictions Reconciliation to Statement of Cashflows Functions Components of Functions Financial Instruments Commitments for Expenditure Financial Indicators Uniform Presentation of Finances Operating Leases Superannuation Interests in Other Entities Non Current Assets Held for Sale & Discontinued Operations Contingencies & Assets/Liabilities Not Recognised in the Balance Sheet Events After the Balance Sheet Date Related Party Transactions

Page 8 15 18 20 20 20 20 21 21 22 22 n/a 23 26 27 27 27 28 28 29 30 31 32 36 37 39 40 41 42 n/a 42 n/a 42 43 43

n/a - not applicable

page 7

_

Page 110

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 1. Summary of Significant Accounting Policies The principal accounting policies adopted by Council in the preparation of these consolidated financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

1 Basis of Preparation 1.1 Compliance Standards

with

Australian

Accounting

This general purpose financial report has been prepared on a going concern basis using the historical cost convention in accordance with Australian Accounting Standards as they apply to not-for-profit entities, other authoritative pronouncements of the Australian Accounting Standards Board, Interpretations and relevant South Australian legislation. The financial report was authorised for issue by certificate under regulation 14 of the Local Government (Financial Management) Regulations 2011 dated 6 September 2018. 1.2 Historical Cost Convention Except as stated below, these financial statements have been prepared in accordance with the historical cost convention. 1.3 Critical Accounting Estimates The preparation of financial statements in conformity with Australian Accounting Standards requires the use of certain critical accounting estimates and requires management to exercise its judgement in applying Councils’ accounting policies. Particular areas involving a high degree of judgement or complexity include the estimation of future payments and timing in relation to landfill restoration and jetty demolition. Further information in relation of these liabilities are given in the relevant sections of these Notes. 1.4 Rounding All amounts in the financial statements have been rounded to the nearest thousand dollars ($’000).

2 The Local Government Reporting Entity The Corporation of the City of Whyalla is incorporated under the South Australian Local Government Act 1999 and has its principal place of business at Darling Terrace, Whyalla. These financial statements include the Councils’ direct operations and all entities through which Council controls resources to carry on its functions. In the process of reporting on the Council as a single unit, all transactions and balances between activity areas and controlled entities have been eliminated.

3 Income Recognition Income is measured at the fair value of the consideration received or receivable. Income is recognised when the Council obtains control over the assets comprising the income, or when the amount due constitutes an enforceable debt, whichever first occurs. Where grants, contributions and donations recognised as incomes during the reporting period were obtained on the condition that they be expended in a particular manner or used over a particular period, and those conditions were undischarged as at the reporting date, the amounts subject to those undischarged conditions are disclosed in these notes. Also disclosed is the amount of grants, contributions and receivables recognised as incomes in a previous reporting period which were obtained in respect of the Councils’ operations for the current reporting period. In recent years the payment of untied financial assistance grants has varied from the annual allocation as shown in the table below:

2015/16 2016/17 2017/18

Cash Payment Received $2,119,673 $6,408,936 $4,341,572

Annual Allocation $4,286,849 $4,231,705 $4,287,042

Difference - $2,167,176 +$2,177,231 +$ 54,530

Because these grants are untied, the Australian Accounting Standards require that payments be recognised upon receipt. Accordingly, the operating results of these periods have been distorted compared to those that would have been reported had the grants been paid in the year to which they were allocated. page 8

_

Page 111

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 1. Summary of Significant Accounting Policies (continued) The Operating Surplus Ratio disclosed in Note 15 has also been calculated after adjusting for the distortions resulting from the differences between the actual grants received and the grants entitlements allocated.

4 Cash, Cash Equivalents and other Financial Instruments Cash Assets include all amounts readily convertible to cash on hand at Councils’ option with an insignificant risk of changes in value with a maturity of three months or less from the date of acquisition. Receivables for rates and annual charges are secured over the subject land, and bear interest at rates determined in accordance with the Local Government Act 1999. Other receivables are generally unsecured and do not bear interest. All receivables are reviewed as at the reporting date and adequate allowance made for amounts the receipt of which is considered doubtful. All financial instruments are recognised at fair value at the date of recognition. A detailed statement of the accounting policies applied to financial instruments forms part of Note 13.

5.2 Other Real Estate Held for Resale Properties not acquired for development, but which Council has decided to sell as surplus to requirements, are recognised at the carrying value at the time of that decision. Certain properties, auctioned for non-payment of rates in accordance with the Local Government Act but which failed to meet the reserve set by Council and are available for sale by private treaty, are recorded at the lower of the unpaid rates and charges at the time of auction or the reserve set by Council. Holding costs in relation to these properties are recognised as an expense when incurred.

6 Infrastructure, Property, Plant & Equipment 6.1 Initial Recognition All assets are initially recognised at cost. For assets acquired at no cost or for nominal consideration, cost is determined as fair value at the date of acquisition.

Inventories held in respect of stores have been valued by using the weighted average cost on a continual basis, after adjustment for loss of service potential. Inventories held in respect of business undertakings have been valued at the lower of cost and net realisable value.

All non-current assets purchased or constructed are capitalised as the expenditure is incurred and depreciated as soon as the asset is held “ready for use”. Cost is determined as the fair value of the assets given as consideration plus costs incidental to the acquisition, including architects' fees and engineering design fees and all other costs incurred. The cost of non-current assets constructed by the Council includes the cost of all materials used in construction, direct labour on the project and an appropriate proportion of variable and fixed overhead.

5.1 Real Estate Assets Developments

6.2 Materiality

Real Estate Assets developments have been classified as Inventory in accordance with AASB 102 and are valued at the lower of cost or net realisable value. Cost includes the costs of acquisition, development, borrowing and other costs incurred on financing of that acquisition and up to the time of sale. Any amount by which cost exceeds the net realisable value has been recognised as an expense.

Assets with an economic life in excess of one year are only capitalised where the cost of acquisition exceeds materiality thresholds established by Council for each type of asset. In determining (and in annually reviewing) such thresholds, regard is had to the nature of the asset and its estimated service life. Examples of capitalisation thresholds applied during the year are given below. No capitalisation threshold is applied to the acquisition of land or interests in land.

5 Inventories

Revenues arising from the sale of property are recognised in the operating statement when settlement is completed.

Office Furniture & Equipment Other Plant & Equipment Buildings - New Construction/Extensions

$2,000 $5,000 $10,000 page 9

_

Page 112

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 1. Summary of Significant Accounting Policies (continued) Park & Playground Furniture & Equipment Road Construction & Reconstruction Paving & Footpaths, Kerb & Gutter Drains & Culverts Reticulation Extensions Sidelines & Household Connections Artworks

$5,000 $10,000 $5,000 $5,000 $5,000 $5,000 $5,000

6.3 Subsequent Recognition All material asset classes are revalued on a regular basis such that the carrying values are not materially different from fair value. Significant uncertainties exist in the estimation of fair value of a number of asset classes including land, buildings and associated structures and infrastructure. Further detail of these uncertainties, and of existing valuations, methods and valuers are provided at Note 7. 6.4 Depreciation of Non-Current Assets Other than land, all infrastructure, property, plant and equipment assets recognised are systematically depreciated over their useful lives on a straight-line basis which, in the opinion of Council, best reflects the consumption of the service potential embodied in those assets. Depreciation methods, useful lives and residual values of classes of assets are reviewed annually. Major depreciation periods for each class of asset are listed below. Depreciation periods for infrastructure assets have been estimated based on the best information available to Council, but appropriate records covering the entire life cycle of these assets are not available, and extreme care should be used in interpreting financial information based on these estimates.

5 to 10 years 10 to 20 years 5 to 8 years 5 to 15 years

Building & Other Structures Buildings – Masonry Buildings – Other Construction Buildings – Roofing Park Structures – Masonry Park Structures – Other Construction Playground Equipment Benches, Seats, etc.

Sealed Roads – Surface Sealed Roads – Pavement Unsealed Roads Paving & Footpaths, Kerb & Gutter Drains Culverts Flood Control Structures Dams and Reservoirs Bores Reticulation Pipes – PVC Reticulation Pipes – Other Pumps & Telemetry

15 to 30 years 65 to 100 years 10 to 20 years 25 to 65 years 70 to 100 years 70 to 100 years 70 to 100 years 70 to 100 years 20 to 40 years 70 to 80 years 25 to 75 years 15 to 25 years

Other Assets Library Books Artworks

10 to 15 years indefinite

6.5 Impairment Assets whose future economic benefits are not dependent on the ability to generate cash flows, and where the future economic benefits would be replaced if Council were deprived thereof, are not subject to impairment testing. Other assets that are subject to depreciation are reviewed for impairment whenever events or changes in circumstances indicate that the carrying amount may not be recoverable. An impairment loss is recognised for the amount by which the asset’s carrying amount exceeds its recoverable amount (which is the higher of the present value of future cash inflows or value in use). Where an asset that has been revalued is subsequently impaired, the impairment is first offset against such amount as stands to the credit of that class of assets in Asset Revaluation Reserve, any excess being recognised as an expense. 6.6 Borrowing Costs

Plant, Furniture & Equipment Office Equipment Office Furniture Vehicles and Road-Making Equipment Other Plant & Equipment

Infrastructure

50 to 100 years 20 to 40 years 40 to 60 years 50 to 100 years 20 to 40 years 5 to 20 years 10 to 20 years

Borrowing costs in relation to qualifying assets (net of offsetting investment revenue) have been capitalised in accordance with AASB 123 “Borrowing Costs”. The amounts of borrowing costs recognised as an expense or as part of the carrying amount of qualifying assets are disclosed in Note 3, and the amount (if any) of interest revenue offset against borrowing costs in Note 2.

page 10

_

Page 113

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 1. Summary of Significant Accounting Policies (continued) 7 Payables 7.1 Goods & Services Creditors are amounts due to external parties for the supply of goods and services and are recognised as liabilities when the goods and services are received. Creditors are normally paid 30 days after the month of invoice. No interest is payable on these amounts. 7.2 Payments Received in Advance & Deposits Amounts other than grants received from external parties in advance of service delivery, and security deposits held against possible damage to Council assets, are recognised as liabilities until the service is delivered or damage reinstated, or the amount is refunded as the case may be.

8 Borrowings Borrowings are initially recognised at fair value, net of transaction costs incurred and are subsequently measured at amortised cost. Any difference between the proceeds (net of transaction costs) and the redemption amount is recognised in the income statement over the period of the borrowings using the effective interest method. Borrowings are carried at their principal amounts which represent the present value of future cash flows associated with servicing the debt. Interest is accrued over the period to which it relates, and is recorded as part of “Payables”. Interest free loans are carried at their nominal amounts; interest revenues foregone by the lender effectively being a reduction of interest expense in the period to which it relates.

9 Employee Benefits 9.1 Salaries, Wages & Compensated Absences Liabilities for employees’ entitlements to salaries, wages and compensated absences expected to be paid or settled within 12 months of reporting date are accrued at nominal amounts (including payroll based oncosts) measured in accordance with AASB 119.

(including payroll based oncosts) to be made in respect of services provided by employees up to the reporting date. Present values are calculated using government guaranteed securities rates with similar maturity terms. Weighted avg. discount rate Weighted avg. settlement period

2.20% (2017, 2.09%) 7 years (2017, 7 years)

No accrual is made for sick leave as Council experience indicates that, on average, sick leave taken in each reporting period is less than the entitlement accruing in that period, and this experience is expected to recur in future reporting periods. Council does not make payment for untaken sick leave, but has recognised amounts accrued in the past as part of an enterprise bargaining incentive aimed at reducing work absences. 9.2 Superannuation The Council makes employer superannuation contributions in respect of its employees to the Statewide Superannuation Scheme. The Scheme has two types of membership, each of which is funded differently. No changes in accounting policy have occurred during either the current or previous reporting periods. Details of the accounting policies applied and Councils’ involvement with the schemes are reported in Note 18.

10 Provisions for Reinstatement, Restoration and Rehabilitation Close down and restoration costs include the dismantling and demolition of infrastructure and the removal of residual materials and remediation and rehabilitation of disturbed areas. Estimated close down and restoration costs are provided for in the accounting period when the obligation arising from the related disturbance occurs and are carried at the net present value of estimated future costs. Although estimated future costs are based on a closure plan, such plans are based on current environmental requirements which may change. Councils’ policy to maximise recycling is extending the operational life of these facilities, and significant uncertainty exists in the estimation of the future closure date.

Liabilities for employee benefits not expected to be paid or settled within 12 months are measured as the present value of the estimated future cash outflows page 11

_

Page 114

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 1. Summary of Significant Accounting Policies (continued) 11 Leases Lease arrangements have been accounted for in accordance with Australian Accounting Standard AASB 117. In respect of finance leases, where Council substantially carries all of the risks incident to ownership, the leased items are initially recognised as assets and liabilities equal in amount to the present value of the minimum lease payments. The assets are disclosed within the appropriate asset class and are amortised to expense over the period during which the Council is expected to benefit from the use of the leased assets. Lease payments are allocated between interest expense and reduction of the lease liability, according to the interest rate implicit in the lease. In respect of operating leases, where the lessor substantially retains all of the risks and benefits incident to ownership of the leased items, lease payments are charged to expense over the lease term.

12 Construction Contracts Construction works undertaken by Council for third parties are generally on an agency basis where the third party reimburses Council for actual costs incurred, and usually do not extend beyond the reporting period. As there is no profit component, such works are treated as 100% completed. Reimbursements not received are recognised as receivables and reimbursements received in advance are recognised as “payments received in advance”. For works undertaken on a fixed price contract basis, revenues and expenses are recognised on a percentage of completion basis. Costs incurred in advance of a future claimed entitlement are classified as work in progress in inventory. When it is probable that total contract costs will exceed total contract revenue, the expected loss is recognised as an expense immediately.

13 Equity Accounted Council Businesses Council participates in cooperative arrangements with other Councils for the provision of services and facilities. Councils’ interests in cooperative arrangements, which are only recognised if material,

are accounted for in accordance with AASB 128 and set out in detail in Note 19.

14 GST Implications In accordance with UIG Abstract 1031 “Accounting for the Goods & Services Tax”  Receivables and Creditors include GST receivable and payable.  Except in relation to input taxed activities, revenues and operating expenditures exclude GST receivable and payable.  Non-current assets and capital expenditures include GST net of any recoupment.  Amounts included in the Statement of Cash Flows are disclosed on a gross basis.

15 New accounting standards and UIG interpretations In the current year, Council adopted all of the new and revised Standards and Interpretations issued by the Australian Accounting Standards Board (AASB) that are relevant to its operations and effective for the current reporting period. The adoption of the new and revised Standards and Interpretations has not resulted in any material changes to Councils’ accounting policies. The Corporation of the City of Whyalla has not applied any Australian Accounting Standards and Interpretations that have been issued but are not yet effective. Some Australian Accounting Standards and Interpretations have been issued but are not yet effective. Those standards have not been applied in these financial statements. Council will implement them when they are effective. The standards that are expected to have a material impact upon Councils’ future financial statements are: Effective for annual reporting periods beginning on or after 1 January 2018 

AASB 9 Financial Instruments This replaces AASB 139 Financial Instruments: Recognition and Measurement, and addresses the classification, measurement and disclosure of financial assets and liabilities.

page 12

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Page 115

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 1. Summary of Significant Accounting Policies (continued) The standard introduces a new impairment model that requires impairment provisions to be based on expected credit losses, rather than incurred credit losses. Based on assessments to date, council expects a small increase to impairment losses however the standard is not expected to have a material impact overall. 

AASB 15 Revenue from Contracts with Customers, AASB 1058 Income of Not-for-Profit Entities and AASB 2016-8 Amendments to Australian Accounting Standards - Australian Implementation Guidance for Not-for-Profit Entities AASB 15 will replace AASB 118 Revenue, AASB 111 Construction Contracts and a number of Interpretations. AASB 2016-8 provides Australian requirements and guidance for notfor-profit entities in applying AASB 9 and AASB 15, and AASB 1058 will replace AASB 1004 Contributions. Together they contain a comprehensive and robust framework for the recognition, measurement and disclosure of income including revenue from contracts with customers.

The standards are not expected to have a material impact upon Councils’ future financial statements are: Effective for annual reporting periods beginning on or after 1 January 2017 

AASB 2014-5 Amendments to Australian Accounting Standards arising from AASB 15



AASB 2015-8 Amendments to Australian Accounting Standards – Effective Date of AASB 15



AASB 2016-7 Amendments to Australian Accounting Standards - Deferral of AASB 15 for Not-for-Profit Entities

Effective for annual reporting periods beginning on or after 1 January 2018 

AASB 9 Financial Instruments



AASB 15 Customers

Revenue

from

Contracts

with

Council is still reviewing the way that income is measured and recognised to identify whether there will be any material impact arising from these standards.



AASB 2010-7 Amendments to Australian Accounting Standards arising from AASB 9 (December 2010)



Effective for annual reporting periods beginning on or after 1 January 2019

AASB 2014-1 Amendments Accounting Standards (Part E)



AASB 2014-7 Amendments to Australian Accounting Standards arising from AASB 9 (December 2014)



AASB 2016-3 Amendments to Australian Accounting Standards – Clarifications to AASB 15



AASB 2016-5 Amendments to Australian Accounting Standards – Classification and Measurement of Share-based Payment Transactions



AASB 2016-6 Amendments to Australian Accounting Standards - Applying AASB 9 Financial Instruments with AASB 4 Insurance Contracts



AASB 2017-3 Amendments to Australian Accounting Standards – Clarifications to AASB 4



AASB 16 Leases Council has some leases that are not in the Statement of Financial Position. These will need to be included when this standard comes into effect. A lease liability will initially be measured at the present value of the lease payments to be made over the lease term. A corresponding rightof-use asset will also be recognised over the lease term. If this requirement had been adopted at 30 June 2018 management estimate that net assets would not have decreased.

to

Australian

page 13

_

Page 116

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 1. Summary of Significant Accounting Policies (continued) Effective for annual reporting periods beginning on or after 1 January 2019

individually reported for the first time within these financial statements and/or the notes.



AASB 16 Leases

18 Disclaimer



AASB 16 Leases (Appendix D)



AASB 1058 Income of Not-for-Profit Entities

Nothing contained within these statements may be taken to be an admission of any liability to any person under any circumstance.



AASB 1058 Income of Not-for-Profit Entities (Appendix D)



AASB 2016-8 Amendments to Australian Accounting Standards Australian Implementation Guidance for Not-for-Profit Entities



AASB 2017-1 Amendments to Australian Accounting Standards – Transfers of Investment Property, Annual Improvements 2014-2016 Cycle and Other Amendments



AASB 2017-4 Amendments to Australian Accounting Standards – Uncertainty over Income Tax Treatments



AASB 1059 Service Concession Arrangements: Grantors



AASB 1059 Service Concession Arrangements: Grantors (Appendix D)

Effective for annual reporting periods beginning on or after 1 January 2021 

AASB 17 Insurance Contracts



AASB 17 Insurance Contracts (Appendix D)

16 Full Cost Attribution In reviewing Councils’ allocation of each type of cost and the reliability of that allocation, costs are allocated directly wherever possible. This has resulted in a reduction on the type of costs allocated indirectly to a function.

17 Comparative Figures To ensure comparability with the current reporting period’s figures, some comparative period line items and amounts may have been reclassified or

page 14

Page 117

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 2. Income X8A19T

$ '000

Notes

2018

2017

(a). Rates Revenues X8A0T

General Rates General Rates Less: Mandatory Rebates Less: Discretionary Rebates, Remissions & Write Offs Total General Rates Other Rates (Including Service Charges) Natural Resource Management Levy Waste Collection Total Other Rates Other Charges Penalties for Late Payment Total Other Charges Less: Discretionary Rebates, Remissions & Write Offs

Total Rates Revenues

15,756 (168) (28) 15,560

15,747 (159) (91) 15,497

857 3,591 4,448

915 3,594 4,509

151 151

139 139

(254)

(282)

19,905

19,863

37 34 1 206 21 30

22 33 1 188 29 40

329

313

337 292 187 302 127 787 69 390 1,551

295 273 150 265 106 719 105 322 1,465

4,042

3,700

(b). Statutory Charges X8A1T

Development Act Fees Town Planning Fees Health & Septic Tank Inspection Fees Animal Registration Fees & Fines Parking Fines / Expiation Fees Other Licences, Fees & Fines

Total Statutory Charges

(c). User Charges X8A2T

Cemetery/Crematoria Fees Hall & Equipment Hire Sales - General Subsidies Received on Behalf of Users Sundry Airport Charges Marina Fees Child Care Centre Waste Fees

Total User Charges

page 15

Page 118

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 2. Income (continued) $ '000

Notes

2018

2017

38 10 1

19 14 1

49

34

6 16 70

6 1 86

92

93

80 717 186 107 76 53

83 736 105 70 89 37

1,219

1,120

1,681 1,681 4,538 565 142 178 5,423

1,118 1,118 6,409 653 151 345 7,558

7,104

8,676

8 7,024 72 7,104

228 8,366 82 8,676

(d). Investment Income X8A4T

Interest on Investments - Local Government Finance Authority - Banks & Other - Loans to Community Groups

Total Investment Income (e). Reimbursements X8A5T

Roadworks Private Works Joint Undertakings

Total Reimbursements (f). Other Income X8A6T

Insurance & Other Recoupments - Infrastructure, IPP&E Rebates Received Sundry Management Other Income Finance Debt Collection Quarry Income

Total Other Income (g). Grants, Subsidies, Contributions X8A3T

Amounts Received Specifically for New or Upgraded Assets Total Amounts Received Specifically for New or Upgraded Assets Untied - Financial Assistance Grant Roads to Recovery Library and Communications Sundry Total Other Grants, Subsidies and Contributions

Total Grants, Subsidies, Contributions The functions to which these grants relate are shown in Note 12. (i) Sources of grants Commonwealth Government State Government Other Total

page 16

Page 119

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 2. Income (continued) $ '000

Notes

2018

2017

1,297

920

(h). Conditions over Grants & Contributions Grants and contributions which were obtained on the condition that they be expended for specified purposes or in a future period, but which are not yet expended in accordance with those conditions, are as follows: Unexpended at the close of the previous reporting period Less: Expended during the current period from revenues recognised in previous reporting periods Roads Infrastructure Heritage & Cultural Services Subtotal

(848) (27) (875)

(362) (193) (555)

Plus: Amounts recognised as revenues in this reporting period but not yet expended in accordance with the conditions Roads Infrastructure Heritage & Cultural Services Subtotal

1,665 39 1,704

219 713 932

Unexpended at the close of this reporting period

2,126

1,297

829

377

Net increase (decrease) in assets subject to conditions in the current reporting period

page 17

Page 120 X8A12T

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 3. Expenses X8A20T

$ '000

Notes

2018

2017

8,052 1,245 487 339 419 (368)

7,755 1,156 439 359 415 (367)

(a). Employee Costs X8A7T

Salaries and Wages Employee Leave Expense Superannuation - Defined Contribution Plan Contributions Superannuation - Defined Benefit Plan Contributions Workers' Compensation Insurance Less: Capitalised and Distributed Costs

Total Operating Employee Costs Total Number of Employees (full time equivalent at end of reporting period)

18 18

10,174

9,757

118

115

15 1 279 6 301

15 88 271 48 422

(b). Materials, Contracts and Other Expenses X8AT

(i) Prescribed Expenses Auditor's Remuneration - Auditing the Financial Reports Bad and Doubtful Debts Elected Members' Expenses Election Expenses Subtotal - Prescribed Expenses (ii) Other Materials, Contracts and Expenses Contractors Energy Insurance Maintenance Legal Expenses Levies Paid to Government - NRM levy Parts, Accessories & Consumables Professional Services Sundry Less: Capitalised and Distributed Costs Subtotal - Other Material, Contracts & Expenses

Total Materials, Contracts and Other Expenses

2,023 1,133 373 328 151 853 2,833 3,182 1,694 (52) 12,518

12,819

2,049 934 352 350 125 915 2,546 2,953 2,073 (70) 12,227

12,649

page 18

Page 121

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 3. Expenses (continued) $ '000

Notes

2018

2017

459 1,019 374 87 127 71 3,193 159 453 215 581 131 6,869

447 1,042 374 85 113 75 3,094 159 443 212 677 162 6,883

6,869

6,883

36 11

201 18

47

219

(c). Depreciation, Amortisation and Impairment X8A9T

(i) Depreciation and Amortisation Land Improvements Buildings & Other Structures Infrastructure - Stormwater Drainage - Irrigation Systems - Playgounds - Street Furniture - Roads & Footpaths - Runway Assets Plant & Equipment Furniture & Fittings Landfill Assets Other Assets Subtotal (ii) Impairment Nil

Total Depreciation, Amortisation and Impairment

(d). Finance Costs X8A10T

Interest on Overdraft and Short-Term Drawdown Interest on Loans

Total Finance Costs

page 19

Page 122

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 4. Asset Disposal & Fair Value Adjustments X8A1T

$ '000

Notes

2018

2017

Infrastructure, Property, Plant & Equipment (i) Assets Renewed or Directly Replaced Proceeds from Disposal Less: Carrying Amount of Assets Sold Gain (Loss) on Disposal (ii) Assets Surplus to Requirements Proceeds from Disposal Less: Carrying Amount of Assets Sold Gain (Loss) on Disposal

Net Gain (Loss) on Disposal or Revaluation of Assets

64 (172) (108)

46 (19) 27

96 (21) 75

92 (744) (652)

(33)

(625)

Note 5. Current Assets X8A21T

(a). Cash & Cash Equivalents X8A13T

Cash on Hand at Bank Short Term Deposits & Bills, etc.

Total Cash & Cash Equivalents

843 2,803

4,097 976

3,646

5,073

1,602 10 122 1,543 294 75 20 3,666

1,613 9 35 1,585 230 94 5 12 3,583

(b). Trade & Other Receivables X8A14T

Rates - General & Other Council Rates Postponement Scheme Accrued Revenues Debtors - General GST Recoupment Prepayments Loans to Community Organisations Sundry Subtotal Less: Allowance for Doubtful Debts

X8A1T

Total Trade & Other Receivables

(146)

(145)

3,520

3,438

135 20

140 18

155

158

(c). Inventories X8A15T

Stores & Materials Trading Stock

Total Inventories

page 20

Page 123

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 6. Non-Current Assets X8A2T

$ '000

2018

2017

Receivables Loans to Community Organisations Total Receivables

-

5 5

Total Financial Assets

-

5

(i) Inventories Real Estate Developments Total Inventories

3,154 3,154

3,154 3,154

(ii) Other Capital Works-in-Progress Total Other

324 324

227 227

3,478

3,381

Industrial & Commercial Total Real Estate for Resale

3,154 3,154

3,154 3,154

Represented by: Acquisition Costs Development Costs Finance Costs Total Real Estate of Resale

562 2,414 178 3,154

562 2,414 178 3,154

3,154 3,154

3,154 3,154

Notes

(a). Financial Assets X8A16T

(b). Other Non-Current Assets X8A17T

Total Other Non-Current Assets

Other disclosures Real Estate Developments - Current & Non-Current (Valued at the lower of cost and net realisable value)

(ii) Apportionment of Real Estate Developments Current Assets Non-Current Assets

page 21

Page 124

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018 X9A0T

Note 7a (i). Infrastructure, Property, Plant & Equipment Asset Movements during the Reporting Period as at 30/6/2017

$ '000

Fair Value

At

At

Accumulated

Carrying

Level

Fair Value

Cost

Dep'n

Value

Land Land Land Improvements Buildings & Other Structures Buildings & Other Structures Infrastructure - Stormwater Drainage - Irrigation Systems - Playgounds - Street Furniture - Roads & Footpaths - Runway Assets Plant & Equipment Furniture & Fittings Landfill Assets Other Assets

as at 30/6/2018

Asset Additions

New / Upgrade

Renewals

WDV of Asset Disposals

Depreciation Expense (Note 3c)

1,034 29,533 11,330 5,901 54,033 34,755 1,708 920 216,531 9,319 577 -

447 4,635 83 2,063 550 8,755 371 1,117 5,723 35 5,715 4,132 5,057 3,979

5,341 411 36,968 14,271 638 1,096 766 96,707 3,983 3,268 2,685 4,461 3,262

1,481 29,533 10,624 5,573 19,128 21,034 8,117 983 1,271 125,547 5,371 2,447 1,447 1,173 717

544 270 27 8 4 195 58

843 5 142 57 152 2,130 431 115 -

(111) (75) (7)

(374) (87) (127) (71) (3,193) (159) (453) (215) (581) (131)

Total Infrastructure, Property, Plant & Equipment

365,641

42,662

173,857

234,446

1,106

3,875

(193)

(6,869)

Comparatives

373,894

39,101

174,875

238,120

1,947

4,282

(730)

(6,883)

2 3 3 2 3

(459) (96) (923)

Adjustments & Transfers

-

Revaluation Revaluation Decrements Increments to Equity (ARR) to Equity (ARR) (Note 9) (Note 9)

At

At

Accumulated

Carrying

Fair Value

Cost

Dep'n

Value

9 -

-

286 -

1,034 29,533 11,330 5,901 54,033 34,755 1,708 920 214,950 9,319 577 -

447 6,022 88 2,475 550 8,839 531 1,121 8,049 35 5,839 4,247 5,066 4,026

5,800 507 37,891 14,645 725 1,223 837 98,145 4,142 3,489 2,900 5,042 3,389

1,481 29,533 11,552 5,482 18,617 20,660 8,114 1,016 1,204 124,854 5,212 2,350 1,347 601 637

9

-

286

364,060

47,335

178,735

232,660

52

365,641

42,662

173,857

234,446

(340)

(2,002)

Note 7a (ii). Investment Property Nil

page 22

Page 125

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018 X10A9T

Note 7b. Valuation of Infrastructure, Property, Plant & Equipment & Investment Property

$ '000

Valuation of Assets The fair value of assets and liabilities must be estimated in accordance with various Accounting Standards for either recognition and measurement requirements or for disclosure purposes. AASB 13 Fair Value Measurement requires all assets and liabilities measured at fair value to be assigned to a "level" in the fair value hierarchy as follows: Level 1: Unadjusted quoted prices in active markets for identical assets or liabilities that the entity can access at the measurement date. Level 2: Inputs other than quoted prices included within Level 1 that are observable for the asset or liability, either directly or indirectly. Level 3: Inputs for the asset or liability that are not based on observable market data (unobservable inputs). Refer to Note 7a for the disclosure of the Fair Value Levels of Infrastructure, Property, Plant and Equipment Assets.

Information on Valuations Certain land, and the buildings and structures thereon, are shown above as being based on fair value hierarchy level 2 valuation inputs. They are based on prices for similar assets in an active market, with directly or indirectly observable adjustments for specific advantages or disadvantages attaching to the particular asset. Valuations of Crown land, community land and land subject to other restrictions on use or disposal, shown above as being based on fair value hierarchy level 3 valuation inputs, are based on prices for similar assets in an active market, but include adjustments for specific advantages or disadvantages attaching to the particular asset that are not directly or indirectly observable in that market, or the number and / or amount of observable adjustments of which are so great that the valuation is more fairly described as being based on level 3 valuation inputs. There is no known market for buildings, infrastructure and other assets. These assets are valued at depreciated current replacement cost. This method involves: - The determination of the cost to construct the asset (or its modern engineering equivalent) using current prices for materials and labour, the quantities of each being estimated based on recent experience of this or similar Councils, or on industry construction guides where these are more appropriate. - The calculation of the depreciation that would have accumulated since original construction using current estimates of residual value and useful life under the prime cost depreciation method adopted by Council. This method has significant inherent uncertainties, relying on estimates of quantities of materials and labour, residual values and useful lives, and the possibility of changes in prices for materials and labour, and the potential for development of more efficient construction techniques.

page 23

Page 126

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 7b. Valuation of Infrastructure, Property, Plant & Equipment & Investment Property (continued) $ '000

Valuation of Assets (continued) Other Information At 1 July 2004 upon the transition to AIFRS, Council elected pursuant to AASB 1.D5 to retain a previously established deemed cost under GAAP as its deemed cost. With subsequent addition at cost, this remains as the basis of recognition of non-material asset classes. ‐ ‐ Upon revaluation, the current new replacement cost and accumulated depreciation are re stated such that the difference represents the fair value of the asset deter mined in accordance with AASB 13 Fair Value Measurement: accumulated depreciation is taken to be the difference between current new replacement cost and fair value. In the case of land, current replacement cost is taken to be the fair value.

Highest and best use All of Council's non financial assets are considered as being utilised for their highest and best use.

Transition to AASB 13 - Fair Value Measurement The requirements of AASB 13 Fair Value Measurement have been applied to all valuations undertaken since 1 July 2013 as shown by the valuation dates by individual asset classes below. Land & Land Improvements - Basis of valuation: Fair Value / Market Value / Written down current replacement cost - Date of valuation: 30 June 2014. - Valuer: Opteon Pty Ltd and Tonkin Consulting Council being of the opinion that it is not possible to attribute a value sufficiently reliably to qualify for recognition, land under roads has not been recognised in these reports. Land acquired for road purposes during the year is initially recognised at cost, but transferred to fair value at reporting date, effectively writing off the expenditure. Freehold land and land over which Council has control, but does not have title, is recognised on the cost basis. No capitalisation threshold is applied to the acquisition of land or interests in land. An internal desktop revaluation was performed as at 30 June 2016. Level 3 classified land and land improvements assets relate to properties where there is an inability or restriction on Council to sell this asset in the open market. All acquisitions made after the respective dates of valuation are recorded at cost.

page 24

Page 127

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 7b. Valuation of Infrastructure, Property, Plant & Equipment & Investment Property (continued) $ '000

Valuation of Assets (continued) Buildings & Other Structures - Basis of valuation: Fair Value / Market Value - Date of valuation: 30 June 2014. - Valuer: Opteon Pty Ltd and Tonkin Consulting An internal desktop revaluation was performed as at 30 June 2016. Buildings have been disclosed as either Fair Value hierarchy Level 2 valuations or as Fair Value hierarchy Level 3 valuations, in accordance with AASB 13 Fair Value Measurement. Building valuations, disclosed as Level 2, are based on prices for similar assets in an active market, with directly or indirectly observable adjustments for specific advantages or disadvantages attaching to the particular asset. Building valuations, disclosed as Level 3 have been determined to have no known market for these assets and they are valued at depreciated current replacement cost. This method involves the determination of the cost to construct the asset (or its modern engineering equivalent) using current prices for materials and labour, the quantities of each being estimated based on recent experience of this or similar Councils, or on industry construction guides where these are more appropriate. This method has significant inherent uncertainties, relaying on estimates of quantities of materials and labour, residual values and useful lives, and the possibility of changes in prices for materials and labour, and the potential for development of more efficient construction techniques. All acquisitions made after the respective dates of valuation are recorded at cost.

Infrastructure Roads, Footpaths and Runways - Written down current replacement cost - Date of valuation: 30 June 2014. - Valuer: Tonkin Consulting A desktop revaluation was performed by Tonkin Consulting within Conquest, Councils’ Asset Management System, at as 1 July 2016 to reflect long life assets in pavement, surface, kerb and footpath assets. All acquisitions made after the respective dates of valuation are recorded at cost. Stormwater Drainage - Written down current replacement cost - Date of valuation: 30 June 2017. - Valuer: Tonkin Consulting All acquisitions made after the respective dates of valuation are recorded at cost.

page 25

Page 128

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 7b. Valuation of Infrastructure, Property, Plant & Equipment & Investment Property (continued) $ '000

Valuation of Assets (continued) Plant, Furniture & Equipment These assets are recognised on the cost basis. All other Assets These assets are recognised on the cost basis. Library books and other lending materials are capitalised in bulk, and written out when fully depreciated.

Note 8. Liabilities X10AT

$ '000

Notes

2018 Current

2018 Non Current

2017 Current

2017 Non Current

1,643 81 166 24 9 62

-

1,388 67 145 55 30 12

-

1,985

-

1,697

-

(a). Trade and Other Payables X10A3T

Goods & Services Payments Received in Advance Accrued Expenses - Employee Entitlements Accrued Expenses - Other Deposits, Retentions & Bonds Other

Total Trade and Other Payables

page 26

Page 129

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 8. Liabilities $ '000

2018 Current

Notes

2018 Non Current

2017 Current

2017 Non Current

(b). Borrowings X10A4T

125

-

6,269

125

125

-

6,269

125

1,993 552 -

98 1,170

2,091 566 -

49 1,252

2,545

1,268

2,657

1,301

Loans

Total Borrowings All interest bearing liabilities are secured over the future revenues of the Council

(c). Provisions X10A5T

Employee Entitlements (including oncosts) Future Jetty Expense Landfill Capping and Closure

Total Provisions Movements in Provisions

$ '000 Carbon Tax

2018 (current & non-current)

Future Jetty Expense

Insurance Future Losses Reinstatement Landfill Future Jetty Capping and Expense Closure

566 552

Opening Balance (Less) Payments (Less) Unused Amounts Reversed Closing Balance

Other Employee Entitlements (including oncosts)

566 (14) 552

1,252 (82) 1,170

2,140 (49) 2,091

Transfers

Impairments

Note 9. Reserves X10A6T

$ '000

1/7/2017 Notes

Increments (Decrements)

30/6/2018

(a). Asset Revaluation Reserve X10AT

Land Land Improvements Buildings & Other Structures Infrastructure - Stormwater Drainage - Playgounds - Street Furniture - Roads & Footpaths - Runway Assets

Total Asset Revaluation Reserve Comparatives

16,925 1,587 14,918 17,158 984 1,168 134,351 10,083

286 -

-

-

16,925 1,587 14,918 17,158 984 1,168 134,637 10,083

197,174

286

-

-

197,460

199,124

(1,950)

-

-

197,174 page 27

Page 130 X10AT

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 9. Reserves $ '000

1/7/2017 Notes

Tfrs to Reserve

Tfrs from Reserve

Other Movements

30/6/2018

(b). Other Reserves X10A2T

Committed Funds Reserve

1,296

(875)

1,704

-

2,125

Total Other Reserves

1,296

(875)

1,704

-

2,125

919

(555)

932

-

1,296

Comparatives

PURPOSES OF RESERVES Asset Revaluation Reserves The asset revaluation reserve is used to record increments and decrements arising from changes in fair value of non current assets (less any subsequent impairment losses, where applicable). Committed Funds Reserve The committed funds reserve is used to record amounts committed for brought forward projects, unexpended grant funds and developer contributions.

X10AT

Note 10. Assets Subject to Restrictions

$ '000

2018

2017

Cash & Financial Assets Developer Contributions Federal Government State Government Total Cash & Financial Assets

398 1,727 2,125

578 16 702 1,296

Total Assets Subject to Externally Imposed Restrictions

2,125

1,296

Notes

The uses of the following assets are restricted, wholly or partially, by legislation or other externally imposed requirements. The assets are required to be utilised for the purposes for which control was transferred to Council, or for which the revenues were originally obtained.

page 28

Page 131

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 11. Reconciliation to Statement of Cash Flows X10A8T

$ '000

Notes

2018

2017

3,646 3,646

5,073 5,073

2,798

3,666

6,869 (1,681) 33 8,019

6,813 (1,118) 625 9,986

(88) (1) 3 2 310 (49) (96) 8,100

(525) 88 140 18 (151) 205 9,761

(a). Reconciliation of Cash Cash Assets comprise highly liquid investments with short periods to maturity subject to insignificant risk of changes of value. Cash at the end of the reporting period as shown in the Statement of Cash Flows is reconciled to the related items in the Balance Sheet as follows: Total Cash & Equivalent Assets Balances per Statement of Cash Flows

5

(b). Reconciliation of Change in Net Assets to Cash from Operating Activities X10A7T

Net Surplus/(Deficit) Non-Cash Items in Income Statements Depreciation, Amortisation & Impairment Grants for Capital Acquisitions (Treated as Investing Activity Receipts) Net (Gain) Loss on Disposals

Add (Less): Changes in Net Current Assets Net (Increase)/Decrease in Receivables Change in Allowances for Under-Recovery of Receivables Net (Increase)/Decrease in Inventories Net (Increase)/Decrease in Other Current Assets Net Increase/(Decrease) in Trade & Other Payables Net Increase/(Decrease) in Unpaid Employee Benefits Net Increase/(Decrease) in Other Provisions Net Cash provided by (or used in) operations

(c). Financing Arrangements Unrestricted access was available at balance date to the following lines of credit: Bank Overdrafts Corporate Credit Cards LGFA Cash Advance Debenture Facility

250 37 12,000

250 36 12,000

The bank overdraft facilities may be drawn at any time and may be terminated by the bank without notice. Council also has immediate access to a short-term draw-down facility, and variable interest rate borrowings under a cash advance facility, both from the Local Government Finance Authority of SA. page 29

Page 132

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018 X1A0T

Note 12a. Functions Income, Expenses and Assets have been directly attributed to the following Functions / Activities. Details of these Functions/Activities are provided in Note 12(b).

Functions/Activities INCOME

$ '000 Economic Affairs Environment Sport & Recreation Transport & Communication Council Administration Public Order & Safety Health Social Security & Welfare Housing & Community Agriculture Mining & Manufacturing Other Purposes

Total Functions/Activities

OPERATING SURPLUS (DEFICIT)

EXPENSES

Actual 2018

Actual 2017

Actual 2018

Actual 2017

192

153

808

715

Actual 2018 (616)

Actual 2017 (562)

TOTAL ASSETS HELD (CURRENT & NON-CURRENT)

GRANTS INCLUDED IN INCOME Actual 2018

Actual 2017

Actual 2018

Actual 2017

507

-

-

-

67

78

535

507

(468)

(429)

20

35

601

1,173

386

398

4,674

4,479

(4,288)

(4,081)

230

1,174

1,653

1,699

2,099

2,100

6,592

6,659

(4,493)

(4,559)

2,284

1,355

130,067

130,917

24,968

26,825

5,710

5,678

19,258

21,147

3,913

5,859

41,280

43,404

217

197

281

282

-

-

-

-

(64)

(85)

62

71

277

256

(215)

(185)

27

28

-

867

715

1,842

1,643

(975)

(928)

123

125

-

-

2,040

1,998

7,268

6,881

(5,228)

(4,883)

-

100

69,858

69,308

-

-

23

65

(23)

(65)

-

-

-

-

89 72

73 73

524 1,375

490 1,853

(435) (1,303)

(417) (1,780)

-

-

-

-

31,059

32,681

29,909

29,508

1,150

3,173

7,104

8,676

243,459

246,501

Revenues and expenses exclude net gain (loss) on disposal or revaluation of assets, net gain (loss) from joint ventures & associated entities, amounts received specifically for new or upgraded assets and physical resources received free of charge.

page 30

Page 133

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018 X12A3T

Note 12b. Components of Functions

$ '000

The activities relating to Council functions are as follows: ECONOMIC AFFAIRS Employment Creation Programs, Regional Development, Support to Local Businesses, Tourism, and Other Economic Development.

ENVIRONMENT Waste Management, Domestic Waste, Green Waste, Recycling, Transfer Stations, Waste Disposal Facility, Other Waste Management, Other Environment, Coastal Protection, Stormwater and Drainage, Street Cleaning, Street Lighting, Streetscaping, Natural Resource Management Levy and Other Environment.

SPORT & RECREATION Jetties, Other Marine Facilities, Parks and Gardens, Marinas & Boat Harbours, Sports Facilities – Indoor, Sports and Recreation Halls, Indoor Swimming Centre, Outdoor Recreation and Sporting Facilities.

TRANSPORT & COMMUNICATION Aerodrome, Footpaths and Kerbing, Roads – sealed, Roads – formed, Roads – natural formed, Roads – unformed, Traffic Management, LGGC – roads (formula funded) and Other Transport.

COUNCIL ADMINISTRATION Governance, Administration, Elected Members, Organisational, Support Services, Accounting / Finance, Payroll, Human Resources, Information Technology, Communication, Rates Administration, Records, Occupancy, Contract Management, Customer Service, Other Support Services, Revenues, LGGC – General Purpose, and Separate and Special Rates.

PUBLIC ORDER & SAFETY Public Order and Safety, Crime Prevention, Emergency Services, Other Fire Protection, Other Public Order and Safety, Health Services, Pest Control, Dog and Cat Control, Building Control, Town Planning, Clean Air/Pollution Control, Litter Control, Health Inspection, Parking Control, and Other Regulatory Services.

HEALTH Health, Immunisation, Preventive Health Services and Other Health Services.

SOCIAL SECURITY & WELFARE Community Support, Home Assistance Scheme, Other Services for the Aged and Disabled, Child Care Centre, Children and Youth Services, Community Assistance, Family and Neighbourhood Support and Other Community Support.

HOUSING & COMMUNITY Community Amenities, Bus Shelters, Cemeteries/Crematoria, Public Conveniences, Car Parking – non-fee-paying, and Other Community Amenities, Library Services, Mobile Libraries and Housebound Services, Static Libraries, Other Library Services, Cultural Services, Cultural Venues, Heritage, Museums, and Other Cultural Services.

AGRICULTURE Pest Eradication Services.

MINING & MANUFACTURING Gravel Pits/Quarries, Development of Land for Resale and Private Works.

OTHER PURPOSES Infrastructure Support Services. page 31

Page 134

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018 X12A4T

Note 13. Financial Instruments

$ '000

Recognised Financial Instruments

Bank, Deposits at Call, Short Term Deposits Accounting Policy: Carried at lower of cost and net realisable value; Interest is recognised when earned.

Terms & Conditions: Deposits are returning fixed interest rates between 1.95% and 2.35% (2017: 2.00% and 2.70%). Short term deposits have an average maturity of 91 days and an average interest rate of 2.29% (2017: 91 days and 2.46%).

Carrying Amount: Approximates fair value due to the short term to maturity.

Receivables

Accounting Policy:

Rates & Associated Charges

Carried at nominal values less any allowance for doubtful debts.

(including legals & penalties for late payment)

An allowance for doubtful debts is recognised (and re-assessed annually) when collection in full is no longer probable.

Note: These receivables do not meet the definition of "financial instruments" and have been excluded

Terms & Conditions:

from the following disclosures.

Secured over the subject land, arrears attract interest of 6.60% (2017: 6.75%). Council is not materially exposed to any individual debtor, credit risk exposure is concentrated within the Council's boundaries in the State.

Carrying Amount: Approximates fair value (after deduction of any allowance).

Receivables

Accounting Policy:

Fees & Other Charges

Carried at nominal values less any allowance for doubtful debts. An allowance for doubtful debts is recognised (and re-assessed annually) when collection in full is no longer probable.

Terms & Conditions: Unsecured, and do not bear interest. Council is not materially exposed to any individual debtor, credit risk exposure is concentrated within the Council's boundaries.

Carrying Amount: Approximates fair value (after deduction of any allowance).

page 32

Page 135

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 13. Financial Instruments (continued) $ '000

Recognised Financial Instruments

Receivables

Accounting Policy:

Other Levels of Government

Carried at nominal value.

Terms & Conditions: Amounts due have been calculated in accordance with the terms and conditions of the respective programs following advice of approvals, and do not bear interest. All amounts are due by Departments and Agencies of State and Federal Governments.

Carrying Amount: Approximates fair value.

Liabilities

Accounting Policy:

Creditors and Accruals

Liabilities are recognised for amounts to be paid in the future for goods and services received, whether or not billed to the Council.

Terms & Conditions: Liabilities are normally settled on 30 day terms.

Carrying Amount: Approximates fair value.

Liabilities

Accounting Policy:

Interest Bearing Borrowings

Carried at the principal amounts. Interest is charged as an expense as it accrues.

Terms & Conditions: Secured over future revenues, borrowings are repayable (describe basis); interest is charged at fixed (or variable describe) rates between 3.60% and 5.33% (2017: 3.75% and 5.33%).

Carrying Amount: Approximates fair value.

Liabilities

Accounting Policy:

Finance Leases

Accounted for in accordance with AASB 117.

page 33

Page 136

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 13. Financial Instruments (continued) Due

Due > 1 year

Due

Total Contractual

Carrying

< 1 year

& ≤ 5 years

> 5 years

Cash Flows

Values

2018 Financial Assets Cash & Equivalents Receivables Total Financial Assets

3,646 2,054 5,700

-

-

3,646 2,054 5,700

3,646 2,054 5,700

Financial Liabilities Payables Current Borrowings Total Financial Liabilities

1,795 130 1,925

-

-

1,795 130 1,925

1,795 125 1,920

$ '000

Due

Due > 1 year

Due

Total Contractual

Carrying

< 1 year

& ≤ 5 years

> 5 years

Cash Flows

Values

2017 Financial Assets Cash & Equivalents Receivables Other Financial Assets Total Financial Assets

5,073 1,966 6 7,045

6 6

-

5,073 1,966 12 7,051

5,073 1,957 10 7,040

Financial Liabilities Payables Current Borrowings Non-Current Borrowings Total Financial Liabilities

1,497 6,280 7,777

130 130

-

1,497 6,280 130 7,907

1,497 6,269 125 7,891

$ '000

The following interest rates were applicable to Council's Borrowings at balance date: Overdraft Other Variable Rates Fixed Interest Rates

30 June 2018

30 June 2017

Weighted Avg

Carrying

Weighted Avg

Carrying

Interest Rate

Value

Interest Rate

Value

7.12% 3.73% 5.33%

125 125

8.13% 3.77% 5.33%

6,150 244 6,394

Net Fair Value All carrying values approximate fair value for all recognised financial instruments. There is no recognised market for the financial assets of the Council.

page 34

Page 137

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 13. Financial Instruments (continued) $ '000

Risk Exposures Credit Risk represents the loss that would be recognised if counterparties fail to perform as contracted. The maximum credit risk on financial assets of the Council is the carrying amount, net of any allowance for doubtful debts. All Council investments are made with the SA Local Government Finance Authority and are guaranteed by the SA Government. Except as detailed in Notes 5 & 6 in relation to individual classes of receivables, exposure is concentrated within the Council's boundaries, and there is no material exposure to any individual debtor. Market Risk is the risk that fair values of financial assets will fluctuate as a result of changes in market prices. All of Council's financial assets are denominated in Australian dollars and are not traded on any market, and hence neither market risk nor currency risk apply. Liquidity Risk is the risk that Council will encounter difficulty in meeting obligations with financial liabilities. In accordance with the model Treasury Mangement Policy (LGA Information Paper 15), liabilities have a range of maturity dates. Council also has available a range of bank overdraft and standby borrowing facilities that it can access. Interest Rate Risk is the risk that future cash flows will fluctuate because of changes in market interest rates. Council has a balance of both fixed and variable interest rate borrowings and investments. Cash flow fluctuations are managed holistically in seeking to minimise interest costs over the longer term in a risk averse manner.

page 35

Page 138

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018 X12A5T

Note 14. Commitments for Expenditure

$ '000

Notes

2018

2017

406 230 936 9 1,581

32 248 280

1,581 1,581

280 280

38 1,915 753 2,706

54 3,792 1,103 4,949

2,320 386 2,706

2,422 2,527 4,949

(a). Capital Commitments Capital expenditure committed for at the reporting date but not recognised in the financial statements as liabilities: Land Improvements Buildings Infrastructure Plant & Equipment

These expenditures are payable: Not later than one year Later than one year and not later than 5 years Later than 5 years

-

(b). Other Expenditure Commitments Other expenditure committed for (excluding inventories) at the reporting date but not recognised in the financial statements as liabilities: Audit Services Waste Management Services Other

These expenditures are payable: Not later than one year Later than one year and not later than 5 years Later than 5 years

page 36

Page 139 X12A3T

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018 X12A6T

Note 15. Financial Indicators

$ '000

Amounts 2018

Indicator 2018

Prior Periods 2017 2016

These Financial Indicators have been calculated in accordance with Information paper 9 - Local Government Financial Indicators prepared as part of the LGA Financial Sustainability Program for the Local Government Association of South Australia.

1. Operating Surplus Ratio Operating Surplus Total Operating Income

1,150 31,059

4%

10%

(2%)

(1,243) 31,059

(4%)

11%

33%

4%

3%

6%

65%

50%

59%

This ratio expresses the operating surplus as a percentage of total operating revenue.

2. Net Financial Liabilities Ratio Net Financial Liabilities Total Operating Income Net Financial Liabilities are defined as total liabilities less financial assets (excluding equity accounted investments in Council businesses). These are expressed as a percentage of total operating revenue.

Adjustments to Ratios In recent years the Federal Government has made advance payments prior to 30th June from future year allocations of financial assistance grants, as explained in Note 1. These Adjusted Ratios correct for the resulting distortion in key ratios for each year and provide a more accurate basis for comparison.

Adjusted Operating Surplus Ratio

3. Asset Sustainability Ratio Net Asset Renewals Infrastructure & Asset Management Plan required expenditure

3,917 6,053

Net asset renewals expenditure is defined as net capital expenditure on the renewal and replacement of existing assets, and excludes new capital expenditure on the acquisition of additional assets.

page 37

Page 140

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 15. Financial Indicators - Graphs (continued)

1. Operating Surplus Ratio

Ratio %

14%

Purpose of Operating Surplus Ratio

4%

4%

-6%

2016 -2%

2017

2018

50% Ratio %

33%

30% 20%

11%

10% 0% -10%

2016

2017

2018

Adjusted Operating Surplus Ratio 10% Ratio %

6%

6% 3%

4%

4%

2% 0%

2016

2017

2018

Ratio %

3. Asset Sustainability Ratio 80% 70% 60% 50% 40% 30% 20% 10% 0%

This indicator shows the significance of the net amount owed to others, compared to operating revenue

-4%

-20%

8%

This indicator is to determine the percentage the operating revenue varies from operating expenditure

Purpose of Net Financial Liabilites Ratio

2. Net Financial Liabilities Ratio

40%

2017/18 Ratio

4%

10%

9%

-1%

Commentary on 2017/18 Result

59%

2016

65%

Purpose of Adjusted Operating Surplus Ratio This indicator is to determine the percentage the operating revenue (adjusted for timing differences in the Financial Assistance Grant) varies from operating expenditure

Purpose of Asset Sustainability Ratio

50%

2017

2018

This indicator aims to determine if assets are being renewed and replaced in an optimal way

In recent years the Federal Government has made advance payments prior to 30th June from future year allocations of financial assistance grants. The movement in this ratio is attributed to the timing of these payments. Commentary on 2017/18 Result 2017/18 Ratio

-4%

In accordance with Council's Treasury Management Policy, loan borrowings are reduced when cash flow is favourable. The reduction with this ratio is due to a decrease in loan borrowings mainly attributed to positive cash flow associated with the advance payment of financial assistance grants and carry forward of capital expenditure Commentary on 2017/18 Result 2017/18 Ratio

4%

Operating revenue has increased in waste management fees and other income. This is offset by increased wages and other expenditure including waste management and energy costs. This ratio also removes the effects of receiving advance financial assistance grant payments. Commentary on 2017/18 Result 2017/18 Ratio

65%

Council's Asset Sustainability Ratio has increased by 15%; this ratio will be further evaluated in line with updating Council's long term financial plans and asset management plans. A ratio lower than 95% may indicate that Council is not sufficiently maintaining, replacing or renewing existing infrastructure assets which may create a 'renewal backlog', resulting in a reduction in the service levels and/or useful lives previously expected.

page 38

Page 141

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018 X12A7T

Note 16. Uniform Presentation of Finances

$ '000

2018

2017

The following is a high level summary of both operating and capital investment activities of the Council prepared on a simplified Uniform Presentation Framework basis. All Councils in South Australia have agreed to summarise annual budgets and long-term financial plans on the same basis. The arrangements ensure that all Councils provide a common 'core' of financial information, which enables meaningful comparisons of each Council's finances.

Income less Expenses

Operating Surplus / (Deficit) Net Outlays on Existing Assets Capital Expenditure on Renewal and Replacement of Existing Assets add back Depreciation, Amortisation and Impairment add back Proceeds from Sale of Replaced Assets Subtotal Net Outlays on New and Upgraded Assets Capital Expenditure on New and Upgraded Assets (including Investment Property & Real Estate Developments)

add back Amounts Received Specifically for New and Upgraded Assets add back Proceeds from Sale of Surplus Assets (including Investment Property & and Real Estate Developments)

Subtotal Net Lending / (Borrowing) for Financial Year

31,059 (29,909) 1,150

32,681 (29,508) 3,173

(3,981) 6,869 64 2,952

(3,711) 6,883 12 3,184

(1,106)

(1,945)

1,681

1,118

96

93

671

(734)

4,773

5,623

page 39

Page 142

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018 X12A8T

Note 17. Operating Leases

$ '000

2018

2017

230 143 129 502

154 157 311

Leases Providing Revenue to the Council Council owns various buildings, plant and other facilities that are available for hire or lease (on a non-cancellable basis wherever practicable) in accordance with the published revenue policy. Rentals received from such leases are disclosed as rent and hire of non-investment property in Note 2.

Investment Property Rentals received, and outgoings reimbursed, in relation to Investment Property are also disclosed in Note 2. These lease agreements, all of which are classified as operating leases, are made on a non-cancellable basis wherever practicable

Leases commitments under all non-cancellable lease agreements, including those relating to Investment Property, are as follows: Not later than one year Later than one year and not later than 5 years Later than 5 years

page 40

Page 143

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018 X12A9T

Note 18. Superannuation

$ '000

The Council makes employer superannuation contributions in respect of its employees to Statewide Super (formerly Local Government Superannuation Scheme). There are two types of membership, each of which is funded differently. Permanent and contract employees of the South Australian Local Government sector with Salarylink benefits prior to 24 November 2009 have the option to contribute to the Accumulation section and/or Salarylink. All other employees (including casuals) have all contributions allocated to the Accumulation section.

Accumulation only Members Accumulation only members receive both employer and employee contributions on a progressive basis. Employer contributions are based on a fixed percentage of ordinary time earnings in accordance with superannuation guarantee legislation (9.50% in 2017/18; 9.50% in 2016/17). No further liability accrues to the Council as the superannuation benefits accruing to employees are represented by their share of the net assets of the Fund.

Salarylink (Defined Benefit Fund) Members Salarylink is a defined benefit scheme where the benefit payable is based on a formula determined by the member’s contribution rate, number of years and level of contribution and final average salary. Council makes employer contributions to Salarylink as determined by the Fund’s Trustee based on advice from the appointed Actuary. The rate is currently 6.3% (6.3% in 2016/17) of “superannuation” salary. In addition, Council makes a separate contribution of 3% of ordinary time earnings for Salarylink members to their Accumulation account. Employees also make member contributions to the Salarylink section of the Fund. As such, assets accumulate in the Salarylink section of the Fund to meet the member's benefits, as defined in the Trust Deed, as they accrue. The Salarylink section is a multi-employer sponsored plan. As the Salarylink section's assets and liabilities are pooled and are not allocated by each employer, and employees may transfer to another employer within the local government sector and retain membership of the Fund, the Actuary is unable to allocate benefit liabilities, assets and costs between employers. As provided by AASB 119.32(b), Council does not use defined benefit accounting for these contributions. The most recent actuarial investigation was conducted by the Fund's actuary, Louise Campbell, FIAA, of Willie Towers Watson as at 30 June 2017. The Trustee has determined that the current funding arrangements are adequate for the expected Salarylink liabilities. However, future financial and economic circumstances may require changes to Council’s contribution rates at some future time.

Contributions to Other Superannuation Schemes Council also makes contributions to other superannuation schemes selected by employees under the “choice of fund” legislation. All such schemes are of the accumulation type, where the superannuation benefits accruing to the employee are represented by their share of the net assets of the scheme, and no further liability attaches to the Council.

page 41

Page 144

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 19. Interests in Other Entities X12A0T

$ '000

Council has no interest in any Equity Accounted Businesses such as Joint Ventures, Associates & Joint Operations.

Note 20. Non-Current Assets Held for Sale & Discontinued Operations X12AT

Council does not have any Non-Current Assets Held for Sale or any Discontinued Operations

X12A0T

Note 21. Contingencies & Assets/Liabilities Not Recognised in the Balance Sheet

The following assets and liabilities do not qualify for recognition in the Balance Sheet, but knowledge is considered relevant to the users of the financial report in making and evaluating decisions about the allocation of scarce resources. 1. LAND UNDER ROADS As reported in the Financial Statements, Council is of the opinion that it is not possible to attribute a value sufficiently reliably for these assets to qualify for recognition, and accordingly land under roads has not been recognised in the reports. Land acquired for road purposes during the year is initially recognised at cost, but transferred to fair value at reporting date, effectively writing off the expenditure. At reporting date, Council controlled 350 km of road reserves of average width 20 metres. 2. POTENTIAL INSURANCE LOSSES Council is a multi-purpose organisation providing a large range of building, parks infrastructure, playgrounds and other facilities accessible to the public. At any time, it is likely that claims will have been made against Council that remain unsettled. Council insures against all known insurable risks using a range of insurance policies, each of which is subject to deductable "insurance excesses", the amount of which varies according to the class of insurance. Council has recognised the potential losses arising from claims known at reporting date based on average historical net cost (including insurance excess) of similar types of claims. Other potential claims not reported to Council may have existed at reporting date. 3. BANK GUARANTEES Council has no bank guarantees 4. LEGAL MATTERS Council is the planning consent authority for its area under the Development Act 1993 (as amended). Pursuant to that Act, certain persons aggrieved by a planning decision of the Council may appeal. It is normal practice that parties bear their own legal costs. At the date of these reports, Council had no notice of appeals against planning decisions made prior to reporting date. All known costs have been recognised, but the amount of further costs cannot be known until the appeals are determined. Council is responsible for the operations of the Mount Laura and, previously, the Newton Street landfill sites. The cost of Councils’ obligations in relation to the Mount Laura site has been included in Note 8. The Newton Street site is monitored and costs are expensed on an annual basis. Requirements for future restorations have not been identified as at 30 June 2018. If applicable, once identified, the amount will be included and amortised on an annual basis. page 42

Page 145

The Corporation of the City of Whyalla Notes to and forming part of the Financial Statements for the year ended 30 June 2018

Note 22. Events after the Balance Sheet Date X12AT

Events that occur after the reporting date of 30 June 2018, up to and including the date when the financial statements are "authorised for issue" have been taken into account in preparing these statements. Council has adopted the date of receipt of the Auditors' Report as the appropriate "authorised for issue" date relating to these General Purpose Financial Statements. Accordingly, the "authorised for issue" date is 06/09/18. Council is unaware of any material or significant "non adjusting events" that should be disclosed.

X12AT

Note 23. Related Party Transactions

$ '000

2018

2017

1,692 221 9 349

1,536 33 -

2,271

1,569

Contributions for Fringe Benefits Tax purposes Planning and Building Application Fees

1

-

Total

1

-

Key Management Personnel Transactions with Key Management Personel The Key Management Personnel of the Council include the Mayor, Councillors, CEO and certain prescribed officers under section 112 of the Local Government Act 1999 . In all, 28 persons were paid the following total compensation: The compensation paid to Key Management Personnel comprises: Short-Term Employee Benefits Post-Employment Benefits Long-Term Benefits Termination Benefits

Total Amounts paid as direct reimbursement of expenses incurred on behalf of Council have not been included above. Receipts from Key Management Personnel comprise: Other than amounts paid as ratepayers or residents (e.g. rates, swimming pool entry fees, etc.), Council received the following amounts in total:

Three KMP and relatives of KMPs own retail businesses from which various supplies were purchased as required either for cash or on 30 day account. Purchases from two of these individual businesses exceeded $5,000 during the year. Two close family members of key management personnel are employed by Council in accordance with the terms of the Award, and as recorded in the public Register of Salaries maintained in accordance with section 105 of the Local Government Act 1999 . Two key management personnel or close family members (including related parties) lodged a total of two Planning and building applications during the year. In accordance with the Loal Government Act 1999, these persons declared conflicts of interest and took no part in the assessment or approval processes for these applications Two planning and building approvals, with and without conditions, was granted during the year. Total fees for these applications (all of which are payable on lodgement) amounted to $927. page 43

Page 146

Ian G McDonald FCA The Corporation of the City of Whyalla Independent Auditor’s Report We have audited the attached financial statements, being a general purpose financial report of The Corporation of the City of Whyalla (Council) for the year ended 30 June 2018. Opinion In our opinion, the financial statements of the Council are properly drawn up: a) to present fairly the financial position of the Council as at the 30 June 2018 and the results of its operations for the period then ended, and; b) according to Australian Accounting Standards. Basis for Opinion For the audit of the Council we have maintained our independence in accordance with the relevant ethical requirements of APES 110 Section 290. We believe that the audit evidence that we have obtained is sufficient and appropriate to provide a basis for our opinion. Other Information – Basis of Accounting and Restriction on Distribution Without modifying our opinion, we draw attention to Note 1 to the financial report, which describes the basis of accounting. The financial report is prepared to assist the council to meet the requirements of the Local Government Act 1999 together with the Local Government (Financial Management) Regulations 2011. As a result, the financial report may not be suitable for another purpose. Our report is intended solely for the members. Responsibilities of Management for the Financial Report The Board of Management is responsible for the preparation of the financial report in accordance with the Local Government Act 1999 together with the Local Government (Financial Management) Regulations 2011 and for such internal control as management determines is necessary to enable the preparation of a financial report that is free from material misstatement, whether due to fraud or error. Auditor’s Responsibilities for the Audit of the Financial Report Our responsibility is to express an opinion on the financial report based on our audit. We conducted our audit in accordance with Australian Auditing Standards. Those standards require that we comply with relevant ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the schedule is free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial report. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement in the financial report, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the association's preparation of the financial report in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the association's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial report. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

Ian G McDonald FCA Registered Company Auditor 16458 Signed at Grange this 12th day of September 2018

www.creativeauditing.com.au Ian 0419 620 906 [email protected]

PO Box 75, Henley Beach SA 5022 ABN 13 550 494 869

Nancy 0408 832 848 [email protected] page 44

Page 147

Ian G McDonald FCA Independent Assurance Report on the Internal Controls of The Corporation of the City of Whyalla We have audited the compliance of The Corporation of the City of Whyalla (Council) with the requirements of Section 125 of the Local Government Act 1999 in relation only to the Internal Controls established by the Council to ensure that financial transactions relating to the receipt, expenditure and investment of money, acquisition and disposal of property and incurring of liabilities for the period 1 July 2017 to 30 June 2018 have been conducted properly and in accordance with law. Opinion In our opinion, the Council has complied, in all material respects, with Section 125 of the Local Government Act 1999 in relation to Internal Controls established by the Council in relation to the receipt, expenditure and investment of money, acquisition and disposal of property and incurring of liabilities so as to provide reasonable assurance that the financial transactions of the Council have been conducted properly and in accordance with law for the period 1 July 2017 to 30 June 2018. Basis for Opinion For the audit of the Council we have maintained our independence in accordance with the relevant ethical requirements of APES 110 Section 290. We believe that the audit evidence that we have obtained is sufficient and appropriate to provide a basis for our opinion. Limitation on Use This report has been prepared for the members of the Council in accordance with Section 129 of the Local Government Act 1999 in relation to the Internal Controls specified above. We disclaim any assumption of responsibility for any reliance on this report to any persons or users other than the members of the Council, or for any purpose other than that for which it was prepared. Inherent Limitations Due to the inherent limitations of any compliance procedure, it is possible that fraud, error or non-compliance may occur and not be detected. A reasonable assurance engagement is not designed to detect all instances of non-compliance with Section 125 of the Local Government Act 1999 in relation to the Internal Controls specified above, as the engagement is not performed continuously throughout the period and the procedures performed in respect of compliance with Section 125 of the Local Government Act 1999 in relation to the Internal Controls specified above are undertaken on a test basis. The Council’s Responsibility for the Internal Controls The Council is responsible for implementing and maintaining an adequate system of internal controls, in accordance with Section 125 of the Local Government Act 1999 in relation to Internal Controls to ensure that the receipt, expenditure and investment of money, the acquisition and disposal of property, and incurring of liabilities have been conducted properly and in accordance with law. Our Responsibility Our responsibility is to express an opinion on the Council’s compliance with Section 125 of the Local Government Act 1999 in relation only to the Internal Controls established by the Council to ensure that financial transactions relating to the receipt, expenditure and investment of money, acquisition and disposal of property and incurring of liabilities, based on our procedures. Our engagement has been conducted in accordance with applicable Australian Standards on Assurance Engagements ASAE 3100 Compliance Engagements, issued by the Australian Auditing and Assurance Standards Board, in order to state whether, in all material respects, the Council has complied with Section 125 of the Local Government Act 1999 in relation only to the Internal Controls specified above for the period 1 July 2017 to 30 June 2018. ASAE 3100 also requires us to comply with the relevant ethical requirements of the Australian professional accounting bodies. Our procedures included obtaining an understanding of controls in relation to the receipt, expenditure and investment of money, the acquisition and disposal of property and the incurring of liabilities, evaluating management's assessment of these controls, assessing the risk that a material weakness exists, and testing and evaluating the design and implementation of controls on a sample basis based on the assessed risks. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

Ian G McDonald FCA Chartered Accountant Registered Company Auditor 16458 Signed at Grange this 12th day of September 2018

www.creativeauditing.com.au Ian 0419 620 906 [email protected]

PO Box 75, Henley Beach SA 5022 ABN 13 550 494 869

Nancy 0408 832 848 [email protected] page 45

Page 148

The Corporation of the City of Whyalla General Purpose Financial Statements for the year ended 30 June 2018

Certification of Auditor Independence

To the best of our knowledge and belief, we confirm that, for the purpose of the audit of The Corporation of the City of Whyalla for the year ended 30 June 2018, the Council's Auditor, has maintained its independence in accordance with the requirements of the Local Government Act 1999 and the Local Government (Financial Management) Regulations 2011 made under that Act.

This statement is prepared in accordance with the requirements of Regulation 22(3) Local Government (Financial Management) Regulations 2011.

Christopher Cowley CHIEF EXECUTIVE OFF, CER

Stephen Coates PRESIDING MEMBER, AUDIT COMMITTEE

Date: 6 September 2018

page 46

page 46

Page 149

page 47

"B"

Page 150

ANNEXURE

Whyalla City Council Budget Update Incorporating Financial Results - 2017/18 Key Financial Indicators Year Ending 30 June 2019

Adopted Current Proposed Estimated Estimated Estimated Projected Budget Note Budget Budget Budget Budget Amendments Total 2019 2020 2021 2022 2019 2019 312 51 12

Operating Surplus/(Deficit) Ratio - %

3==== 0

*Adjusted Operating Surplus/(Deficit)* -$'000

3

Operating Surplus/(Deficit)* -$'000

*Adjusted Operating Surplus/(Deficit) Ratio - %

0

Net Financial Liabilities Ratio - %

19

Asset Sustainability Ratio - %

88

====

3,917

Total Borrowings - $'000

0

12

0

51

1 312

0

0

0

1

24

20

15

16

122

101

109

112

5,000

4,800

3,300

3,450

* Adjusted operating surplus/(deficit) due to advance payment of financial assistance grant 2019 Adopted Budget-Budget for 2018/2019 as adopted by Council June 2018 2019 Current Budget-Council's revised budget 2019 Proposed Amendments-For Council's endorsement to amend the current budget 2019 Projected Total-Council's revised budget, projecting its financial position to 30 June 2019 2020 -2022 Estimated Budget-Update on Long Term Financial Plan

Uniform Presentation of Finances :

I

Operating Revenues Less Operating Expenses Operating Surplus/(Deficit) Before Capital Amounts

Proposed Estimated Estimated Estimated Adopted Current Projected Budget Note Budget Budget Budget Budget Amendments Total2019 2022 2021 2020 2019 2019 2019 $('000) ('000) $('000) $('000) $('000) =�$('0=00) $('000) ;;: ::;;:= 31,656 32,325 28,799 31,031 31,031 33,006 -2,232 31,028

31,028

3

3

:======

31,028 -2,229

1

6,605

2

31,644

32,274

32,694

12

51

312

Capital Activities Capital Expenditure on Renewal/Replacement

4,757

Less Depreciation, Amortisation & Impairment

6,919

Less Proceeds from Sale of Replaced Assets Net outlay on existing Assets Capital Expenditure on New/Upgraded Assets Less Amounts Specifically for New/Upgraded Assets

6,919

;;;;;;====

3,679

3,953

4,796

6,919

7,006

7,158

7,082

-364

-3,377

-3,255

-2,336

2,935

1,821

2,890

so

so

so

so

50

50

-2,212

-2,212

2,510

2,510

6,645

100

100

100

2,410

2,410

4,135

6,545

2,935

1,821

2,890

-195

-195

-8,215

-8,410

454

1,485

-242

3

Less Proceeds from Sale of Surplus Assets Net outlay on New/Upgraded Assets Net Lending/(Borrowing for Financial Year

In any one year, the above financing transactions are associated with either applying surplus funds stemming from a net lending result or accommodating the funding requirement stemming from a net borrowing result

Financing Transactions New Borrowings Repayment of Principal on Borrowings (lncrease)/Decrease in Cash & Cash Equivalents

Note: 1 2 3 4

4

150

1,300

550

550

5,000

-125

-125

-125

-28

-28

3,553

-25

48

-12

-229

-33

104

-454

-1,485

242

Net Balance Sheet funding

-202

-202

-18

Net Financing Transactions

195

195

8410

explanation of material variance advance payment financial assistance grant brought forward renewal project brought forward new/upgrade projects new borrowings

G:\Corporate\Corp Serv Dir\Finance\Yrend\Financial Statements Yrend 2017_18 Budget Update 2019 Final



-1,500

-1,500

Page 151

COUNCIL MEETING – 17.09.18       

20.   

Consideration of Confidential Items  20.1   

 

Executive  20.1.1  Council Investment Attraction – CONFIDENTIAL    Recommendation    Pursuant to Section 90(2) of the Local Government Act 1999, the Council orders  that the public be excluded from the meeting with the exception of Chris Cowley,  Chief Executive Officer, Robyn Dunstall, Director Corporate, David Klye, Director  Infrastructure, Kristina Roberts, Director City Growth and Michelle Armstrong,  Acting Executive Officer for Agenda Item 20.1.1 – Council Investment Attraction.    The Council is satisfied that, pursuant to Section 90(3)(b) of the Act, the  information to be received, discussed or considered in relation to this Agenda Item  is information which could reasonably be expected to confer a commercial  advantage on a person with whom Council is proposing to conduct business with.    The Council is satisfied that the principle that the meeting be conducted in a place  open to the public has been outweighed in the circumstances because the  information to be disclosed and discussed would prejudice the Council’s  commercial positon during the current ongoing negotiations.       

Page 157

COUNCIL MEETING – 17.09.18       

 

Recommendation    That having considered Agenda Item 20.1.1 – Council Investment Attraction in  confidence under Section 90(2) and (3)(b) of the Local Government Act 1999, the  Council pursuant to Section 91(7) of the Act orders that all documents be retained  in confidence and reviewed in the next review of Council’s confidential orders.       

Page 158

COUNCIL MEETING – 17.09.18       

20.2   

 

City Growth  20.2.1  Economic Opportunity – CONFIDENTIAL    Recommendation    Pursuant to Section 90(2) of the Local Government Act 1999, the Council orders  that the public be excluded from the meeting with the exception of Chris Cowley,  Chief Executive Officer, Robyn Dunstall, Director Corporate, David Klye, Director  Infrastructure, Kristina Roberts, Director City Growth and Michelle Armstrong,  Acting Executive Officer for Agenda Item 20.2.1 – Economic Opportunity.    The Council is satisfied that, pursuant to Section 90(3)(b) of the Act, the  information to be received, discussed or considered in relation to this Agenda Item  is information which could reasonably be expected to confer a commercial  advantage on a person with whom Council is proposing to conduct business with.    The Council is satisfied that the principle that the meeting be conducted in a place  open to the public has been outweighed in the circumstances because the  information to be disclosed and discussed would prejudice the Council’s  commercial positon during the current ongoing negotiations.       

Page 163

COUNCIL MEETING – 17.09.18       

Recommendation    That having considered Agenda Item 20.2.1 – Economic Opportunity in confidence  under Section 90(2) and (3)(b) of the Local Government Act 1999, the Council  pursuant to Section 91(7) of the Act orders that all documents be retained in  confidence and reviewed in the next review of Council’s confidential orders.     

Page 164

COUNCIL MEETING – 17.09.18       

21.    22.   

CLOSURE  DATE OF NEXT MEETING  Monday 15 October 2018