Report - Halton Catholic District School Board

HALTON CATHOLIC DISTRICT SCHOOL BOARD REGULAR BOARD MEETING Tuesday, May 17, 2011 8:00 p.m. BOARD ROOM 802 Drury Lane Chair: A.A. LeMay

Secretary: M.W. Pautler

AGENDA 1.

Call to Order 1.1 Opening Prayer: Mary Lozowski, Chaplaincy Leader, Bishop Reding Catholic Secondary School 1.2 Motions Adopted in Camera

2.

Approval of Agenda

3.

Declarations of Conflict of Interest

4.

Presentations 4.1 Premier’s Award of Excellence in Teaching: Teacher of the Year – Kathleen Douthart

5.

Delegations

6.

Approval of Minutes 6.1 Regular Board Meeting – May 3, 2011

7.

Business Arising from Previous Meetings 7.1 Summary of Outstanding Items from Previous Meetings

8.

Action Items 8.1 2011 Facility Renewal Projects G. Corbacio 8.2 The New Milton Catholic Secondary School Construction Project G. Corbacio 8.3 Secondary Textbook Selection Review - Chemistry R. MacDonald 8.4 Policy III-3 – Teacher Performance Appraisal – Revisions J. Langill 8.5 Policy II-46 – Growing Success – Academic Dishonesty, Late and Missed Assignments – First Reading J. Langill

9.

Staff Reports 9.1 Presentation to the Board 2011-12 Grant Revenue Calculation 9.2 Secondary Textbook Selection Review - English

P. McMahon R. MacDonald

10.

Information Reports 10.1 Student Trustees – Update C. Peric 10.2 Approved School Educational Trips School Services 10.3 Budget Report for September 1, 2010 to April 30, 2011 P. McMahon 10.4 Capital Projects Report as at April 30, 2011 P. McMahon 10.5 Assumption Catholic Secondary School – AP Program T. Pinelli 10.6 St. Thomas Aquinas Catholic Secondary School – IB/AP Program T. Pinelli 10.7 ETAC Trip Proposal – Holy Trinity Catholic Secondary School T. Pinelli 10.8 School Effectiveness Framework (SEF) Update J. Herman 10.9 April 2011 Construction Reports – St. Thomas Aquinas, St. Ignatius of Loyola, Lumen Christi G. Corbacio 10.10 Administrative Procedures – VI-55 Academic Dishonesty and Plagiarism and VI-56 Late and Missed Assignments Procedures J. Langill

11.

Miscellaneous Information 11.1 Catholic Parent Involvement Committee (CPIC) Minutes – April 7, 2011 11.2 Policy Committee Minutes – April 12, 2011

L. Naar J. Langill

12.

Correspondence 12.1 Halton District School Board – D. Euale & D. Vrooman 12.2 Best Buddies – S. Pinnock

13.

Open Question Period

14.

In Camera

15.

Resolution re Absentees

16.

Adjournment/Closing Prayer

NEXT BOARD MEETING – JUNE 7, 2011

A. Danko

PRESENTATIONS

Halton Catholic District School Board

Regular Board Meeting Tuesday, May 17, 2011

PRESENTATION

ITEM 4.1 PREMIER’S AWARD OF EXCELLENCE IN TEACHING: TEACHER OF THE YEAR – KATHLEEN DOUTHART

PURPOSE: To recognize the outstanding achievement of Kathleen (Kathy) Douthart, Kindergarten Teacher at St. John Catholic Elementary School in Oakville, who was recently awarded the 2011 Ontario Premier’s Award of Excellence in Teaching, in the category of ‘Teacher of the Year’.

BACKGROUND: Kathy Douthart has been teaching for more than 25 years, and for the past 19 years as a teacher in our Board, she has earned the respect and affection of students, parents, and staff alike. Kathy’s love of children is apparent, and her contagious enthusiasm and philosophy of “teaching the child as a whole” have served to inspire countless students from year to year. Kathy has not only impacted the lives of the children she has taught with her gifts as a teacher, but has also extended her gifts beyond the classroom through her active involvement in the community helping children. After losing her 7 year old son to cancer, Kathy initiated b.r.a.i.n.Child, a SickKids Hospital foundation, and over the years she has raised over $2 million dollars in support of childhood brain tumour research. Kathy was nominated for this prestigious provincial award by staff and parents in the St. John community. On May 4, 2011, Minister Dombrowsky presented Kathy Douthart with the 2011 Ontario Premier’s Awards of Excellence – Teacher of the Year Award. We are all very proud of Kathy’s achievement.

REPORT PREPARED AND SUBMITTED BY:

L. NAAR SUPERINTENDENT OF EDUCATION

REPORT APPROVED BY:

M. W. PAUTLER DIRECTOR OF EDUCATION

Premier’s Award of Excellence in Teaching: Teacher of the Year – Kathleen Douthart

Page 1 of 1

APPROVAL OF MINUTES

Subject to approval HALTON CATHOLIC DISTRICT SCHOOL BOARD Regular Board Meeting

Tuesday, May 3, 2011 Board Room, 802 Drury Lane, Burlington, ON

Members present:

A. Danko A. Iantomasi, Vice Chair A.A. LeMay, Chair P. Marai

J. Morrison D. Rabenda J. Michael J.M Rowe E. Viana

Student trustees:

C. Peric

C. Schneider

Staff present:

M. Pautler, Director of Education & Secretary of the Board G. Corbacio L. Naar J. Herman J. O’Hara J. Langill T. Pinelli P. McMahon S. Rossini R. MacDonald J. Rowles M. Tessari

Also present:

L. Balanowski, President, CUPE 3166 K. Boyd, OECTA President, Secondary R. Brock, OECTA President, Elementary T. Newman, President, CUPE 5200 N. Bruce, A. Ceelen, P. Deoni, P. Thomson, St. Andrew Catholic Elementary School E. Bradley, Student Trustee 2011-2012 E. Harper, Student Trustee 2011-2012 L. Stocco, Communications Officer

Recording Secretary: D. Ross 1.

CALL TO ORDER The Chair called the meeting to order. 1.1 Opening Prayer The meeting opened with a prayer at 8:00 p.m. led by Joan Doyle, Chaplaincy Leader at Christ the King Catholic Secondary School. Trustees were asked to remember in their prayers: Trustees were asked to remember Lorenzina (Colangelo) Lamanna, mother of Carmela Picchi, retired teacher at Our Lady of Peace Catholic Elementary School), Leita Aitken, mother of Matthew Daniels, floater custodian, died on Sunday, April 10, 2011; Teresa Mary Coady, mother of Susan Guzzo, principal at St. Dominic Catholic Elementary School, Oakville, and mother-in-law of John Guzzo, principal at St. Paul Catholic Elementary School, Burlington, died on Monday, April 18, 2011; Carlo Albanesi, father of Joanne Miceli, Secretary, Research and Development at the Catholic Education Centre, died on Saturday, April 23, 2011; Cynthia Tobin, Senior Administrator, Human Resources at the Catholic Education Centre, died on Thursday, April 21, 2011. Cynthia was the aunt of Krystle Robertson, Child Youth Counsellor at St. Francis of Assisi and Holy Cross Catholic Elementary Schools, Georgetown; and James Hunger, father of Lynne Bucik, educational assistant at St. Andrew Catholic Elementary School, Oakville, died on Thursday, April 28, 2011. 1.2 In Camera Session A. Iantomasi read the information from the in-camera session: Consultants effective September 1, 2011 for a period of four (4) years: Victoria Goodwin-Duncan and Regan Dore

Regular Board Meeting – May 3, 2011

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Department Heads effective September 1, 2011 for a period of up to four (4) years: Jeff Crowell, Claudio Sartori, Rita Langill, Carl Van Landschoot, Michael Bertin, Vitto Battaglia, Kevin Wong, Rosalie Shaw, Michael Sluski, Beth Robertson, Terrance Hourigan, Rick Kalvaitis, Maureen Whaley, Paul Leonard, Justin Ieraci, Sandra Ponikvar, Martha Pickett, Kathleen Fach, Maria Thomas, Gabriel Goulart, Ned Vicic, Peter Szpakowski, Gino Camilletti and Corrine Bracco Retirements effective June 30, 2011 Maria Cairns, Hilda Cirotto, Janet Foster and Elizabeth Matecki Resignation effective August 31, 2011 Shelley Moyer 2.

APPROVAL OF AGENDA The following items were added/deleted from the agenda: 11.5 Ontario College of Teachers – Outreach 11.6 OCSTA AGM Conference 12.5 Bishop Crosby’s Message for Catholic Education Week # 91/11

Moved by: E. Viana Seconded by: J. Morrison

RESOLVED, that the agenda be accepted as amended. 3.

CARRIED

DECLARATION OF CONFLICT OF INTEREST There were no conflicts of interest declared.

4. 4.1

PRESENTATION St. Andrew Catholic Elementary School – Eco School L. Naar introduced members of the St. Andrew school community: T. Ceelen, Principal, P. Deoni, Vice Principal, P. Thomson, Special Education Resource teacher and N. Bruce, student. N. Bruce, a grade 4 student who has been involved in the development of the eco school since kindergarten shared his perspective regarding the implementation of the program that involves proper recycling, saving energy, greening products and anti idling as part of the school’s daily culture. T. Ceelen, through a slide presentation, described the various eco initiatives implemented in the school and listed some of the awards received in recognition of the community’s efforts. He also illustrated the school’s commitment to being ‘Stewards of the Earth’ and demonstrated how environmental education is weaved into all areas of the curriculum. P. Thomson explained that through the participation of the Terra Cycle initiative, the school has kept over 10,000 items out of the landfill. T. Ceelen, in his concluding remarks, noted that the program has helped create the culture of the school based on respect and care of the environment. He commented that the support of parents has been instrumental in ensuring the success of the various initiatives. In response to a question, he acknowledged that the curriculum is focused through the lens of Catholic perspective and is interconnecting with all eco-school initiatives. A.A. LeMay, C. Peric, D. Rabenda and A. Iantomasi thanked the St. Andrew community for their commitment and dedication. R. MacDonald indicated that there are twenty-seven (27) recognized eco-schools in the system with an anticipated increase of 20% by September 2011. M. Tessari also acknowledged the involvement, work and contributions of the custodians in ensuring the success of the program.

5.

DELEGATION There were no delegations.


6. 6.1

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APPROVAL OF MINUTES Regular Board Meeting – April 5, 2011 # 92/11

Moved by: E. Viana Seconded by: J. Michael

RESOLVED, that the minutes of the April 5, 2011 Regular Board Meeting be approved as presented. CARRIED 7. 7.1

BUSINESS ARISING FROM PREVIOUS MEETINGS Summary of Outstanding Items from Previous Meetings # 93/11

Moved by: J.M. Rowe Seconded by: A. Iantomasi

RESOLVED, that the summary of outstanding items from previous meetings be received as information. CARRIED 8. 8.1

ACTION ITEMS II-45 Equity and Inclusive Education Policy –3rd Reading J. Langill presented the recommendation of the Policy Committee. # 94/11

Moved by: E. Viana Seconded by: J.M. Rowe

RESOLVED, the Halton Catholic District School Board accept the recommendation of the Policy Committee and approve Board Policy II-45 Equity and Inclusive Education in 3rd Reading. P. Marai asked the Chair and/or Director and to describe the potential changes to the Policy that could result from the proposed recommendation of the Committee being formed at the request of the Assembly of Catholic Bishops and in cooperation with OCSTA and ICE, to expand on the role of the Committee and whether or not the proposed group would be GSAs. A.A. LeMay provided background information regarding the formation of the Committee and explained that the purpose is to establish a framework to support all students and to address the issue of bullying related to sexual orientation. She clarified that it would not be an advocacy group entitled GSA but that a common name would be established by the Committee. M. Pautler further noted that the only information currently available is contained in the memo that flowed from OCSTA and the Assembly of Catholic Bishops in Ontario dated April 15th, a copy of which was circulated to trustees. He read the letter to members of the Board. In response to C. Peric’s question, the Director acknowledged that the intent is to supplement what the Board has already put in place. A. Danko suggested that third reading be deferred until the report from the Committee is released. He presented the following motion. # 95/11

Moved by: A. Danko Seconded by: J. Michael

RESOLVED, the Halton Catholic District School Board defer third reading of Policy II-45 Equity and Inclusive Education to the 2nd meeting in September 2011 Speaking in support of the motion, A. Danko provided a rationale for deferring third reading and explained that the Board should wait until it has received a clear proposal and guidelines. He reiterated the need to reference the SIDE Space Program and well as incorporating the information that will be released by the Bishops into the final policy. C. Peric spoke in support of having detailed administrative procedures. M. Pautler described the process involved in developing the Administrative Procedure and assured trustees that they


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could consider amendments to the Policy if there is discordance between what emerges in the procedure and the policy. C. Schneider and E. Viana spoke in support of not delaying third reading. The Chair called for a vote and the motion was DEFEATED. In response to a question, M. Pautler indicated that he was not aware of the composition of the committee, of their sexual orientation or the basis of their selection. The composition is being determined through a consultative process between the Bishops and the Ontario Catholic Trustees’ Association. A. Danko argued against proceeding with third reading, more specifically the implications of not referencing the On Your SIDE Spaces program in the Policy. The Chair reminded trustees that a two-thirds majority was required in order to adopt the Policy in third reading. The motion CARRIED. 8.2 Exception to V-1 Community Use of School Facilities J. Langill briefly addressed the report and J.M. Rowe’s recommendation to the Policy Committee. # 96/11

Moved by: J. Michael Seconded by: J.M. Rowe

RESOLVED, that an exception be made to Policy V-1 Community Use of School Facilities to accommodate a request from the Halton Hills Sports Museum. J.M. Rowe indicated that the event has wide spread community support and that there is a lack of similar facilities available in Georgetown. M. Pautler reiterated and clarified that the intent of the exception is to permit the serving of alcohol by this group for one evening only. Should the Board approve the recommendation; the Halton Hills Sports Museum will have to comply with all obligations with respect to the permit policy, ensuring that all appropriate steps and precautionary measures are in place. The Chair called for a vote and the motion CARRIED. 8.3

Policy 1-4 – Cross Boundary School Attendance J. Langill indicated that the policy has been amended several times in the last couple of years to accommodate the needs of our ratepayers and students. He reviewed the proposed changes. J. Langill explained why “subject to annual review” was removed from one of the requirements. He acknowledged that it would be an exception in the case of a boundary review. # 97/11

Moved by: E. Viana Seconded by: A. Iantomasi

RESOLVED, that the Halton Catholic District School Board accept the recommendation of the Policy Committee and approve Board Policy I-4 Cross Boundary School Attendance as amended. CARRIED 8.4

Rescind Policy I-2 – Non Catholic Secondary School Admission (Grades 9-12) and Revise Policy I-22 Admission to Schools (Elementary) J. Langill provided a rationale for rescinding Policy I-2 and combining elements with the current Policy I-22. He briefly elaborated on the requirements of the Education Act coupled with the need to respect the constitutional rights of Catholic ratepayers in order to maintain the Catholicity of the schools. J. Langill further pointed out that revisions align admission requirements with the majority of the Catholic boards in Ontario.


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A. Danko reiterated the importance of maintaining the requirement for baptism and presented the following motion. # 98/11

Moved by: A. Danko Seconded by:

RESOLVED, that the Policy be amended to exclude “ if the child has no Roman/Eastern rite Catholic baptismal certificate, the child may be admitted if one parent can provide a Roman/Eastern Rite Catholic baptismal certificate” M. Pautler addressed the concerns raised by A. Danko and explained that the intent and hope is that all of our students are baptized into communion and that they will be encouraged to do so. The proposed amendment to the Policy aligns our practice with that of all other Catholic boards within the Hamilton Diocese and across the province and aligns our practice more clearly with the legislated and constitutional foundations upon which the Catholic schools exist. It ensures that children of baptized parents are welcomed into our schools. A. Danko reiterated that there are no legislative changes that have precipitated the amendment to the policy, that it’s a good standard to maintain and that the Board should continue to insist on a Baptismal certificate from all students. There was no secondary for the motion and it LOST. # 99/11

Moved by: J. Morrison Seconded by: P. Marai

RESOLVED, that the Halton Catholic District School Board accept the recommendation of the Policy Committee and rescind Board Policy I-2 Non Catholic Secondary School Student Admission (Grade 9 – 12) and; That the Halton Catholic District School Board accept the recommendation of the Policy Committee and approve Board Policy I-22 Admission to Schools, Elementary and Secondary as amended. CARRIED 8.5

Policy II-34 Participation in Programs and Courses of Study in Religious Education J. Langill identified the changes to the policy. He explained that the language contained therein reflects the requirements of the Education Act, outlining the conditions upon which students can request exemptions from Religious Education courses. # 100/11

Moved by: E. Viana Seconded by: D. Rabenda

RESOLVED, that the Halton Catholic District School Board accept the recommendation of the Policy Committee and approve Board Policy II-34 Participation in Programs and Courses of Student in Religious Education as amended. CARRIED 8.6

Appointment of SEAC Members-at-Large S. Rossini submitted the two recommended names of the Members-at-Large from the Special Advisory Committee. She provided background information for each individual and expanded on their related experience. In response to questions, she confirmed that both are Roman Catholics and provided the names of the individuals who sat on the interview panel. # 101/11

Moved by: J. Morrison Seconded by: A. Iantomasi

RESOLVED, that the Halton Catholic District School Board accept the recommendation SEAC and appoint Janine Vincent and Ron Tansley as Members-at-Large on the Halton catholic District School Board special Education Advisory Committee effective May 30, 2011 until November 2014 CARRIED


8.7

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Appointment of SEAC Member S. Rossini presented SEAC’s recommendation to appoint C. Parreira as alternate representative for Easter Seals Ontario. # 102/11

Moved by: E. Viana Seconded by: D. Rabenda

RESOLVED, that the Halton Catholic District School Board accept the nomination of Chris Parreira as alternate representative for Easter Seals Ontario on the Board’s Special Education Advisory Committee effective May 30, 2011 until November 2014. CARRIED 8.8

Coalition for Children and Youth Mental Health # 103/11

Moved by: A. Iantomasi Seconded by: J. Michael

RESOLVED, that the Halton Catholic District School Board accept the recommendation of the OCSTA and support in principle the coalition’s Statement of Intent and formally join the Coalition for Children and Youth Mental Health. CARRIED Trustees interested in attending the Summit on June 2nd were asked to inform D. Ross. 8.9

St. Thomas Aquinas Catholic Secondary School Replacement School Project – Project Funding and Financing Update G. Corbacio provided a rationale for rescinding Borrowing By-Law 2009-F02 and replacing it with Borrowing By-Law 2011-F03. He also explained that the increase of $5 million is the result of project cost escalation. Staff will present a detailed reconciliation of the project to the Board at a future meeting. # 104/11

Moved by: E. Viana Seconded by: A. Danko

RESOLVED, that the Halton Catholic District School Board rescind Borrowing By-Law No. 2009 F02 in the amount of Thirty-Two Million Dollars (432,000,000) to finance the St. Thomas Aquinas Catholic Secondary School Replacement School Project. CARRIED # 105/11

Moved by: E. Viana Seconded by: M. Rowe

RESOLVED, that the Halton Catholic District School Board approve Borrowing By-Law No. 2011 F03 in the amount of thirty-Seven Million Dollars (437,000,000) to finance the St. Thomas Aquinas Catholic Secondary School Replacement School Project. CARRIED 9.

STAFF REPORTS 9.1 2011-12 Salaries and Benefits Budget P. McMahon and S. Zucker presented the salary and benefits budgets, the first in a series of three presentations. P. McMahon provided an overview of the budget process, identified timelines and reviewed the proposed schedule of presentations to the Board. S. Zucker outlined the salaries and benefits budget for non-teaching salaries, elementary teaching salaries, secondary teaching salaries, the benefits and concluded by outlining the next steps. She noted that the total salaries of $207,017,000 plus the total benefits of $28,982,000 represents over 85% of the entire operating budget of the Board and although the GSN has not been finalized, this estimate is in line with the GSN projection provided by the Ministry. S. Zucker also elaborated on the implications of the Public Sector Compensation Restraint and the Executive Office Cost Restraint. The final budget estimates will be presented to the Board for approval at the June 21, 2011 Board Meeting.


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G. Corbacio, in response to a question from A.A. LeMay indicated that the custodians will not be contracted out for the new school. Three CUPE members will be assigned to the school since it is funded through the PDT Agreement. This could change once the PDT agreement has ended. R. MacDonald noted that the Board has twelve (12) classes more than 2010-11 for the Early Learning Program, which translates into a requirement for six (6) new teachers and four (4) new ECEs. 9.2 Strategic Plan and Renewal Process – Board’s Goals and Priorities J. Langill addressed the system priorities identified for 2011-2012 school year which reflect the broad strategic directions and are derived from the specific strategic commitments approved by the Board. He explained that senior staff is currently involved in identifying budget implications for each priority, identifying timelines and assigning staff to lead the implementation process. M. Pautler explained why the reactivation of the Charitable Foundation has been established as a priority. Staff believes that achieving equity of educational opportunity is very significant priority and is entirely compatible with our core values. The intent is to ensure that no child is ever excluded by virtue of their inability to cover costs in keeping with the direction from the Ministry. The Board has an obligation to do its best to ensure that all students as member of school communities feel fully included, are not disadvantaged by virtue of economic circumstances and are not deprived of educational opportunities. 9.3 2010 Good Places to Learn and Facility Renewal Projects Budget Reconciliation Update The report was provided as information and identifies the 2010 projects that were completed. The cost exceeded the preliminary estimates by approximately $1.85 million but there are sufficient funds in the Facility Renewal Reserve to cover the expenses. 9.4 Proposed 2011 Good Places to Learn and Facility Renewal Projects G. Corbacio presented the proposed 2011 Good Places to Learn and Facility Renewal Projects The estimated cost of $640,000 will be funded from the Facility Renewal Reserve. An Action report regarding the proposed 2011 Facility Renewal Projects will be presented at the May 17th Board Meeting of trustee consideration. 9.5 The New Milton Catholic Secondary School Project G. Corbacio shared with trustees the preliminary steps taken to date by staff to begin the new Milton Catholic Secondary School Project as well as laying out the process in place for a September 2013 occupancy. The estimated cost of the project in the amount of $35 million is fully funded by the ministry. He briefly reviewed the five recommendations that will be presented to the Board for consideration at the May 17th meeting. The respective architectural firms’ submissions will be received and reviewed by the School Capital Projects Ad Hoc Committee on May 10th 2011. An agenda was provided to trustees under separate cover. 9.6 Secondary Textbook Selection Review (Chemistry) R. MacDonald reported that the Textbook Selection Committee was struck to select the Grade 11 Chemistry Text. They selected the McCraw Hill textbook and it will be available in the Director’s office for those wishing to review the material. A recommendation will be presented for trustee consideration at the next Board meeting. 10. INFORMATION REPORTS 10.1 Student Trustees – Update C. Schneider informed the Board that the Come Alive! A Conference for Change planned and facilitated by Student Senators will take place on Friday, May 6th. She gave a brief overview of the workshops. An agenda will be forwarded to trustees for those interested in attending. C. Peric indicated that the outgoing and incoming student trustees will be attending the OSTAAECO AGM in Toronto from May 13th to May 15th. An update will be provided at the next meeting.


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10.2 Approved School Educational Trips D. Rabenda asked that a comment be added to the report indicating that School Supervisors would be in accordance with Board Policy. M. Pautler acknowledged that the language would be amended accordingly but assured trustees that approvals are based on compliance with all Board Policies. 10.3 ETAC Trip Proposals T. Pinelli commented on the report and informed trustees that the requirements of the intended policies have been adhered to. 10.4 Budget Report for September 1, 2010 to March 31, 2011 P. McMahon addressed the report and referenced Appendix ‘C’ that captures the revenues and expenditures, both the budgets and amounts to date, for the Early Learning Program. As the 2011-2012 budget process unfolds, staff will be preparing the forecast for the particular program. 10.5 Capital Projects Report as at March 31, 2011 P. McMahon pointed out that the budget for St. Thomas Aquinas will now show $37 million in the future as a result of Item 8.9 on the agenda instead of the zero showing in this report. . 10.6 March 2011 Construction Reports: St. Ignatius of Loyola, Lumen Christi and St. Thomas Aquinas Catholic Secondary Schools In response to questions, G. Corbacio acknowledged that the cafeteria at Loyola is still operational but will be out of service for a good part of the first semester in 2011-2012. 11. 11.1 11.2 11.3

MISCELLANEOUS INFORMATION Catholic Parent Involvement Committee (CPIC) Minutes – February 23, 2011 Policy Committee Minutes – March 22, 2011 Special Education Advisory Committee (SEAC) Minutes – March 28, 2011

11.4 OCSTA – Communications Update: March-April 2011 In an effort to reduce printing costs and the use of paper, A. A. LeMay suggested that a link and the front page of the monthly OCSTA Communications Update be included in the package rather than providing trustees with a hard copy of the report. M. Pautler indicated that in the near future, staff would be pleased to have a discussion with trustees around the prospect of replacing paper agendas for electronic agendas and packages that would lead to sound environmental practice and expense reductions. 11.5 Ontario College of Teachers – Outreach Trustees interested on attending the seminar on May 24th were asked to inform D. Ross. 11.6 OCSTA AGM Conference A.A. LeMay thanked members of the organizing committee as well as the team who organized the workshop for their efforts. 12. 12.1 12.2 12.3 12.4 12.5

CORRESPONDENCE Minister K. Wynne – The ‘P’ Plate Program Teachers’ Pension Plan – Mila Babic CUPE Local 5200 – Tracey Newman Ministry of Education – School Year Calendar 2011-2012 Bishop Crosby’s Message for Catholic Education Week

13.

OPEN QUESTION PERIOD There were no questions.

14.

IN CAMERA


15.

9

RESOLUTION re ABSENTEES # 106/11

Moved by: A. Iantomasi Seconded by: D. Rabenda

RESOLVED, that Student Trustee J. Cole be excused

16.

ADJOURNMENT/CLOSING PRAYER # 107/11

Moved by: J. Morrison Seconded by: E. Viana

RESOLVED, that the meeting adjourn.

CARRIED

The meeting adjourned at10:19 p.m. with a closing prayer led by C. Schneider.

CERTIFIED CORRECT:

APPROVED:

.................................................... Secretary of the Board

.............................................. Chair

BUSINESS ARISING FROM PREVIOUS MEETINGS

ITEM 7.1 HALTON CATHOLIC DISTRICT SCHOOL BOARD

BUSINESS ARISING FROM PREVIOUS MEETINGS DATE OF THE BOARD MEETING

AGENDA ITEM

ACTION REQUIRED

RESPONSIBILITY

2nd/3rd Readings

June 15, 2010

II-1 Full Day Kindergarten Extended Day Program Mental Health Policy

3rd Reading

J. Langill/R. MacDonald J. Langill

February 15, 2011 May 3, 2011

EDC By-Laws Final Budget Estimates

Proposed Amendments Approval by the Board

P. McMahon P. McMahon

November 2, 2010

Business Arising from Previous Meetings – 11 05 17

STATUS Pending Ministry Direction Pending Ministry Direction June 7, 2011 June 21, 2011

Page 1

ACTION REPORTS



ACTION REPORT

ITEM 8.1

PROPOSED 2011 GOOD PLACES TO LEARN AND FACILITY RENEWAL PROJECTS EXECUTIVE SUMMARY This report outlines the proposed 2011 Good Places to Learn and Facility Renewal Projects. The estimated $725,000 cost for these projects will be funded from the Facility Renewal Reserve. Board approval for the expenditure of funds from this reserve is required as per Ministry Regulation. Additional facility renewal projects for 2011 may be presented to the Board for approval at a future Board Meeting.

PURPOSE: The purpose of this report is to obtain Board approval for the Proposed 2011 Good Places to Learn and Facility Renewal Projects.

BACKGROUND INFORMATION: The Board receives an annual funding allocation from the Ministry of Education Grant for Student Needs (GSN) to carry out facility renewal work. Facility Renewal Grants that are not utilized in a budget year are allocated to the Facility Renewal Reserve. All facility renewal project expenditures funded from the Facility Renewal Reserve require Board approval per Ministry Regulation. The estimated current balance of the Facility Renewal Reserve as at March 31, 2011 for facility renewal work is $11.1 million.

COMMENTARY: As part of the Board’s ongoing maintenance and replacement work to maintain its school facilities in top condition to support school program needs, staff has identified the facility renewal projects listed below for completion in 2011. The total preliminary cost estimate for the proposed 2011 Good Places to Learn and Facility Renewal Projects is $725,000 and is to be funded from the Facility Renewal Reserve. The proposed projects and the associated project cost estimate for the respective projects are shown on the next page. As reported to the Board on May 3, 2011, Staff is continuing to investigate additional facility renewal projects for possible completion in 2011 and may submit other projects to Trustees for approval at a future Board Meeting. An additional project has been included since the May 3, 2011 Staff Report. The project is needed to upgrade the existing cooling system in the IT Server Room to accommodate the additional IT equipment required to service the IT needs of the schools. The cost of this project is estimated at $75,000.

Proposed 2010 Good Places to Learn and Facility Renewal Projects

Page 1 of 3

PROPOSED 2011 Facility Renewal Projects Budget Exterior Grounds Repairs Canadian Martyrs – Asphalt Repairs Christ the King – Concrete curb and sidewalk Repairs Holy Rosary (B) – Asphalt Replacement Our Lady of Peace – Asphalt Repairs Our Lady of Victory – Pavement & Sidewalk Repairs St. John (O) – Asphalt Repairs St. Marguerite d’Youville – Asphalt & Landscaping Repairs

$50,000 20,000 40,000 50,000 48,000 20,000 80,000

Interior Building Repairs Bishop Reding – Locker Replacements Holy Rosary (M) – Stairway Rebuilds IT Server Room Cooling System Enhancement St. Andrew – Stairway Rebuilds St. John (O) – Boiler Replacement St. Vincent – Renovate washrooms

35,000 20,000 75,000 20,000 160,000 40,000

Sub Total Contingency 10% Total

658,000 67,000 $745,000

The Expenditure of funds from the Facility Renewal Reserve requires Board approval per Ministry Regulations. Once the approved 2011 projects are completed, and expensed, the total Facility Renewal Reserve available for future GPTL and facility renewal projects will be $10.4 million. Furthermore, an estimated $3.0 million will be allocated to the Board for facility renewal projects by the Ministry as part of the 2011-2012 school year GSN grants resulting in a balance of $13.4 million in the Facility Renewal Reserve effective September 2011.

CONCLUSION: Staff recommends Board approval for the proposed 2011 facility renewal projects as outlined in this report. The estimated expenditure amount of $725,000 for the proposed 2011 Good Places to Learn and Facility Renewal Projects will be funded from the Facility Renewal Reserve. Expenditure of funds from this reserve requires Board approval.

RECOMMENDATION: RESOLUTION:

Moved by: Seconded by:

RESOLVED, that the Halton Catholic District School Board approve the Proposed 2011 Good Places to Learn and Facility Renewal Projects and the estimated budget amount of $725,000. Proposed 2010 Good Places to Learn and Facility Renewal Projects

Page 2 of 3

REPORT PREPARED BY:

A. J. DUFFIELD SENIOR ADMINISTRATOR, FACILITY MANAGEMENT SERVICES

REPORT SUBMITTED BY:

G. A. CORBACIO SUPERINTENDENT, FACILITY MANAGEMENT SERVICES

REPORT APPROVED BY:

M.W. PAUTLER DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD

Proposed 2010 Good Places to Learn and Facility Renewal Projects

Page 3 of 3



ACTION REPORT

ITEM 8.2

NEW MILTON CATHOLIC SECONDARY SCHOOL PROJECT

EXECUTIVE SUMMARY This report summarizes the preliminary steps taken to date and the proposed next steps for the new Milton Catholic Secondary School Project. The School Capital Projects Ad Hoc Committee has reviewed the information included in this report and provided feedback and input to staff regarding the project. The new Milton Catholic Secondary School has a 1350 student capacity, a $35 million Project Budget and a scheduled occupancy date of September 2013.

PURPOSE: To obtain Board approval to proceed with the construction of the new Milton Catholic Secondary School including the appointment of the Architect and approval of the Project Budget and the Borrowing By-law to finance the Project.

BACKGROUND INFORMATION: The Board received written confirmation from the Ministry on May 12, 2010 with regards to its request to utilize New Pupil Place funding allocations in the amount of $26,724,098 and Proceeds of Disposition reserves in the amount of $8,275,902 for a new $35 million Milton Catholic Secondary School. The new Milton Catholic Secondary School will have a Ministry Rated Capacity of 1,350 students. Additional information is available from Staff Report Item 9.5 – “New Milton Catholic Secondary School Project” of the May 3, 2011 Regular Meeting of the Board Agenda.

COMMENTARY: Staff has undertaken some preliminary steps to begin the process for the site acquisition, development, design, construction and occupancy of the new Milton Catholic Secondary School. The School Capital Projects Ad Hoc Committee was engaged to provide feedback and input and to consult with staff regarding the proposed new Milton Catholic Secondary School Project. The new Milton Catholic Secondary School Project details to date are summarized below : A) Secondary School Site Acquisition A site has been designated for the Board‟s new Milton Catholic Secondary School at the corner of Louis St. Laurent Avenue and Bronte Street in the southwest corner of the new urban expansion area of Milton. The Board is expected to obtain full possession of the secondary school site by May 16, 2011. Refer to the Map of the Milton Schools in Appendix „A‟.

New Milton Catholic Secondary School Project

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B) Site Plan Application Discussions have been held with the Town of Milton regarding the development of a site plan concept layout for the new Milton Catholic Secondary School. Refer to Appendix „B‟. The Town has been very cooperative and helpful in the development of the new school‟s site plan concept. Once the architect for the school project has been appointed, the full site plan applications will be submitted to the Town. C) Academic Program An academic program development committee whose members included superintendents, secondary principals, curriculum consultants and other Board staff was established to confirm the academic program for the new Milton Catholic Secondary School. The Milton program development committee reviewed the program offerings currently available at Bishop Reding Catholic Secondary School, current student program needs and potential new programs to be offered. The academic program recommendations of the Milton program development committee were approved by Administrative Council and reviewed with the School Capital Projects Ad Hoc Committee. Refer to Appendix „C‟. The main features of the new Milton Catholic Secondary School include:                    

Ministry Rated Capacity for 1350 students Art, Dance and Drama Rooms Cafeteria with Servery Chapel Commercial Kitchen Classroom Cross Curricular Labs Health Sciences Centre Instrumental/Vocal Music Rooms Library Resource Centre Media Communications Lab Science, Biology, Chemistry and Physics Labs Special Education Centre Three Technology Centres All-weather Sports Field Field House with Change Rooms 8 Lane Running Track Grass Turf Practice Field Theatre with 350 person seating capacity Two Double Gymnasiums Exercise Room

D) Project Schedule At this time there are a number of unknowns and many project details to be confirmed. In any event, the project schedule for the new Milton Catholic Secondary School will be developed for a September 2013 opening. To achieve this opening date the project needs to commence immediately. Staff has been pursuing preliminary approvals regarding the site and recommends that an architect for the Project will be approved at the May 17, 2011 Regular Meeting of the Board. In addition, staff recommends the construction management strategy for the new Milton Catholic Secondary School Project to help achieve the September 2013 school opening date.


Page 2 of 4

E) Project Budget As noted above the Ministry has approved the Board‟s request to allocate $35 million for the new Milton Catholic Secondary School Project. The Preliminary Budget estimate is attached as Appendix „D‟. F) Architect Selection The four architectural firms on the Board‟s Pre-Qualified Architect Roster,    

Makrimichalos Cugini Architects of Toronto Snyder & Associates Inc. of Toronto Svedas Architects Inc. of Burlington ZAS Architects + Interiors of Toronto

were invited to respond to a Request for Proposal (RFP) to provide architectural services for the new Milton Catholic Secondary School. The School Capital Projects Ad Hoc Committee received the respective architectural firm‟s submissions, interviewed the architects and evaluated their submission on May 10, 2011. The Recommendation of the successful architectural firm for appointment to the new Milton Catholic Secondary School project will be submitted at the May 17, 2011 Regular Meeting of the Board.

CONCLUSION: Staff has undertaken a number of preliminary steps to begin the process for the new Milton Catholic Secondary School. Feedback and input regarding the preliminary steps taken and the proposed next steps has been received from the School Capital Projects Ad Hoc Committee. This report summarizes the project details completed to date and the proposed project next steps for the new Milton Catholic Secondary School.

RECOMMENDATION: The following resolutions are respectfully submitted for Trustee consideration and approval to proceed with the new Milton Catholic Secondary School Project. At the time of the preparation of this report, staff had not completed its due diligence regarding the selection of an Architect for the new Milton Catholic Secondary School. The name of the successful Architect firm to provide architectural services per Resolution #2 will be submitted at the May 17, 2011 Board Meeting. RESOLUTION #1:


RESOLVED, that the Halton Catholic District School Board authorize staff to proceed with construction of the new Milton Catholic Secondary School as outlined in Board Action Report Item 8.2 dated May 17, 2011.

RESOLUTION #2:


RESOLVED, that the Halton Catholic District School Board approve the appointment of _ _(Architect Name) of (City) , Ontario to provide architectural services for the New Milton Catholic Secondary School.


Page 3 of 4

RESOLUTION #3:


RESOLVED, that the Halton Catholic District School Board approve the Preliminary Estimated Project Budget amount of $35 million for the new Milton Catholic Secondary School.

RESOLUTION #4:


RESOLVED, that the Halton Catholic District School Board approve Borrowing By-Law No. 2011 F04 in the amount of Thirty-Five Million Dollars ($35,000,000) to finance the new Milton Catholic Secondary School.

REPORT PREPARED BY:

A. J. DUFFIELD SENIOR ADMINISTRATOR, FACILITY MANAGEMENT SERVICES G. A. CORBACIO SUPERINTENDENT, FACILITY MANAGEMENT SERVICES


G. A. CORBACIO SUPERINTENDENT, FACILITY MANAGEMENT SERVICES

REPORT APPROVED BY:



Page 4 of 4


By-Law No. 2011 F04 WHEREAS, the Halton Catholic District School Board deems it necessary to borrow an amount not exceeding the sum of Thirty-Five Million Dollars ($35,000,000.00) to pay for the construction of the new Milton Catholic Secondary School in Milton. AND WHEREAS, no debentures in respect of the said work have been pledged or otherwise disposed of. NOW THEREFORE, the Halton Catholic District School Board enacts as follows: 1.

THAT either the Chair of the Board or Vice Chair of the Board together with the Secretary of the Board or Treasurer of the Board, of the Halton Catholic District School Board be and they are hereby authorized and empowered to borrow on behalf of the Halton Catholic District School Board from time to time as may be required from TD Canada Trust by way of promissory note and/or by way of overdraft such sums as may be necessary, but not exceeding in all the sum of Thirty-Five Million Dollars ($35,000,000.00).

2.

THAT either the Chair of the Board or Vice Chair of the Board together with the Secretary of the Board or Treasurer of the Board, aforesaid be and they are hereby authorized to pay or allow the said Bank interest on the said sum so borrowed at the Bank’s prime interest rate, which rate shall be as notified by the Bank, or such lower rate as negotiated.

3.

THAT either the Chair of the Board or Vice Chair of the Board together with the Secretary of the Board or Treasurer of the Board, be authorized and empowered on behalf of the Halton Catholic District School Board to sign and execute under, its corporate seal, a grid promissory note and/or cheques representing any sum or sums so borrowed and deliver the said note to the said Bank. Any cheques signed by either the Chair of the Board or Vice-Chair of the Board together with the Treasurer of the Board and presented for payment at a time when there are not, in the hands of the Bank, funds of the Halton Catholic District School Board, the amount of such cheques shall be deemed to be moneys loaned by the said Bank to the Halton Catholic District School Board upon the authority of this By-Law.

4.

THAT the proceeds of every such loan shall be applied for the purposes aforesaid but the TD Canada Trust shall not be bound to see to the application of any loan.

5.

THAT this By-Law shall come into force and have effect immediately from and after the passing thereof for a period of two years.

READ and FINALLY PASSED this 17th of May 2011

A.A. Le May, Chair of the Board

M. Pautler, Secretary of the Board \\Fserverf.Hcdsb.Edu.On.Ca\CAROLF$\Carols Documents\My Documents\Board Meetings\Board Meetings 2010 2011\May\2011 Milton CSS May 17 F04 Unsigned.Doc 5/5/2011 3:08:45 PM

APPENDIX 'A'

APPENDIX 'B'

ACADEMIC PROGRAM CLASSROOM ALLOCATION AND PUPIL CAPACITY MILTON CATHOLIC SECONDARY SCHOOL

Room Number Room Name ADMINISTRATION AND GUIDANCE Administration Offices Guidance Co-Op Student Success ARTS AND THEATRE Theatre and Stage Projection and Sound Rooms Instrumental Music Instrumental/Vocal Music Art Art Dance Studio Drama Classroom BUSINESS DEPARTMENT Business Business Business Business Computer Lab Classroom ENGLISH / MODERNS English Moderns English Computer Lab Moderns Computer Lab English English Media Communications Lab GYM AND PHYSICAL EDUCATION Gymnasium Gymnasium Gymnasium Gymnasium Exercise Room Change Rooms (6)

MATH DEPARTMENT Math Math Math Math Math Math Math Math Math Computer Lab Classroom Classroom Classroom Classroom Classroom

Size Square Metres

Pupil Floor Loading Location 0 0

1 1

170 120 100 100 80 100 72

0 0 21 21 21 21 21 21 21

1 2 1 1

72 72 72 90 72

21 21 21 21 21

72 72 90 90 72 72 117

21 21 21 21 21 21 21

380 380 380 380 140

0 21 21 21 0

72 72 72 72 72 72 72 72 90 72 72 72 72 72

21 21 21 21 21 21 21 21 21 21 21 21 21 21

1 1 1 1 1

Room Number RELIGION

Room Name

APPENDIX 'C'

Size Square Metres

Pupil Floor Loading Location

Religion Religion

72 72

21 21

Religion Religion Religion Chapel

72 72 72 150

21 21 21 0

Science Lab Science Lab Physics Biology Chemistry Science Lab Science Computer Lab Science Prep Room Classroom SOCIAL SCIENCE Social Science Social Science Social Science Social Science Social Science Social Science Computer Lab SPECIAL EDUCATION Special Education Special Education Special Education TECHNOLOGY OYAP - HVAC and Refrigeration Wood Technology Auto Technology Design Tech Commercial Kitchen Personal Services Worker Health Sciences/Rehap-Physio

105 105 120 115 115 105 90 72

21 21 21 21 21 21 21 0 21

72 72 72 72 72 72

21 21 21 21 21 21

72 72 72

9 9 9

1 1 1

203 232 226 122 115

21 21 21 21 21

1 1 1

145

21

1

Cross Curricular Lab Cross Curricular Lab

90 90

21 21

1

SCIENCE

GROUP ACTIVITY AREAS Student Council in Cafeteria Cafeteria Kitchen/Servery Resource Centre TEACHER RESOURCE AREAS Staff Room Staff Work room Staff Work room Staff Work room Staff Work Room Staff Work Room TOTAL PUPIL LOADING

545 360

0 0 0 0 0 0 0 0 0 0 1350

1 1 1 2

APPENDIX ‘D’

HALTON CATHOLIC DISTRICT SCHOOL BOARD

NEW MILTON CATHOLIC SECONDARY SCHOOL PROJECT PRELIMINARY BUDGET ESTIMATE

EXPENSES Construction Professional Fees

APRIL 21, 2011 BUDGET ESTIMATE $29,000,000 2,500,000

Inspections, soil test, surveys

325,000

Site Plan & Building Permit fees

325,000

Contingencies (1.75%)

590,000

Furniture & Equipment Net HST (2.21%) Bridge Financing

TOTAL

1,500,000 760,000 Not included

$35,000,000

REVENUE Ministry of Education New Pupil Places Funding Proceeds from Disposition

TOTAL

$26,724,098 8,275,902

$35,000,000



ACTION REPORT

ITEM 8.3

SECONDARY TEXTBOOK SELECTION REVIEW (CHEMISTRY) PURPOSE: The Halton Catholic District School Board’s investment in classroom learning materials ensures a process for ordering appropriate classroom resources that support the Ontario Curriculum.

COMMENTARY/REMARKS: A textbook selection committee was convened on Monday, April 18, 2011 in order to make a recommendation regarding the purchase of student resources for the Grade 11, University Preparation- Chemistry course. Each secondary school was asked to send a classroom teacher or department head with current experience teaching the SCH 3U Chemistry course. Classroom chemistry teachers had the opportunity to preview the sample textbooks and provide feedback to the department heads prior to the selection committee meeting held on April 18, 2011. Eight chemistry teachers and the Curriculum consultant were in attendance. The two publishers, Nelson and McGraw-Hill Ryerson, presented their resources to the committee. The criteria for the presentation included: the components of the resource; teacher support materials; alignment and correlation to curriculum expectations and Ontario Catholic Graduate Expectations; cost; and online resources. Publishers were given 70 minutes to present their product and to answer questions.

Item Description: McGraw-Hill Ryerson Chemistry 11 (University Preparation)

Number of Units 550

Unit Cost $67.45

9780070915756

$37,097.50

Teacher’s Resource (Print + CD-ROM)

8

$147.50

9780071051033

$1,180.00

Computerized Assessment Bank ExamView® DVD Solutions Manual (CD-ROM)

8

$125.00

9780071051088

$1,000.00

8

$87.50

9780071051071 Subtotal

$700.00 $39,977.50 $0.00 $2229.28 $42,206.78

9 Student Textbook (Print) 9 Online Access to Student Text .PDF Files (with each print Student Text purchase)

ISBN

Shipping Free GST (5% of materials and shipping) Grand Total

Expenditure

This price reflects a value bundling for the Halton Catholic District School Board of 50% discount on the teacher support materials and a 15% reduction on the regular pricing of the student resources. The 2011 Special Implementation offer is valid until June15, 2011. Budget from:

Texts - Science Program- Secondary Teacher Resource - Science Program – Secondary

Secondary Textbook Selection – Grade 11 Physics

Page 1 of 2

The number of 550 SCH3U textbooks was calculated based on highest semester enrollment data for the SCH3U course for each secondary school during the current academic year plus one additional textbook for teacher use per school.

CONCLUSION: The Secondary Science Textbook Selection Committee unanimously recommends to adopt as the system purchase the following student textbook in hardcover format for Grade 11 Chemistry, University Preparation course (SCH3U): McGraw-Hill Ryerson Chemistry 11 (University Preparation) (2011 edition)



RESOLVED, that the Halton Catholic District School Board approve the system purchase of the McGraw-Hill Ryerson Chemistry 11 (University Preparation) (2011 edition) textbook.

REPORT PREPARED BY:

SUSAN PARADISO CURRICULUM CONSULTANT


RICK MACDONALD SUPERINTENDENT OF EDUCATION, CURRICULUM SERVICES

REPORT APPROVED BY:


Secondary Textbook Selection – Grade 11 Physics

Page 2 of 2



ACTION REPORT

ITEM 8.4 POLICY III-3 TEACHER PERFORMANCE APPRAISAL

PURPOSE: To provide trustees with the recommendation from the Policy Committee Meeting of Tuesday, May 10, 2011 to approve the policy as amended.

COMMENTARY/REMARKS: The Halton Catholic District School Board is mandated to implement the Teacher Performance Appraisal Process according to the Education Act, Part X.2, “Teacher Performance Appraisal”, and in Ontario Regulation (O Reg.) 98/02, O. Reg. 99/02, and O. Reg. 266/06. The Ministry document, “Teacher Performance Appraisal Technical Requirement Manual 2010” replaces the “Performance Appraisal of Experienced Teachers: Technical Requirements Manual and Approved Forms and Guidelines (2009) and the Manual for Performance Appraisal of New Teachers (2009). The recommended revisions to the policy fulfill the legislative and regulatory requirements and the requirements set out in the “Teacher Performance Appraisal Technical Requirement Manual 2010”.



RESOLVED, that the Halton Catholic District School Board accept the recommendation of the Policy Committee and approve Board Policy III-3 Teacher Performance Appraisal as amended.

REPORT PREPARED BY:

M. TESSARI SUPERINTENDENT OF EDUCATION


J. LANGILL SUPERINTENDENT OF EDUCATION

REPORT APPROVED BY:

M. W. PAUTLER DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD

III-3 Teacher Performance Appraisal

Page 1 of 1

OPERATING POLICY TEACHER PERFORMANCE APPRAISAL

POLICY NO: DATE: AMENDED: AMENDED: AMENDED:

HALTON CATHOLIC DISTRICT SCHOOL BOARD III-3 SEPTEMBER 30, 1986 NOVEMBER 18, 2003 FEBRUARY 5, 2008 M AY 17, 2011

PURPOSE To provide direction on the implementation of the Teachers’ Performance Appraisal (TPA) Process in our Catholic educational setting. To make the information about the TPA process available to administrators, teachers, parents, students and the Chairs of Catholic School Councils. To highlight the implementation of the Teacher Performance Appraisal Process as a collaborative effort among the following Board Services: School Services, Staff Development, Human Resources and Information Technology Services.

APPLICATION & SCOPE Ontario’s TPA system (2010) has two components - “new” and “experienced” teachers. This policy applies to all new and experienced teachers employed by the Halton Catholic District School Board who are members of either the Ontario English Catholic Teachers’ Association Elementary or Secondary Bargaining Units. For TPA, “new” teachers are defined as all teachers certified by the Ontario College of Teachers (including teachers trained out of province) who have been hired into permanent positions (full-time or part-time) to begin teaching for the first time in Ontario. “New teachers” in the New Teacher Induction Program (NTIP) do not participate in the TPA. Beginning LongTerm Long Term Occasional Teachers are defined below.

DEFINITIONS The following definitions apply for the purposes of Teacher Performance Appraisal and the NTIP. 1. New Teachers: all teachers certified by the Ontario College of Teachers (including teachers trained out of province) who have been hired into permanent positions (full-time or part-time) to begin teaching for the first time in Ontario; teachers are considered “new” until they successfully complete all four (4) components of the NTIP: orientation, mentoring, professional development and two (2) satisfactory appraisal ratings within a maximum of twenty-four (24) months after they begin teaching. 2. Experienced teachers” are defined as all teachers who have successfully completed the NTIP, or who held permanent positions in Ontario’s publically funded school prior to the NTIP implementation in 2006, as well as temporary teachers (those teaching on a Letter of Permission).

3. Other First-Year Teacher Involvement in the Induction Elements of NTIP (orientation, mentoring, professional development and training). Note that they are not included in the Teacher Performance Appraisal component. Beginning Long Term Occasional Teachers: a certified occasional teacher who is in his/her first longterm assignment of 97 or more consecutive school days as a substitute for the same teacher. Beginning Full-Time Continuing Education Teachers: a certified teacher who is teaching two (2) secondary credit courses per quad x four quads in a given school year in an adult learning day school.

AMENDED MAY 2011

PAGE 1 OF 4




PRINCIPLES The Halton Catholic District School Board is mandated to implement the Performance Appraisal Process according to the Education Act (Part X.2, “Teacher Performance Appraisal”) and Ontario Regulations, (O.Reg.) 98/02, O.Reg.99/02, and O.Reg. 266/06 along with the Technical Requirements Manual, “Teacher Performance Appraisal (2010) and the Induction Elements Manual for the New Teacher Induction Program (2010) and the Ministry document, Supporting Teaching Excellence, 2001., Revised 2007 and the Ministry Directive “TPA for Experienced Teachers, 2007”. Teachers on probationary contracts, as determined by the Education Act, must participate in the Ministry New Teacher Induction Program (NTIP). The Ontario’s Teacher Performance Appraisal (TPA) system for “new” and “experienced” teachers is designed to: i. promote teacher development; ii. provide meaningful appraisals of teachers’ performance that encourage professional learning and growth; iii. identify opportunities for additional support where required; and iv. provide a measure of accountability to the public. Specifically, teacher performance appraisal in our Catholic school system shall: i. value teachers as professionals and respects their knowledge and expertise; ii. provide fair, effective and consistent appraisal of professional practice in the Catholic educational setting; iii. reflect Catholic teaching and practice to improve student learning and formation; iv. enhance professional practice to improve student learning and information; v. ensure effective delivery of the Ontario Catholic Curriculum program; vi. provide and supports opportunities for professional growth and faith development; vii. recognize that personal faith is not subject to evaluation in a teacher’s performance appraisal; and viii. recognize a communal responsibility for the formation of effective teachers in a Catholic school system. Professional dialogue and collaboration are essential to the creation and maintenance of a healthy school culture. An appraisal system in which both teachers and principals are actively engaged provides a framework for assessing teachers’ practices in a way that meets their professional learning needs. The TPA system engages principals and teachers in professional dialogue that deepens their understanding of what it means to be a teacher, as reflected in the Ontario College of Teachers’ Standards of Practice for the Teaching Professions (2006): 5 Domains: 1) Commitment to Students and Student Learning, 2) Professional Knowledge, 3) Professional Practice, 4) Leadership in Learning Communities, 5) Ongoing Professional Learning. The TPA is an integral part of a continuum of professional learning that supports effective teaching, learning, and assessment practices by building on and complementing previous learning in preservice teacher education programs and the New Teacher Induction Program (NTIP), as well as learning acquired throughout each individual’s teaching career. The following key components are common to the appraisal of both “new” and “experienced” teachers: 1. competency standards; 2. pre-observation meeting/appraisal meeting 3. classroom observation 4. post observation meeting/appraisal meeting 5. a summative report, which includes their performance rating, and 6. a process for additional support. AMENDED MAY 2011

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“Experienced” teachers are required to develop an Annual Learning Plan (ALP). The ALP helps experienced teachers to identify strategies for growth and development in their evaluation year and for the years between performance appraisals. An ALP must be completed each year by every experienced teacher. New teachers involved in the NTIP are not required to complete an ALP. New teachers involved in the NTIP complete the Individual NTIP Strategy Form as a means for discussion, learning, planning and tracking of the NTIP elements.

REQUIREMENTS/PROCEDURES Principals, vice-principals, teachers, and supervisory officers all play key roles in the performance appraisal process. Performance appraisals of teachers shall be the responsibility of the principal, vice-principal, or as required, superintendent of schools. Superintendents will co-ordinate the appraisal responsibilities associated with teachers who are: i. assigned to more than one school; ii. not assigned to duties in a school; iii. assigned to duties in a school as well as other duties, or iv. move from one school to another. The process for conducting the Teacher Performance Appraisal shall be in accordance with the current legislation as contained in the Education Act (Part X.2, “Teacher Performance Appraisal”), and Ontario Regulations (O. Reg.) 98/02, O.Reg. 99/02, and O.Reg. 266/06 including the Technical Requirements Manual, “Teacher Performance Appraisal (2010) as well as the Induction Elements Manual for the New Teacher Induction Program (2010). mVal is the tracking system used by administrators to complete the TPA process. In the Fall of 2011, all teaching staff will be able to access the mVal program. Third Party agreement measures shall be implemented. Accessibility to said documents shall be restricted to authorized personnel only to ensure confidentiality. Exchange of information among schools and boards will be in accordance with the requirements as outlined in Section 15.2, Teacher Performance Appraisal, Technical Requirements Manual 2010. Timelines: th o By June 15 of each year, school administrators will use mVal to complete the required teacher performance appraisals: TPA, NTIP Strategy Forms, and Annual Learning Plans th o By June 15 of each year, school administrators will use mVal to submit the completed appraisals to their respective Superintendent of Schools th o By June 30 of each year, school Superintendents will use mVal to review the documentation and forward to the Executive Officer, Human Resources Services o The Executive Officer, Human Resources Services will oversee the retention procedures related to TPA 

Each teacher of the Board will be subject to regular performance appraisals. Such appraisals will be structured to encourage teachers to develop their full potential and facilitate through cooperative management and mutual investment, the spiritual, emotional, social, physical and academic growth of students. improve the delivery of services provide a record of the teacher’s performance identify teachers with leadership potential.

AMENDED MAY 2011

PAGE 3 OF 4






Performance appraisals of teachers shall be the responsibility of the principal, vice-principal, or as required, superintendent of schools.



The process for conducting the Teacher Performance Appraisal shall be in accordance with the current legislation as contained in the Education Act and the ministry document, Supporting Teaching Excellence, 2002., Revised 2007 and the Ministry Directive “TPA for Experienced Teachers, 2007”.



The Board shall strive to ensure that all documents, as they pertain to the ongoing Teacher Performance Appraisal Process, shall be housed in such a manner that maintains complete confidentiality. The Summative Reports shall be placed in the teacher’s personnel file at the Board office. Accessibility to said documents shall be restricted to authorized personnel only.

APPROVED

:

Regular Meeting of the Board

AUTHORIZED BY

:

……………………………………………………………… A. A. LeMay, Chair of the Board

AMENDED MAY 2011

PAGE 4 OF 4



ACTION REPORT

ITEM 8.5

POLICY II-46 GROWING SUCCESS – ACADEMIC DISHONESTY, LATE AND MISSED ASSIGNMENTS FIRST READING PURPOSE: To provide trustees with the recommendation from the Policy Committee Meeting of Tuesday, May 10, 2011 to approve the policy in first reading.

COMMENTARY/REMARKS: In late 2010, the Ministry of Education introduced the policy document “Growing Success” to Ontario School Boards. The document is to serve as the prime foundational policy document to guide assessment and evaluation in Ontario’s elementary and secondary schools. The emphasis of the document is to ensure that assessment, evaluation and reporting are valid and consistent and reliable in all schools in Ontario. The document also focuses on Academic Dishonesty as it pertains to late and missed assignments as well as Academic Dishonesty and Plagiarism.



RESOLVED, that the Halton Catholic District School Board accept the recommendation of the Policy Committee and approve Board Policy II-46 Growing Success – Academic Dishonesty, Late and Missed Assignments for first reading and that it be forwarded to stakeholder groups for their input and comment.

REPORT PREPARED BY:

R. MACDONALD SUPERINTENDENT OF EDUCATION, CURRICULUM SERVICES



REPORT APPROVED BY:


II-46 Growing Success

Page 1 of 1

OPERATING POLICY GROWING SUCCESS – ACADEMIC DISHONESTY, LATE AND MISSED ASSIGNMENTS

HALTON CATHOLIC DISTRICT SCHOOL BOARD OPERATING POLICY: II-46 DATE: M AY 17, 2011

PURPOSE The primary purpose of assessment and evaluation is to improve student learning. The Halton Catholic District School Board is committed to assessment and evaluation practices that are grounded in the belief that all students should be able to demonstrate their learning in an environment that reflects the Catholic values of fairness, equity and respect for all. We commit to maximizing student learning and school effectiveness through continuous assessment and evaluation of programs and student achievement at the classroom, school, family of schools, and board levels.

APPLICATION & SCOPE This policy applies to all Halton Catholic District School Board learning environments from Grades 1 – 12. Schools have the responsibility to: implement practices aligned with the Fundamental Principles in the Ministry of Education’s Growing Success policy; ensure that reported grades accurately reflect student achievement of the curriculum overall expectations of the subject or course; promote academic honesty; ensure that students are responsible for providing evidence of their learning within established timelines; ensure that the determination of interventions and consequences will take into consideration the following factors: grade level; maturity; pathway; the number, frequency and severity of policy violations; and the individual circumstances of every student; assess the on-going effectiveness of interventions and consequences to determine further interventions required to support student success; ensure responsive differentiation in instruction, assessment and evaluation to meet the needs of every student; ensure the students with special education needs are provided with accommodated, modified and/or alternate programs as outlined in the Individual Education Plan. ensure that mark deduction will not result in a report card percentage mark that misrepresents the student actual achievement of the curriculum overall expectations; ensure there are appropriate preventative strategies, communication and consequences for cheating, plagiarizing, not completing work, and submitting work late.

DEFINITION The Halton Catholic District School Board is committed to enabling every student to reach their potential and succeed; The Halton Catholic District School Board expects the fundamental principles from the Ministry of Education’s Growing Success policy will guide assessment and evaluation in all schools; Teachers and administrators share the responsibility of implementing the principles within the Growing Success policy and; ST

1 READING MAY 17, 2011

Page 1 of 2

OPERATING POLICY GROWING SUCCESS – ACADEMIC DISHONESTY, LATE AND MISSED ASSIGNMENTS

HALTON CATHOLIC DISTRICT SCHOOL BOARD OPERATING POLICY: II-46 DATE: M AY 17, 2011

The professional judgment of our teachers and administrators is crucial to the effective assessment, evaluation and reporting of student achievement.

PRINCIPLES To ensure that assessment, evaluation, and reporting are valid and reliable, and that the process provides for the improvement of learning for all students, teachers use practices and procedures that: respect the dignity of all learners; provide multiple opportunities for students to demonstrate their learning: reflect the holistic nature of assessment which integrates the nature of learning and faith development; are fair, transparent, and equitable for all students; support all students, including those with special education needs, those who are learning the language of instruction (English or French), and those who are First Nation, Métis, or Inuit; are carefully planned to relate to the curriculum expectations and learning goals and, as much as possible, to the interests, learning styles and preferences, needs, and experiences of all students; are communicated clearly to students and parents at the beginning of the school year or course and at other appropriate points throughout the school year or course; are ongoing, varied in nature, and administered over a period of time to provide multiple opportunities for students to demonstrate the full range of their learning; provide ongoing descriptive feedback that is clear, specific, meaningful, and timely to support improved learning and achievement; develop students’ self-assessment skills to enable them to assess their own learning, set specific goals, and plan next steps for their learning.

REQUIREMENTS Commencing in September 2011, assessment, evaluation and reporting in Halton Catholic District School Board schools will reflect the policies and practices described in the Growing Success document, covering Grades 1 – 12.

APPROVED

:

Regular Meeting of the Board

AUTHORIZED BY

:

……………………………………………………………… Alice Anne LeMay, Chair of the Board

ST

1 READING MAY 17, 2011

Page 2 of 2

STAFF REPORTS

Halton Catholic District School Board 2011-12 Budget Estimates Grant Revenue Calculation

Presented by: Paul McMahon Superintendent of Business Services and Treasurer of the Board Stacey Zucker Senior Administrator, Financial Services May 17, 2011

2011-12 Budget Estimates Agenda 

 

Timeline and Proposed Schedule of Presentations to the Board Update on Budget Process Grant for Student Needs (GSN)  



5/16/2011

Components of Operating Grant Total Operating Grant

Next Steps

2011-12 Budget Estimates - Grant Revenue Calculation

2

2011-12 Budget Estimates Timeline and Proposed Schedule of Presentations to the Board

See schedule for complete timeline  Presentations/Reports to the Board: 

   

5/16/2011

May 3, 2011 – Salaries and Benefits Budget May 17, 2011 – Grant Revenue Calculation June 7, 2011 – Other Expenses and Draft of 2011-12 Budget Estimates June 21, 2011 – 2011-12 Budget Estimates for Approval 2011-12 Budget Estimates - Grant Revenue Calculation

3

2011-12 Budget Estimates Overview Revenue

=

Expenditures Classroom Resources, Transportation, School Operations and Other (15%)

Grant for Student Needs (GSN)

Salaries and Benefits (85%*)

$238.4 million for 2011-12

* Historically Other Revenue 5/16/2011


4

2011-12 Budget Estimates Grant for Student Needs (GSN)  

GSN released on March 31, 2011 Projection 



Education Finance Information System (EFIS) forms released April 21, 2011 with detailed instructions 

5/16/2011

$265.6 Operating

Used to calculate actual GSN


5

2011-12 Budget Estimates Grant for Student Needs (GSN)  

GSN is enrolment driven Projected Enrolment for 2011-12   

  

5/16/2011

JK to Grade 3 7,551.00 Grades 4 to 8 10,448.00 Total Elementary 17,999.00 Secondary Total Enrolment

9,750.00 27,749.00 ADE

This represents a 51.0 ADE increase (0.2%) over the 2010-11 Revised Estimates


6

2011-12 Budget Estimates Grant for Student Needs (GSN) 

Four types of grants: 





 5/16/2011

Pupil Foundation  Supports the elements of classroom education generally common to all students School Foundation  In-school administration and leadership and supplies for school administration Special Purpose  All other grants (now including School Facility Operations and Renewal Grant) Capital Grants 2011-12 Budget Estimates - Grant Revenue Calculation

7

2011-12 Budget Estimates Pupil Foundation Grant    

  

5/16/2011

Classroom Teachers Education Assistants Supply Teachers Textbooks and Learning Materials Classroom Supplies Classroom Computers Library and Guidance Services



 





Elementary Supervision Department Heads Professionals and Para-Professional Supports Classroom Consultants Staff Development


8

2011-12 Budget Estimates Pupil Foundation Grant 

Calculated as an amount per pupil   

$5,523.59/JK – Grade 3 pupil $4,572.56/Grade 4 to 8 pupil $5,763.38/Secondary pupil

Pupil Foundation Grant

5/16/2011

2011-12 Budget Estimates

2010-11 Revised Estimates

$145,675,690

$140,433,782


2009-10 Actuals $135,044,658

9

2011-12 Budget Estimates School Foundation Grant

5/16/2011



Principals



Vice-Principals



School Office Support Staff



Supplies for School Administration


10

2011-12 Budget Estimates School Foundation Grant 

Based on individual school enrolment  



1 principal/school if enrolment >50 ADE Formula driven for VPs and Support Staff and Supplies based on enrolment Separate formulas for the elementary and secondary panels 2011-12 Budget Estimates

School Foundation Grant

5/16/2011

$18,287,353

2010-11 Revised Estimates $17,594,573


2009-10 Actuals $16,966,809

11

2011-12 Budget Estimates Special Purpose Grants   

   

5/16/2011

Special Education Grant Language Grant (FSL/ESL) First Nation, Métis, and Inuit Education Supplement Geographic Circumstances Grant Learning Opportunities Grant Safe Schools Supplement Program Enhancement Grant

    



Continuing Education and Other Programs Grant Teacher Qualifications and Experience Grant Student Transportation Grant Declining Enrolment Adjustment School Board Administration and Governance Grant School Facility Operations and Renewal Grant (including Community Use of Schools Grant)


12

2011-12 Budget Estimates Special Purpose Grants 

Special Education Grant   

6 components Most components based on overall enrolment Grant MUST be used for Special Education needs 2011-12 Budget Estimates

Special Education Grant

5/16/2011

$32,731,667



2009-10 Actuals $28,500,448

13


Teachers Qualification and Experience Grant (Q & E Grant)  

Teacher salaries are funded at an average salary in the Pupil Foundation Grant Q & E Grant supplements the salaries based on the qualification and experience of our teachers 

Approximately 43% (39% in 10-11 and 37% in 09-10) of HCDSB elementary teachers and 55% (52% in 10-11 and 48% in 09-10) of secondary teachers are projected to be at the maximum qualifications and experience in 2011-12. 2011-12 Budget Estimates

Teachers Q & E Grant

5/16/2011

$20,537,608



2009-10 Actuals $13,786,603

14


Administration and Governance Grant 



Funds Director, Supervisory Officers, Trustees and non-school based administration Meant to fund salaries and all other administrative expenses (office supplies, administrative building costs, etc.) 2011-12 Budget Estimates

Administration and Governance Grant

5/16/2011

$7,458,442



2009-10 Actuals $7,424,363

15


Transportation Grant 

Meant to fund all transportation including special education transportation

2011-12 Budget Estimates Transportation Grant

5/16/2011

$6,012,756



2009-10 Actuals $5,899,632

16


Language Grant 



ESL Grant based on number of students registered meeting certain immigration criteria FSL Grant based on number of students receiving french language education

2011-12 Budget Estimates Language Grant

5/16/2011

$

5,249,008

2010-11 Revised Estimates $

5,126,248


2009-10 Actuals $

5,018,906

17


Other Special Purpose Grants

2011-12 Budget Estimates Learning Opportunities Continuing Education Program Enhancement Safe Schools Community Use of Schools First Nations, Metis and Inuit Education

5/16/2011

$2,034,256 $1,976,367 $482,500 $457,382 $370,864 $95,141 $5,416,510

2010-11 Revised Estimates $1,979,465 $1,913,263 $472,850 $437,014 $361,571 $92,200 $5,256,363


2009-10 Actuals $1,463,960 $1,875,655 $472,850 $424,574 $342,981 $92,453 $4,672,473

18


HCDSB does not qualify for certain special purpose grants  

5/16/2011

Declining Enrolment Adjustment Geographic Circumstances Grant


19

2011-12 Budget Estimates Special Purpose Grants 2011-12 Budget Estimates Special Education Grant Teachers Q & E Grant Admin and Governance Grant Transportation Grant Language Grant Other Special Purpose Grants

$

$

5/16/2011

32,731,667 20,542,580 7,458,442 6,012,756 5,249,008 5,416,510 77,410,963


2009-10 Actuals

$ 29,741,108 16,927,093 7,464,432 5,906,642 5,126,248 5,256,363 $ 70,421,886

$ 28,500,448 13,786,603 7,424,363 5,899,632 5,018,906 4,672,473 $ 65,302,425


20

2011-12 Budget Estimates School Operations Grant 



Formula driven based on square metres of the schools To cover the cost of utilities, maintenance and repairs 2011-12 Budget Estimates

School Operations Grant

5/16/2011

$

25,418,399


2009-10 Actuals

$ 24,570,598

$ 24,157,604


21

2011-12 Budget Estimates Total Operating Grant

Pupil Foundation Grant School Foundation Grant Special Purpose Grants School Operations Grant




2009-10 Actuals

$ 145,675,690 18,241,792 77,410,963 25,418,399 $ 266,746,844

$ 140,433,782 17,594,573 70,421,886 24,570,598 $ 253,020,839

$ 135,044,658 16,966,809 65,302,425 24,157,604 $ 241,471,496

EFIS in the process of being reviewed 

5/16/2011

2011-12 Budget Estimates

Numbers may change slightly


22

2011-12 Budget Estimates Grant Revenue Calculation 

Staff still reviewing EFIS forms 



Grant revenue will change accordingly

Other revenue has been calculated 

Approx $8.75 M. Includes:      

5/16/2011

LINC/ESL Funding Tuition Fees for VISA Students Other Provincial grants as announced by the Ministry Cafeteria and vending Permit Revenue Other e.g. interest revenue


23

2011-12 Budget Estimates Next Steps   

 

5/16/2011

Complete EFIS forms Compare revenues to expenses New initiatives and/or budget reductions Capital budget Submit to Ministry by June 30/11 deadline


24


2011-12 Budget Estimates Schedule #

Date (2011)

1 December 3/10 2 January 13th 3 January 19th 4 February 1st 5 March 29th 6 March 31st 7 March 31st 8 April 5th 9 April 11th 10 April 19th 11 April 21st 12 April 21st 13 April 26th 14 April 29th 15 May 2nd 16 May 3rd 17 May 9th

Completed

                

Activity

Letter from the Minister of Education - Annual GSN Consultation GSN Consultation Session with Provincial School Business Associations Submit Enrolment Projections to the Ministry of Education (with Revised Estimates)

Present 2011-12 Budget Estimates Schedule & Objectives to the Board Release of the 2011-12 Provincial Budget (March Year-End) Release of Grant for Student Needs (GSN) Salary and FTE staffing "snapshot" from HR/Payroll System (base for 2011-12 budget)

Board Report - Release of Grant for Student Needs (GSN) Overview of Salaries & Benefits Budget Estimates (Administrative Council) Establish schools preliminary budget (amounts per pupil x projected enrolment) Distribute Budget Input Package to Departments Education Finance Information System (EFIS) forms released Special Education Budget Presentation to SEAC #1 Receive Budget Submissions from Departments Budget Estimates Update (Administrative Council) Presentation to Board - Salaries and Benefits Budget Budget Estimates Update (Administrative Council)

18 May 17th

Presentation to Board - Grant Revenue Calculation

19 May 24th

Overview of Other Expenses (Administrative Council)

20 May 30th

Special Education Budget Presentation to SEAC #2

21 June 6th

Review of draft of the Budget Estimates (Administrative Council)

22 June 7th

Presentation to Board - Other Expenses

23 June 7th

Draft Budget Estimates to the Board

24 June 13th

Review of Final Draft of the Budget Estimates (Administrative Council)

25 June 21st

Final Budget Estimates Report to the Board for Approval

26 June 22nd

Post Final Budget Report on Public Website

27 June 30th

Submission of Budget Estimates to the Ministry (EFIS)

28 June 30th

Submission of Budget Estimates to OCSTA (EFIS)

Z:\Financial reporting\Budget Estimates\20112012 Estimates\2011-12 Budget Schedule.xls

Revised: 5/16/2011 3:05 PM



STAFF REPORT

ITEM 9.2

SECONDARY ENGLISH TEXTBOOK SELECTION PURPOSE: The Halton Catholic District School Board’s investment in classroom learning materials ensures a process for ordering appropriate classroom resources that support the Ontario Curriculum. The purpose of this report is to recommend the purchase of a core resource for Grade 9 and 10 Applied (ENG 1P and ENG 2P) English.

BACKGROUND INFORMATION: The Selection Process The textbook selection committee comprised of English department heads and grade 9 and 10 applied English classroom teachers per secondary school; the Curriculum Consultant responsible for Language Arts grades 1-8; Manager of Library Services; the two secondary literacy itinerants and the Curriculum Consultant responsible for English grades 9-12. The committee met on May 2, 2011. A call went out to publishers (Nelson, Pearson, and Oxford University Press) inviting them to present their resource to our committee. The criteria for the presentation included the following components: resources for both students and teachers (print and electronic); alignment/correlation to curriculum expectations and the Ontario Catholic Graduate Expectations; and instructional practices, specifically focusing on Literacy, Differentiated Instruction, and Assessment. Publishers were given 45 minutes to present their products and answer questions. Committee members recorded their comments on the scoring tool provided. In addition, the resource by Oxford University Press was piloted in Assumption and field tested in Notre Dame. The resource by Nelson was also field tested in Notre Dame. The resource by Pearson was field tested in Christ the King. Preceding publishers’ presentations, all teachers involved in the pilots and field tests had an equal opportunity to present to the committee their experiences, as well as, students’ level of engagement using the resources.

COMMENTARY/REMARKS: The Literacy 9 & 10, Nelson, 2010 textbook was selected over the Oxford University Press and Pearson resources. The following is a consolidated list of factors that led to the decision: alignment to the English Curriculum and Catholic Graduate Expectations; focus on explicit literacy and differentiated instruction; engaging layout for students; excellent coverage of content that is relevant and current; and great support materials. The purchase of the textbooks is pending Ministry of Education’s Trillium List approval.

Secondary English Textbook Selection

Page 1 of 2

EXPENDITURE SUMMARY ENG 1P LITERACY 9, NELSON, 2010 ITEM DESCRIPTION

NUMBER OF UNITS

Student Bundle 9A

UNIT COST

EXPENDITURE

390

$26.96

$10,514.40

390

$26.96

$10,514.40

8

$549.96

$3,959.64

(Student Book & eBook Extra) Student Bundle 9B (Student Book & eBook Extra) Grade 9 Online Resource Teacher

Subtotal A

$24,988.44

ENG 2P LITERACY 10, NELSON, 2010 ITEM DESCRIPTION

Student Bundle 10A

NUMBER OF UNITS

UNIT COST

EXPENDITURE

390

$26.96

$10,514.40

390

$26.96

$10,514.40

8

$549.96

$3,959.64

(Student Book & eBook Extra) Student Bundle 10B (Student Book & eBook Extra) Grade 10 Online Resource Teacher

Subtotal B Total (Subtotal A+ Subtotal B)

$24,988.44 $49,976.88

CONCLUSION: The recommendation of the Selection Committee is to purchase Literacy 9 & 10, Nelson, 2010 as the approved English, Applied, grades 9 and 10 (ENG 1P and ENG 2P) textbook. REPORT PREPARED BY:

CATHERINE SERAFIM CURRICULUM CONSULTANT


RICK MACDONALD SUPERINTENDENT OF EDUCATION, CURRICULUM SERVICES

REPORT APPROVED BY:


Secondary English Textbook Selection

Page 2 of 2

INFORMATION

10.2 Halton Catholic District School Board

APPROVED SCHOOL EDUCATIONAL TRIPS Dated: Tuesday, May 17, 2011 LISTED BY DATES SCHOOL

St. Christopher Catholic Elementary School, Burlington

Corpus Christi Catholic Secondary, Burlington

Canadian Martyrs Catholic Elementary School, Burlington

GRADE(S)

8

12

8

# OF STUDENTS

DESTINATION

PURPOSE

DATES

~ COST PER PUPIL

53

Tim Horton Camp, St. George, ON

This trip will offer students an opportunity to build community which links directly to the Focus on Faith Catholic Theme of Solidarity. The activities offered will allow students to further explore the value of friendships and their responsibility in building a loving and just society. The incidental learning form group interaction outside of the school setting will blend with the teachings of the Religion and Family Life lessons.

Tuesday, May 24 – Wednesday, May 25, 2011

125.00

9

Kelso Conservation Park, ON

The trip focuses on practical applications of learned skills in canoeing, portaging, water safety and outdoor skills. This trip will allow our Outdoor Education class to live, love, learn and grow in their faith in Jesus Christ. We look to better students as a whole, allowing them to witness the beauty God has created in nature.

Thursday, May 26 – Friday, May 27, 2011

30.00

47

Tim Horton Camp, St. George, ON

The trip is for students to apply healthy living skills taught in class to real life situations, to study wildlife and habitats, to use mapping skills and to appreciate nature and conservation. The students will recognize that human beings and the rest of creation share on destiny in God’s plan.

Wednesday, May 25th – Friday, May 27, 2011

~260.00

Wednesday, June 1 – Friday, June 3, 2011

$220.00

Wednesday June 8 – Friday June 10, 2011

~413.00

Tuesday, June 14th – Friday, June 17, 2011

~350.00

St. Andrew Catholic Elementary School, Oakville

8

63

Tim Horton Camp Onondaga, ON

St. Francis of Assisi Catholic Elementary School, Georgetown

8

49

Ottawa

70

Camp Tanamakoon, ON

Guardian Angels Catholic Elementary School, Milton

7

This trip will offer students an opportunity to build community which links directly to the Focus on Faith Catholic Theme of Solidarity. The activities offered will allow students to further explore the value of friendships and their responsibility in building a loving and just society. The incidental learning form group interaction outside of the school setting will blend with the teachings of the Religion and Family Life lessons. This trip will enhance the students’ Canadian History program. The students will be visiting Parliament, the Supreme Court, and the Canadian Museum of Civilization, to name a few. This trip will also assist students in understanding the voting process. Students will participate in daily prayers and plan to share in a liturgy to give thanks and reflect on their experiences on the trip. The program offered at Camp Tanamakoon is planned to develop both recreational and academic pursuits. The week is carefully planned to encourage the social, emotional, and physical development of the students. Through discussion and journaling, they will have the opportunity to reflect upon our Catholic values and faith.

St. Joseph Catholic Elementary School, Acton

7

50

Camp Brébeuf

Notre Dame Catholic Secondary School, Burlington

9 - 11

20

Montréal, P.Q.

Submitted by:

Family of Schools’ Superintendents

Camp Brébeuf is a Catholic Leadership Camp for youth. The experience encourages the development of leadership skills and provides an opportunity to celebrate our Catholic Faith within an outdoor education experience. The students will participate in activities such as an outdoor survival, “Enviro-Initiative”, and other team building activities. Prayer and reflection are an integral part of the Brébeuf camp experience. On a small scale, this trip will introduce the United Nations and its purpose and operation to high school students. The Model United Nations Assemblies involve s hundreds of students from all walks of life, representing countries, cultures and religions from all corners of the world. This gives our students opportunities to learn more about World Religions. Staff and students will attend mass at Cathedral Marie-Reine-du-Monde on Saturday.

Wednesday, June 15th – Thursday, June 16, 2011

$84.00

Thursday, November 10th – Sunday, November 13, 2011

~525.00


Regular Board Meeting Tuesday, May 17th, 2011

Information Report

Item 10.3

BUDGET REPORT FOR SEPTEMBER 1, 2010 TO APRIL 30, 2011 GENERAL: This report compares the revenues and expenditures to date to the 2010-11 Revised Budget to show the percentage received and spent to date. The report also provides the same information for the previous fiscal year, for comparative purposes. The attached budget report covers the eight-month period from September 1, 2010 to April 30, 2011. It also shows comparatives for the same time period in 2009-10 fiscal year. At April 30, 2011, the Board is 66.7% through the fiscal year, or 80% through the school year. Therefore, we would expect the percentages received or spent to be between 66.7% and 80%. The report indicates that both revenues and expenditures for the year are expected to stay within the revised budget.

REVENUE HIGHLIGHTS (APPENDIX A-1): Total revenues of $203.5 million have been recorded for the period ending April 30, 2011. This includes $138.8 million for legislative grants, $51.4 million for municipal funding and $13.3 million in other revenue, other provincial grants and transfers to reserves. The percentages received are in line with the percentages received for the same time period in the prior year. The percentages received, other than “Other Provincial Grants”, are also in line with the expected percentages received. The Ministry has announced numerous programs to enhance student achievement which are updated in the current budget as they become official, either by Ministry announcement or through special agreements that the Board enters into with the Ministry. Such “Other Provincial Grants” are added to the revenue budget as the corresponding expenditure budget is developed. The revenue is recorded as the funding is received. Appendix B shows a copy of “Other Provincial Grants” awarded during the fiscal year, and the total amounts correspond with Appendix A-1.

EXPENDITURE HIGHLIGHTS (APPENDIX A-2): For the period ended April 30, 2011, classroom expenditures amounted to $153.4 million or 76.8% of the Revised Budget compared to $143.1 million or 76.7% for the period September 1, 2009 to April 30, 2010. Therefore, the percentage spent is in line with the prior year and with the expected percentage spent per above. School support services costs, including school administration, teacher consultants, and continuing education of $19.1 million or 70.3% of the Revised Budget have been expended for the period ending April 30, 2011. This is consistent with $19.0 million or 73.4% for the period September 1, 2009 to April 30, 2010.

BUDGET REPORT FOR SEPTEMBER 1, 2010 TO APRIL 30, 2011

Page 1 of 2

Z:\4 - Business Services - Administrative Assistant\Board And Administrative Council Meetings\Board Reports\2010-2011\11-05-17\10.3 Budget Report\10.3 Budget Update Report April 2011.Doc

Other Non-Classroom expenditures and commitments of $11.3 million or 73.0% have been recorded for the period September 1, 2010 to April 30, 2011. This compares to $10.2 million or 72.1% for the period from September 1, 2009 to April 30, 2010. The Transportation expenditures of $4.9 million at April 30, 2011 include estimated invoices for September 1, 2010 to April 30, 2011 totaling $4.8 million from Halton Student Transportation Services (HSTS). Operations and Maintenance expenditures and commitments of $17.2 million or 67.8% of the annual budget have been recorded to date, compared with $18.1 million or 72.4% for the period September 1, 2009 to April 30, 2010. Purchase order commitments in the amount of approximately $1.4 million are included in the total expenditures of $17.2 million. Some monthly billings, such as utility costs, are normally received in the following month and therefore most of the April utility costs have not been reflected in this report. The Other Pupil Accommodations expenditures are for portable leases and debenture payments. The commitment for the entire year has been recorded for the portable leases, consistent with prior years. The debentures are paid according to a preset schedule. For 2010-11, only the debenture interest costs are recorded compared to 2009-10 where both the debenture interest and principal repayments are reflected. These debenture payments are fully funded by the Ministry.

EARLY LEARNING PROGRAM (ELP) REVENUES AND EXPENDITURES (APPENDIX C) Appendix C provides the detail of the ELP program. The revenues and expenses are recorded on the appropriate lines of Appendix A-1 and A-2. This program was expected to have a deficit of approximately $1.1 million which is included in the operating budget.

ENROLMENT (APPENDIX D): The funding allocation is based on estimated enrolment. Elementary and Secondary enrolment is based on Full-Time Equivalent (FTE) enrolment for October 31 and March 31. These two fixed-intime FTE enrolment values are combined to produce the annualized Average Daily Enrolment (ADE). The Revised Estimates projected enrolments were updated to reflect actual enrolment on October 31, 2010. The projected ADE of elementary students is 17,920.50 and of secondary students is 9,777.47 for a total enrolment of 27,697.97. The second count date was March 31, 2011 and the final ADE for 2010-11 should be available before the end of the school year.

SUMMARY: The percentages received/spent for the period from September 1, 2010 to April 30, 2011 are consistent with prior years and fall within the expected range. Therefore, revenues/expenditures to date appear reasonable. Staff continues to control and monitor expenditures against the 2010-11 Revised Budget in order to achieve a balanced position for the 2010-11 Year-End. REPORT PREPARED BY:

F. GIBSON MANAGER, BUDGET AND ACCOUNTING SERVICES

REPORT REVIEWED BY:

S. ZUCKER SENIOR ADMINISTRATOR, FINANCIAL SERVICES


P. MCMAHON, SUPERINTENDENT OF BUSINESS SERVICES AND TREASURER OF THE BOARD

REPORT APPROVED BY:

M. PAUTLER DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD

BUDGET REPORT FOR SEPTEMBER 1, 2010 TO APRIL 30, 2011

Page 2 of 2

Z:\4 - Business Services - Administrative Assistant\Board And Administrative Council Meetings\Board Reports\2010-2011\11-05-17\10.3 Budget Report\10.3 Budget Update Report April 2011.Doc

Halton Catholic District School Board Revenue - Operating Fund 2010/11 Budget Report For the Eight Months Ended April 30, 2011

OPERATING REVENUE Province of Ontario Legislative Grants Transfer from classroom Reserve Transfer from (to) Green Schools Reserve Municipal Taxes

2010/2011 Revenues and Receipts @ Apr.30/11

Remaining Balance

(in PSAB Format)

(in PSAB Format)

(in PSAB Format)

182,701,962 1,005,319 82,227,300 265,934,581

Other Provincial Grants Prior Year Grant Adjustment - Operating Other Provincial Grants Other Provincial Grants Other Revenue Government of Canada Tuition Fees Use of Schools/Rentals Cafeteria,Vending, Uniform and Ontario College Application Services(OCAS) Revenue Interest Revenue Interest Revenue on Capital (Sinking Fund Debentures) Donation Revenue Miscellaneous Recoveries Recoveries - Secondments Miscellaneous Revenue Educational Development Charge (EDC) Revenue School Generated Funds Revenue

180,894,206 665,286 80,635,000 262,194,492

129,388,682 49,792,937 179,181,619

71.5% 0.0% 61.8% 68.3% 76.2% 76.0%

2,140,105 417,000 459,500 323,021 75,000 250,000 235,855 401,500 371,115 3,500,000 8,173,096

1,016,456 433,910 452,706 235,872 118,894 242,361 26,769 124,616 244,850 1,987,298 4,883,732

1,123,649 (16,910) 6,794 87,149 (43,894) 250,000 (6,506) (26,769) 276,884 126,265 1,512,702 3,289,364

47.5% 104.1% 98.5% 73.0% 158.5% 0.0% 102.8% 31.0% 66.0% 56.8% 59.8%

2,521,209 541,500 245,000 379,627 175,000 261,199 607,000 362,844 5,093,379

965,545 489,866 199,282 275,417 40,639 261,199 77,944 341,263 596,555 3,247,710

38.3% 90.5% 81.3% 72.5% 23.2% 100.0% 56.2% 164.4% 63.8%

-

265,440 278,918 111,875 1,684,626 2,340,859

10,000,000

201,821,282 1,684,376 -

2,796,737

$

76.0% 0.0% 62.5% 71.5%

(12,167) 5,032,434 5,020,267

$ 305,540,333

Note #1 Transfer from Working Funds Reserve (Port-A-Pac Lease) Net Transfer (to) from the LEIP Reserve (From School Operations) Net Transfer from Community Use of School Reserve Net Transfer to Student Success Reserve, P.D.S.S. and School Activities

43,904,861 1,005,319 30,870,506 75,780,686

6,601,594 6,601,594

730,378

Total Accumulated (Surplus) Deficit

(in PSAB Format)

92.6% 92.5%

2,340,859

Unavailable for Compliance - (PSAB Adjustments)

(in PSAB Format)

% Received

9,178 540,707 549,885

(274,500)

Available for Compliance - Transfer from (to) Internally Restricted Reserve (net) Note #1

2009/10 Revenues and Receipts @ Apr.30/10

(9,178) 6,792,833 6,783,655

302,743,596

(Surplus) Deficit - Available for Compliance

% Received

2009/2010 Revised Budget @ Apr.30/10

7,333,540 7,333,540

11,302,379

Total Operating Revenue

2010/2011

138,797,101 51,356,794 190,153,895

10,000,000

Amortization of Deferred Capital Contribution

Total Revenue

2010/2011 Revised Budget Estimates

Appendix A-1

0.0%

11,302,379

0.0%

100,922,314

66.7%

(274,500)

0.0%

656,483

72.0%

730,378

0.0%

1,684,376

1,112,361

60.2%

$

203,505,658

$ 102,034,675

66.6%

$

1,684,626 1,684,626

265,440 278,918 111,875 656,233

Z:\4 - Business Services - Administrative Assistant\Board and Administrative Council Meetings\Board Reports\2010-2011\11-05-17\10.3 Budget Report\April 2011 Budget Report

$

-

-

-

-

273,889,465 -

68.4%

-

-

6,831,798

-

84.3%

-

8,104,120 281,993,585

-

187,449,596

8,104,120

$

-

$

-

6,831,798

84.3%

194,281,394

68.9%

5/13/2011

1:47 PM

Halton Catholic District School Board Expenditures - Operating Fund 2010/11 Budget Report For the Eight Months Ended April 30, 2011

Classroom Instruction Classroom Teachers Supply Teachers Teacher Assistants Textbooks & Classroom Supplies Computers Professionals, Paraprofessionals & Technical Library and Guidance Staff Development

$

Subtotal Classroom Instruction

2010/2011 Revised Budget Estimates

2010/2011 Expenses and Commitments @ Apr.30/11

Remaining Balance

(in PSAB Format)

(in PSAB Format)

(in PSAB Format)

151,251,071 4,172,700 16,035,800 9,403,321 2,117,607 8,953,887 5,173,496 2,689,950

$

119,940,872 3,281,550 12,558,381 4,293,573 1,849,116 6,020,849 3,655,630 1,832,085

2010/2011

$

% Spent

31,310,199 891,150 3,477,419 5,109,748 268,491 2,933,038 1,517,866 857,865

79.3% 78.6% 78.3% 45.7% 87.3% 67.2% 70.7% 68.1%

$

Appendix A-2

2009/10 Revised Budget @ Apr.30/10

2009/10 Expenses and Commitments @ Apr.30/10

(in PSAB Format)

(in PSAB Format)

% Spent

141,248,296 2,697,000 15,291,000 9,231,681 1,853,209 7,718,956 5,448,972 3,086,813

$ 112,185,977 2,129,931 12,028,666 4,598,657 1,691,464 5,312,780 3,797,472 1,353,933

79.4% 79.0% 78.7% 49.8% 91.3% 68.8% 69.7% 43.9%

199,797,832

153,432,056

46,365,776

76.8%

186,575,927

143,098,880

76.7%

18,002,509 3,019,558 6,200,003 27,222,070

12,970,870 2,157,424 4,012,507 19,140,801

5,031,639 862,134 2,187,496 8,081,269

72.1% 71.4% 64.7% 70.3%

17,188,272 2,922,832 5,805,850 25,916,954

12,455,179 2,148,026 4,408,022 19,011,227

72.5% 73.5% 75.9% 73.4%

401,500

357,819

43,681

89.1%

607,000

455,667

75.1%

Other Non Classroom Board Administration Transportation Subtotal Other Non Classroom

9,054,265 6,413,487 15,467,752

6,405,988 4,885,127 11,291,115

2,648,277 1,528,360 4,176,637

70.8% 76.2% 73.0%

8,365,843 5,757,660 14,123,503

5,460,489 4,727,442 10,187,931

65.3% 82.1% 72.1%

Pupil Accommodation School Operations and Maintenance School Renewal Projects ALC and Portable Leases Debt Charges Other Debenture Payments Subtotal Pupil Accommodations

25,320,097 2,209,427 12,282,344 39,811,868

17,168,346 735,707 1,447,440 9,022,247 28,373,740

8,151,751 1,473,720 (1,447,440) 3,260,097 11,438,128

67.8% 73.5% 71.3%

24,936,882 10,347,696 1,105,000 1,267,085 17,113,538 54,770,201

18,062,898 5,776,482 1,204,284 50,355 13,788,363 38,882,382

72.4% 55.8% 109.0% 4.0% 80.6% 71.0%

Amortization Expense

12,108,933

Non Classroom - School Support Services School Administration Teacher Consultants Continuing Education Subtotal School Support Services Recoverable Expenses

School Generated Funds Expenditures

10,000,000

Total Expenditures before PSAB Adjustment

304,809,955

PSAB Adjustments Increase In Employee Future Benefits (Decrease) in Accrued Interest on Debenture Total PSAB Adjustment Total Expenditures After PSAB Adjustments

305,540,333

12,108,933

-

10,000,000

0.0%

92,214,424

69.7%

212,595,531

1,504,787 (774,409) 730,378 $

-

$

212,595,531

1,504,787 (774,409) 730,378 $

92,944,802

Z:\4 - Business Services - Administrative Assistant\Board and Administrative Council Meetings\Board Reports\2010-2011\11-05-17\10.3 Budget Report\April 2011 Budget Report

0.0%

$

0.0% 0.0% 0.0% 69.6%

281,993,585

$

281,993,585

$ 211,636,087

$ 211,636,087

75.0%

75.0%

5/13/2011

Halton Catholic District School Board Other Provincial Grants 2010-2011 As at April 30, 2011

Appendix B

Description

Budget 2,000,000 116,600 37,600 38,180 35,304 16,000 92,529 524 9,547 106,816 26,393 34,746 132,817 85,000 10,000 20,000 10,560 105,000 33,671 22,339 144,376 38,000 111,652 230,000 62,868 5,000 16,147 9,561 65,269 827,905 83,830 256,083 8,143 101,150 86,626 49,273 6,800 6,088 2,209,428 76,360 5,355 -

EARLY LEARNING PROGRAM - ELP LIBRARY STAFFING GRANT SHSM - SPECIAL FUNDING STUDENT - SPEAKUP GRANT P.R.O. GRANT ELP - STAFF DEVELOPMENT O.Y.A.P GRANT CREDIT RECOVERY STUDY DAILY PHYSICAL ACTIVITY-ELEM MATH & LITERACY (GAINS) DIFFERENTIATED INSTR.(D.I) S.S.SCHLS & CROSS PANEL TEAMS FSL GRANT-200910 TO 201213 FIRST NATION/METIS/INUIT EDUCATION GROWING SUCCESS GRANT CAP. BUILD-K CONTEXTUALIZING (TLLP) HOMEWORK HELP ONLINE COURSE WRITING PROFESSIONAL LEARNING CYCLE OFIP - EARLY READING COLLAB.INQUIRY IN LEARNING-MATH REVENUE-MISA-TECHNOLOGY MISA - PNC AUTISM SUPPORT AND TRAINING LEARNING FOR ALL K-12 SCHL.FOOD & BEVERAGE POLICY GRANT P.RO. REGIONAL MONEY P/VP MENTORSHIP PROGRAM PROVINCE OF ONTARIO-CITIZENSHIP LBS GRANTS TIM HORTON TRAINING LANGUAGE PRGM LBS - WLES PROJECT PARENT INVOLVEMENT FUNDING NETWORK-SCHOOL IN THE MIDDLE NETWORK-SCHOOLS HELPING SCHL SAFE, EQUITABLE & INCLUSIVE SCHOOL PROTOCAL TRAINING P.O.S - PARENT ENGAGMENT CAPITAL ENERGY EFFICIENCY OUTREACH COORDINATOR PANDEMIC SUPPLIES GRANT INTERNAL AUDIT COMMITTEE SUMMER EXPERIENCE PROGRAM Total $

7,333,540

Amount Received @ April 30, 2011 1,659,162 116,600 37,600 38,180 35,304 16,000 74,023 524 106,816 26,393 81,076 132,817 59,500 10,000 20,000 8,640 105,000 33,671 22,339 144,376 38,000 111,652 233,095 62,868 5,000 16,147 9,561 58,822 648,945 86,600 4,883 256,083 8,143 101,150 86,626 49,273 6,800 6,088 2,209,428 48,760 5,355 3,500 8,034

$

6,792,833

Halton Catholic District School Board Early Learning Program (ELP) 2010-11 Budget Estimates

Appendix C


2010-11 Revenue/ Expenditures to Date @ April 30, 2011

2010-11 Remaining Balance

% Received/ Spent

Revenues Province of Ontario Fees - Before and After Program

2,000,000 215,000 2,215,000

1,659,162 210,372 1,869,534

340,838 4,628 345,466

82.96% 97.85% 84.40%

2,500,000 1,092,200 27,500 3,619,700

1,822,555 974,730 34,235 33,181 864 28,411 2,893,976

72.90% 89.24% 124.49% 100.00% 100.00% 100.00% 79.95%

(1,404,700) 350,000

(1,024,442) -

677,445 117,470 (6,735) (33,181) (864) (28,411) 725,724 (380,258) 350,000

(1,054,700) $

(1,024,442) $

(30,258)

97.13%

Expenditures ELP Teachers Early Childhood Educators (ECEs) Supply ELP Teachers and ECEs Minor Furniture & Equipment Consumables Miscellaneous

ELP - Operating Deficit Funded by Grants for Student Needs (GSN)* $

*

The Ministry is funding 19 ELP classes in 2010-11. HCDSB actually has 26 classes. Therefore, there are 7 additional classes. If these students were not in an ELP class, the Ministry would be funding them as half time pupils. Therefore, half the costs of the additional classroom teachers would be incurred whether or not we offered ELP to these students. Therefore, half of the costs of the teachers is funded by the GSN as part of the Pupil Foundation Grant.

Halton Catholic District School Board Day School Average Daily Enrolment (ADE) 2010-11 Budget Report Actual FTE Oct 31/10 803.00 853.50 5,845.00 10,379.00

Projected FTE Mar 31/11 805.50 856.00 5,879.00 10,420.00

2010-11 Projected ADE 804.25 854.75 5,862.00 10,399.50

% Change 0.6% 1.4% 1.5% -0.4%

Projected FTE Oct 31/10 796.00 839.00 5,757.00 10,420.00

Projected FTE Mar 31/11 803.00 846.50 5,789.00 10,462.00

Elementary Day School Enrolment

17,880.50

17,960.50

17,920.50

0.4%

17,812.00

17,900.50

17,856.25

0.2%

17,817.00

0.7%

17,691.50

0.3%

Secondary Day School Enrolment

9,915.38

9,639.55

9,777.47

-0.4%

9,965.00

9,673.00

9,819.00

0.4%

9,779.09

2.7%

9,520.16

2.2%

27,795.88

27,600.05

27,697.97

0.1%

27,777.00

27,573.50

27,675.25

0.3%

27,596.09

1.4%

27,211.66

0.9%

JK SK Gr. 1 to 3 Gr. 4 to Gr. 8

Total Day School ADE

2010-11 Projected % ADE Change 799.50 2.0% 842.75 -3.6% 5,773.00 -0.7% 10,441.00 0.9%

2009-10 Actual % ADE Change 783.50 1.0% 874.50 -0.5% 5,814.50 5.2% 10,344.50 -1.6%

2008-09 Actual % ADE Change 776.00 -0.7% 879.00 8.5% 5,526.00 1.0% 10,510.50 -0.7%

Notes: ADE - Average Daily Enrolment FTE - Full Time Equivalent Average Daily Enrolment (ADE) is based on 50% of March 31 FTE plus 50% Oct 31 FTE % change equals the increase (decrease) in ADE from the prior year

Appendix D


Capital Projects Report

Item 10.4

As at April 30th, 2011

The attached Consolidated Capital Projects Report provides a summary totaling $357.8 million of all Board approved projects since the new capital funding model was implemented by the Ministry of Education in 1998. Budget information has been added for the reconstruction of St. Thomas Aquinas Catholic Secondary School (CSS) and for the new Milton CSS. A total of $305.6 million has been recorded for all projects, including open purchase orders of $20.2 million which relate mainly to the reconstruction of St. Thomas Aquinas CSS the addition at St. Ignatius of Loyola CSS, the construction of Lumen Christi Catholic Elementary School and the three ELP classroom additions and alterations. The Debenture Financing Summary (Appendix A-1, A-2 and A-3) provides a summary of all projects that have been financed by debentures through the Ontario School Boards Financing Corporation (OSBFC) or the Ontario Financing Authority (OFA). Detailed schedules for any project not already included in this report are available on request by contacting Stacey Zucker, Senior Administrator, Financial Services at (905) 632-6314, ext. 133.

REPORT PREPARED BY:

F. GIBSON, MANAGER, BUDGET AND ACCOUNTING SERVICES

REPORT REVIEWED BY:

S. ZUCKER, SENIOR ADMINISTRATOR, FINANCIAL SERVICES

REPORT SUBMITTED BY: P. MCMAHON, SUPERINTENDENT OF BUSINESS SERVICES AND TREASURER OF THE BOARD REPORT APPROVED BY: M. PAUTLER, DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD

CAPITAL PROJECTS REPORT FOR APRIL 30TH, 2011 Z:\4 - Business Services - Administrative Assistant\Board And Administrative Council Meetings\Board Reports\2010-2011\11-05-17\10.4 Capital Projects Report April 30, 2011\10.4 Capital Projects Report - April 2011.Doc

Halton Catholic District School Board Consolidated Capital Projects For the period ending April 30, 2011 BUDGET SCHOOL BUILDINGS

EXPENSED Sep.1/98 to Aug.31/09

EXPENSED

EXPENSED

2009 - 10

Commitments

2010 - 11

Total Expensed and Commitments

2010 - 11

AVAILABLE BALANCE

Ascension Elementary Holy Rosary Elementary, Milton St. Patrick's Elementary St. Francis of Assisi Elementary Notre Dame Secondary Mother Teresa Elementary St. Andrew Elementary Sacred Heart of Jesus Elementary Learning Environmental Improvement Program (LEIP) School Renewal

3,200,000 5,500,000 3,650,000 3,770,000 1,250,000 7,450,000 7,770,000 7,770,000 12,000,000 2,245,001

3,160,703 5,356,378 3,716,647 3,669,902 1,039,404 6,874,383 7,255,509 7,010,277 8,866,538 2,070,361

0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0

3,160,703 5,356,378 3,716,647 3,669,902 1,039,404 6,874,383 7,255,509 7,010,277 8,866,538 2,070,361

39,297 143,622 (66,647) 100,098 210,596 575,617 514,491 759,723 3,133,462 174,640

Sub-total Old Projects

54,605,001

49,020,102

0

0

0

49,020,102

5,584,899

1,800,000 1,900,000 1,250,000 2,275,000 8,000,000 4,800,000 25,300,000 27,400,000 1,600,000 2,400,000 440,000 370,000 2,400,000 8,300,000 8,800,000 8,800,000 9,900,000 2,000,000 30,260,000 10,200,000 9,900,000 750,000 10,800,000 11,300,000 11,300,000 37,000,000 19,500,000 35,000,000 905,000 1,439,000 2,396,000 298,485,000

1,573,776 1,919,238 1,159,421 2,211,231 7,914,532 4,734,987 25,758,453 26,419,175 1,591,080 2,305,896 402,630 285,471 2,265,547 7,137,082 7,704,963 8,134,843 8,600,943 1,886,025 32,835,720 9,231,309 8,726,499 750,000 9,677,908 9,836,622 425,428 4,249,351 140,557 0 0 0 0 187,878,687

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,591 0 0 0 1,061,515 725,806 850,153 19,535,212 1,214,425 0 0 0 0 23,388,702

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5,521,711 542,775 13,998,615 0 25,592 43,430 78,605 20,210,728

1,573,776 1,919,238 1,159,421 2,211,231 7,914,532 4,734,987 25,758,453 26,419,175 1,591,080 2,305,896 402,630 285,471 2,265,547 7,137,082 7,704,963 8,134,843 8,600,943 1,886,025 32,837,311 9,231,309 8,726,499 750,000 10,739,423 10,298,651 10,521,958 36,239,142 18,210,737 0 79,223 121,159 206,254 249,966,959

226,224 (19,238) 90,579 63,769 85,468 65,013 (458,453) 980,825 8,920 94,104 37,370 84,529 134,453 1,162,918 1,095,037 665,157 1,299,057 113,975 (2,577,311) 968,691 1,173,501 0 60,577 1,001,349 778,042 760,858 1,289,263 35,000,000 825,777 1,317,841 2,189,746 48,518,041

4,276,577 475,000 0

1,995,622 473,535 1,889,891

1,770,202 0 2,050

393,495 0 29,142

25,759 0 0

4,185,079 473,535 1,921,083

91,498 1,465 (1,921,083)

357,841,578

241,257,837

25,160,954

18,911,479

20,236,487

305,566,758

NEW PROJECTS St. Paul Elementary St. Raphael Elementary St. Vincent Elementary St. Joseph (A) Elementary St. Catherine of Alexandria Elementary Assumption Secondary Christ the King Secondary Holy Trinity Secondary ALC Holy Rosary Elementary, Burlington St. Mark's Elementary St. John Elementary, Oakville Our Lady of Victory Elementary St. Elizabeth Seton Elementary, Burlington St. Joan of Arc Elementary, Oakville Guardian Angels Elementary Pope John Paul II Elementary, Oakville Christ the King Secondary (Classroom Addition) Corpus Christi Secondary, Burlington St. Anthony of Padua Elementary, Milton St. Christopher Elementary, Burlington St. Christopher Elementary , Child Care Centre St. Peter Elementary, Milton Our Lady of Fatima Elementary, Milton Lumen Christi Elementary St. Thomas Aquinas Secondary Loyola Secondary (Addition) Milton Secondary School St. Joseph(A) - Classroom Addition and Alteration St. Brigid - Classroom Addition and Alteration St. Catherine - Classroom Addition and Alteration Sub-total New Projects Good Places to Learn C.E.C Port-A-PAC(s) Program Services & Administration Cost of Issuing Debenture

TOTAL PROJECTS

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (263,777) 3,724,666 11,911,804 2,857,140 0 53,631 77,729 127,649 18,488,842

52,274,820

2

April 2011 Capital Report

5/13/2011

Halton Catholic District School Board Consolidated Capital Projects For the period ending April 30, 2011

BUDGET


SCHOOL SITES

EXPENSED

EXPENSED

Commitments

2009 - 10

2010 - 11

2010 - 11

Total Expensed and Commitments

Mother Teresa Elementary (147)

0

1,656,104

0

0

0

1,656,104

St. Andrew Elementary (148)

0

2,133,363

0

0

0

2,133,363

Sacred Heart of Jesus Elementary (149)

0

1,932,906

0

0

0

1,932,906

Lumen Christi (152)

0

3,239,225

189

0

0

3,239,414

St. Peter (163)

0

2,534,240

398,855

0

0

2,933,095

Our Lady of Fatima (166)

0

2,003,935

1,167,540

268,762

0

3,440,237

St. Catherine of Alexandria Elementary (168)

0

1,529,708

0

0

0

1,529,708

Christ the King Secondary (231)

0

5,275,487

0

0

0

5,275,487

Holy Trinity Secondary (233)

0

5,846,886

0

0

0

5,846,886

St. Elizabeth Seton Elementary (157)

0

1,624,591

0

0

0

1,624,591

St. Joan of Arc Elementary (161)

0

2,015,986

0

0

0

2,015,986

Guardian Angels Elementary (164)

0

2,099,818

0

0

0

2,099,818

Georgetown West Elementary (167)

0

1,668,170

0

0

0

1,668,170

Pope John Paul II Elementary (162)

0

2,726,023

0

0

0

2,726,023

Corpus Christi Secondary

0

13,579,872

0

48,200

0

13,628,072

St. Anthony of Padua Elementary (165)

0

3,300,291

0

0

0

3,300,291

St. Christopher Elementary (158)

0

4,506,735

0

0

0

4,506,735

Loyola Addition (235)

0

0

21,700

2,060

0

23,760

Milton Secondary School (204)

0

0

37,388

887,071

5,586

930,045

St. Thomas Aquinas (237)

0

85,195

480,243

Various Site - EDC Eligible costs

0

8,121,627

9,350,831

TOTAL SITES

0

65,880,162

11,456,746

TOTAL BUILDINGS AND SITES

$

357,841,578

$

307,137,999

$

36,617,700

(699)

$

0

564,739

43,112

48,684

17,564,254

1,248,506

54,270

78,639,684

20,159,985

$

20,290,757

$

384,206,442

3 April 2011 Capital Report

5/13/2011


Lumen Christi Catholic Elementary School NEW PUPIL ACCOMMODATION PROJECT BUDGET

SCHOOL BUILDING (ESTIMATE)

Construction Professional Fees Inspections, soil test, surveys


EXPENSED

EXPENSED

Commitments

TOTAL EXPENSED

AVAILABLE

2009 - 10

2010 - 11

2010 - 11

and Commitments

BALANCE

$9,650,000

$0

$689,306

$3,567,689

$5,444,874

$9,701,869

($51,869)

$615,000

$407,242

$77,064

$70,045

$29,841

$584,192

$30,808

$75,000

$18,186

$0

$78,690

$46,996

$143,872

($68,872)

Building Permit fees

$100,000

$0

$83,783

$8,242

$0

$92,025

$7,975

Contingencies

$470,000

$0

$0

$0

$0

$0

$470,000

Furniture & Equipment

$390,000

$0

$0

$0

$0

$0

$390,000

Computer & Technology Equipment

$0

$0

$0

$0

$0

$0

$0

Bridge Financing (Interest)

$0

$0

$0

$0

$0

$0

$0

$11,300,000

$425,428

$850,153

$3,724,666

$5,521,711

$10,521,958

$778,042

TOTAL

BUDGET


SCHOOL SITE

Site Site Improvements Professional Fees-EDC-Site Bridge Financing

2009 - 10

2010 - 11

2010 - 11

TOTAL EXPENSED

$0 $0 $0 $0

$0 $0 $0 $0

$3,212,085 $0 $27,329 $0

$0

$3,239,225

$189

$0

$0

$3,239,414

$11,300,000

$3,664,653

$850,342

$3,724,666

$5,521,711

$13,761,372

BUDGET

TOTAL

Commitments

$0 $0 $189 $0

FUNDING

BUILDING Debenture Short Term Financing (Investment) B.A. Short Term Loans (Loan repayment) SITE Education Development Charge - Applied Long Term Financing - Debenture Short Term Financing (Investment)

EXPENSED

$3,212,085 $0 $27,140 $0

TOTAL PROJECT TOTAL

EXPENSED

EXPENSED

EXPENSED

EXPENSED

Commitments

Sep.1/98 to Aug.31/09

2009 - 10

2010 - 11

2010 - 11

$0

$0 $850,153 $0

$0 $3,724,666 $0

$3,239,225

$0 $0 $189

$0 $0 $0

$0

$0 $0 $3,239,414

$3,664,653

$850,342

$3,724,666

$0

$8,239,661

$425,428

$0

TOTAL

Unfinanced Commitments

$0

$0 $5,000,247 $0

$5,521,711

4


St. Thomas Aquinas Catholic Secondary School - Reconstruction NEW PUPIL ACCOMMODATION PROJECT BUDGET


Construction Professional Fees


EXPENSED

EXPENSED

Commitments

2009 - 10

2010 - 11

2010 - 11

$18,945,251

$11,606,955

$310,523

$32,864,603

$335,397

$2,900,000

$1,724,886

$405,493

$216,171

$151,202

$2,497,752

$402,248

$93,104

$425,000

$78,143

$137,166

$475,000

$439,490

$3,101

Contingencies

$0

$0


$0

$0


$0

$0


$389,463

$35,537

$0

$433,185

$41,815

$0

$4,980

$0

$4,980

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$4,958

$44,201

$0

$0

$49,159

$4,249,351

$19,535,212

$11,911,804

$542,775

$36,239,142

BUDGET


EXPENSED Sep.1/98 to

EXPENSED

EXPENSED

Commitments

TOTAL

Aug.31/09

2009 - 10

2010 - 11

2010 - 11

EXPENSED

$20,000 $44,039 $21,156 $0

$419,823 $25,280 $35,140 $0

($699) $0 $0 $0

$0 $0 $0 $0

$439,124 $69,319 $56,296 $0

$0

$85,195

$480,243

($699)

$0

$564,739

$37,000,000

$4,334,546

$20,015,455

$542,775

$36,803,881

TOTAL

BUDGET FUNDING

TOTAL

$81,050

($9,406)

$37,000,000

SCHOOL SITE


BALANCE

$2,001,874

Building Permit Fees

PROJECT TOTAL

AVAILABLE

$33,200,000


TOTAL

TOTAL EXPENSED and Commitments

EXPENSED Sep.1/98 to

EXPENSED

EXPENSED

Commitments

Aug.31/09

2009 - 10

2010 - 11

2010 - 11

$4,249,351

$0 $19,535,212 $0

$0 $11,911,804 $0

$0

$0

$11,911,105

$85,195

$0 $0 $480,243

$4,334,546

$20,015,455


$0 $0 ($699) $11,911,105

$0

TOTAL

$0 $35,696,367 $0

$0

$0 $0 $564,739

$0

$36,261,106 $542,775

5

($4,980)

($49,159) $760,858


St. Ignatius of Loyola Catholic Secondary School - Addition NEW PUPIL ACCOMMODATION PROJECT BUDGET


Construction Professional Fees Inspections, soil test, surveys Building Permit Fees Contingencies Furniture & Equipment

TOTAL EXPENSED

AVAILABLE

2009 - 10

2010 - 11

2010 - 11

and Commitments

BALANCE

$2,518,275

$13,827,425

$16,623,251

$1,050,000

$140,557

$773,835

$48,008

$132,631

$1,095,031

($45,031)

$80,000

$0

$47,309

$46,336

$38,559

$132,204

($52,204)

$1,376,749

$90,000

$0

$114,825

$0

$0

$114,825

$230,000

$0

$0

$0

$0

$0

$230,000

$50,000

$0

$0

$0

$0

$0

$50,000

$0

$0

$0

$0

$0

$0

$0

$0

$0

$905

$244,521

$0

$245,426

$19,500,000

$140,557

$1,214,425

$2,857,140

$13,998,615

$18,210,737

BUDGET



EXPENSED

EXPENSED

Commitments

2009 - 10

2010 - 11

2010 - 11

TOTAL EXPENSED

$0 $0 $0 $0

$0 $0 $21,700 $0

$2,060 $0 $0 $0

$0 $0 $0 $0

$2,060 $0 $21,700 $0

$0

$0

$21,700

$2,060

$0

$23,760

$19,500,000

$140,557

$1,236,125

$2,859,200

$13,998,615

$18,234,497

TOTAL

BUDGET


FUNDING

TOTAL

Commitments

$277,551

SCHOOL SITE


EXPENSED

$0


PROJECT TOTAL

EXPENSED

$18,000,000


TOTAL


$0

EXPENSED

Commitments

2009 - 10

2010 - 11

2010 - 11

TOTAL

$0 $1,214,425 $0

$0 $2,857,140 $0

$0

$0 $0 $21,700

$0 $0 $2,060

$0

$0 $0 $23,760

$140,557

$1,236,125

$2,859,200

$0

$4,235,882

$140,557

$0

EXPENSED


$0

$0 $4,212,122 $0

$13,998,615

6

($24,825)

($245,426) $1,289,263


New Milton Catholic Secondary School NEW PUPIL ACCOMMODATION PROJECT BUDGET


Construction


EXPENSED

EXPENSED

Commitments

2009 - 10

2010 - 11

2010 - 11


AVAILABLE BALANCE

$29,760,000

$0

$0

$0

$0

$0

$29,760,000

$2,500,000

$0

$0

$0

$0

$0

$2,500,000


$325,000

$0

$0

$0

$0

$0

$325,000


$325,000

$0

$0

$0

$0

$0

$325,000

Contingencies

$590,000

$0

$0

$0

$0

$0

$590,000

Professional Fees


$1,500,000

$0

$0

$0

$0

$0

$1,500,000


$0

$0

$0

$0

$0

$0

$0


$0

$0

$0

$0

$0

$0

$0

$35,000,000

$0

$0

$0

$0

$0

$35,000,000

TOTAL

BUDGET


SCHOOL SITE


TOTAL

2009 - 10

2010 - 11

2010 - 11

EXPENSED

$830,000 $0 $57,071 $0

$0 $0 $5,586 $0

$830,000 $0 $100,045 $0

$0

$0

$37,388

$887,071

$5,586

$930,045

$35,000,000

$0

$37,388

$887,071

$5,586

$930,045

BUDGET

TOTAL

Commitments

$0 $0 $37,388 $0


FUNDING


EXPENSED

$0 $0 $0 $0

TOTAL PROJECT TOTAL

EXPENSED

EXPENSED

EXPENSED

Commitments

2009 - 10

2010 - 11

2010 - 11

$0

$0 $0 $0

$0 $0 $0

$0

$0 $0 $37,388

$0 $0 $887,071

$0

$0 $0 $924,459

$0

$37,388

$887,071

$0

$924,459

$0

$0

TOTAL


$0

$0 $0 $0

$5,586

7


St. Joseph (A) Catholic Elementary School Classroom Addition and Alteration Project BUDGET


Construction


EXPENSED

EXPENSED

Commitments

TOTAL EXPENSED

AVAILABLE

2009 - 10

2010 - 11

2010 - 11

and Commitments

BALANCE

$730,000

$0

$0

$4,342

$0

$4,342

$725,658

Professional Fees

$87,000

$0

$0

$35,881

$25,592

$61,473

$25,527


$25,000

$0

$0

$2,213

$0

$2,213

$22,787


$20,000

$0

$0

$11,195

$0

$11,195

$8,805

Contingencies

$43,000

$0

$0

$0

$0

$0

$43,000

$905,000

$0

$0

$53,631

$25,592

$79,223

$825,777

TOTAL

BUDGET


FUNDING

BUILDING Debenture Short Term Financing (Investment) B.A. Short Term Loans (Loan repayment) TOTAL

EXPENSED

EXPENSED

Commitments

2009 - 10

2010 - 11

2010 - 11

$0

$0

TOTAL

$0

$0 $0 $0

$0 $53,631 $0

$0

$0 $53,631 $0

$0

$0

$53,631

$0

$53,631


$25,592

8


St. Brigid Catholic Elementary School Classroom Addition and Alteration Project BUDGET


Construction


EXPENSED

EXPENSED

Commitments

TOTAL EXPENSED

AVAILABLE

2009 - 10

2010 - 11

2010 - 11

and Commitments

BALANCE

$1,182,000

$0

$0

$4,061

$0

$4,061

$1,177,939

$135,000

$0

$0

$58,375

$43,430

$101,805

$33,195


$27,000

$0

$0

$2,213

$0

$2,213

$24,787


$25,000

$0

$0

$13,080

$0

$13,080

$11,920

Contingencies

$70,000

$0

$0

$0

$0

$0

$70,000

$1,439,000

$0

$0

$77,729

$43,430

$121,159

$1,317,841

Professional Fees

TOTAL

BUDGET


FUNDING


EXPENSED

EXPENSED

Commitments

2009 - 10

2010 - 11

2010 - 11

$0

$0

TOTAL

$0

$0 $0 $0

$0 $77,729 $0

$0

$0 $77,729 $0

$0

$0

$77,729

$0

$77,729


$43,430

9


St. Catherine of Alexandria Catholic Elementary School Classroom Addition and Alteration Project BUDGET


Construction


EXPENSED

EXPENSED

Commitments

2009 - 10

2010 - 11

2010 - 11


AVAILABLE BALANCE

$2,002,000

$0

$0

$4,577

$0

$4,577

$1,997,423

$222,000

$0

$0

$101,162

$78,605

$179,767

$42,233


$30,000

$0

$0

$2,213

$0

$2,213

$27,787


$30,000

$0

$0

$19,697

$0

$19,697

$10,303

$112,000

$0

$0

$0

$0

$0

$112,000

$2,396,000

$0

$0

$127,649

$78,605

$206,254

$2,189,746

Professional Fees

Contingencies

TOTAL

BUDGET


FUNDING


EXPENSED

EXPENSED

Commitments

2009 - 10

2010 - 11

2010 - 11

$0

$0

TOTAL

$0

$0 $0 $0

$0 $127,649 $0

$0

$0 $127,649 $0

$0

$0

$127,649

$0

$127,649


$78,605

10


Good Places to Learn BUDGET



EXPENSED

EXPENSED

Commitments

2009 - 10

2010 - 11

2010 - 11


AVAILABLE BALANCE

Good Places to Learn Holy Rosary (B) - Roof Replacement

$239,040

$225,391

$0

$0

$0

$225,391

St. Marguerite - Roof Replacement

$639,175

$381,535

$0

$0

$0

$381,535

$257,640

Our Lady of Peace - Roof Replacement

$443,785

$588,854

$0

$0

$0

$588,854

($145,069)

St. John(O) - Roof Replacement

$250,000

$136,897

$40,772

$0

$16,000

$193,669

$56,331

Bishop Reding - Roof Replacement

$450,000

$24,885

$325,554

$0

$9,759

$360,198

$89,802

Notre Dame - Roof Replacement

$2,144,577

$638,060

$1,403,876

$213,091

$0

$2,255,027

($110,450)

Notre Dame - Front Drive Asphalt

$110,000

$0

$0

$180,404

$0

$180,404

($70,404)

$4,276,577

$1,995,622

$1,770,202

$393,495

$25,759

$4,185,079


EXPENSED

EXPENSED

Commitments

2009 - 10

2010 - 11

2010 - 11

$1,194,983 $800,639

$0 $1,770,202 $0

$0 $393,495 $0

$0

$1,194,983 $2,964,336 $0

$1,995,622

$1,770,202

$393,495

$0

$4,159,319

TOTAL

BUDGET FUNDING

BUILDING GPL Loan Short Term Financing (Investment) B.A. Short Term Loans (Loan repayment)

$0

TOTAL

$0


TOTAL

$25,759

Approved GPL Amounts GPL Stage 1 GPL Stage 2 GPL Stage 3 GPL Stage 4 $

1,557,316 1,495,894 644,331 579,036 4,276,577

11

$13,649

$91,498

HALTON CATHOLIC DISTRICT SCHOOL BOARD VARIOUS EDC ELIGIBLE EXPENDITURES

DESCRIPTION


EXPENSED

EXPENSED

Commitments

2009 - 10

2010 - 11

2010 - 11


ELEMENTARY EDC - Prof. Fees - Bronte Creek Meadows (150)

$12,105

$0

$0

$0

$12,105

$5,142

$0

$0

$0

$5,142

$26,151

$2,310

$0

$0

$28,461

$3,261,892

$0

$576

$0

$3,262,468

EDC - Prof. Fees - Grindstone Plan (155)

$9,656

$0

$0

$0

$9,656

EDC - Prof. Fees - Alton #1(159)

$7,887

$12,652

$0

$0

$20,539

$395,628

$65,366

$0

$0

$460,994

$1,742,450

$3,655,862

$0

$0

$5,398,312

EDC - Acton East (169)

$35,908

$0

$4,542

$0

$40,450

EDC - Shell Lands - Metrus - Oakville (170)

$80,243

$0

$0

$0

$80,243

EDC - Prof. Fees. - West Oak Trails #5 - Oakville (171)

$44,799

$19,375

$5,824

$0

$69,998

$0

$5,584,669

$0

$0

$5,584,669

$55,587

$0

$12,705

$0

$68,292

$1,543,381

$0

$0

$0

$1,543,381

$6,532

$0

$0

$0

$6,532

$15,582

$0

$0

$0

$15,582

$6,075

$0

$0

$0

$6,075

$4,384 $226,155 $642,070 $8,121,627

$0 $0 $10,597 $9,350,831

$5,085 $0 $14,380 $43,112

$0 $0 $48,684 $48,684

$9,469 $226,155 $715,731 $17,564,254

EDC - Prof. Fees - Milton Expansion - Sherwood #5 (151) EDC - Prof. Fees - Milton Expansion #7 (153) EDC - Site Purchase - Milton Expansion #7 (153)

EDC - Prof. Fees - Iroquois Ridge #2 - Argo/Ashley (160) EDC - Site Purchase - Iroquois Ridge #2 - Argo/Ashley (160)

EDC - Site Purchase - West Oak Trails #5 - Oakville (171) EDC - Prof. Fees - West Oak Trails #4 - (172) EDC - Site Purchase - West Oak Trails #4 - (172)

SECONDARY EDC - West Oak Trails (201) EDC - Prof. Fees - Bronte Creek - Meadows (203) EDC - Loyola - Hydro Lands (235)

OTHER EDC Refunds Long Term Accommodations General TOTAL

12

Debenture Financing Summary As at April 30th, 2011 Total Expensed + Commitments

Project

Debenture Issued Sinking Fund

Debenture Issued Amortizer

Total Debentures Issued

Other Financing

Under (Over) Debentured

Debenture Financing Summary (OSBFC Issue #1) - 2000 - A1 at 7.2% due June 9, 2025 Ascension Holy Rosary (Milton) St. Patrick St. Francis of Assisi Notre Dame Mother Teresa Total

3,160,703 5,356,378 3,716,647 3,669,902 1,039,404 6,874,383 23,817,417

$

-

Outstanding Debenture balance as at period ending August 31, 2010 Principal repayment for 2010/11 Interest repayment for 2010/11

$ $ $ $

3,189,000 5,250,000 2,238,000 3,669,000 868,000 6,883,000 22,097,000 17,421,455 675,871 1,242,394

$ $ $ $

3,189,000 5,250,000 2,238,000 3,669,000 868,000 6,883,000 22,097,000 17,421,455 675,871 1,242,394

1,444,065

$

1,444,065

$

(28,297) 106,378 34,582 902 171,404 (8,617) 276,352

$

2,509 (19,723) (1,633,462) (226,224) 19,238 (90,579) (63,769) (65,013) (2,077,023)

$

94,532 963,453 (480,825) (194,104) 2,630 (114,529) 465,547 (982,918) (915,037) (1,161,251)

Debenture Financing Summary (OSBFC Issue #2) - 2000 - A2 at 6.3% due September 22, 2010 St. Andrew Sacred Heart L.E.I.P. St. Paul St. Raphael St. Vincent St. Joseph (A) Assumption Total

7,255,509 7,010,277 8,866,538 1,573,776 1,919,238 1,159,421 2,211,231 4,734,987 34,730,977

Outstanding Debenture balance as at period ending August 31, 2010 Sinking fund Debenture Matured and closed Refinanced by OFA F05 Principal repayment for 2010/11 Interest repayment for 2010/11

$ $ $ $ $

7,253,000 7,030,000 10,500,000 1,800,000 1,900,000 1,250,000 2,275,000 4,800,000 36,808,000 27,483,601 (27,483,601) 771,220 1,159,452

$

-

$ $ $ $ $

7,253,000 7,030,000 10,500,000 1,800,000 1,900,000 1,250,000 2,275,000 4,800,000 36,808,000 $ 27,483,601 (27,483,601) 771,220 1,159,452

-

OFA Debenture - 2010 FO5 at 3.942% due September 19, 2025 (Refinancing of Sinking Fund) Outstanding Debenture balance as at period ending August 31, 2010 Refinancing of Sinking Fund debenture with OFA Amortizer Principal repayment for 2010/11 Interest repayment for 2010/11

$ $ $ $

-

28,895,086 725,186 744,280

$ $ $ $

28,895,086 725,186 744,280

Debenture Financing Summary (OSBFC Issue #3) - 2001 - A1 ($19,889,010) at 5.9% due October 19, 2011 Debenture Financing Summary (OSBFC Issue #3) - 2001 - A3 ($61,465,990) at 6.55% due October 19, 2026 St. Catherine of Alexandria Christ the King Secondary Holy Trinity Secondary Holy Rosary (Burlington) St. Mark St. John Our Lady of Victory St. Elizabeth Seton Elementary (Burlington) St. Joan of Arc Elementary (Oakville) Total Outstanding Debenture balance as at period ending August 31, 2010 Principal repayment for 2010/11 Interest repayment for 2010/11

7,914,532 25,758,453 26,419,175 2,305,896 402,630 285,471 2,265,547 7,137,082 7,704,963 80,193,749

$ $ $ $

120,000 895,000 1,000,000 2,500,000 400,000 400,000 1,800,000 4,154,010 8,620,000 19,889,010 15,524,267 416,725 1,173,452

$ $ $ $

7,700,000 23,900,000 25,900,000 3,965,990 61,465,990 50,281,719 1,765,229 3,265,013

$ $ $ $

7,820,000 24,795,000 26,900,000 2,500,000 400,000 400,000 1,800,000 8,120,000 8,620,000 81,355,000 65,805,986 2,181,954 4,438,465

$

-

Appendix A-1 Z:\4 - Business Services - Administrative Assistant\Board and Administrative Council Meetings\Board Reports\2010-2011\11-05-17\10.4 Capital Projects Report April 30, 2011\April 2011 Capital Report


Project




Other Financing


Debenture Financing Summary (OSBFC Issue #5) - 2003 - A1 ($3,842,030) at 5.3% due November 7, 2013 Debenture Financing Summary (OSBFC Issue #5) - 2003 - A2 ($4,957,970) at 5.8% due November 7, 2028 Guardian Angels Elementary

Total

8,134,843 8,134,843


$

3,842,030 3,842,030

$

4,957,970 4,957,970

$

8,800,000 8,800,000

$ $ $

3,451,134 52,554 203,628

$ $ $

4,255,338 133,196 244,906

$ $ $

7,706,472 185,750 448,534

$

-

$

(665,157) (665,157)

$

(1,299,057) (10,200,000) (9,900,000) (113,975) (21,513,032)

Debenture Financing Summary (OSBFC Issue #9 ) - 2007 - A1 at 5.376% due June 25, 2032 Pope John Paul II St. Anthony of Padua St. Christopher Christ the King - Addition Total

8,600,943 1,886,025 10,486,968


$ $ $ $

-

$ $ $ $

9,900,000 10,200,000 9,900,000 2,000,000 32,000,000 30,004,826 738,807 1,603,262

$ $ $ $

9,900,000 10,200,000 9,900,000 2,000,000 32,000,000 30,004,826 738,807 1,603,262

$

-

November 15, 2006 - OFA 2006 F06 - Debenture Financing Summary (GPL-Stage 1-Part 1) - at 4.56% due Nov.15, 2032 Holy Rosary (B) St. Marguerite Our Lady of Peace St. John (O) - Roof Replacement Notre Dame - Roof Replacement Bishop Reding - Roof Replacement Notre Dame - Front Drive Asphalt Total

225,391 381,535 588,854 193,669 2,255,027 360,198 180,404 4,185,079


-

225,391 381,535 588,854 250,000 2,200,000 450,000

$ $ $ $

-

$ $ $ $

4,095,780 636,513 17,940 28,823

225,391 381,535 588,854 250,000 2,200,000 450,000 $ $ $ $

4,095,780 636,513 17,940 28,823

$

0 0 (56,331) 55,027 (89,802)

-

$

(91,105)

-

$

-

March 3, 2008 - OFA 2008 F02 - Debenture Financing Summary (GPL-Stage 1-Part 2) - at 4.90% due May 15, 2034 Outstanding Debenture balance as at period ending August 31, 2009 Principal repayment for 2009/10 Interest repayment for 2009/10

$ $ $

-

$ $ $

479,999 11,817 23,377

$ $ $

479,999 11,817 23,377

April 14, 2010 - OFA 2010 F02 - Debenture Financing Summary (GPL-Stage 1-Part 3 and GPL Stages 2, 3 and 4) - at 5.182% due April 13, 2035 Outstanding Debenture balance as at period ending August 31, 2010 Principal repayment for 2010/11

$ $

-

$ $

2,900,497 58,681

$ $

2,900,497 58,681

Interest repayment for 2010/11

$

-

$

150,996

$

150,996

May 15, 2008 - OFA 2008 F03 - Debenture Financing Summary (Best Start) - at 4.83% due May 15, 2034 St. Christopher Total Outstanding Debenture balance as at period ending August 31, 2010 Principal repayment for 2010/11 Interest repayment for 2010/11

750,000 750,000

$ $ $ $

-

$ $ $ $

750,000 750,000 716,843 17,804 34,411

$ $ $ $

750,000 750,000 716,843 17,804 34,411

$

Appendix A-2 Z:\4 - Business Services - Administrative Assistant\Board and Administrative Council Meetings\Board Reports\2010-2011\11-05-17\10.4 Capital Projects Report April 30, 2011\April 2011 Capital Report


Project




Other Financing


March 13, 2009 - OFA 2009 F02 - Debenture Financing Summary (Growth Schools) - at 5.062% due March 13, 2034 Corpus Christi

32,837,311 32,837,311

Total Outstanding Debenture balance as at period ending August 31, 2010 Principal repayment for 2010/11 Interest repayment for 2010/11

$ $ $ $

-

$ $ $ $

25,530,692 25,530,692 24,998,429 559,547 1,258,428

25,530,692 25,530,692 24,998,429 559,547 1,258,428

$ $ $ $

$

-

$

-

$

7,306,619 7,306,619

$

7,934,309 8,306,856 16,241,165

$

4,517,664 (1,001,349) 3,516,315

$

1,832,883

March 13, 2009 - OFA 2009 F02 - Debenture Financing Summary (PCS) - at 5.062% due March 13, 2034 St. Christopher St. Anthony of Padua

8,726,499 9,231,309 17,957,808

Total Outstanding Debenture balance as at period ending August 31, 2010 Principal repayment for 2010/11 Interest repayment for 2010/11

$ $ $ $

-

$ $ $ $

792,190 924,453 1,716,643 1,680,854 37,623 84,615

792,190 924,453 1,716,643 1,680,854 37,623 84,615

$ $ $ $

April 14, 2010 - OFA 2010 F02 - Debenture Financing Summary (Growth Schools and PCS) - at 5.182% due April 13, 2035 St. Peter Our Lady of Fatima

10,739,423 10,298,651 21,038,074

Outstanding Debenture balance as at period ending August 31, 2010 Principal repayment for 2010/11

$ $ $

-

Interest repayment for 2010/11

$

-

Total

Total Debenture Financing & Expenditures Outstanding Debenture balance as at period ending August 31, 2010 Sinking Fund Matured and closed Refinancing of Sinking Fund with OFA Amortizer - 2010 F05 Total Debentures Principal repayment for 2010/11 Interest repayment for 2010/11 Total

$

213,094,152

$ $ $

6,221,759 11,300,000 17,521,759 17,521,759 354,492

$ $ $

6,221,759 11,300,000 17,521,759 17,521,759 354,492

$

912,162

$

912,162 230,674,874 $ 197,357,234 (27,483,601) 28,895,086 198,768,718 6,336,692 12,129,197

$ $ $ $ $ $ $

60,539,040 46,459,002 (27,483,601) 18,975,401 1,240,499 2,536,532

$ $ $ $ $ $ $

170,135,834 150,898,232 28,895,086 179,793,318 5,096,193 9,592,665

$ $ $ $ $ $ $

$

3,777,031

$

14,688,858

$

$

-

1,444,065

18,465,889 Appendix A-3

Z:\4 - Business Services - Administrative Assistant\Board and Administrative Council Meetings\Board Reports\2010-2011\11-05-17\10.4 Capital Projects Report April 30, 2011\April 2011 Capital Report



INFORMATION REPORT

ITEM 10.5

THE ADVANCED PLACEMENT (AP) PROGRAM AT ASSUMPTION CATHOLIC SECONDARY SCHOOL, BURLINGTON PURPOSE: The purpose of this report is to update trustees on the status of the Advanced Placement (AP) Program at Assumption Catholic Secondary School, Burlington and the next steps in the process.

BACKGROUND INFORMATION: Over the past few years, trustees and Senior Administration have been exploring different programs and pathways for students. This commitment is further identified as part of the Board’s Strategic Plan, and is supported in the Board Improvement Plan (2010 – 2013). Assumption Catholic Secondary School has been exploring various program enhancements to address declining enrolment. Board staff, the Assumption school community and Catholic School Council have pursued the Advanced Placement Program as an excellent academic opportunity for students which will potentially address enrolment concerns at Assumption while advancing the strategic priorities of the Board. The school is now registered to order, administer exams, and move forward in offering AP courses.

WHAT IS AN AP PROGRAM? The Advanced Placement (AP) Program enables students to pursue university level studies while still in high school. Students have the opportunity to prepare for the writing of AP exams in Grade 12 that will earn them credit or advanced standing at most universities in Canada as well as colleges and universities in sixty (60) other countries. The AP program acts as an international yardstick against which students can measure their educational progress. The American College Board sets up the curriculum and organizes the standard examinations in the countries around the world. Assumption CSS will begin offering the Pre-AP program in September 2011.

GRADE 9 – PRE-AP COURSES

GRADE 10 – PRE-AP COURSES

English (ENG 1DY)

English (ENG 2DY)

Geography (CGC 1DY)

History (CHC 2DY)

Mathematics (MFM 1DY)

Mathematics (MFM 2DY)

Science (SNC 1DY)

Science (SNC 2DY)

Advanced Placement Program

Page 1 of 2

Staff training is well underway. On Saturday, April 9, 2011, six (6) teachers (Calculus, Statistics, English, History, Chemistry, Biology and Physics), administrators and Superintendents attended the AP Conference in Toronto. Seven (7) teachers (English, Geography, History, Math and Science) will be attending a four-day inservice at the end of June 2011 to focus on pre-AP courses. As well, on the evening of April 29, 2011, an information session was held for Grade 8 and 9 Assumption CSS parents and students. The program was well received and students have registered in both grades for the 2011 – 2012 school year.

CONCLUSION: At the present, there is no secondary school in the Halton Catholic District School Board that offers the Advanced Placement program. As we continue to move forward, we hope that Assumption CSS will be the first school to offer the program and attract the highly motivated students who would excel in this pathway of learning.

REPORT PREPARED BY:

T. PINELLI SUPERINTENDENT OF EDUCATION



REPORT APPROVED BY:


Advanced Placement Program

Page 2 of 2



INFORMATION REPORT

ITEM 10.6

THE INTERNATIONAL BACCALAUREATE (IB) PROGRAM AT ST. THOMAS OF AQUINAS CATHOLIC SECONDARY SCHOOL, OAKVILLE PURPOSE: The purpose of this report is to update trustees on the status of the implementation of the International Baccalaureate (IB) Program at St. Thomas Aquinas Catholic Secondary School (candidate school).

BACKGROUND INFORMATION: Over the past few years, trustees and Senior Administration have been exploring different programs and pathways for students. This commitment is further identified as part of the Board’s Strategic Plan, and is supported in the Board Improvement Plan (2010 – 2013). On January 4, 2011, an information report was presented to trustees on the steps that the St. Thomas Aquinas school community had undertaken in the pursuit of accreditation as an International Baccalaureate (IBO) World School. At that time, the presentation focused on the following areas: the requirements of the program; initial feedback from staff, parents and school community; October 1, 2010 – submission of Part A Application; and initial staff training for principal, Category 1 teacher training and Group 4 Chemistry and Biology The St. Thomas Aquinas school community continues to prepare for the IB accreditation team visit this Fall. The focus has been in continuing the teacher training and aligning the Ontario curriculum with the IB Diploma Program. The following training schedule has been submitted with the April 1, 2011 deadline for Part B of the application process: Diploma Coordinator Group 1 - Language A (English) (2) Group 2 - Language B (French) (2) Group 3 - Individual & Societies (History (2) Group 3 – Individual & Societies (Economics) (1) Group 5 – Mathematics (2) Theory of Knowledge (1) CAS (1) International Baccalaureate Program

July 6, 2011

New York, NY

June 18, 2011

St. Petersburg, FL

July 4, 2011

Toronto, ON

April 14, 2011

Vancouver, BC

July 2011

Toronto, ON

February 27, 2011

Houston, TX

July 4, 2011

Toronto, ON

October 9, 2011

Houston, TX Page 1 of 2

Please note that further teacher training will be required for Group 4 – Experiential Sciences (Chemistry and Biology) as well as Group 6 – Arts. This will continue to have budget implications for the initial years of the program. As well, the St. Thomas Aquinas school community held an Open House on February 9, 2011 for all parents/students interested in applying to the Pre-IB Program in Grade 9 and 10. The information evening was well attended and received with many students applying to St. Thomas Aquinas and the program. Pre IB – Grade 9 – 50 students 29 students - St. Thomas Aquinas FOS 14 students – from other FOS 7 students - other boards and private schools Pre IB – Grade 10 – 20 students 16 students - St. Thomas Aquinas 3 students – HCDSB 1 student – out of province

Furthermore, the school administration has met several times with the IB Consultant to discuss the necessary actions to address the IB requirements for authorization. To date, St. Thomas Aquinas CSS is well positioned for the IB visiting team. This team will visit the school and determine whether St. Thomas Aquinas is positioned for IB and if approved, the designation would be for September 2012.

CONCLUSION: As we continue to move forward in the process, this continues to be a re-vitalizing experience for the entire St. Thomas Aquinas school community. There is definitely a great deal of hard work, active learning, deliberating and preparation to bring the school to this stage in the application process.

REPORT PREPARED BY:




REPORT APPROVED BY:


International Baccalaureate Program

Page 2 of 2



ITEM 10.7

INFORMATION REPORT HOLY TRINITY CATHOLIC SECONDARY SCHOOL E.T.A.C. TRIP PROPOSAL

PURPOSE: To provide trustees with information regarding an extensive field trip submitted by Holy Trinity Catholic Secondary, Oakville for March Break 2012.

COMMENT: The Extensive Field Trip Advisory Committee (E.T.A.C.) met electronically for the purpose of considering this trip. The trip was submitted subsequent to the Committee meeting of April 20, 2011. Each member of the committee reviewed the submission and requested additional information where required, which has been provided. The proposed trip to Germany, Austria and Switzerland meets all the established criteria and the Committee recommended approval. The school has submitted a report which is attached.

REPORT PREPARED BY:




REPORT APPROVED BY:


ETAC Information Report

Page 1 of 1

HALTON CATHOLIC DISTRICT SCHOOL BOARD E.T.A.C. (Extensive Trip Approval Committee) Information Report to the Board of Trustees Date:

May 17, 2011

NAME OF SCHOOL:

TRIP DESTINATION(S):

GERMANY, AUSTRIA, SWITZERLAND

Holy Trinity CSS

DATES OF TRIP: March 8 – March 16, 2012

PRINCIPAL:

NO. OF INSTRUCTIONAL DAYS AWAY: Mr. Colin McGillicuddy

2 COST OF TRIP: $2633.00per student before fundraising

BRIEF RATIONALE FOR THE TRIP : This trip will reinforce student learning from the English and History curriculum, but also supports many of the Catholic Graduate Expectations. The itinerary includes political sites of interest from World Ward 2, as well as visiting a concentration camp; highlighting the themes of injustice and oppression from our History and English curriculums, and viewing these social justice issues through Catholic eyes. Exploring the Swiss Alps also bring attention to the need for eco conservation and action in regards to our natural world. More generally, students will practice learning skills such as teamwork and initiative as they travel. English: listen in order to understand and respond appropriately in a variety of situations for a variety of reasons; reflect on and identify their strengths s listeners and speakers, areas for improvement, and the strategies they found most helpful in oral communication situations. History: demonstrate an understanding of the diversity and uniqueness of political structures throughout the world; explain how local, national and global influences have helped shape Canadian identity (specifically the events of WWS)

NAMES OF SUPERVISORS:

NAME(S) OF FIRST AID PROVIDER(S):

Michelle Mowat, Sandra Moretta (more once numbers are established)

Michelle Mowat, Sandra Moretta

NO. OF STUDENTS:

DATE AND LOCATION OF MASS:

36

INSURANCE PROVIDER: Insurance is mandatory through Explorica (students receive trip at reduced cost if evidence of own insurance is demonstrated)

St. John’s Church Rothenburg Saturday, March 10th, 6pm Mass

Halton Catholic District School Board Regular Board Meeting Tuesday, May 17, 2011

INFORMATION REPORT

ITEM 10.8

2010-2011 SCHOOL EFFECTIVENESS FRAMEWORK PURPOSE: To provide trustees with information, findings and next steps related to the 2010-2011 School Effectiveness Framework: School Self-Assessment and District Reviews of Schools.

BACKGROUND INFORMATION: The School Effectiveness Framework is now in its fourth year of implementation in the elementary panel and the second year of implementation in the secondary panel. The School Effectiveness Framework (SEF) is a resource that: • supports school improvement planning • focuses conversation on research-based best practices • makes board and school improvement planning more strategic and focused • provides indicators for critical analysis of key components of school improvement.

COMMENTARY/REMARKS: School Self- Assessment Process: 2010-2011 At every school, teams have been formed with the mandate to develop and oversee the implementation of the School Improvement Plan (SIP). All schools have completed a selfassessment in order to write their SIP. During this self-assessment process, schools have reflected on the effectiveness of their school structures, processes and programs, resulting in the development of needs-specific school improvement plans. There is a strong commitment among the school teams to work collaboratively in order to build understanding of SEF indicators and connections to student achievement with a true sense of self understanding regarding areas of focus for the school and divisions./departments. The family of schools superintendents meet regularly with school principals, and with school teams, to monitor the implementation of the school improvement plans. The school improvement teams report to the School Superintendents of Education that the self assessment process has significant benefits for their staff, promotes ongoing collaborative discussions about improvement from within, and supports continued implementation of research based strategies. With the greater familiarity with the process that comes with extended implementation, school teams articulate and demonstrate a clearer understanding of the connection between the Board Improvement Plan (BIP), the SIP, and SEF, and are making a concerted effort to educate teachers and emphasize this alignment. School teams are data literate leading to a deeper examination of EQAO, school and classroom based data. Consequently, SIPs are more precise and focus on teacher and student learning needs in specific areas of the curriculum and respond to the learning needs of specific population groups. The SEF Self-Assessment process is being embedded in the culture of elementary schools and in early implementation in the secondary panel.

2010-2011 School Effectiveness Framework

Page 1 of 4

District Review Process: 2010 - 2011 District Review teams, consisting of the School Effectiveness Lead, School Superintendents, School Principals and Vice-Principals, Elementary Curriculum and Special Education Consultants reviewed 8 elementary schools (St. Marguerite d’ Youville, Our Lady of Victory, St. Francis of Assisi, Ascension, St. Matthew, St. Dominic, Holy Rosary, St. Mark)) and two secondary schools ( Holy Trinity Catholic Secondary School and Christ the King Catholic Secondary School ). The District Review Team visited each school and over two days used the indicators and evidence from the School Effectiveness Framework as the basis for observations of classroom and nonclassroom areas. Using a process of data triangulation: 1) discussion with staff; 2) a review of collected artifacts; and 3) school/classroom observation, the team identified patterns and trends in school structures, processes, programs, student work, assessment and instructional strategies that support the indicators identified in the School Effectiveness Framework. Each school was provided with a Summary Report of findings and identified recommendations and next steps for improvement.

Trends and Patterns The District Review process provides school and classroom based observations that indicate steady progress in implementing the strategies selected to meet the BIP SMART goals. During our visits, school team members in every school in both the elementary and secondary panels consistently express the understanding that all staff share a collective responsibility to improve student learning and to create safe, positive, respectful and inclusive learning environments in which children can learn and grow in their faith. All School Teams are working collaboratively to translate the shared vision of student success into agreed objectives and are using a variety of communication strategies such as school and classroom events to engage School Councils in dialogue around school improvement, student achievement, student well-being and faith development. Administrators encourage, value and consider parent, church and community perspectives. There is extensive evidence of numerous opportunities to foster Faith Formation and students are consistently empowered to lead social justice activities and contribute to building the Catholic culture of the school. Staff also facilitate various activities to allow students the opportunities to participate in experiential in-school and out-of-school experiences to further explore personal interests and strengths. Student-teacher interactions (e.g., conferences) and/or student-student interaction (accountable talk) are respectful and related to the skills being taught. In both panels, there is a clear emphasis on high levels of achievement in literacy and numeracy. School leaders and teachers can articulate that literacy and numeracy is a priority and can demonstrate how classroom goals align with the School Improvement Plan and Board Improvement Plan. A variety of valid and reliable assessment data is collected and used by teachers to continuously monitor learning, to inform instruction and assessment and to determine next steps. Consequently, Catholic professional learning community meetings are focused on building teacher knowledge, understanding and implementation of evidence- based assessment and instructional strategies in order to respond to the identified student learning needs with greater precision. Elementary schools have intentionally focused their learning on building their knowledge and understanding in the area of Assessment For and As Learning, while the secondary panel is focusing their learning on differentiated instructional strategies. All school teams are working collaboratively with specialty teachers and support staff to ensure intentional cyclical reviews and provide accommodations and modifications identified in Individual Education Plans. The implementation of the Growing Success Assessment and Evaluation Policy document has been a predominant focus across the system. There is a very strong commitment to embrace the opportunity with the new provincial report card to build an understanding around learning skills with staff, students and in particular parents. Schools have worked on building awareness and understanding of learning skills and engaged parents in developing this awareness.


Page 2 of 4

School teams are currently in the process of reviewing the District Review reports to make informed decisions regarding their school improvement work.

Moving Forward with Greater Precision District Reviews provide us with information about system capacity building needs. As such the trends and patterns identified in the 2010-2011 District Reviews indicate a need for consistency in implementation of research based assessment and instructional strategies identified in the 20102013 Board Improvement Plan. Areas to consider for focused attention in future improvement planning are: • • • • • •

Continue to build safe, positive, respectful, equitable, inclusive, Christ-centered Catholic Learning Communities that are conducive to student learning rooted in Gospel Values, Catholic teachings and the Catholic Graduate Expectations. Continue to purposefully infuse Focus on Faith initiatives into the content and processes of our Catholic school learning environments, use the Catholic curriculum maps and promote acts of social responsibility and human solidarity. Continue clear focus on four core priorities identified in the Board Improvement Plan: Continuous improvement in student achievement, reducing the achievement gap between population sub-groups; increased student and parental engagement. Continue strong practice of utilizing data at the board and school levels including Board benchmark assessments to inform improvement plans, focus attention on gaps in each student’s learning and determine professional learning to be offered in the system. Continue to provide supply time and school based support staff in the use of the SEF self assessment tools and job-embedded professional learning. 2011-2012 professional learning should continue to focus on building an enhanced understanding of: o the integration of the revised Ontario Catholic Graduate Expectations, the Focus on Faith theme, as well as the grade level Catholic Social Justice Themes and Essential Questions across the curriculum o the use of Assessment For and As Learning strategies including the establishment of clear learning goals, increased student involvement in the co-creation of success criteria; consistent use of self and peer assessment and providing multiple opportunities to use descriptive feedback and improve student demonstration of curriculum knowledge, skills and values. o the use of Instructional Pathways / Professional Learning Cycles to provide precision teaching and respond to diverse student needs. o a common and consistent understanding and implementation of differentiated instruction and assessment practices. o the use of instructional strategies to facilitate an enquiry-based approached to the instruction and learning of new concepts in order to develop critical thinking skills.

CONCLUSION: The School Effectiveness Framework provides an assessment tool for school and district Reviews. The School and District Self-Assessments are continuous processes that move staff to specific actions related to student achievement goals in the school and district improvement plans. Both the SEF Self Assessment and the District Review process are promoting reflective dialogue and contributing to a more strategic approach to identify the focus of site based learning sessions. The reports also serve as a guide for the monitoring and feedback strategies to school team which are necessary for improvement and accountability. The analysis of the District Review reports is an additional source of data that Board staff consider to identify capacity building needs, and focus board improvement planning around the learning of new knowledge and skills.


Page 3 of 4

REPORT PREPARED BY:

J. HERMAN SUPERINTENDENT OF EDUCATION


J. HERMAN SUPERINTENDENT OF EDUCATION

REPORT APPROVED BY:

M. PAUTLER DIRECTOR OF EDUCATION


Page 4 of 4

St. Thomas Aquinas Catholic Secondary School Construction Project Construction Report - April 2011

Construction Update  The pictures above were taken on May 11, 2011. The left pictures show the front entrance to the building and the

cafeteria exteriors being completed. The right pictures show ongoing excavation for the new field and landscaping fences being installed around the perimeter of the property.  Commissioning of the new building is also being completed with the start up of the cooling systems.  Demolition of the old building was completed in April. Schedule Update  Landscaping work around the new school and in the parking lot will continue in May.  Track and field work will continue throughout the spring and summer months. If you have any comments or questions about the new school please contact Jacqueline Herman, Superintendent of Education at (905) 632-6300 Ext. 120 or e-mail [email protected]. For school construction information contact Giacomo Corbacio, Superintendent of Facilities at (905) 632-6300 ext. 170 or e-mail [email protected].

St. Thomas Aquinas Catholic Secondary School - Construction Schedule EVENT

2009 2010 Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul

2011 Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul

Percent Complete Aug Sept

Site Preparation

100%

General Trades Masonry

90%

Structural Steel Mechanical

80%

Electrical Precast Floors

70%

Windows Doors and Frames

60%

Roofing Brick Veneer

50%

Elevator Paving, Curbs and Walkways

40%

Landscaping Painting

30%

Millwork Drywall and Acoustics

20%

Flooring Misc. Accessories

10%

Track and Field Cleanup and Commissioning Projected % Complete Actual % Complete Projected Event Schedule Actual Event Progress

2

5 5

10 8

15 12

18 18

23 22

30 26

38 35

48 40

57 48

64 54

70 65

Projected Construction Progress Actual Construction Progress

73 73

77 76

80 80

82 83

85 85

86 90

87 92

88 93

91 94

96

98

99

100

0%

St. Ignatius of Loyola Catholic Secondary School Addition and Alterations Construction Project Construction Report - April 2011

Construction Update  The pictures above were taken on May 11, 2011. The left pictures show the completed exterior of the west side ad-

dition and the contractor working on the parking lot next to Nottinghill Gate. The right pictures show foundation work underway for the new front of Loyola which will include classrooms and the new theatre/cafeteria.  Interior finishes are being started in the west side addition.  Mechanical and Electrical trades are working on services at both floor levels and preparing for summer work inside the existing school when the students and staff are not on site. Schedule Update  The contractor will continue interior finishes such as painting and flooring over the next month in the west side addition.  Work at the front of the school will be delayed until students and staff have vacated the school for the summer break.  Mechanical and Electrical trades will continue work in the west side addition as equipment arrives on site. If you have any comments or questions about the new school please contact Mary Tessari, Superintendent of Education at (905) 632-6300 ext. 120 or e-mail [email protected]. For school construction information contact Giacomo Corbacio, Superintendent of Facilities at (905) 632-6300 ext. 170 or e-mail [email protected].

St. Ignatius of Loyola Catholic Secondary School - Addition and Alteration Preliminary Schedule EVENT

2010 2011 Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul

Jun Jul

2012 Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul

Percent Complete Aug Sept

Site Works and Landscaping 10 Classroom Addition

100%

a) Foundations and Floor Slab b) Masonry (block and brick) c) Structural Steel

90%

d) Roofing e) Interior Finishes f) Mechanical

80%

g) Electrical Occupancy (partial) Cafeteria (Addition and Renovation)

70%


60%


50%

g) Electrical Occupancy (partial) Chapel and Administration Areas

40%


30%


20%

g) Electrical Occupancy (partial) Interior Renovations

10%

a) Interior Finishes b) Mechanical c) Electrical Occupancy (partial) Projected % Complete Actual % Complete Projected Event Schedule Actual Event Progress

0% 1

2

4

5

7

8

9

10

13 15

16 19

18 22

20

27

38


46

54

57

62

65

70

74

78

82

85

90

96

100

Lumen Christi Catholic Elementary School Construction Project Construction Report - April 2011

Construction Update  The pictures above were taken on May 11, 2011. The left pictures show the south wall being prepared for brickwork and the first layer of roofing making the building water tight. The right pictures show steel studs in place in the Administration area and mechanical hookups underway in the mechanical room. The centre picture shows the new lobby area of the school.  The Masonry contractor has completed all interior work but has not started exterior brickwork due to a very rainy April.  Mechanical and Electrical trades are working throughout the building as well as major work in the mechanical room. Schedule Update  Interior finishes will be accelerated now that the building is water tight. Most of the windows have been installed and the remainder will be completed in May.  Exterior brickwork will be started in May.  Mechanical and Electrical trades will continue work installing services at both the first and second floor levels. They will also be concentrating work in the mechanical room. If you have any comments or questions about the new school please contact Toni Pinelli, Superintendent of Education at (905) 632-6300 Ext. 181 or e-mail [email protected]. For school construction information contact Giacomo Corbacio, Superintendent of Facilities at (905) 632-6300 ext. 170 or e-mail [email protected].

Lumen Christi Catholic Elementary School - Construction Schedule Percent Complete

Month EVENT

Aug.

Sept.

Oct.

Nov.

Dec.

Jan.

Feb.

Mar.

Apr.

May

June

July

100%

C-1 General Trades C-2 Masonry

90%

C-3 Mechanical C-4 Electrical C-5 Precast Concrete

80%

C-6 Structural Steel C-7 Membrane Roofing C-8 Aluminum Windows

70%

C-9 HM Frames and Doors C-10 Elevator C-11 EMS Controls

60%

C-12 Asphalt Paving C-13 Landscaping C-14 Painting

50%

C-15 Millwork C-16 Drywall and Acoustics C-17 Ceramic Tile Flooring

40%

C-18 VCT Flooring C-19 Carpet Flooring C-20 Gym Flooring

30%

C-21 Metal Lockers C-22 Chalk and Tackboards C-23 Gym Equipment

20%

C-24 Movable Walls (Curtains) C-25 Toilet Partitions C-26 Washroom Accessories

10%

C-27 Signage C-28 Data Cabling (Phone) Cleanup and Commissioning Projected % Complete Actual % Complete Projected Event Schedule Actual Event Progress

0%

3 7

7 10

12 15

20 21

30 26

41 33

62 44

75 55

85 65

92


97

100



INFORMATION REPORT

ITEM 10.10

NEW ADMINISTRATIVE PROCEDURES VI-55 ACADEMIC DISHONESTY & PLAGIARISM VI-56 LATE & MISSED ASSIGNMENTS

PURPOSE: To provide trustees with information on two new Administrative Procedures VI-55 Academic Dishonesty & Plagiarism and VI-56 Late & Missed Assignments.

REMARKS: In late 2010, the Ministry of Education introduced the policy document, “Growing Success” to Ontario School Boards. The emphasis of the document is to ensure that assessment and reporting are valid and consistent and reliable in all schools in Ontario. The new procedures are attached as information and outline procedures of action and response in these two areas and support new Board Operating Policy II-46 Growing Success – Academic Dishonesty, Late and Missed Assignments.

REPORT PREPARED BY:

R. MACDONALD SUPERINTENDENT OF EDUCATION, CURRICULUM SERVICES



REPORT APPROVED BY:


Growing Success – Administrative Procedures VI-55 and VI-56

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ADMINISTRATIVE PROCEDURE ACADEMIC DISHONESTY & PLAGIARISM

HALTON CATHOLIC DISTRICT SCHOOL BOARD Administrative Procedure No.: VI- 55 Date: May 2011

PURPOSE The Halton Catholic District School Board is committed to enabling all students to reach their potential and succeed. It is the responsibility of students to be academically honest in all aspects of their schoolwork so that the marks they receive are a true reflection of their own achievement. Academic dishonesty, therefore, is a serious offence, and, as a result, it is imperative that students understand what academic dishonesty entails and are clear as to consequences. It is the responsibility of school staff to communicate to students that academic honesty is required in all aspects of their school work. Practicing academic honesty also helps students to fulfill the Ontario Catholic Graduate Expectations by demonstrating that they are: Self-directed, responsible, lifelong learners; Collaborative contributors, and Responsible citizens. Ultimately, it is a shared responsibility among parents, students and staff to ensure an environment of academic honesty.

APPLICATION & SCOPE Academic Dishonesty is broadly understood to mean offences against the academic integrity of the learning environment. This would include, but is not limited, to the following: Copying from another student or making information available to another student for the purpose of copying during a test/ examination/ quiz or for individual/ group assignments; Failing to follow instructions of the presiding teacher during an examination; Submitting any written work (electronic or hard copy) in whole or in part which has been written by someone else; Using direct quotations or paraphrased material in any assignment without giving the proper acknowledgement. One form of academic dishonesty is plagiarism. Plagiarism is usually defined as presenting someone’s words and ideas as one’s own. It can take many forms, including the following:

Submitting an essay/ assignment written by someone else e.g. buying an essay online, downloading an essay from a free website, having someone else complete one’s assignment or copying or using work done by another student (including homework); Piecing together material from one or several sources and adding only linking sentences; Quoting or paraphrasing material without citing the source of the material, including books, magazines or print from all electronic sources (videos, podcasts, etc.); Not providing quotation marks for direct quotations – even if sources have been cited. PRINCIPLES The Board expects that every school will model and implement academic honesty strategies to support and utilize preventive and responsive practices for cheating and plagiarism. Successful implementation of these practices depends on the professional judgment of educators. When responding to incidents of cheating and/or plagiarism, schools will:

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Implement practices aligned with the Ontario Catholic Graduate Expectations and our mission and vision as a Catholic school board; implement practices aligned with the Fundamental Principles articulated in the Ministry of Education’s Growing Success policy; ensure that reported grades accurately reflect student achievement of the overall curriculum expectations of the subject or course; ensure that mark deduction will not result in a report card percentage mark that misrepresents the student’s actual achievement of the curriculum overall expectations; promote academic honesty; ensure that students are responsible for providing evidence of their learning within established timelines; ensure there are appropriate consequences for cheating or plagiarizing; ensure that the determination of interventions and consequences will take into consideration the following factors: grade level; maturity; pathway; the number, frequency and severity of policy violations; and the individual circumstances of all students; assess the on-going effectiveness of interventions and consequences to determine further interventions required to support student success; ensure responsive differentiation in instruction, assessment and evaluation to meet the needs of all students; ensure that students with special education needs are provided with accommodated, modified or alternate programs as outlined in the Individual Education Plan.

REQUIREMENTS 1.

Prevention of Academic Dishonesty and Plagiarism

Schools will: explain the Board Policy on Academic Dishonesty and Plagiarism to all students; communicate board and school practices to all stakeholders and all appropriate board staff e.g. student agendas, school webpage, info evenings. Teachers will: define and explain plagiarism and academic dishonesty to ensure students are aware of what academic dishonesty entails using subject and grade specific examples; discuss the ethical dilemmas presented by plagiarism with the students; instruct students on appropriate research and citation practices; monitor students’ work and provide ongoing feedback throughout the assignment process; ensure all assignments are clearly defined, at the student’s developmental level, and accompanied by success criteria; structure assignments when possible in a way that discourages plagiarism; ensure that student work completed within a group project is evaluated individually; ensure that assignments for evaluation, tests, and exams are completed, whenever possible, under the supervision of a teacher. Students will: To ensure academic honesty and avoid instances of plagiarism students are expected to: seek clarification from teachers about what constitutes plagiarism; seek remediation when their research skills are deficient; ensure that all their work is original and that they cite sources accurately and consistently. 2. Detection of Academic Dishonesty and Plagiarism When plagiarism or academic dishonesty is suspected teachers will: gather evidence of the plagiarism or academic dishonesty Page 2 of 3



3. Response to Academic Dishonesty and Plagiarism When a student has not met the Board’s expectation of academic honesty, a consequence will be applied which will ensure the student’s understanding of the vital importance of academic honesty and the gravity of dishonest behaviour. The consequence will reflect a continuum of behavioural and academic responses that take into account the grade level of the student; the maturity of the student; the number and frequency of incidents; and the individual circumstances and human dignity of the student. Schools will: record incidents of academic dishonesty. Teachers will: discuss the matter with the student(s) involved; define and explain the evidence of academic dishonesty and plagiarism in the student’s work to ensure the student understands why his/her academic honesty is being questioned; inform Administration of repeated minor incidents of academic dishonesty by a student; in the event of a serious incident that may have an impact on a student’s success inform Administration; in the event of a serious incident that may have an impact on a student’s success inform a student’s parents / guardian. Teachers may: require the student to do supplementary or alternative work; in consultation with Administration assign a grade penalty up to the full value of the assignment; Administration may: meet with the student, parent/guardian and teacher; assign consequences for the behaviour; limit a student’s eligibility for school awards; suspend the student.

APPROVED:

Regular Meeting of the Administrative Council

AUTHORIZED BY: M. W. Pautler, Director of Education and Secretary of the Board Date:

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ADMINISTRATIVE PROCEDURE LATE & MISSED ASSIGNMENTS


PURPOSE It is the responsibility of students to provide evidence of their learning within established timelines. The Board expects that every school will implement strategies to ensure students submit evidence of their learning within appropriate and well-communicated timelines. Ultimately, it is a shared responsibility among parents, students and staff to ensure students provide evidence of their learning. Practicing academic honesty also helps students to fulfill the Ontario Catholic Graduate Expectations by demonstrating that they are: Self-directed, responsible, lifelong learners Collaborative contributors, and Responsible citizens.

APPLICATION & SCOPE Timelines for submission of assignments are established to encourage students to manage their time effectively and take responsibility for completion of assigned work. Deadlines are also used to allow teachers to effectively deliver curriculum and manage the assessment of the assignments. The ability to meet deadlines is highly valued as both an employability skill and a general life skill. Therefore, teaching students to respect timelines is extremely important. Teachers must not lose sight of the primary purpose of assessment, which is to improve student learning and to indicate the level of achievement it demonstrates, not to reward or punish unrelated behaviours. A student who hands in work late does demonstrate poor learning skills; however, the late submission by itself is not related to the student’s demonstration of learning based on the curriculum expectations. The teacher’s goal is to modify the unsatisfactory behaviour of late assignment submission which may involve a variety of strategies and considerations. If a mark penalty is imposed as one of these strategies, it should not alter the mark to the extent that it distorts the level of achievement that the work actually demonstrates.

PRINCIPLES Assessment and evaluation consistent with the Catholic philosophy of education will help students to recognize and develop their God-given talents and to apply them to noble pursuits. The ultimate purpose of assessment is to develop in students the ability to use constructive self-reflection and other cognitive processes to evaluate themselves and their world using the Gospel message as a benchmark. When a grade must be determined for reporting purposes, teachers decide if sufficient evidence has been submitted to make a professional judgement and determine a grade. In a secondary school, a pattern of incomplete work jeopardizes the granting of a credit if the teacher decides a student has not demonstrated mastery of critical course expectations as they are outlined to students/parents at the beginning of the course. Teachers must judge student achievement based on evidence provided by the students. Circumstances in students’ lives may arise that interfere with their ability to complete some tasks. Late or missed assignments can be due to faulty judgement of completion times when students are involved in a large volume of work. Teachers should recognize these situations and always make considerations that are in the best interest of the student.

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REQUIREMENTS Schools have the responsibility to: implement practices aligned with the Fundamental Principles enumerated in the Ministry of Education’s Growing Success policy; ensure that reported grades accurately reflect student achievement of the overall curriculum expectations of the subject or course; ensure that mark deduction will not result in a report card percentage mark that misrepresents the student’s actual achievement of the curriculum overall expectations; promote academic honesty; ensure that students are responsible for providing evidence of their learning within established timelines; ensure there are appropriate consequences for not completing work, and submitting work late; ensure that the determination of interventions and consequences will take into consideration the following factors: grade level; maturity; pathway; the number, frequency and severity of policy violations; and the individual circumstances of all students; assess the on-going effectiveness of interventions and consequences to determine further interventions required to support student success; ensure responsive differentiation in instruction, assessment and evaluation to meet the needs of all students; ensure that students with special education needs are provided with accommodated, modified or alternate program as outlined in the Individual Education Plan. Students have the responsibility to: provide evidence of their learning within established timelines.

Prevention of Late and Missed Assignments School Administrators should understand that: They have a responsibility to ensure that late procedures are written in some fashion in the context of a general school procedure on Assessment and Evaluation which are compliant with Ministry of Education and Halton Catholic District School Board policies and procedures. Students should understand that: All assessment and evaluation activities are due on the assigned date or within the time frame specified by the teacher; Teachers have an obligation to evaluate work in a timely fashion. To do this teachers need a body of evidence upon which to base their judgements for evaluation. Choosing not to complete or submit work jeopardizes whether a teacher can make a valid and reliable judgement about the student’s achievement; Some deadlines are absolute, i.e., the teacher needs to submit grades for reporting by a given date and cannot reasonably be expected to score a large amount of students’ late work the night before. Therefore lateness may result in no mark. In the most severe cases, lateness may require students to demonstrate knowledge and skills within alternate settings; Good time management is important to successful achievement; They have some element of control over their circumstances in conjunction with their teacher; Page 2 of 4



Assistance is available to them when they are not confident about concepts or skills; It is never acceptable to hand in work late unless the teacher has agreed to an alternative date; A record of lateness will be kept and reported as part of the Student’s Learning Skills and this will become part of the student’s permanent record. Teachers should understand that: The due date of an A/E activity is set at the discretion of the teacher in consultation, where appropriate, with the students. They have an obligation to fully discuss with students, late and missed assignment procedures. Clear guidelines must be provided to students to help them pace their work assignments appropriately. They must work with students to create a culture of responsibility and redemption, where students assume increased responsibility and management of their school assignments. The return of a student assessment and evaluation needs to be timely in order to provide the students with feedback to promote growth and learning. There should be logical consequence of a late or missed assignment that gets the message across but may not necessarily affect the mark. Parents should understand that: Open communication between parents, teachers and students is a key factor in developing a culture of responsibility for assessment and evaluation; The due date of an assessment or evaluation activity is set at the discretion of the teacher; It is never acceptable to hand in work late, unless, in consultation with the teacher, an alternate date has been set; Clear guidelines are provided to students to help them pace their work assignments appropriately; Students must assume responsibility and management of their school communication; Student assessment and evaluation activities will be returned in a timely fashion in order to provide the student with feedback to promote growth and learning; There will be logical consequences for late or missed assignments; these may not necessarily affect the students mark; Assistance is available to students when they are not confident about concepts or skills; Some deadlines are absolute because of professional responsibilities and timelines; A record of lateness will be kept and reported as part of the student’s learning skills and that this will become part of the students’’ permanent record. Schools will: collaborate to coordinate major evaluation dates to provide a reasonable work load for students; communicate the possible responses and consequences for late and missed assignments and final 30% evaluations to students and parents through course outlines, agenda books, and links to board website.

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Teachers will: establish and communicate due dates for the submission of assignments for evaluation, preferably in collaboration with students clearly communicate due dates to students; for grades 9 to 12 clearly communicate the final 30% schedule to students and the possible consequences for missing these evaluations; support student development of learning skills and work habits required to meet due dates to provide evidence of their learning; monitor, conference with and provide ongoing feedback to students on assignments for evaluation completed outside of class time; ensure that assignments for evaluation, tests and exams are completed, whenever possible, under the supervision of a teacher; appropriately implement a student’s Individual Education Plan.

Response to Late and Missed Assignments a) In the event of late or missing work prior to the final 30% for grades 9 through 12: Teachers will: ask the student to clarify the reason for not completing the assignment; take into consideration legitimate reasons for missed deadlines; help students to develop better time-management skills; collaborate with other staff to prepare a part-or full-year calendar of major assignment dates; plan for major assignments to be completed in stages, so that students are less likely to be faced with an all-or-nothing situation at the last minute; conference with the student to ensure the completion of late or missed assignments; review the need for extra support for English language learners; review whether students require special education services; set up a student contract (oral or written) which includes an appropriate closure date for submission of the missing evidence of learning; ensure students and parents/guardians are kept informed of incomplete, late, and nonsubmitted assignments that are having a significant impact on a student’s reported grade; work with students to help them remediate the learning skills and work habits required to meet due dates and provide evidence of their learning; providing alternative assignments or tests/exams where, in the teacher’s professional judgement, it is reasonable and appropriate to do so; in the event of a lack of evidence of student achievement that is having a significant impact on a student’s success, refer the student to the Student Success Team/teacher or School Resource Team to collaboratively problem solve and create a plan of action; deducting marks for late assignments should be addressed in the Learning Skills section of the provincial report card. APPROVED:

Regular Meeting of the Administrative Council

AUTHORIZED BY: M. W. Pautler, Director of Education and Secretary of the Board Date: Page 4 of 4

MISCELLANEOUS INFORMATION

Item 11.1


Minutes of Catholic Parent Involvement Committee Meeting (CPIC) In Attendance:

Thursday, April 7, 2011 7:00 p.m. Board Room 802 Drury Lane, Burlington

J. Anderson L. Hartman T. Honan A. Iantomasi R. Luisetto E. MacDonald I. McDermott L. Naar M. Pautler J. Duijvestein M. Sparling M. Querques E. Viana L. Koster

Members Excused: Chair: Recording Secretary:

N. Brock

1. Opening Prayer

E. MacDonald led the committee with an opening prayer.

2. Approval of Minutes

RECOMMENDATION

Moved by: L. Hartman Seconded by: R. Luisetto

THAT, minutes were accepted as amended. CARRIED

3. Opening Remarks/ Board Updates As at a previous meeting, the members of CPIC suggested that the May meeting be moved to a North location. L. Naar arranged for St. Peter Catholic Elementary School, in Milton. This information will be posted on the public website. CPIC received an invitation for the Board to attend the Equity and Inclusive Training Sessions on April 26 and 27, 2011at St. Thomas the Apostle in Waterdown. L. Hartman and I. McDermott will attend. L. Naar provided members of CPIC an outline of the Kingdom Project, a social justice/outreach initiative which will take place in our secondary schools. More information will be provided in June 2011. ~ 1 ~

Minutes of CPIC Meeting Thursday, April 7, 2011

The suggestion that CPIC contact information be included on the Board yearly calendar was brought forth to the Communications Department and they are in the process of restructuring the document. The CPIC Election information was sent out via e‐mail on April 4, 2011 to all Catholic School Council Chairs/Co‐Chairs and Principals to be shared with the school communities. In discussion with the Director of Education, M. Pautler recommended basing the process on the model of the Student Senate elections. It was noted that voting for regional candidates will take place within the appropriate jurisdiction whereas at large candidates, voting will include the entire Halton region.( i.e. If a candidate is running for an Oakville seat, only all of the Oakville Schools will participate in the vote). L. Naar will insure a fair process. Information Ö

Parents Reaching Out (PRO) grants are due May 13, 2011.

Ö

Council of Ontario Directors of Education (CODE) have developed a guidebook and toolkit for parent engagement. Each school has received this toolkit.

Ö

J. Duijvestein and R. Luisetto have submitted their names for involvement on the Communication Audit Request for Proposal (RFP) process. These names will be forwarded to J. Langill for consideration.

Ö

L. Naar will investigate the availability of programs offered to help students learn about the voting process.

4. Bylaws / Regulation 330/10 – review Members of the committee discussed Articles 11 and 15 in detail and made amendments accordingly. The recommendation to include the position of vice‐chair was noted. The role of CPIC Chairs/ Vice Chairs and CPIC members was discussed in detail and amendments were made accordingly.

5. Committee Reports

Communication Audit L. Koster provided members of CPIC, information regarding the proposals and the choosing of a company to provide this service. I. McDermott explained the correct process requires following the guidelines and process which are outlined by the Ministry of Finance. Walk with Jesus L. Naar outlined the Halton Catholic District School Board ‘s second annual “Walk with Jesus” during Catholic Education Week on Thursday, May 5th, 2011. Twenty (20) student representatives from each of the 48 schools will participate in the “Walk with Jesus” event. Students will walk from Bronte Provincial Park to Corpus Christi Secondary School where they will participate in an outdoor mass. Social Justice/Outreach R. Luisetto provided members of CPIC an overview from the introductory meeting. School responses were collected to assemble a list of charities currently supported by the schools and their outreach activities. The committee will review the requirements that will be incorporated in this document, including fundraising considerations, guidelines, criteria, suggestions for including parent voice and student voice in charitable decisions. L. Naar clarified that this document is not a policy, but rather a guideline that will provide accountability and resources to schools to help guide them when selecting charities and social justice outreach programs to support.

6. OAPCE Report Funding Request for May Conference I. McDermott provided to members of CPIC, an overview of the role of (Ontario Association for Parents of Catholic Education) OAPCE directors. It was suggested that $1300.00 be contributed by CPIC to cover a portion of the conference expenses. It is hoped to have one representative from each school in Halton attend the Conference, with a cost of $65.00 per person. L. Naar stated that the Board has covered the costs of school rental and custodial services. ~ 2 ~


Sponsorship of Registration and Dinner Cost per person The issue of covering registration and dinner costs for parents attending was discussed. L. Naar will bring this information forward at the next principals meeting. Councils will be contacted to submit the names of participants, and schools will be asked to cover the cost for their parent (s). It was decided that CPIC will cover these costs for the schools unable to afford this contribution. Conference Update I. McDermott provided the members with the conference outline. Networking is scheduled for Friday evening and Saturday will include workshops , celebration of mass and dinner at which time, a speaker will present the history of OAPCE and awards will take place. L Naar is organizing the background music for Friday evening as well as the music for mass. 7. Catholic Parent Conference 2011 The next meeting is scheduled for April 26, 2011. Discussion took place regarding CPIC’s budget and the accountability to parents. I. McDermott will research Guidelines for fundraising. It was noted that Bishop Crosby is not available to celebrate mass this year. Elections for OAPCE Directors I. McDermott’s term expires this fall and it was noted he is unable to run again. The possibility of remaining an Executive Director will be made sometime in May. It was noted that the requirements to run for OAPCE director are not limited to School Council Chairs/Co‐Chairs, but rather any parent in a school that pays its dues. 8. Financial Items

Logo/Tag Line/ Banners Discussion took place regarding the design and logo for the banners. It is hoped to have these banners completed for use at the Catholic Parent Conference on November 5, 2011. L. Hartman and M. Sparling require a budget to move forth on the design and creation. It was noted 65 banners are required with an estimated budget of $1625.00.

RECOMMENDATION Moved: E. MacDonald Seconded: L. Hartman That, CPIC reserve $1625.00 to create CPIC Information Binders CARRIED RECOMMENDATION Moved: L. Hartman Seconded: I. McDermott That, CPIC reserve $1000.00 for banners CARRIED

~ 3 ~


RECOMMENDATION Moved: E. MacDonald Seconded: R. Luisetto That, CPIC provide funds up to a maximum of $1300.00 to cover registration cost for parents to attend the OAPCE conference. CARRIED

Communications

L. Naar stated that it is prudent to make purchases such as information binders and banners as this expands the awareness of the role of CPIC. L. Koster will provide to members of CPIC through e‐mail any communication regarding financial items.

9. Healthy Schools and Healthy Communities Initiative

L. Koster provided members of CPIC an overview of this initiative sponsored by a non profit organization. This initiative offers parents information about becoming healthy schools in all aspects of healthy communities as a whole. B. O’Connor, Curriculum Consultant is the board liaison for this initiative. L. Naar questioned where the invitations came from for the meeting, and how reps were selected. L. Koster will provide this information to L. Naar.

10. Information Items/ Correspondence

Election Package

This years election require three (3) regional positions and one (1) at large position. L. Koster will forward the election packages to all members of CPIC via e‐mail. It was noted that this years elections will not take place at the Regional Council of Chairs meetings, but are scheduled to take place in the future. L. Naar will provide this information to Principals at the Principals Meeting on April 12, 2011.

11. Future Agenda Items ¾

Focus on Faith

¾

Survey system

¾

Meeting with other PIC groups

¾

HCDSB/HDSB Conference

¾

BIP – a presentation by the Superintendent

¾

Presentation of OAPCE

12. Other Business Ö

L. Koster received three (3) PRO Grants from schools. I. McDermott will organize a training program to help schools apply for these funds which will be offered the first week of May, 2011. L. Koster will follow up with a reminder of the PRO Grant deadline as well as members interested in this training session. L. Naar will book a school to hold the training session.

Ö

L. Koster and I. McDermott are registered to attend the PIC Conference. Follow up information will be shared.

~ 4 ~


13. Adjournment RECOMMENDATION

Moved by: R. Luisetto Seconded by: I. McDermott

THAT, the meeting was adjourned at 9:30pm

CARRIED

~ 5 ~


Item 11.2

Minutes of the Policy Committee Meeting Date:

Tuesday, April 12, 2011

Time:

5:30 p.m.

Location:

Board Room, 802 Drury Lane, Burlington

Chair:

A.A. LeMay

In Attendance - Trustees:

A. Danko, A. Iantomasi, P. Marai, J. Michael, J. Morrison, D. Rabenda, J. M. Rowe, E. Viana (teleconference)

In Attendance - Student Trustees C. Peric In Attendance – Staff

M. W. Pautler, J. Langill, M. Tessari, L. Stocco

Recording Secretary:

T. Stocco

Agenda Items

Summary

2.

Opening Prayer/Welcome Approval of Agenda

The meeting opened at 5:40 p.m. with a prayer led by the Chair A. A. LeMay. The agenda was accepted as presented.

3.

Approval of Minutes

The minutes of the March 22, 2011 meeting were approved as presented.

1. 1.

Action

Follow-up / Resp.

Trustee Danko asked for clarification in the minutes when decisions are made regarding additions/deletions to policies. 4.

Policy Action Items

4.1 I-4 Cross Boundary School Attendance J. Langill briefed the committee on the rationale for the amendments to the policy which would in future require that consultation with Planning Services take place prior to approval/denials, as the enrolment stats available from them project further than just the upcoming school year and those numbers can affect the decision making. There was a general discussion: approval is not required for students to participate in specialized programs, such as French Immersion, IB/AP, etc. as these are system classes and only available at certain schools; only criteria to grant/deny cross boundary status is the numbers in the class/school as provided by the school and Planning Services; factors considered in granting cross boundary status can be the number of cross boundary requests from a particular school which has declining enrolment;

Policy Committee Meeting – April 12, 2011

That the Policy Committee recommends that Board Policy I4 Cross Boundary Attendance be forwarded to the May 3rd Regular Board meeting for approval as amended. Moved by D. Rabenda Seconded by J. Michael CARRIED

Page 1

Agenda Items

Summary

Action

Follow-up / Resp.

there are two separate forms to identify Cross Boundary and Non Resident students 4.2 I-2 Non Catholic Secondary School Admissions J. Langill provided the rationale for rescinding Policy I-2 Non Catholic Secondary School Admissions, which under Section 136 of the Education Act allows for any student to enroll in a Catholic secondary school regardless of religion. It is not necessary to have two separate policies regarding admission. Language from Policy I-2 has been embedded verbatim into renamed Policy I-22 Admission to Schools, Elementary and Secondary.

That the Policy Committee recommends to the Board that Board Policy I-2 Non Catholic Secondary School Student Admission be forwarded to the May 3rd Regular Board meeting in order to be rescinded. Moved by E. Viana Seconded by A. Danko CARRIED

I-22 Admission to Schools, Elementary and Secondary J. Langill further spoke to some of the housekeeping changes to this policy by merging I-2 into I-22. The Director provided further information regarding a revision surrounding the criteria for admission to elementary schools. Policy I-22 currently states that students registering in the elementary schools shall be required to produce a Catholic baptismal certificate. The proposed revision to this requirement would be that, in the absence of a Catholic baptismal, a student may be admitted if the parent can provide a Roman/Eastern Rite Catholic baptismal certificate. The Director noted that the constitutional requirement is that a Catholic parent has right of access to Catholic schools for their child(ren), therefore, the criteria for admission rightly should be the baptismal certificate of the parent. There was a lengthy discussion surrounding this amendment amongst all participants, such as: students who come from neighbouring Catholic boards; pastors have varying views regarding admission, etc. there is not sufficient rationale for changing existing policy and we should be consistent with the integrity we wish to have as a Catholic school system; can be a number of circumstances that make it difficult for a parent/guardian to have a child baptized; first line of response is at school level – a number of requests get amicably done with invitation to visit Policy Committee Meeting – April 12, 2011

Page 2

Agenda Items

Summary

Action

Follow-up / Resp.

pastor; other requests to the Director’s office regarding admission of non-baptized children/baptized other faiths; blended families, complex custody issues, custody of CAS, etc. of the approximately 150 – 200 requests to the Director’s office, 2/3 of the students are registered; students should be welcomed and drawn into our Catholic community; The Director informed the committee that the Bishop and his vicar for education are working on a support document to assist pastors. Trustee Rabenda commented on the sentence in the policy which reads “Non-Catholic student admissions shall be reviewed annually by the school Superintendent.” Upon further discussion, the consensus was to remove the sentence from the policy. Trustee Danko reiterated that he was in disagreement with the proposed amendment “If the child has no Roman/Eastern Rite Catholic baptismal certificate, the child may be admitted if one parent can provide a Roman/Eastern Rite Catholic baptismal certificate.” 4.3 II-34 Participation in Programs and Courses of Study in Religious Education J. Langill briefly outlined to the committee the amendments to the policy which directly quote the Education Act. This amendment clearly outlines the criteria that allows requests, in writing, for students to be exempted from participating in courses of study in Religious Education. II-45 Equity and Inclusive Education – 3rd Reading J. Langill stated that the policy had received 2nd Reading there were no changes. The policy has come to committee for consideration and recommendation to the Board for 3rd Reading.


Motion to remove the statement “If the child has no Roman/Eastern Rite Catholic baptismal certificate, the child may be admitted if one parent can provide a Roman/Eastern Rite Catholic baptismal certificate. Moved by A. Danko Seconded – none LOST

That the Policy Committee recommends that Board PolicyII34 Participation in Programs and Courses of Study in Religious Education be forwarded to the May 3rd Regular Board meeting for approval as amended. Moved by A. Iantomasi Seconded by E. Viana CARRIED

Page 3

Agenda Items

Summary

Action

The Chair, A. A. LeMay shared with the committee information, subsequent to a teleconference with OCSTA, and asked the Director to elaborate. The Director described the development of an initiative by ICE that is endorsed by the Bishops of Ontario, that would be implemented province wide by September 2011, and that would provide a framework for groups that will address bullying specifically with respect to homophobia and sexual orientation. This initiative would promote consistent implementation across Catholic school boards, similar to the Fully Alive program that was developed several years ago.

Motion to remove from Policy II45 Equity and Inclusive Education references to PPM 119 and Guiding Principles. Moved by A. Danko Seconded – none LOST

A letter from Archbishop Collins, President of the Ontario Conference of Catholic Bishops will be forwarded to all Catholic boards later this week and will be shared with trustees. The Director noted that the Board is committed to Equity and Inclusive Education and expects the structures in place to be respectful of Catholic teachings. A general discussion ensued with varying comments from trustees: trustees set policy and none of what the Bishops are doing is binding on the Board proposal to wait on the Bishop’s letter, review the contents and then proceed with 3rd Reading of the policy – Post Note: The letter was subsequently released

Follow-up / Resp.

Motion to bring Policy II-45 Equity and Inclusive Education forward from the May 3rd Regular Board Meeting to the June 7th Regular Board Meeting. Moved by A. Danko Seconded – none LOST That the Policy Committee recommends that Board Policy II-45 Equity and Inclusive Education be forwarded to the May 3rd Regular Board meeting for 3rd Reading. Moved by E. Viana Seconded by A. Iantomasi CARRIED

on April 15th

OCSTA is the umbrella group that offers a consistent and unified voice on the provincial landscape it was reiterated that the intent is to have the initiative (yet unnamed) fully implemented in all Catholic schools in Ontario by September 2011 The Director summarized the discussion by stating that it would be appropriate to proceed with the recommendation to send the policy for approval in 3rd Reading in the present form. The policy can be brought back in the future for revisions. He stated that the pathway outlined by Trustee Danko is also appropriate, that being delaying 3rd Reading pending further information. This avenue was deemed appropriate for II-44 Mental Health Policy, which is also currently in 2nd Reading, pending further information.


Page 4

Agenda Items

5.

Information/Discussion Items

Summary

Action

4.5 Exception to V-1 Community Use of School Facilities Trustee Rowe brought forward a request Halton Hills Sports Museum, to ask for an exception from Policy V-1 Community Use of School Facilities regarding serving alcohol on Board premises. This is a community-based event which supports youth sports. The June 16th event is an adult gala, and liquor will be serviced in a limited place for a limited period of time.

That an exception be made to Policy V-1 Community Use of School Facilities to accommodate a request from the Halton Hills Sports Museum be forwarded to the May 3rd Regular Board Meeting. Moved by J. M. Rowe Seconded by J. Michael CARRIED

Follow-up / Resp.

a) VI-29 Establishment of the Supervised Alternative Learning (SAL) T. Pinelli brought to the Committee for information purposes, a revision to Administrative Procedure VI-29 Establishment of the Supervised Alternative Learning (SAL). The changes were effected due to Ontario Regulation 374/10 which came into effect February 2011. The SAL program is for secondary students between the ages of 14 – 17 who are not otherwise engaged in the learning process. The goal of the program for the Board and the Ministry is to maintain a connection to learning and address issues which keep students from this process. While in SAL, students can participate in a variety of learning activities, which can include taking courses and/or training, developing job-search skills, work habits and life skills. Non academic components are part of the program and students will be monitored. The Board’s Chief Social Worker will be in touch with the student’s school and will be available to access the appropriate support groups.

6.

Adjournment

The meeting adjourned at 7:25 p.m.

7.

Next Meeting

Tuesday, May 10, 2011 – 5:30 p.m.


Page 5

CORRESPONDENCE