1 Request for Proposal Network Infrastructure Upgrade Arlington, VA/Beattyville, KY/Waco, TX Issue Date: December 1, 2010 Closing Date: December 17, 2010
Request for Proposal Network Infrastructure Upgrade Arlington, VA/Beattyville, KY/Waco, TX Issue Date: December 1, 2010 Closing Date: December 17, 2010
Background: Experience Works is a national nonprofit organization that offers training, employment and community service opportunities for mature workers. This includes a variety of programs designed to help primarily low-income mature individuals get the training they need to find good jobs in their local communities. The Senior Community Service Employment Program (SCSEP), administered by the United States Department of Labor, is Experience Works’ largest program. Experience Works operates in 30 states and Puerto Rico, and serves more than 30,000 older workers each year. The organizational structure includes the National Office in Arlington, VA, two customer service centers and 22 state offices, approximately 450 staff and 700 SCSEP program participants in the local communities who help administer the SCSEP program in designated service areas. There are also approximately 20,000 program participants enrolled in the SCSEP program who are located at local community based organizations receiving training while performing work. For additional information about our program, please visit our web site at www.experienceworks.org. If you would like to compete for the opportunity to provide the services described below, please respond with a proposal via email no later than 6:00 PM, December 17, 2010.
Scope and Purpose This Request for Proposal (RFP) is for the purchase and implementation of a network solution to support Experience Works mission critical applications. This RFP will include the purchase of hardware, operating systems, software, necessary interfaces, associated cables and consulting charges to implement this system in Experience Works’ data center located in Virginia, and Service Centers located in Kentucky and Texas. Experience Works wishes to upgrade from Novell NDS to Microsoft AD and utilize VMware. We plan to incorporate 6 individual servers into the platform and also create a test lab. We have interest in implementing Virtual Desktops (future project) and would like the system sized appropriately to handle this. There are 150 users in Novell NDS that need to be migrated to AD (approximately 50 at each site). The scope of this project includes proposing a backup solution for Experience Works.
1
Experience Works Network Upgrade RFP
We wish to purchase IBM hardware. We are attaching original hardware specifications, which includes possible migration of our current Kronos Timekeeping System to a Windows SQL platform. This software currently resides on an ISeries server. Only include equipment quotes with IBM hardware.
Current System Information Experience Works currently operate on a Novell NDS platform at three locations – Arlington, VA, Beattyville, KY and Waco, TX. There are approximately 50 users at each site that will get migrated to the new platform. Note: State offices are currently not connected to the WAN. These offices connect to email (Lotus Notes) and Lawson Software via the internet. The network is comprised of the three sites connected by a MPLS network. The National Office, located in Arlington, VA connects with the two Service Centers (Beattyville, KY and Waco, TX). All three sites access the internet through a 4.5MB bonded T1 circuit located at the National Office location. Today, the network is mostly used for file sharing and storage. The current system is vastly undersized and over utilized. Novell Users - there are 150 users between the three locations that need to be migrated to AD. Novell NDS Version – Netware 5.x Desktop Operating System – Windows XP Mail Solution – we currently utilize Lotus Notes which runs on an ISeries platform. Lotus Notes will not be integrated with Active Directory. Internet Connection: Experience Works uses a 4.5MB bonded T1 circuit provided by Verizon, which terminates into a Cisco 2800 Series router. Firewall: Cisco ASA 5500 Series. In addition, we also utilize Websense and a Barracuda firewall. MPLS: Termed ‘Private IP’ network by Verizon. Texas and Beattyville utilized a full T1 into a 3MB pipe into the National Office location in Arlington, VA. Current Servers to be virtualized: Tempus – FTP Server – running Windows Server 2000, with 1GB of RAM, running on an Intel Pentium 4 with 120GB hard drive. Track IT – IT Help Desk Ticketing System – running Windows Server 2000, with 1.5GB of RAM, running on an Intel Pentium with 80 GB hard drive. GTNAV - Brightmail, Anti-virus – running Windows Server 2000, with 2 GB of RAM, running on an Intel Pentium 4 with 80GB hard drive. DNS Server – Primary DNS Server – running Windows Server 2000, with .5 GB RAM, running on an Intel Pentium 4 with a 160GB hard drive. EWAPPS – File Share – running Windows Server 2000, with 1GB RAM, running on an Intel Core 2 (Quad) with 500GB HD. Domino SMTP and Blackberry – SMTP and BES – running Windows Server 2000, with 4GB RAM, running on an Intel Pentium 4 with 160GB HD. Websense – Internet Management - running Windows Server 2003 R2, with 2GB RAM, running on an Intel Core 2 (Duo) with 500GB HD
Size of Backup: 150GB Critical Business and Performance Requirements:
2
Experience Works Network Upgrade RFP
Experience Works expects to see specific details concerning resources, timing, professional fees and implementation approach. The following are the critical business and performance requirements of the Experience Works Network Upgrade Project: • Hardware pricing based on equipment specifications provided. • Migration plan for transferring data from Novell to Active Directory (50 users per site – 150 total). • Specific timeline relating to project implementation.
Vendor Response Requirements: Vendor Must Respond to The Following: 1.
Provide detailed information pertaining previous VMware implementations.
2.
Describe the migration/implementation plan including hand off support and post implementation support.
3.
Include a list of proposed deliverables with a delivery schedule.
4.
How quickly will resources be available? Please be as specific as possible.
5.
Provide a detailed pricing table for hardware, licensing, software and services (please utilize the attachment provided).
6.
Provide 3 references.
Evaluation Criteria: The following factors will be considered in the selection of the final vendor: These items are listed and weighted in order of importance.
Ability to provide the solution for Experience Works business requirements Price Demonstrated quality service and support Best match to Experience Works needs References Completeness and quality of answers Timeliness of RFP return
Failure to completely address in your response the items listed in the Evaluation Criteria could result in disqualification from consideration. Please be concise and accurate. Do not include marketing materials. Incurred Costs: Experience Works will not be responsible for any costs incurred by a vendor in preparation of, and delivering or presenting responses to this RFP. Submission Date: Please respond with an email copy of your proposal to the primary contact no later than 6 PM EST, December 17, 2010. Proposals submitted after the deadline will not be reviewed by Experience Works. Proposal Review:
3
Experience Works Network Upgrade RFP
All proposals submitted in response to this RFP will be reviewed within 60 calendar days of the submission date deadline.
Reservation of Rights: Experience Works reserves the right to amend this RFP, to cancel this RFP, and/or to make no award under this RFP. Experience Works reserves its right to eliminate an offer at any time for any reason. Experience Works reserves the right to make a full or partial award in response to this RFP. Contact Person: A prospective Vendor requiring any clarification of the Offering Documents shall contact Experience Works in writing at the following address: Susan Lattanzi Director of Information Technology Experience Works, Inc. 4401 Wilson Blvd. Suite 1100 Arlington, VA 22203
[email protected] At any time prior to the deadline for submission of bids, Experience Works may amend the Offering Documents by issuing addenda. Any addendum issued shall be part of the Offering Documents and shall be communicated in writing to all who have obtained the Offering Documents directly from Experience Works, Inc. To give prospective Vendors reasonable time in which to take an addendum into account in preparing their bids, Experience Works may, at its discretion, extend the deadline for the submission of offers. Confidentiality: This document contains Experience Works proprietary and confidential information. The information contained in this document may not be published, disclosed or used for any purpose other than to prepare for this Request for Proposal (RFP), without the prior written consent of Experience Works, Inc. Disclaimer: Completing and submitting this RFP does not imply a contract with Experience Works.
4
IBM Standalone Solutions Quote Part No.
Description
Quantity List Price
List Price (quantity x unit price) US Dollar
Misc 1746A4D 49Y1836 68Y8433 88Y8199 29R5810 41W9377 68Y8436
2U iSCSI Disk System IBM System Storage DS3524 Express Dual Controller Storage System 300GB 2.5in 10K 6Gb SAS HDD 1Gb iSCSI 4 Port Daughter Card 3 Year Onsite Repair 24x7 4 Hour Response RTS for Storage Devices - Base - 1yr RTS for Storage Devices - Base - 3yr 4 to 8 Partition Upgrade
1 13 2 1 0 1 1
System x 7945E3U 59Y4023 49Y1436 49Y1435 42D0632 46M1076 21P2078 96P2702 84Y1247 49Y4240
2U VMware vSphere Host, 2x Hexa-Core X5650, 72GB RAM, 8x 1Gb Eth, 2x PS, VMK Express x3650 M3, Xeon 6C X5650 95W 2.66GHz/1333MHz/12MB, 3x4GB, O/Bay HS 2.5in Intel Xeon 6C Processor Model X5650 95W 2.66GHz/1333MHz/12MB 8GB (1x8GB, 2Rx4, 1.5V) PC3-10600 CL9 ECC DDR3 1333MHz LP RDIMM 4GB (1x4GB, 2Rx4, 1.5V) PC3-10600 CL9 ECC DDR3 1333MHz LP RDIMM IBM 146 GB 2.5in SFF Slim-HS 10K 6Gbps SAS HDD Dual Port 1Gb Ethernet Daughter Card 3 Year Onsite Repair 24x7 4 Hour Response RTS for System x - Base - 1yr 3 Year Essential Support 24x7 4 Hour Response Intel Ethernet Quad Port Server Adapter I340-T4 for IBM System x
3 3 18 9 6 3 0 0 3 3
System x 7944E1U 42D0632 46M1076 21P2073 96P2702 84Y1246
1U VMware vCenter Server, 1x Quad-Core E5507, 6GB RAM, 4x 1Gb Eth, 1x PS, VMK Express x3550 M3, Xeon 4C E5507 80w 2.26GHz/800MHz/4MB, 3x2GB, O/Bay 2.5in HS S IBM 146 GB 2.5in SFF Slim-HS 10K 6Gbps SAS HDD Dual Port 1Gb Ethernet Daughter Card 3 Year Onsite Repair 24x7 4 Hour Response RTS for System x - Base - 1yr 3 Year Essential Support 24x7 4 Hour Response
1 2 1 0 0 1
System x 71451RU 49Y4306 46M0071 44T1481 42D0677 49Y4240 84Y2233 96P2703 46M0902 84Y2251 49Y4379
4U Kronos Database Server, 2x Quad-Core E7520, 40GB RAM, 6x 1Gb Eth, 2x 10Gb Eth, 2x PS, VMK x3850 X5, 2xXeon 4C E7520 95W 1.86GHz/18MB, 4x4GB, O/Bay 2.5in HS SAS, SR BR10i 2 Intel Xeon 4C Processor Model E7520 95W 1.86GHz/18MB 4 IBM x3850 X5 and x3950 X5 Memory Expansion Card 12 2GB (1x2GB Dual Rank x8) PC3-10600 CL9 ECC DDR3-1333 LP RDIMM 24 IBM 146 GB 2.5in SFF Slim-HS 15K 6Gbps SAS HDD 4 Intel Ethernet Quad Port Server Adapter I340-T4 for IBM System x 2 3 Year Onsite Repair 24x7 4 Hour Response 0 RTS for System x - Base - 1yr 0 IBM UltraSlim Enhanced SATA Multi-Burner 2 3 Year Essential Support 24x7 4 Hour Response 2 IBM x3850 X5 and x3950 X5 QPI Wrap Card 2
System x 7944E1U 42D0632 46M1076 21P2073 96P2702 84Y1246
1U Active Directory Server, 1x Quad-Core E5507, 6GB RAM, 4x 1Gb Eth, 1x PS, VMK Express x3550 M3, Xeon 4C E5507 80w 2.26GHz/800MHz/4MB, 3x2GB, O/Bay 2.5in HS S IBM 146 GB 2.5in SFF Slim-HS 10K 6Gbps SAS HDD Dual Port 1Gb Ethernet Daughter Card 3 Year Onsite Repair 24x7 4 Hour Response RTS for System x - Base - 1yr 3 Year Essential Support 24x7 4 Hour Response
1 2 1 0 0 1
Misc 93084PX 39Y8941 40K9614
42U Rack, PDUs IBM 42U Enterprise Rack IBM DPI C13 Enterprise PDU w/o Line Cord IBM DPI 30a Cord (NEMA L6-30P)
1 2 2
Other J9145A#ABA
iSCSI Gigabit Ethernet Switch HP ProCurve 2910al-24G Ethernet Switch Power Cable C13 to C14 10ft CAT6 Ethernet Patch Cable
Other
VMware Licenses
2 2 24
IBM Standalone Solutions Quote Part No.
Description
Quantity List Price
List Price (quantity x unit price) US Dollar
VS4-STD-A Academic VMware vSphere 4 Standard for 1 processor (Max 6 cores per processor) VS4-STD-G-SSS-A Academic Basic Support/Subscription for VMware vSphere Standard for 1 processor for 1 ye VS4-STD-3G-SSS-AAcademic Basic Support/Subscription for VMware vSphere Standard for 1 processor for 3 ye VS4-STD-P-SSS-A Academic Production Support/Subscription for VMware vSphere Standard for 1 processor fo VS4-STD-3P-SSS-AAcademic Production Support/Subscription for VMware vSphere Standard for 1 processor fo
6 0 0 0 6
VCS-STD-A Academic VMware vCenter Server 4 Standard for vSphere (Includes Orchestrator and Linke VCS-STD-G-SSS-AAcademic Basic Support/Subscription for vCenter Server Standard VCS-STD-3G-SSS-Academic Basic Support/Subscription for vCenter Server Standard for 3 years VCS-STD-P-SSS-AAcademic Production Support/Subscription for vCenter Server Standard VCS-STD-3P-SSS- Academic Production Support/Subscription for vCenter Server Standard for 3 years
1 0 0 0 1
Total
