POWERPOINT 2007 PROJECT TWO ASSIGNMENT SHEET ... Click the Save
button on the Quick Access toolbar to save your presentation. Inserting and ...
POWERPOINT 2007 PROJECT TWO ASSIGNMENT SHEET In this project you will create an informational PowerPoint presentation for Open House or Back to School Night highlighting the information you feel is important to share with parents. Your presentation will consist of a title slide, seven informational slides, and an ending slide. Your presentation will consist of nine slides. Suggestions for informational slides: your teaching philosophy or teaching learning goals, how daily life in your classroom works, information about your subject area, how you teach the subject, the importance of the subject; textbooks used, class schedule, student expectations, recess, grading criteria, homework policy, and/or contact information. In this project you will be introduced to these steps: converting text to SmartArt inserting and formatting WordArt opening the dialog box launcher increasing or decreasing the font size inserting and modifying shapes inserting a hyperlink inserting a text box inserting additional clip art inserting and styling additional pictures customizing the background style setting slide animation effects reordering slides setting slide show transitions and timing adding slide headers and footers checking spelling in a presentation using slide show commands creating a screen capture printing a PowerPoint presentation as a handout Reminders for PowerPoint Presentations Review the When evaluating a presentation, it is important to: section on page 86 in the text for important information when creating a presentation. Remember to maintain consistency and a professional look, the same colors and fonts should be used throughout the presentation. limit the number of fonts to two font families. It is also recommended that you include no more than one graphic or chart per slide. Design all of your slides before adding custom animation effects. Remember: This will save you time in the end. If you make a mistake in formatting, you can undo or redo actions by clicking the Undo or Redo button on the Quick Access toolbar. Click the Undo or Redo button as many times as necessary until you are back to the formatting you desire. The keyboard shortcut for Undo is Ctrl+Z. The keyboard shortcut for Redo is Ctrl+Y.
Title Slide (Refer to the Title Slide example at the end of this document.) 1. Open PowerPoint 2007. 2. Click in the Title text placeholder and enter the title of your presentation (Example: Building for the Future). Click in the Subtitle text placeholder and type the grade level, subject (if applicable), and name of your school. 3. Click the Design tab on the Ribbon. In the Themes group move the pointer over the design themes. Click the Themes group down scroll arrow once to see more themes. Click the More button in the Themes group for additional options. Click a theme for your presentation. (Review pp. 12-13 in the text.) Converting Text to Smart Art 4. Click anywhere in the Title text placeholder. Click the Home tab and in the Paragraph group, click the Convert to Smart Art Graphic button. Move the pointer over the Smart Art graphic layouts in the gallery. Click on a layout. Change colors by clicking the Smart Art Tools Design tab and clicking the Change Colors list arrow in the Styles group and clicking on a color style. 5. Click the Save button on the Quick Access toolbar to save your presentation. Inserting and Formatting WordArt and Changing WordArt Styles (pp. 64-65) 6. Click in a blank area on the slide. Click the Insert tab and click WordArt in the Text group. Click on a style and type your name. To change the style, select the text in your name. Click the Drawing Tools Format tab, click the WordArt Styles More button, and move the mouse over the WordArt styles in the gallery. Click to select a style. 7. Select the text in your name. Click the Drawing Tools Format tab. Click the Text Effects button in the WordArt Styles group and click on an effect. Click the Text Fill and Text Outline buttons to change fill and outline colors. 8. Opening the Dialog Box Launcher : Select the text in your name. Click the Drawing Tools Format tab. In the WordArt Styles group click the Dialog box launcher for more options. Optional: Click on any of the items in the left pane and change options for these items in the Format Text Effects dialog box. 9. Increasing or Decreasing the Font Size: Select the text in your name. Click the Home tab on the Ribbon and click the Increase or Decrease Font Size button in the Font group to change the font size. You can also highlight the text and press Ctrl+[ (right bracket) or Ctrl+] (left bracket) to quickly increase or decrease text size in a text box. 10. Click the Save button on the Quick Access toolbar to save your presentation. Modifying and Moving Shapes 11. To resize the Title text placeholder or the Subtitle text placeholder, click in the placeholder and drag the left-middle sizing handle to the left or right. To move a shape,
click on the outline of the shape and press and drag the object to the new location. You can also use the arrow keys on the keyboard to move an object up, down, left, or right. 12. Click the Save button on the Quick Access toolbar to save your presentation. Inserting a Hyperlink 13. Highlight the text in your school name. Click the Insert tab on the Ribbon and click Hyperlink in the Links group. Enter the address for your school's website. Note: When viewing the presentation, clicking on this hyperlink will open the website of your school. 14. Click the Slide Show button on the status bar to view this specific slide. Click the hyperlink for your school web address. Click the Close button to close the Internet. Press Esc to return to the presentation slides. 15. Click the Save button on the Quick Access toolbar or press Ctrl+S. Slide Two (Refer to the Slide 2 example at the end of this document.) 16. Click the Home tab on the Ribbon and click the New Slide list arrow in the Slides group and select a layout. 17. Click in the Title text placeholder and type the first topic for your Open House or Back to School Night presentation. Optional: Use SmartArt or WordArt to enhance the presentation. (Review pp. 30-31 and 64-65 in the text.) 18. Click in the Subtitle text placeholder and type the information you want to convey to the audience. Remember: Limit each slide to six words per line and six lines per slide. As a general rule, use no more than two fonts in a presentation and vary the font size, using nothing smaller than 24 points. Use bold and italic attributes selectively. 19. Click the Save button on the Quick Access toolbar or press Ctrl+S. Optional: Inserting Additional Text, Graphics, or Sounds 20. Insertino a Text Box: To insert additional text on a slide, click the Insert tab on the Ribbon. In the Text group click Text Box. Move the pointer to a blank area on the slide and drag down and to the right to create a text box. Type your text. 21. Insertino Additional Clip Art: Clip Art can be inserted on any slide layout. To insert additional clip art, click the Insert tab. In the Illustrations group click Clip Art. 22. Insertino an Additional Photo: Photos can be inserted on any slide layout. To insert an additional photo, click the Insert tab. In the Illustrations group click Picture. 23. Insertino a Sound: Sounds can be inserted but remember "less is more." In other words, a professional-looking presentation will be free from distractions.
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24. Click the Save button on the Quick Access toolbar or press Ctrl+S.
Slides Three through Eight (Refer to the Slide 2 example at the end of this document.) 25. Click the Home tab on the Ribbon. Click the New Slide list arrow and click the slide layout you want to use. 26. Add the next topic, the information you want to convey to your audience, SmartArt, WordArt, or any clip art or pictures to enhance the presentation. 27. Click the Save button on the Quick Access toolbar or press Ctrl+S after designing each slide. Ending Slide (Refer to the Slide with Background Style example at the end of this document.) Customizing the Background Style 28. Click the Home tab on the Ribbon. Click the New Slide list arrow and click Blank slide. 29. Click the Design tab on the Ribbon and click the Background Styles list arrow in the Background group. Click Format Background. Click Fill in the left pane. Click Picture or texture fill. Click Clip Art or click the Insert From File list arrow and select a picture to insert as a background. Click Close. Click Hide Background Graphics in the Background group. 30. Click the Insert tab and click Text Box. Type text for the Ending Slide. (For example: "Good Night!" "Thank you for coming!") 31. Click the Save button on the Quick Access toolbar or press Ctrl+S.
Settina Slide Animation Effects 32. Add animation effects to the slides. 33. Check the order of the animations. Note: The text in the Title text placeholder should appear first. Use the Reorder up and down arrows at the bottom of the Custom Animation task pane to move objects up or down. 34. Click the Slide Show button on the status bar to view a slide. Press Ese to return to the presentation slides. 35. Click the Save button on the Quick Access tool bar or press Ctrl+S. Reordering Slides 36. Click the Slide Sorter button on the status bar. If you decide a slide should come before or after another slide, drag the slide to the new location.
37. Another option for reordering slides is to drag the slide to a new location in the Slides tab on the left pane. (Review pp. 6-7.) 38. Click the Save button on the Quick Access toolbar or press Ctrl+S.
Setting Slide Transitions and Timings 39. Slide transitions are not a requirement for the project but you may want to experiment with the transitions to see their effect. A slide transition is how a new slide appears in a slide show presentation. Remember: "Less is more." Transitions can be a distraction to the viewer.
Setting Slide Show Transitions 40. Click in the Slides tab and click on Slide One. Click the Animations tab on the Ribbon point to transition options in the Transition to This Slide group. Click the More button in the Transition to This Slide group to view more options. Click the transition you want to use. Click the Transition Speed list arrow in the Transition to This Slide group and click Medium. Click the Apply To All button if you want the same transition for all slides. 41. Click the Save button on the Quick Access toolbar or press Ctrl+S.
Setting Slide Show Timings 42. Caution: Slide show timings are only used when people are meant to view the presentation on their own. Never use slide show timings when you are presenting or commenting on slides in the presentation. 43. Click the Slide Sorter button on the status bar. You will notice that all the slides have the transition applied. Click the Automatically After up arrow in the Transition to This Slide group and click 00.08. Click the Apply to All button in the Transition to This Slide group. 44. Click the Save button on the Quick Access toolbar or press Ctrl+S.
Adding Transition Sounds 45. Click the Transition Sound list arrow to select a sound. Click the Apply To All button if you want the same transition sound for all slides. Remember: "Less is more." Transition sounds can be a distraction to the viewer. 46. Click the Normal button on the status bar. 47. Click the Save button on the Quick Access toolbar or press Ctrl+S.
Adding Slide Headers and Footers 48. Click the Insert tab on the Ribbon and click Header & Footer in the Text group. Click the Date and time check box. Click the Update automatically list arrow and click one of the options.
49. Click the Slide number check box, click the Footer check box, and type Your Name. Click the Don't show on title slide check box and click Apply to All. 50. To center, move, or format the Footer text with a different font, font color, or font size, click on the placeholder and make the changes. 51. Click the Save button on the Quick Access toolbar or press Ctrl+S.
Checking Spelling 52. Click the Review tab on the Ribbon. In the Proofing group, click the Spelling button. 53. Click Ignore All if the spelling is correct. Click Change to make a correction. Click OK when finished. 54. Click the Save button on the Quick Access toolbar or press Ctrl+S.
Using Slide Show Commands 55. Click the View tab on the Ribbon. In the Presentation Views group, click the Slide Show button. 56. Right-click anywhere on a slide and click Go to Slide. Choose any slide.
Using the Highlighter on a Slide 57. Move the pointer to the bottom left corner of the screen to display the Slide Show toolbar. Click the Pen Options menu button and click Highlighter. Drag the highlighter pointer to highlight any text. Click the Pen Options menu button again and click Erase All Ink on Slide.
Using the Ballpoint Pen or Felt Tip Pen on a Slide 58. Click the Pen Options menu button again. Click one of the other pointer options (ballpoint or felt tip pen), change the pen color, and draw an arrow on the slide. Click the Pen Options menu button again and click Erase All Ink on Slide.
Evaluating Your Presentation 59. Use the Project Two Checklist in your packet to evaluate your presentation. Make necessary corrections or changes. 60. Attach the checklist to the Project Two cover sheet.
Creating a Screen Capture 61. Create a Screen Capture of Slide One: Click on Slide One. The Custom Animation task pane should be visible on the screen. Press the [Print Screen] function button located at the top of the keyboard. Open Microsoft Word 2007. Click the Home tab and click Paste in the Clipboard group. Save the file. Print one copy to be attached to the Project Two cover sheet. Note for Mac Users: Apple (Command) Key +Shift+3 will create a screen capture. 62. Create a Screen Capture of a Slide with Custom Animation: Click on a slide between Slide Two and Slide Eight. The Custom Animation task pane should be visible on the screen. Press the [Print Screen] function button located at the top of the keyboard. Open Microsoft Word 2007. Click the Home tab and click Paste in the Clipboard group. Save the file. Print one copy to be attached to the Project Two cover sheet. 63. Create a Screen Capture of the Ending Slide with Slide Background Style: Click the Ending Slide (Slide Nine). The Custom Animation task pane does not need to be visible on the screen. Press the [Print Screen] function button located at the top of the keyboard. Open Microsoft Word 2007. Click the Home tab and click Paste in the Clipboard group. Save the file. Print one copy to be attached to the Project Two cover sheet.
Printina a PowerPoint Presentation with Handouts 64. Click the Office button and click Print. Click the All button in the Print range section. Click the Print what list arrow and click Handouts. Click the Slides per page list arrow in the Handouts section, and click 3. Click the Color/grayscale list arrow, click Pure Black and White. Click Preview to view the slides. Click Print.
