Getting Started Guide: Cisco WebEx Meetings

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In v i te a c o lle a g u e to t ry o u t W e b E x M e e tin g s w it h y o u . Y o u ’ ll s e e h o w e a s y it is to s h a r e d o c u m e n ts , a u d i o , a n d v id e o .



WebEx - Home

1. Go to meetings.webex.com.

http://www.webex.com/

2. Sign in using the email address and password you  gave when you opened your WebEx Meetings account.

Alison Cassidy Available

Home

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Meetings

Files

Contacts

Centers

3. Click the Meet Now button. 4. Invite colleagues — click the “+” sign after entering  each email address.

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3 ProductInstant Roadmap Overview John Hajdu’s Meeting

5. Click the Start button to begin your meeting.

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Recurrence: None Cancel

Start

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1. Audio conference: Call in to your meeting or connect 

using your computer’s audio system (VoIP).

2. Record: Record the meeting, including the audio, video,  and presentation, for sharing later.

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3. Share my desktop: Share files, applications, or videos.  Present anything on your computer’s desktop. 4. Share video: Click the camera icon to allow others  to see you. View the presenter in full—screen HD  by clicking the top right corner of the video. 5. Adjust your view: Grab the vertical bar in the middle  of your meeting window to resize the panels the way  you’d like. 1

6. Chat: Start a side conversation with anyone in the meeting.

Audio Conference

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Share My Screen

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Call Me... Receive a call from the meeting

Chat I Will Call In... Dial into the meeting.

Call Using Computer Connect audio over the Internet. Test speaker/microphone

Connect to Audio More

Adobe Fireworks FireworksCS6 CS6

Share D esktop More

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W e b E x m a k e s s c h e d u lin g a n d p re p a rin g a s n a p ! Y o u r in v i ta tio n l in k s e v e ry o n e to y o u r M e e tin g S p a c e , a s e c u r e , c e n tr a l iz e d 

p l a c e f o r s h a rin g a n d c o m m u n ic a t in g . R e v ie w , c o m m e n t , c h a t, a n d re v is e — c o lla b o ra ti o n b e g i n s b e fo r e y o u r m e e ti n g 

e v e n s ta rt s !

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y o u r m e e t in g

S e t u p a W e b E x m e e ti n g in M i c r o s o ft O u t lo o k , ju s t lik e  y o u d o o th e r m e e tin g s . G e t t h e fre e p l u g - in a n d  y o u c a n a ls o :

• Add a meeting to your calendar with one click.

• Join a meeting from within Microsoft Office  applications or IM clients.



WebEx - Home http://www.webex.com/

O r, ju s t s ig n i n to y o u r W e b E x a c c o u n t to s c h e d u le 

Alison Cassidy

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y o u r m e e t in g :

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• Click the Schedule button.

• Fill in the meeting information, and include an agenda 

if you like. 

Product Roadmap Overview

ProductInstant Roadmap Overview John Hajdu’s Meeting

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Tip: Check the Record this meeting box when you schedule  so you won’t have to worry about it later!



Recurrence: None Cancel

Start

WebEx - Home http://www.webex.com/

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Alison Cassidy

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P r e p a r e fo r y o u r m e e ti n g to g e th e r b y s h a rin g f ile s , 

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a g e n d a s , a n d a c ti o n ite m s i n y o u r M e e ti n g S p a c e .

1. Upload a file by clicking Attach files — your team will be 

notified by email.

ProductInstant Roadmap Overview John Hajdu’s Meeting

2. Update your agenda any time — click Edit to 

make changes

11/14 Alison Cassidy Recurrence: None

S t a rt th e d is c u s s io n b e fo r e y o u m e e t , u s in g 

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Cancel

c o m m e n ts a n d c h a t . K e e p t h e c o n v e rs a tio n i n o n e  p l a c e — it’ s a ll c a p tu r e d in y o u r M e e ti n g S p a c e !

3. Click on Post a comment to add to the conversation.





Tip: Update meeting agendas from Microsoft Outlook’s meeting

detail pane. Get the free plug-in.



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Start

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Start the meeting

Hi Alison Cassidy,

Start

1. Click the Start button in your email invitation. 2. Or sign in to meetings.webex.com and click the name  of your meeting.   Then click the Start button, and your meeting will begin. 

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Host: Aliso n Ca ssidy

Al ison Cassidy

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1. Start your audio: VoIP and phone callers can talk together.

2. Record: Record your meeting for sharing later.

3. Share anything on your screen: Choose a file 

or application to share with everyone in your meeting,  or share your whole desktop.

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4. Turn on your webcam: Click the video icon and meet  face-to-face. 5. Pass the ball: Just grab the ball and drop it next to  your name in the Participants panel. 6. Mute/Unmute: Hosts can mute anyone.

Audio Conference

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Call Me... Receive a call from the meeting

I Will Call In... Dial into the meeting.

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Call Using Computer Connect audio over the Internet. Test speaker/microphone

Connect to Audio

Alison Cassidy (Host, me)

More

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Jill Baker Deepa Delaney Louis Oscar

A udio Confe rence

A udio Conference

Enter a nu mber fo r the meeting to call yo u. Enter phone numbe r

Using Computer for Au dio

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Rem em be r ph one n um ber on this co mp ute r

Call Me at t his numbe r Conne ct to Audi o Mo r e

Test sp eak er /m icr ophon e

Dis connect Audio Swit ch Audio

Conne Audi o Au dio ct Cotonnected Mo r e

F o llo w u p

T h e m e e ti n g e n d s b u t y o u r p ro je c t d o e s n ’t. A s s i g n n e x t s te p s a n d f o llo w u p in y o u r M e e ti n g S p a c e . S h a re n e w fil e s a n d c o m m e n ts , 

r e v i e w re c o rd in g s a n d n o t e s . Y o u ’ll s e e u p d a te s o n y o u r W e b E x h o m e p a g e . Y o u r s e c u re M e e t in g S p a c e w i ll b e th e re a s l o n g a s  WebEx - Home

y o u n e e d it:

http://www.webex.com/

1. Upload action items by clicking Attach files. 

Alison Cassidy

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Available

Home

Meetings

Files

Contacts

Centers

Cancel

Start

2. Download by clicking the file name. 3. Extend and document the conversation — click Post a comment. 4. Schedule follow-up meetings.

ProductInstant Roadmap Overview John Hajdu’s Meeting

11/14 Alison Cassidy Recurrence: None

Allison Cassidy Today, 10:55 am

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Additional Resources Meet from your mobile device: Host or join a meeting  wherever you are with WebEx mobile app for iPhone, iPad, Android, and other smartphones. The app is free! Manage your account: Sign in to meetings.webex.com. Click on your name and then on My Account to:

• Manage your account. • Access support services.

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