Student Induction/Return to school Programme. • Teacher Meetings ... Induction
and Mentoring Programme for. Student ... RPT teachers for new year. • BOM.
Rhythms and Patterns of a School Year MONTH AUG
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TASK COMMENT Issuing of Results Scripts examined/recheck process Timetable finalised. Letters to staff/ Informed of ‘provisional’ nature of timetable. Draft Special Needs Timetable Class Lists and options finalised (1st/2nd/5th) and posted on notice boards Appointments of replacement Staff finalised- if applicable The yearly calendar issued with parent – teacher meetings and staff days included Appointment of outside supervisors Appointment of additional staff for School Completion Programme Compile own list of substitutes Check transfer of information from Primary Schools under new arrangements Compile list of students in the following categories and arrange for dissemination to staff – Sensitivities, Medical Problems/Assessed Special Needs/Resource/Exemptions from Irish/International/New Transfers etc Commence preparation of September Returns ( Timetable/Staff) Commence Preparation of October Returns commences ( Students) Preparation for Staff Meeting – finalise staff handbook/ information/good practice Allocate Year Head offices / staff lockers Student Induction/Return to school Programme Teacher Meetings o Subject Planning Meetings o Year Group Meetings o JCSP/LCA/TY etc Induction of new staff Summer Works Scheme; Prepare Application for Submission by end of September. Liaise with Chair of BOM and Architect (if applicable) Draw up calendar / holiday roster for nonteaching staff
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SEPT
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Ground Rules- Staff Handbook Code of Behaviour/ Session with all ClassesAccentuate the Positive Learning Support and Resource structures implemented Meetings with Specific Teams initiated[Year Heads/ Special Needs / Assistant Principals etc] List of Repeat Leaving Certificate Students Rotas for Break/Lunch and Morning Supervision Fire Drill Submit Online Claims September Returns ongoing October Returns ongoing Special Needs Timetable ongoing Induction for First Years Ongoing Mass Preparation Monthly and Yearly Planner Induction and Mentoring Programme for Student Teachers Extra Curricular Activities Plan/Schedule Initiating Gaisce – President’s Award Scheme Planning for Open Night and Awards Night First Year Parents’ Information Evening Collect school levies Assign student lockers Appoint bus prefects Finalise Students’ Voluntary Insurance Scheme Election of Student Council and College Presidents Ensure that all Employment Contracts are in Place. If in doubt check with JMB/VEC Check that arrangements for Staff Development Day have been finalised. [Venue, Speakers etc] Staff Meeting to address challenges emerging in the First Month Final meeting of current Board Arrangements for election of Teacher Reps to new Board Arrangements for election of Parent Reps to new Board Liaise with Parents Council re AGM Start promotion of School for new Intake
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OCT
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NOV
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DEC
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JAN
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Liaise with Primary Schools/6th Class Teachers Check Critical Incident Policy and remind staff Parents AGM Special Needs Timetable Finalised October Returns Finalised Begin the identification of teachers for redeployment if over quota. Arrange Staff/ Student Photographs Check monthly planner is in place First Meeting of New Board Finalise arrangements for the School Tour Preparation for House Exams agree deadlines and finalise arrangements Christmas Liturgical Events Christmas Charity Event School Show Check November Planner Check on need for more NEPS assessments BOM Alert the DES re over quota scenario and teachers for redeployment based on a subject audit CAO Parents’ Information Evening Staff Night out Christmas Exams Update Prospectus BOM Finalise cleaning/security arrangements for Christmas break CAO Applications Finalised Parent Teacher Meetings following from Christmas Exams 1st years change options Options Information Evening for 1st and 3rd year parents Option presentations for 1st/3rd year students Plan Pre Exams , Feedback and deadlines Exam bank giro/ medical card info Enrolment , organise letters for Offers of Places Fire Drill BOM
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FEB
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APRIL
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Finalise Enrolment Procedure Plan Enrolment Registration Evening Leaving Certificate Levels [Forms Finalised] Pre Exams Check deadlines for applications for Curricular Concessions, etc Start to plan Curriculum and teacher allocation for 2010/2011. identify need for Curricular Concessions etc Check with SENO for deadlines re submission of SN/O1 and SN 02] Look at applications for Non National Allocation and Traveller Allocation Special Class Grant Identification of new Students needing assistive technology Identify the type of contracts to be issued to RPT teachers for new year BOM Enrolment Process continues, Registration Evening/Prepare address and organisation of venue Finalise 1st / 3rd yr options Gather additional transition information Collate info. on Enrolment Form State Examination: Orals/ Practical [Music/HE] Check lists and venues are in place and that necessary equipment is working. Compile a Timetable of these and post in Staff Room Appoint Personnel for State Exams[Exam Aide / Special Centres etc] Ongoing work on Curriculum Plan BOM Assessments for new entrants-may no longer be necessary in light of transfer of data from primary Ongoing work on Curriculum Plan Finalise Reports from Primary School Prepare for Graduation Ceremony/ Check arrangements are in place and Certificates/ Pendants etc are ready Organise First Year Exams BOM
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MAY
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Art Practical/LCVP.../Finalise Arrangements Calendar for next year Identify curriculum needs and advertise for new staff subject to BOM approval and DES allocations. Booklists Summer Exams/Reports etc Leaving Certificate Graduation TY Graduation List of Repairs / Refurbishments to be executed over the Summer/Hazard Audit BOM Finalise and do a first run of the timetable Inform staff of classes for next year Plan next year’s Staff Development Programme Finalise Calendar and arrangements for the start of term next year Prepare preliminary list for awards Finalise Teachers Contracts and Written Statements JULY
