iPads for Beginners

iPads for Beginners For All HCPS Individual iPad Users

May 2012

GETTING TO KNOW YOUR IPAD Buttons and Icons Sleep/Wake/Power- Press and release to put your iPad into sleep or wake mode. Press and hold to get the power slide option. Home Button- This is the only button on the face of your iPad. Use the Home Button to return to the iPad desktop or wake up your iPad from sleeping. Status Bar- This area of your iPad screen provides current and working information about your iPad. This includes the following: Wi-Fi, Activity, Lock, Location, Play,

Screen Orientation Lock, Bluetooth and Battery

Front/Back Camera- Your iPad comes with a camera on the front face centered above the iPad screen. In addition, there is a second camera on the back of the iPad beneath the power button.

Side Switch- This sliding switch is defaulted to provide a convenient way in which to mute the iPad sound. This button can also be customized to prevent screen rotation. Volume Button- By simply pressing the up and down sides of this button, the volume can be raised and lowered.

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Headphone Jack- For private listening, simply plug in headphones.

Microphone- The iPad can be used to record sounds. The microphone is located between the power button and the headphone jack.

Speaker- The external speaker on the iPad is located on the back in the bottom left-hand corner.

Dock Connector- To sync and charge your iPad, you will connect your cord to the dock connector. In addition, this is where you could connect a projector adapter to your iPad.

Working with Your iPad Settings In the Settings app, there are many options for controlling various aspects of your iPad. This is the hub of customization for the functionality of your iPad and its apps. By tapping on the Settings icon and choosing the desired area from the list, specific controls can be changed. Here are a few of the most commonly used areas within Settings: Wi-Fi- This is where wireless access is controlled. Specific wireless networks can be selected by tapping the name of the network, entering any passwords (if needed), and waiting for a checkmark to display next to the name.

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General- This area is very important to your iPad. There are several sections within the General area which are described below: Software Update- Any operating system updates will show up here. When these occur, tap on the update and follow the on-screen directions. Auto-Lock- This allows you to decide how long the iPad waits until it puts itself to sleep. To save battery life, you may want to have a shorter time setting, but when presenting, you may want to set this to “Never”. Side Switch- Next to “Use Side Switch To:” you can change the functionality of the side switch which is defaulted to be mute. Here you can change it to locking the orientation of the screen. Reset- Do not touch this area unless you are leaving your position and have been given directions for resetting your iPad. Otherwise, information will be permanently lost.

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WORKING WITH APPS Native Apps Notes- This app provides an area for a virtual text-only notebook and is best used in landscape mode.

1. Creating Notes: New notes can be created by tapping the plus sign in the top right-hand corner. 2. Adding Content: To add information in your note, simply tap into the page. 3. Keyboard Information: When text entry is needed, a keyboard will appear for your use. To access more characters (including numbers and symbols), tap the “.?123” button. 4. Hiding the Keyboard: To minimize the keyboard, simply tap the hide keyboard button.

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5. Moving Between Notes: There are two ways to move between notes. Tapping on the title of the note (which is the first few lines of text) will display that note. Also, tapping on the forward and backward buttons will take you through each of your notes. 6. Emailing a Copy of Your Note: To export your note to email, tap the export icon and choose “Email”. (Email Setup is addressed in a later section.) 7. Deleting a Note: To delete an email, tap on the trash can icon when viewing the note you wish to delete. Then tap “Delete Note”. There is no “UNDO”.

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Safari- This is your iPad’s browser for accessing the internet. Please note: sites which use Flash, will not display on an iPad. You may see a message to install, but it is not compatible with the iPad.

1. Navigating: The Forward and Back buttons allow the user to navigate to and from the pages visited on a specific tab. 2. Bookmarks: This is your “Favorites” folder on the iPad. Here you will find any sites which you have chosen to add to Bookmarks. There is a very helpful iPad User Guide which is pre-bookmarked for your reference. 3. Export: This icon features many options: Adding a Bookmark: After navigating to the desired page, tap this option to customize a bookmark. Add to Reading List: This option saves pages for later reading. This is ideal for online newspapers and articles. Adding a URL Shortcut to Your Home Screen: If you have a website that you often visit, you can add a link to your Home Screen. First use your browser to visit the desired page. Choose Add to Home Screen. It will look like another App on your Home Screen, however the name cannot be edited. 4. Address Bar: The URL for webpages is found in this field. 5. Reader Button: When visible, this button allows you to view a web page without extraneous information. It appears more like a printed version of the information included in the site.

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6. Refresh: Tap this icon to reload the current web page. 7. Google Search: Type web searches into this field. Then press the “Search” button on your keyboard. 8. Close Current Tab: Tap this “X” to close the currently viewed tab when it is no longer needed. 9. New Tab: Tap the “+” to add another tab to the browser window when viewing multiple sites is needed.

Camera: Use the camera to take snapshots from the front or back cameras included on the iPad. Simply click on the Camera app icon.

1. Taking a Photo: To take a picture with your iPad, tap the camera icon superimposed on the screen. 2. Back/Front Camera: This icon allows for easily switching between the front and back cameras. 3. Options: This icon allows the user to access camera options. 4. Video/Still: Simply slide the switch to change camera mode from still images to video recording. Note that while in video mode, the camera icon changes to a recording icon (see right).

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5. Zooming: While in still image mode, users can zoom in and out on the image by using the “pinch and zoom” method. To zoom in, simply put 2 fingers together on the screen, dragging them outward. To zoom out, simply place 2 fingers apart on the screen, pulling them together. 6. Working with Grids: To turn on the grid for ease of image alignment, simply tap the Options button and toggle the Grid slider.

Photos: The pictures you take with your iPad and any saved from other locations will be stored in the Photos app. 1. Camera Roll: This is a folder within Photos which contains all images. 2. Albums: Folders can be created to sort images within the Photos app. To get to folders, simply tap the “Albums” button. 3. Options: The universal iPad icon ( ) for sending, sharing, exporting and other options is used in the Photos app. To get to these options, tap this button when in the albums view or the image view.

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4. Multiple Image Select: When in the thumbnail view of your photos, multiple images can be selected to perform several options. Images are indicated as being selected when a blue checkmark appears on the thumbnail. 5. Delete: Any selected images will be deleted when the delete button is tapped. (Note: There is no “Trash” from which to rescue images.) 6. Share: After images are selected they can be shared several ways. 7. Email: This option will appear under “Share” when 5 or fewer images are selected. 8. Editing Images: When looking at one image in the large mode, the “Edit” button will appear. You may need to gently tap one on the image. 9. Image Tools: Once in edit mode, images can be rotated, enhanced, and cropped. Red eye can also be removed.

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10. Slideshows: All images can be played in a slideshow. Simply go to the album view, tap on Slideshow, and select options. Then tap “Start Slideshow”.

Reminders: The Reminders app is a great tool for storing “To Do” tasks and check-off lists on the iPad.

1. New Reminder: To add a “To Do” item to the reminders list, simply tap the plus sign and enter details. 2. Marking a Task Complete: Tapping on the checkbox next to the item will mark it as complete. 3. Reminder Details: Upon tapping the title of the task, other details for the task can be set. After changes have been made to the Reminder, tap Done.

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4. Setting a Date: To receive a notification to remind you about the task, tape on Remind Me and toggle the “On a Day” switch to on. Tap on the date and use the rollers to choose a specific date and time to be reminded. Tap Done when finished. 5. List with Alerts: If reminders are set with a specific notification date and time, the details will appear under the title of the Reminder.

6. Date View: To view reminders in a calendar view, tap the Date view button.

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Calendar: Your FirstClass® Calendar or another personal calendar can be accessible here. (More about the Calendar app below.)

Settings: Access customization for your iPad using the Settings app.

App Store: To browse for and purchase apps or to redeem voucher codes from the Program Facilitator, use the App Store. 1. Featured: This area is the Home Page of the App Store. Tapping here will allow access to login, redeem codes and search for apps. 2. Sign In: If this area indicates “Sign In”, tap it and login with your Apple ID and password. If your Apple ID is displayed, you are already logged in to the store. 3. Search: Type search terms and app titles into the search field. 4. Redeem: Program Facilitators will provide you with codes for redeeming apps. These codes should be entered in on the iPad.

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5. Codes: Codes for apps must be entered exactly. Tapping the redeem button will result in the app being installed onto the iPad.

Recommended Apps

iBooks : Although this is not a native app, it is free and recommended for document and electronic book storage. 1. Bookshelf: Books and PDFs will appear in your iBooks bookshelf for easy access. 2. Collections: Items in your iBooks library can be viewed by category. 3. “Open In iBooks”: When viewing PDFs from the web, users are given the option to open the PDF in iBooks for later reference. This is an excellent way to store handouts and other documents which are frequently used.

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4. Edit: From the main iBooks shelf, tapping edit allows the user to delete and move items within the personal library. Tap Done when editing is complete.

Bump : Bump is an iPhone app which can be helpful for sharing apps, contacts and images from one iPad to another. Both iPads must have the Bump application installed and open before sharing. You will notice that Bump is an iPhone app. Tapping the “2x” symbol increases view size. 1. Your Card: Filling out this information allows other Bump users to identify your Bump requests. 2. Options: Swiping to the left allows the user to choose what type of information to bump. 3. Location: Location Services must be on for Bump to work. Tap OK to continue.

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4. Photos: To send photos, select desired images.

5. Bump Now: This message indicates that both Bump users can GENTLY bump iPads together.

6. Contacts: Selecting contacts is also possible with Bump.

7. Errors: It is very common to receive an error on Bump until each user is comfortable using this app. Simply tap OK and try again.

8. Connecting: Once the iPads have “found” one another, each user must tap Connect in order to exchange information. When complete, images go to the Photos app and contacts go to the Contacts app.

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iTalk : iTalk is an iPhone app for recording voice memos and other audio files. These files can be imported into iTunes so that you can access them on your computer, as well. 1. Recording Name: Provide a name for the recording which will identify this specific recording. 2. Recording: Pressing the “big red button” initiates the recording. Pressing it again will pause the recording. 3. Quality: Users can choose the quality of the recording. The higher the quality, the larger the sound file. 4. Pause/Unpause/Stop: Pressing the red button during recording pauses the recording. To resume recording press the red button again. To completely stop recording, press Done. 5. Playing: To listen to the recording, select the recording once. Then press the triangle next to the recording title. 6. Information: More information about each recording can be found by tapping on the > next to the title of the sound file. 7. Sharing: Sound files can be emailed by pressing the

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8. Notes: Notes can be added to each recording to include location and any other information about the recording.

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RedLaser : QR Codes are being used in a variety of ways. This app allows your iPad to read and generate QR codes. 1. Scanning a Code: The lightning bolt icon is used when scanning of a code is needed. 2. QR Generator: To generate a code, tap the QR button. 3. Scanner: When the barcode is placed in the viewer, the code will be automatically scanned.

4. URLs: If the code is for a URL, simply tap on “Open with Safari” to continue to the website.

5. URL Code Creation: Choosing the Share URL option allows users to type in a web address and generate a code for others’ use. 6. Text Code Creation: Users can enter text into the generator to share information via QR code.

Try your RedLaser reader on this code and see where it takes you…

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EMAIL AND FILE SHARING The FirstClass® App Setting Up Email- When setting up your device for using the FirstClass® app, follow the step by step directions found here: http://www.hendersoncountypublicschoolsnc.org/instructionaltechnology/files/2011/02/FirstClassforiPhone.pdf. Although these directions are for iPods and iPhones, these still apply to iPads. NOTE: When using the client on the iPad, please remember to logout. You will logout in the top lefthand corner of FirstClass® when you are logged in. You must also tap LOGOUT on the main login screen to ensure you are logged out. Essentially, you are tapping logout twice in order to fully logout of the system. Setting Up Your FirstClass® Calendar- When setting up your FirstClass® calendar, follow the step by step directions found here: http://www.hendersoncountypublicschoolsnc.org/technology/files/2012/04/F irstClass-Calendar-on-iPadUPDATEDPORT.pdf. NOTES: Make sure the calendars you want to view and use are displayed in the Show Calendars list. If you are using the iCloud or any other personal calendars, you will have to manually select the desired calendar each time you add an event from your iPad. It is important to note that the iCloud calendar is completely separate from the other calendars and should not be used. FirstClass® Device Preferences: From your computer client, you need to check the way FirstClass® is handling your iPad device. When logged into the client, go to Edit>Preferences and choose the Handheld Devices tab. 18

Ensure the Conflict Resolution Policy is set to “Keep FirstClass changes, discard device changes”. This will ensure proper syncing. Also check to see if the “Synchronize only after date” is the one you want it to be. You can change it if you need to view earlier dates on your device. If you are having difficulty viewing all desired dates on your device, change the NEXT SYNCHRONIZATION drop-down beside the calendar to “Slow(Full)”

Document and File Sharing iPad apps handle files within the software which created them. For this reason, it is necessary to use email to share files. FirstClass cannot be used to send files because the software that created the file must be used to send the file. For example, a Pages document must be sent using Pages. For this reason, Gaggle should be used for document and file sharing. Gaggle account information will be provided by the school-based Gaggle trainers. WHY NOT USE A PERSONAL EMAIL? Federal regulations and state law require that business email be archived. In order to facilitate this, Gaggle will be used. Setting Up Gaggle for Sharing 1. Go to Settings and select Mail, Contacts, Calendars. 2. Under Accounts, select Add Account and choose Other. 3. Under Mail, select Add Mail Account. 4. Enter the following: a. Name: Your Name

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b. Address: [email protected] (your username would have been given to you by a member of the Technology Staff) c. Password: Your Gaggle password d. Description: “Gaggle Email Account” 5. Press Next. 6. The IMAP button should be highlighted in blue. If not, press IMAP to change it to blue. 7. Under Incoming Mail Server, enter the following: a.

Host Name: imap.gaggle.net

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User Name: [email protected]

8. Under Outgoing Mail Server, enter the following: a.

Host Name: smtp.gaggle.net

b.

User Name: [email protected]

c.

Password: Your Gaggle password

9. Press Next. 10. A verification process will take place. This may take some time. Be patient. When it is finished, press Save. 11. Press your home button. Congratulations! Your Gaggle account is now set up.

Sharing Files from the iPad With Email 1.

Open the application used to create the file.

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Once the file is open, locate the Share icon. Depending on the app, it may look a little different, but here are some samples:

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Click on the appropriate share icon and choose to EMAIL the file.

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Type your entire FirstClass® email address in the To: field.

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Fill in the Subject field relative to the document you are sending.

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Click Send and a copy of this email with attached file will be sent to your FirstClass email.

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Now you can forward this message to the appropriate recipient or you can save your file on your PC.

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UNDERSTANDING ITUNES Interface iTunes provides users with the ability to back up, share, sync and personalize content to iDevices.

1. Sign In: Users should sign in with their Apple ID and password. 2. iTunes Status Box: This area displays work being done within iTunes. Whether the iPad is syncing, backing up, or purchases are being transferred, unless the apple logo is displayed, do not unplug or close iTunes. 3. Left-Hand Navigation Bar: This is the menu for accessing iDevices and purchased content. 4. Menu Tabs: Use these tabs to access different categories of content for your device. 5. Main Menu: This menu controls the functionality of iTunes and is where devices will be authorized and deauthorized.

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iTunes Overview iTunes is the software which is installed on your computer. This software is used to sync your device, backup your iPad data and access a wealth of free resources (such as iTunes U). Your iTunes account should be logged in on both your computer and your iPad when syncing.

Understanding Syncing Syncing your device is important for backup, software installation and general maintenance of your iPad. Although not necessary on a daily basis, this should become a weekly or biweekly habit. When syncing your device, you can also view software updates, choose what to sync and access customization of your syncing practices and iPad setup. Oftentimes syncing your iPad can solve many minor technical issues, as this can update everything as you sync. In addition, this creates a backup of your applications, settings and pre-determined files.

Sharing Files via iTunes When syncing your iPad to your computer, it is important to know where to find your files on your PC. Follow these steps for locating your files on iTunes: In an application that allows for sending to iTunes, when you access the Share option, choose Send to iTunes. Choose the format of the document. Remember that you must choose a format that matches a piece of software on your PC. For example, do not choose Pages format, if you do not have Pages software on your computer. Plug in your device. After sync is complete, click on the name of your device. Click on the Apps tab. Scroll down to the bottom of the page to the “File Sharing” section.

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1. Click on the application that you used to create the file which you are wanting to access. 2. Choose the document you wish to access on your computer. 3. Click on the “Save to…” button. 4. Choose your location for saving. Now your file is on your computer.

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TIPS AND SHORTCUTS There are many shortcuts and tricks that make the use of the iPad even more efficient. Here are some of those tips:

Keyboard Tips Keyboard Trick: If you are using the on screen keyboard and you want to type an apostrophe and you do not want to have to switch back and forth between the letter and number keyboards, simply press and hold down the exclamation key and choose the apostrophe. Several other keys have additional options, as well. If there is an international letter needed, try pressing and holding the related letter. Also, the question mark gets you to the quotation mark. Turn on Caps Lock: To turn on Caps Lock, simply double tap the shift key.

Gesture Tips Zooming: To zoom in or out, simply pinch 2 fingers together or apart. This can work in Safari, documents, images and some other apps. Application Switching: For switching between applications, use 4 or 5 fingers and swipe left or right. Multitasking Bar: To reveal the Multitasking Bar (open applications), use 4 or 5 fingers and swipe up. Multitasking Bar Tips: The first view of the Multitasking Bar shows everything you have opened with the most recent application first. If you need to force close an application, go to the Multitasking Bar,

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hold down the application icon until it shakes. Then press the red minus sign to close the application. Notifications: To reveal notifications, swipe from the top of the screen down with 1 finger. Turn these off in Settings if desired.

Basic Tips Make App Folders: If you need to organize your applications, try making folders to group your related icons. For example, if you wanted to make a folder just for Games, press and hold on one game icon. When it starts to shake, drag it over another app icon with which you want this one grouped. You will notice the second app highlight. Drop the first app icon into the highlighted area of the second app icon. Name your folder appropriately. Continue to drag and drop icons until your desired folders are made. To stop the app icons from “shaking”, click the Home Button once. Take a Screenshot of Your iPad: When you need to capture what is displaying on your iPad screen, hold down the Home button and then press down the power button. The screen will flash and the camera will click. The image is stored in your Photos app. Saving Battery Life: Do not just turn off the screen by pressing the power button. This just puts your iPad to sleep. When you do not need your iPad for a while, shut it down by holding down the Home button and the Power button. A red slider will appear. Slide it and your iPad will really shut down. Selecting Text to Copy: If you want to select a word or short phrase, simply press and hold on the word, then drag and select copy. For selecting more text to copy and paste from one place to another, simply tap on a paragraph 4 times and the entire paragraph will be selected. Then you can simply choose Copy.

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Return to the Top of a Page: When scrolling down a lengthy page of content, avoid having to scroll to the top of the page by tapping the title bar at the top of the screen.

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