Policies & Procedures Manual - SUNY Canton [PDF]

 

Policies  &   Procedures  Manual   March  2014      

INTRODUCTION Established by the Legislature in 1906, State University of New York College of Technology at Canton, hereafter referred to as SUNY Canton, was the first public post high school two-year educational institution in New York State. In 1941, the State School of Agriculture (SOA) was renamed the New York State Agricultural and Technical Institute (ATI). ATI became a member college of the State University of New York in 1948. To recognize advanced technology programs added in the 1950's and 1960's, the College underwent another name change in 1965, this time becoming the State University of New York Agricultural and Technical College at Canton (ATC). In 1987, the University's Board of Trustees authorized yet another name change -- to the College's present designation as State University of New York College of Technology at Canton or SUNY Canton. Beginning a new era for the College, in 1998 SUNY Canton received baccalaureate degree granting approval from the SUNY Trustees and the Governor of New York State. SUNY Canton welcomes the challenge of the State University motto, which is, "To Learn, To Search, and To Serve." SUNY Canton became a member of the University Colleges of Technology (UCT) in 1996. Along with Alfred State College, SUNY Cobleskill, SUNY Delhi, and Morrisville State College, SUNY Canton offers its students a hands-on education with cutting-edge technology to better prepare students for success in today's job market and beyond. In 2001, SUNY-IT, Farmingdale State College, and Maritime College were added to the group to form a new sector, the State University Technology Colleges. ABSENCES DUE TO INTERCOLLEGIATE ATHLETICS Students will be excused from classes for participation in intercollegiate athletic contests. Student athletes are responsible for meeting with instructors prior to the first contest in each sports season to discuss the schedule and are responsible for any work missed as a result of such absence from class. Team rosters and schedules will be sent through email prior to the start of the season. ABSENCES DUE TO RELIGIOUS HOLIDAYS A. No person will be expelled from or be refused admission as a student for the reason that he/she is unable to attend classes or to participate in any examination, study, or work requirements on a particular day or days because of his/her religious beliefs. B.

Any student who is unable to attend classes on a particular day or days, because of religious beliefs, will be allowed to make up any examination, study, or work requirements missed on that day or days.

C.

It will be the responsibility of the faculty and of the administrative officials to make available to each student who is absent from school because of religious beliefs an equivalent opportunity to make up any examination, study, or work requirements which he/she may have missed because of such absence on any particular day or days. No fees of any kind will be charged by the institution for making available to the student such equivalent opportunity. 1

D.

If classes, examinations, study, or work requirements are held on Friday after four o’clock p.m. or on Saturday, similar or make-up classes, examinations, study, or work requirements will be made available on other days, where it is possible and practicable to do so. No special fees will be charged to the student for these classes, examinations, study, or work requirements held on other days.

E.

In effectuating the provision of this section, it will be the duty of the faculty and of the administrative officials to exercise the fullest measure of good faith. No adverse or prejudicial effects will result to any student because of his/her availing him/herself of the provisions of this section.

F.

Any student who is aggrieved by the alleged failure of any faculty or administrative officials to comply in good faith with the provisions of this section will be entitled to maintain an action or proceeding in the St. Lawrence County Supreme Court for the enforcement of his/her rights under this section.

ACADEMIC FORGIVENESS POLICY The intent of this policy is to allow students who previously accrued a SUNY Canton academic record with a substantial number of grades below the 2.00 level of C to be “forgiven” for their earlier performance, if they meet certain criteria. Academic Forgiveness, in this context, means that the student’s previous college work will be treated as if it had been transferred to SUNY Canton from another college: none of the grades received would be counted in the current GPA, but the student would receive credit for any courses in which he/she earned a C or above. All General Education requirements completed during prior attendance would continue to count as requirements met, but only courses with a C or higher grade would be included in credits earned toward the degree, at the discretion of the School Dean. Students wishing to apply for the privilege of Academic Forgiveness must meet the following criteria: A.

The student must not have taken any coursework at SUNY Canton for a minimum of two calendar years at the time of proposed readmission.

B.

The student must complete the Academic Forgiveness Application Form at the time of application for readmission. The application will include a reflective summary of why he/she should be considered for the privilege.

C.

The student will not have attempted more than two semesters of coursework at SUNY Canton prior to readmission if enrolled in an associate degree program or more than four semesters of coursework if enrolled in a bachelor’s degree program. Students must complete at least one half of their degree requirement at SUNY Canton after forgiveness is granted.

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D.

The student is not eligible to receive Academic Forgiveness until he/she has completed a full-time semester of at least 12 credit hours as a readmitted student. In this semester, the student must receive at least a C in every course and is not permitted to withdraw from any courses during this semester.

E.

The student will be placed on academic probation for this first semester after readmission.

F.

Upon completion of the probationary semester, if all requirements for Academic Forgiveness have been met, the Dean of the School will notify the Registrar so that the student’s academic record may be modified.

G.

If approved for Academic Forgiveness, a notation to this effect will be made on the student’s SUNY Canton transcript, and a new cumulative GPA will be calculated for all work beginning with the semester of readmission. This new GPA will be printed on the official transcript and used for computing the student’s academic standing and for meeting the minimum GPA requirement for graduation. All previous SUNY Canton work will continue to be listed on the transcript with the original grades received.

H.

Academic Forgiveness may be granted only once in a student’s college career at SUNY Canton.

I.

Academic Forgiveness does not override state and federal financial aid regulations and satisfactory academic progress standards. Also, repeating courses previously passed may not count toward full-time enrollment for financial aid purposes. Students should contact the Student Service Center for information on their eligibility if considering applying for Academic Forgiveness.

ACADEMIC GRIEVANCE PROCEDURE A. Both faculty and students have joint responsibilities in maintaining academic integrity. Conducive to learning is a precept of fair evaluation of academic work and a concern for human dignity. B.

Purpose: The purpose of this procedure is to provide for the students and faculty an equitable and efficient method for resolution of student academic grievances.

C.

Student Academic Grievance: An academic grievance is a complaint by a student: 1.

That there has been a violation, misinterpretation, or inequitable application of the academic regulations of the College, faculty, School, or Department as written in the Policies and Procedures Manual, the Personnel Handbook for Faculty & Professional Staff, the Academic Catalog, the Student Handbook, the Bylaws of the School and/or Department, and the respective faculty member’s class handouts.

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D.

E.

2.

That the student has been treated unfairly or inequitably by reason of any act or condition which is contrary to the College’s established academic policy or practice governing or affecting students.

3.

Under no circumstances may a grade be grieved if the student simply disagrees with his/her instructor about the quality of the student’s work. A grade may be grieved only when the student alleges that the instructor was acting arbitrarily or maliciously by giving a grade for reasons unrelated to the quality of the work in question.

4.

In any grievance alleging discrimination based on race, color, creed, national origin, marital status, sexual orientation, disability, sex, age, veteran status, or religion, the student should pursue the Campus Discrimination Complaint Procedure.

Responsibility: To substantiate the existence of an academic grievance: 1.

The student must demonstrate the presence of an academic inequity or injustice.

2.

The student must establish that the specified alleged incident caused the academic inequity or injustice.

3.

The student must be able to recommend a resolution of the grievance.

Procedure: All academic grievances will be initiated as soon as possible but no later than ten school days after the next semester begins. All grievances will proceed in accordance with the time limitations indicated in each step, except as follows: An extension or delay at any step will be permitted provided there is a mutual written agreement between the principal parties at the procedural step involved (e.g., at Step Two between the student, the Department Chairperson, and the instructor). Step One The student initiating a complaint will contact the faculty member involved and attempt to resolve the grievance. If the grievance is not satisfactorily resolved within five school days, the student will inform, in writing, the faculty member that he/she will proceed to Step Two. Step Two The student will have the right of appeal to the Department Chairperson in which the faculty member involved is located. The complaint must be submitted in writing to the Department Chairperson and the faculty member within five school days after the exhaustion of Step One review. The written complaint must clearly and concisely state the facts which initiated the complaint and must also recommend a solution of the grievance. The Department Chairperson, in consultation with the faculty member and student involved, will attempt to achieve a mutually-acceptable resolution of the

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grievance and will prepare a written summary of the meeting for all parties concerned. If the grievance is not resolved within three school days following receipt of the appeal, the student will have the right to proceed to Step Three. Step Three The student will present the grievance in writing within five school days after the exhaustion of the Step Two review to the Provost/Vice President for Academic Affairs. A review and hearing will be conducted at this step by an Ad Hoc Academic Appeals Committee comprised of: 1.

Two teaching faculty members, one selected by the complainant and one appointed by the Provost/Vice President for Academic Affairs; the latter appointee serving also as committee chairperson.

2.

One student member of the Student Faculty Judicial Board appointed by the President of the Student Government Association, and one student appointed by the faculty member involved.

3.

One member of the Student Affairs staff appointed by the Vice President for Student Affairs.

4.

One member of the Academic Standards Committee appointed by the Provost/Vice President for Academic Affairs.

5.

The Dean of the School in which the faculty member involved is located.

The Committee will convene for initial deliberations within five school days following receipt of appeal. All written materials affected in Step Two will be available to this body. The student and/or the faculty member involved may request or be requested by the Committee to provide further testimony in the conduct of its review. Each party will have the opportunity to respond to new testimony. The grievant is required to attend the hearing. The Committee may recommend any of the following resolutions to the Provost/Vice President for Academic Affairs: 1.

Acceptance of the student’s recommended resolution by the faculty member and reassessment of the situation with the Provost/Vice President for Academic Affairs.

2.

Rejection of the student’s recommended resolution but re-examination of the situation by the faculty member based upon the findings of the committee. Such re-examination will be conducted in consultation with the Provost/Vice President for Academic Affairs.

3.

Rejection of the student’s grievance.

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The Committee will present its recommendations for resolution of the grievance to the Provost/Vice President for Academic Affairs within five school days of its first hearing date. The Provost/Vice President for Academic Affairs or his/her designee will review the recommendation and make a final and binding decision so informing all parties involved, in writing, within three school days. ACADEMIC MINORS POLICY A minor is a course sequence within an area of study providing a degree of specialization within that area, a specialty within a discipline, or a specialty integrating several disciplines. Minors will contain a balance of introductory and advanced coursework. Minors are designed to be completed within the same time frame allowed for the completion of the baccalaureate degree (provided the minor is declared in a timely manner). A minor must be declared while the student has at least 45 credit hours left to enroll in before qualifying for graduation. Minors will be available to matriculated students as an option. A minor will consist of a minimum of 18 credit hours, at least 9 of which will be upper-division courses; a minimum of 12 credit hours of a minor must be completed in courses offered at SUNY Canton. At least 9 credit hours must not be required courses in the student’s major program. Students in a minor program must achieve a minimum GPA of 2.00 for all courses being applied in satisfaction of the minor. Students may declare more than one minor, but the same course may not be applied to more than one of the minors. However, the same course may be applied to one of the minors and to the student’s major program. The successful completion of an approved minor will be recorded on the student’s official transcript. Minors may not be added to the student’s academic record after the granting of the degree. Minors will be developed by faculty of the College at the departmental, inter-departmental, or school level. Upon approval by the appropriate department/school, a proposed minor must be approved by the Curriculum Committee and Faculty Assembly. Minors will be housed within the appropriate School and have a designated coordinator, initially chosen by the group proposing the minor. The Coordinator must be actively involved in teaching in the minor. Students wishing to obtain a minor will contact the Coordinator to initiate the process. ACCIDENT REPORTING It is the responsibility of the immediate supervisor of an injured employee to: (1) immediately call University Police and (2) complete the “Supervisor’s Report - Accident or Injury” (CS-13A). The forms and instructions are available from School Offices, the Physical Plant Office, Human Resources, Davis Health Center, Student Affairs Office, the University Police Department, and the College Association Administration Office. Upon completion of the report (CS-13A), forward the original to the Chief of University Police, Dana Hall. Further investigation, if necessary, will be conducted by that office. ACCOMMODATIVE SERVICES The primary purpose of the Office of Accommodative Services is to facilitate educational development of students with a documented disability and to improve the understanding and 6

support of the campus environment. To assure fulfillment of these purposes, the Office of Accommodative Services administers procedures which: A.

Conduct assessment of students’ needs and notify the campus units with which they interact in meeting these needs.

B.

Advocates for the needs of students so that the entire campus gains a general awareness of, and sensitivity to, the importance of maintaining an accessible environment.

C.

Coordinate actions, policies, and procedures by individuals, offices, and departments which affect overall campus accessibility.

D.

Assures that students have equal access to all institutional programs and services.

ACCOMMODATIVE SERVICES – DISABLED STUDENTS’ PROCEDURE Preamble SUNY Canton is committed to serving individuals with disabilities as defined by the Rehabilitation Act of 1973, Section 504 and the Americans with Disabilities Act of 1990. The campus community is advised that, while no special considerations may be necessary for some students, the very best performance of the campus community will be required to meet the special needs of others. Situations will vary depending upon the student’s unique abilities, and accommodations will be made upon individual needs assessments. The College has established the following procedures to meet the unique needs of students as indicated by their documentation: A.

The admissions process, for all students, begins with the Admissions Office. This office makes all admission decisions. In the case of an applicant with a known disability, the decision-making process may involve consultation with the Director of Accommodative Services and the appropriate School Dean.

B.

To receive services from SUNY Canton, students need to identify themselves as a student with a disability and articulate their needs, thus ensuring legitimate access to programs and services. Step 1:

Step 2:

The applicant calls or sends a letter of inquiry to the Director of Admissions to request information – i.e., Academic Catalog, application, financial aid, etc. Simultaneously, the applicant should inquire about the services available for students with disabilities and be given an Accommodative Services business card and brochure. The applicant sends the completed admissions forms and fees to their respective destinations. If a student with a disability needs assistance with the application process, the Office of Accommodative Services may assist them.

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Step 3:

The applicant completes financial aid applications for federal, state, and local aid including TAP, PELL, EOP, etc. The applicant should also apply for aid and services from their local office of Adult Career and Continuing Education Services, Vocational Rehabilitation (ACCES VR), formerly (VESID).

C.

When an accepted student self-identifies as an individual with a disability, the Admissions Office will send written notification to the Office of Accommodative Services.

D.

Upon notification from Admissions, the Office of Accommodative Services will send a letter informing the student of the services available and his/her responsibility in obtaining such services. Request for necessary documentation will be made at this time. Reference: Guidelines for Documenting Accommodation Requests is available on the SUNY Canton website or through the Office of Accommodative Services. SUNY Canton recognizes the highly confidential nature of disability-related information and of the state and federal guidelines regarding control and restricting access to this information. The assignment of responsibility for collecting and holding disability-related documentation lies with the Director of Accommodative Services. Students registered with the Office of Accommodative Services sign a release of information form to allow this office to send faculty notification and to discuss a student’s academic need or progress with appropriate faculty, professional staff, and/or university personnel.

E.

The Director of Accommodative Services will also communicate with the Davis Health Center staff and the appropriate School Dean regarding any condition which could interfere with the educational process at the beginning of each semester. Applicants unable to perform the essential functions of a particular curriculum (i.e., lifting, using power tools, calibrating machinery) could be restricted or denied admission to specific programs or their programs could be adjusted after consultation with their School Dean and the Director of Health Services.

F.

All applicants are strongly encouraged to visit the campus prior to registration day. Orientation is a unique program designed to introduce students to all aspects of college life. Depending on the disability of the student, a meeting with their School Dean and academic advisor may be advised to set up a class schedule. In general, class schedules are arranged by the Registrar's Office. This is also a perfect opportunity to become acquainted with the physical layout of the campus, and meet with the Director of Accommodative Services to draw up an individual accommodation plan.

G.

It is essential that adequate applicant/parent/service agency communication take place to ensure that a smooth transition is made to college. Following admission, an interview with the Director of Accommodative Services is required to discuss academic adjustments, reasonable and appropriate accommodations and/or auxiliary aids, and classroom or residence hall accommodations. Adequate planning time must be allowed to ensure individual accommodations are in place. It is necessary that the Director of

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Accommodative Services be contacted at least thirty days prior to registration day to ensure timely services. H.

Upon receipt of the student’s official schedule (each semester), the Office of Accommodative Services will send confidential written notification to each faculty member who has the student, with documented needs, in their class. An email notification will be sent to faculty members for any online course. The Office of Accommodative Services will coordinate with faculty members to provide the necessary accommodations. This may include course selection and finalizing any special arrangements to help the student obtain textbook titles, materials, and instructional aids. (NOTE: Substantial lead time is required to obtain materials from agencies, such as Learning ALLY, formerly Recordings for the Blind and Dyslexic). The Director of Accommodative Services will also determine the accessibility of classroom, lab, and academic support facilities in consultation with appropriate faculty and alert the Registrar of any necessary changes. In addition to providing advisement leading to registration, the faculty advisor and the Director of Accommodative Services will assist students with the physical aspects of registration (if necessary).

I.

Students with disabilities and faculty should reference Guidelines for Alternative Testing Services for students with disabilities, available in the Office of Accommodative Services or at www.canton.edu (accommodative services).

J.

The Director of Accommodative Services will assist students with disabilities, prior to registration, by making arrangements to meet their individual needs in such major areas: Residence Life SUNY Canton has accessible rooms and bathrooms in the residence halls for students with mobility impairments. Students are advised to make arrangements for these rooms as early as possible to ensure a space. Students with learning disabilities requiring a double room should write a letter to the Director of Residence Life and the Director of Accommodative Services as early as possible to ensure accommodations. Medical singles are available but limited; medical documentation is required. Transportation Students with disabilities are required to provide their own accessible transport to campus. The Office of Accommodative Services has two motorized chairs which may be used by students on a temporary basis. Parking permits are also available for students from the University Police Department; documentation is required. Food Service Special dietary concerns are accommodated by the Food Service Department. Meal transfers are available for students with temporary disabilities.

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Student Health Center The Davis Health Center works closely with the Office of Accommodative Services to provide care for students with disabilities. Record of medications and accommodative medical action plans are coordinated between these two offices. Academic Schools The Director of Accommodative Services may conduct an evaluation conference to review individual cases where curriculum change or academic suspensions may be in order. The conference may include the following professionals: Faculty Advisor, School Dean, Director of Counseling, Director of Health Services, and the Vice President for Student Affairs. The purpose of this conference will be to: 1.

Determine if the academic program in which the student is enrolled is appropriate.

2.

Determine the effectiveness of the college services provided to date.

3.

Recommend changes where appropriate.

Financial Aid Students registered with the Office of Accommodative Services may be certified by the Registrar’s Office for part-time NYS Tuition Assistance Program (TAP). Part-time students may receive a waiver to live on campus. Part-time students are also eligible to receive academic honors and to participate in extracurricular activities. External Agencies Students with disabilities are encouraged to affiliate with programs such as: ACCES VR, Commission for the Blind, and Veterans Administration. Security Students with disabilities should make themselves familiar with the campus Emergency Evacuation Program. A brochure for this program is available at the Office of Accommodative Services. K.

The Director of Accommodative Services will also assist students by coordinating any on-campus support (personal counseling, career advisement, educational planning, health services, recreation, and food services) which are available to all SUNY Canton students. Tutoring is not an approved accommodation for students with disabilities. Section 504 regulations state that tutoring and studying are personal services and responsibilities. Tutoring is available at SUNY Canton for all students through the Tutoring Office located in the Southworth Library.

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Procedures for accommodating students not identified prior to enrollment If at any time following enrollment and/or registration a faculty member, professional staff, or the Director of Accommodative Services identifies a student with a documented disability who is not receiving services, that student will be assessed and a determination of appropriate accommodations will be made. If it is evident that a student’s needs cannot be accommodated, the School Dean will recommend the student seek transfer to another curriculum at SUNY Canton or some other college, university, or training program (i.e. ACCES VR). If at any time following enrollment and/or registration it is suspected by faculty, Health Services, the Personal Counseling Center, or any other college officials that a student might be eligible for services but does not have the required documentation or the documentation is outdated or insufficient, the student will be referred to the Director of Accommodative Services. The Director will screen the student and, if evident, refer the student for appropriate evaluation. The Office of Accommodative Services endorses a policy by which such students will be granted minimal accommodations (i.e. extended time for exams in a quiet location) for one semester only, to allow for completion of this evaluation procedure. Faculty members will be notified and assisted in determining if time restrictions are essential for assessing a student’s ability. Technology-based educational opportunities SUNY Canton has an institutional commitment to provide technology, technology-based educational opportunities, and equal access to the Internet and online courses for students with disabilities under Section 508. The Office of Accommodative Services interacts proactively with the Director of Informational Services and OnLine Learning. Statements of an inclusive nature appear on all online course syllabi. ADJUDICATION Every student has the right to appear before a Judicial Hearing Board if they choose to exercise it. The Judicial Officer can also elect to present a case to the Judicial Board even if it is against the wishes of the student being charged. Students may also elect to be adjudicated through Summary Action. In Summary Action the accused party and the adjudicating Judicial Officer come to an agreement on the violation[s] of the Code of Student Conduct and the appropriate disciplinary sanction[s]. The agreed-upon disciplinary action is written up and both parties sign agreeing to the resolution. In so doing, the offender is relinquishing all rights to appeal once the summary action form is signed. Please note: Failure on the part of the student to meet with the Judicial Officer to discuss a disciplinary matter is in itself a violation of the Code of Student Conduct and is subject to disciplinary action. A student may choose to have a support person present when meeting with a Judicial Officer, however, the student is expected to speak directly with the Judicial Officer and not through a support person at the meeting. Support persons may be permitted only in instances where the student has granted permission for the support person the joint the meeting. A FERPA waiver may be required by the Judicial Officer prior to allowing the support person to join the meeting. Any support person who is disruptive or does not permit the student to speak directly with the Judicial Officer may be asked to leave.

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ADMINISTRATIVE SERVICES Under the direction of the Vice President for Administration, the Administrative Services Office serves the college community in all aspects of fiscal affairs. This office is responsible for Business Affairs; Human Resources and Affirmative Action; Purchasing; Student Accounting; Appropriation Accounting; Financial Aid; Physical Plant; Facilities; Research Foundation; Telecommunications; Special Events; Auxiliary Enterprises; Internal Controls; and oversight of the Convocation, Athletic, and Recreation Center (Roos House). ADMISSIONS A. Policy It is the policy of the College to admit qualified applicants whose academic preparation and experience indicate that there is a reasonable chance for success in the chosen curriculum. B.

Requirements 1.

Freshmen Admission Each candidate for admission to the College must submit evidence of the following: a.

Graduation from a secondary school accredited by its State Education Department, or

b.

Possess a General Equivalency Diploma (GED) with a minimum score of 245/2450.

c.

Have completed, with a satisfactory level of achievement, the minimum prerequisites for the curriculum selected.

d.

Demonstrate evidence of academic preparation necessary for a reasonable chance of success in the curriculum selected.

The IEP diploma is not considered to be equivalent to a local diploma or the GED and is not considered for admission. 2.

Transfer Student Admission Applicants who have previously registered at another college or university following graduation from high school are considered transfer students. In addition to completing the SUNY Application for Admission, transfer students must also submit an official transcript from each college or university previously attended and an official high school transcript or GED. Transfer students must have a recommended minimum GPA of 2.0. For all transfer students, equivalency credit for course work will be determined by the respective School Dean. Courses completed at another institution transfer only as credits (i.e., letter grades and quality points do not transfer). 12

The Office of Admissions reserves the right to request additional information; applicants may, of their own accord, submit additional supportive documents. 3.

Special Candidates for Admission Early admission may be granted to an applicant who has completed grade eleven of a secondary school, is recommended by the principal or counselor, and meets the special requirements of the College. Early admission is established to provide higher education prior to high school graduation for successful secondary students. Specific arrangements are the responsibility of the applicant.

4.

All full-time students should complete the SUNY Canton Mandatory College Requirement Health/Physical Exam and Immunization Form found in the College admission packet and submit it to the Davis Health Center prior to the first day of classes. All athletes and students in Nursing, Physical Therapist Assistant, Dental Hygiene, and Early Childhood Education curriculums must complete the physical exam section. The physical exam section is optional for other students.

5.

New York State Public Health Law (NYSPHL) 2165 requires students attending colleges and universities to demonstrate proof of immunization against Measles, Mumps, and Rubella (MMR). All students (six or more credit hours) at SUNY Canton will be required to show written proof of MMR immunity to the Davis Health Center prior to the first day of classes. Exemptions to this requirement are: § § § § §

Students born before January 1, 1957. Students who hold genuine and sincere religious beliefs which are contrary to immunizations. Students for whom immunization would be physically detrimental or otherwise medically contraindicated. Students taking all classes online. Students who are non-degree and part time.

New York State Public Health Law (NYSPHL) 2167 requires institutions, including colleges and universities, to distribute information about Meningococcal Disease and vaccination to all students attending college (six or more credit hours). The law also requires that these students, whether they live on or off campus, acknowledge in writing that they have one of the following: § §

A record of Meningococcal Meningitis immunization within the past ten years. An acknowledgement of Meningococcal Disease risks and refusal of Meningococcal Meningitis immunization signed by the student or student’s parent or guardian.

Failure to comply with either of these mandatory health requirements within 30 days from the start of classes will result in suspension from college. All of the

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health requirements can be found in the SUNY Canton Mandatory College Requirement Health/Physical Exam and Immunization Form in the admission packet.

C.

D.

6.

Prospective bachelor degree students are required to take either the SAT or ACT exams. Associate and certificate students are not required to submit results of the SAT or ACT but are strongly encouraged to do so. All new, matriculated freshmen will be assessed for proper placement in English and Math courses prior to the first day of class.  

7.

In addition, the applicant must also meet the specific and recommended requirements established by the faculty for each specialized curriculum.

Implementation 1.

Each applicant will be notified of the Admission decision within a reasonable time after November 1 for the Spring and Fall semester applicants.

2.

Applicants whose qualifications do not indicate a reasonable chance for success in the chosen curriculum will be denied.

3.

All curricula are limited to space and availability. Admission will be offered to the candidates most qualified for admission.

SUNY Canton Admission Policy for Ex-Offenders/College Dismissal This policy is developed and implemented with consideration given to the requirements set forth in Section 23A of the New York State Correction Law. 1.

No application for admission to SUNY Canton will be denied by reason of the applicant having been previously convicted of a felony or dismissed from a college for disciplinary reasons unless: a.

There is a direct relationship between one or more felonies/dismissals and the SUNY Canton campus community.

b.

The granting of admission to SUNY Canton would involve an unreasonable risk to property or to the safety or welfare of specific individuals or the general public.

2.

Applicants convicted of a felony or dismissed from a college for disciplinary reasons must meet the same admissions requirements expected of all entering students.

3.

Applicants with a felony conviction or disciplinary dismissal must authorize the release of appropriate information concerning all convictions/dismissals. Authorization for Release of Information form, signed by the applicant, may be

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necessary to obtain this information from sources other than the applicant him/herself. 4.

Applicants with a felony conviction or disciplinary dismissal may be required to arrange for letters of recommendation. These should be provided by a probation/parole officer and other officials who can endorse the applicant as an acceptable candidate for admission and certify that he/she is trustworthy and capable of receiving benefits from the educational program at SUNY Canton.

5.

Factors to be considered for the admission decision: a.

The bearing, if any, of the felony conviction/disciplinary dismissal from college will have on his/her fitness or ability to function successfully in the educational setting of SUNY Canton.

b.

The time which has elapsed since the occurrence of the felony/disciplinary dismissal.

c.

The age of the person at the time of the occurrence of the felony/disciplinary dismissal.

d.

The seriousness of the offense(s) as it relates to an unreasonable risk to property or to the safety or welfare of specific individuals or the general public.

e.

Any information produced by the applicant, or produced on the applicant’s behalf, in regard to his/her rehabilitation and good conduct.

f.

A Certificate of Relief from Disability or good conduct issued to the applicant, which will create a presumption of rehabilitation in regard to the offense(s) specified therein.

g.

History of repeated felony convictions/disciplinary dismissals.

6.

The Admissions Advisory Board will be comprised of a representative from Admissions, University Police, the Personal Counseling Center, Educational Opportunity Program, and the Dean of Students.

7.

A copy of this policy is available to all interested parties upon request.

8.

The Committee will not meet once classes begin for any given semester.

9.

Committee Review: a.

The responsibility of the Committee is to make an admission decision based upon all information collected once it has been determined that the

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applicant meets all academic criteria for admission into their chosen program. The Committee will require a personal interview with the applicant prior to a final admission decision being made. Additional representation will not be allowed in the interview. The applicant should provide all information required. b.

If it is the opinion of the Committee that the applicant does not pose a risk to the college community, believes that the applicant can benefit from the College’s program, and perceives no reason to deny admission, the applicant will be notified that he/she has been accepted to the College based on academic qualifications. The Committee reserves the right to place specific conditions on the applicant’s acceptance and continued attendance at SUNY Canton as it deems necessary. The student must sign a statement indicating that they understand and agree with the conditions. Information regarding any conditions will be given to the student and filed in the student’s admission record.

c.

If the Committee finds that a person’s admission would involve an unreasonable risk to any part of the college community, the applicant will be informed that his/her admission has been denied. An applicant may appeal the Committee’s decision by contacting the Vice President for Advancement in writing within five business days of the receipt of the Committee’s decision. The Vice President for Advancement, upon review of all materials, will respond to the applicant within 20 business days. The Vice President’s decision is final.

10.

Each candidate should understand that a decision will not be made on his/her application until all the necessary information including academic records, letters of recommendation, and information regarding his/her specific offense(s) is provided to the College.

11.

A student falsifying or omitting data on the application or any requested supplemental forms will be dismissed. Normal refund policy applies.

12.

The Admissions Advisory Board may deem it necessary for other campus constituencies to have information regarding the applicant’s criminal record. This information will be shared in such a manner that the confidentiality of the applicant is not compromised.

13.

All readmission applicants that were not matriculated in the previous semester must sit in front of the Advisory Board even if previously admitted with the felony/dismissal.

14.

An applicant may only sit in front of the Advisory Board a maximum of two sessions.

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ADVERTISING Advertising done by the College falls into three general categories: classified, display, and electronic (radio, TV, website, etc…). Classified advertising is used mostly for staff recruitment and is coordinated by the Office of Human Resources. Standard formats are available. Display and electronic advertising, such as that done for the Admissions Office or on-campus special events, is coordinated by the Office of Public Relations and Publications. ADVISORY BOARD GUIDELINES Purpose To provide a formal evaluation and assessment of program effectiveness by utilizing representative industries, employers, professional associations or and/or peer institutions. Membership may include representatives of these groups as well as program alumni. Members are term appointed by the College Council of SUNY Canton. Advisory Board Goals 1.

Help maintain and improve program quality as evidenced by the program’s curricular requirements and student demonstration of student learning outcomes including those of capstone, internship or practicum experiences as appropriate.

2.

Help assure that program curriculum and learning objectives maintain alignment with the evolving needs of employers and/or related graduate programs.

3.

As applicable, evaluate laboratory facilities for adequacy in meeting program needs.

4.

Assist the academic program in garnering industrial support for internships, coop, and practicum experiences, graduate placement, and facility/laboratory upgrades.

5.

Assist the academic program in the pursuit and maintenance of professional accreditation or certification when appropriate.

Board Operating Requirements 1.

Advisory Boards will meet at least annually in review of program operation. Meetings may be held on campus, off site, or online.

2.

Meeting announcements should be posted at least one month prior to the scheduled meeting and an agenda should be published and distributed several days prior to each meeting.

3.

Invitees: Advisory Board members, SUNY Canton president, provost and academic dean. Other invitees should include department/program faculty

17

members, selected students, program alumni, and possibly other Institutional representation (e.g. Admission, Career Planning, Advancement). 4.

Each meeting will include a.

b. 5.

a review of program operation to include enrollment trends, graduation numbers, placement rates, curricular revisions (implemented and under consideration), and demonstrations of program effectiveness and student preparedness. a brief discussion of industry trends that may impact future curricular requirements for academic programs.

Each meeting will conclude with published minutes to include the following information: • • • • • • •

Advisory Board Meeting Date, Location, and Attendees Review of meeting discussion Summaries of accomplishments, concerns, and action items Probable date and location next meeting Distribution of the minutes will include Board members, attendees, president, provost, academic dean, and all departmental faculty members Minutes will be posted on the program webpage. Official copy of the published minutes will be kept by the academic dean’s office.

ALCOHOL AND CONTROLLED SUBSTANCES It is the policy of SUNY Canton that the unlawful use, possession, manufacture, dispensation, or distribution of alcohol and controlled substances in all campus locations, including fraternity and sorority residences, is prohibited. No student may attend class and no employee will report for work–or will work–impaired by any substance, drug, or alcohol (lawful or unlawful). Individuals may possess and use a controlled substance which is properly prescribed for him or her by a physician as long as its use causes no impairment. “Impaired” means under the influence of a substance such that the individual’s motor senses (i.e., sight, hearing, balance, reaction, or reflex) or judgment either are or may reasonably presumed to be affected. The term “controlled substance” is defined in Section 202 of the Controlled Substance Act (21 USC 812). Alcohol may be consumed or dispensed in public areas only as authorized in accordance with the Alcohol Policy section of this manual. Any violation of this policy may result in disciplinary action consistent with applicable laws, rules, regulations, collective bargaining agreements, and the Code of Student Conduct. Student violations will be a matter of attention by the Dean of Students, and employee violations will be a matter of attention by the Director of Human Resources. Individuals may also be required to

18

participate in and satisfactorily complete an approved drug or alcohol abuse assistance or rehabilitation program as a condition of continued employment or enrollment. As a condition of continuing enrollment, each student will abide by this policy and notify the Dean of Students, in writing within five calendar days of such a conviction, of any criminal drug statute conviction for a violation occurring on campus. The College is obligated to notify the appropriate federal contracting agency, if applicable, within ten calendar days of receipt of notice of a student conviction as noted above. As a condition of employment, each employee will abide by this policy and notify the Director of Human Resources, in writing within five calendar days of such a conviction, of any criminal drug statute conviction for a violation occurring in the workplace or at the College worksite. The College is obligated to notify the appropriate federal contracting agency, if applicable, within ten calendar days of receipt of notice of an employee conviction as noted above. The College provides on-going drug and alcohol awareness educational programs, and dissemination of pertinent information will continue to occur for all members of the campus community. Confidential counseling and referral for treatment of alcohol and drug maladies is available to students through the Personal Counseling Center and Health Services and to employees through the Employee Assistance Program. ALCOHOL POLICY Statement of Purpose SUNY Canton seeks to create a campus environment that is supportive of the academic mission of the institution by promoting healthy and responsible living, affirming civility, supporting the well being of each of its members, and being respectful of all the laws and institutional regulations governing alcohol usage. In keeping with our educational mission, SUNY Canton has established this policy to promote an environment that encourages learning, fosters respect for people and property, and supports individual development and success while recognizing the responsible consumption of alcohol for those of legal age. The policy applies to all members of the college community and their guests. The host is responsible for their guest’s conduct, and the consequences of their behavior as well. The College will provide information about acceptable standards of behavior, possible consequences of violating applicable laws and University regulations, promote educational programming, and make resources available from the Personal Counseling Center’s Library for the prevention, intervention, and treatment of substance abuse. Events on Campus All campus events which include alcohol must be appropriately registered, supervised, and conform to applicable laws and college regulations. It is the responsibility of the director of the sponsoring office or the president and advisor of a campus student organization to make sure the

19

event adheres to the laws and college policies, participants in the event act civilly, and the event is registered with the chief administrator responsible for the facility and University Police. Registration forms may be obtained from University Police or the chief administrator in charge of the facility (i.e., Chaney Dining Hall/Director of Food Service, Campus Center/Director of Student Activities, Residence Halls/Director of Residence Life, Campus Grounds/Director of Facilities & Capital Improvement, Convocation, Athletic, and Recreation Center (Roos House)/Director of Operations for the CARC, & Athletic Fields/Director of Athletics). Administrative Responsibility The Chief Administrator (C.A.) of a building/facility or program which permits alcohol consumption must establish procedures for their area of responsibility to ensure applicable laws and college regulations are adhered to. It is left to the prerogative of the C.A. to determine if alcohol usage will be permitted in their facility on a case-by-case basis. It is also the C.A.’s responsibility to make the organization or group aware of any special rules or issues concerning their area of responsibility when they register the event with the C.A. Legal Responsibilities Students and employees are responsible for knowing local, state, and federal laws that apply to individual possession, consumption, and distribution of alcohol. In keeping with the SUNY Canton philosophy, the primary control for responsible alcohol use lies with the individual consumer. The College will comply with governmental regulations such as the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act of 1989. Sanction for Violations If there is a failure to comply, the College may impose sanctions on individuals who violate these laws. There is a need to send a strong message that illegal use of alcohol will not be tolerated. Education and various alcohol abuse interventions may be an integral part of the sanction. The College will not tolerate conduct which disrupts the educational mission or campus life. Employees who violate the law or campus regulations will be referred to their direct supervisor; students will be referred to the Vice President for Student Affairs or designee. On-Campus Advertising All on-campus advertising that promotes events where alcohol will be consumed must obtain consent and approval stamp of the Student Activities Office prior to display. Promotional materials need to promote the main activity not the consumption of alcohol. Promotional materials advertising explicit use of alcohol that are not activity oriented will not be approved. Alcohol Awareness Programs Educational programs that stress positive attitudes and behavior and emphasize the dangers of alcohol consumption are equally important. SUNY Canton is committed to fostering an environment that will offer alternative academic and social settings to eliminate alcohol abuse. The College recognizes that the abuse of alcohol is a very serious problem, which is detrimental to the individual student, to the educational process, and the learning environment. The College encourages students to attend educational awareness programs which address the issues concerning alcohol consumption.

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Alcohol-Free Events Encouraging and providing alcohol free events and activities are an integral part of our healthy campus environment. Students are encouraged to participate in order to learn healthy ways to socialize that do not involve alcohol and other drugs. Counseling The Personal Counseling Center consists of professional counselors who will provide personal counseling support, assessment, and referrals for students regarding alcohol-related issues. The Personal Counseling Center also trains peer educators who assist in delivering alcohol awareness/educational programs on campus. The Personal Counseling Center will maintain an extensive resource library of books, pamphlets, videos, and tapes. ALCOHOL POLICY – RESIDENCE HALLS Regulations for Individual Possession and Consumption of Alcohol in Student Rooms 1.

Students under the age of 21 shall neither possess nor consume alcoholic beverages.

2.

Possession and consumption of alcohol in the residence halls is a privilege and may be revoked at any time. No alcohol is permitted in the alcohol-free area of Mohawk South Wing or on any floor noted as substance-free housing.

3.

Only those rooms where all the residents are 21 years of age or older shall be permitted the use of alcoholic beverages and the privilege to possess and/or store any container which previously contained an alcoholic beverage. Those possessing alcohol are responsible for safeguarding their supply of alcohol to prevent it from being obtained by those under the age of 21.

4.

Any student violating existing rules and regulations governing alcoholic beverages set forth in the Code of Student Conduct or NYS laws will be subject to the legal process and/or the campus disciplinary process.

5.

No more than six persons, all of whom must be 21 years of age or older, may be in a room at the time alcohol is being consumed.

6.

There shall be no kegs of any size or beer balls. The quantity shall not exceed one case of 12 oz. American beer per room or one gallon of wine or one quart of 80proof liquor or any combination thereof allowed for personal use only.

7.

Each individual in a residence hall is responsible for his or her own actions. Students are responsible for the actions of their guests.

8.

All students, whether or not they are 21 years of age or older, who do not want alcohol in their room will be segregated by rooms, floors, and wings whenever possible. An alcohol-free wing is provided in Mohawk South or any floor noted as substance-free housing.

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9.

Cans or bottles which previously contained alcohol (“empties”) are treated as full containers. Regardless what function(s) the containers serve (such as lamps or decorations), they are still prohibited in rooms unless ALL occupants of the room are age 21 or older.

Specific Regulations Concerning Registered Events in the Residence Halls 1.

All requests for events shall be submitted to and approved by the Director of Residence Life at least two weeks before the event. The Director of Residence Life will forward qualified requests to the Alcohol Coordinator for action.

2.

All events must be registered with the master calendar in the Student Activities Office and with the University Police at least two weeks prior to the event by means of the approved request form.

3.

No approved events shall take place on a day preceding an academic school day (one on which classes or exams is held) and not on designated all-college weekends.

Clarification of the Keg, Beer Ball, and Large Quantity of Alcohol Rule Possession of kegs, beer balls, and large quantities of alcohol in college housing will result in immediate suspension from college housing. Large quantity is defined as 15 oz. or more of total alcohol. This means more than a case of American beer or a quart of 80-proof liquor or one gallon of wine or any combination of alcoholic beverages which amass 15 ozs. or more total alcohol. An empty container which previously contained an alcoholic beverage may be considered the equivalent of a FULL container and dealt with as such under the Zero Tolerance Policy. ALCOHOL/DRUG VIOLATIONS – SANCTIONS When an individual is found to have violated the campus Alcohol/Drug policy the following actions will be taken: The first alcohol/drug policy violation will result in the following minimum sanction: 1.

Mandatory completion of an online Alcohol/Drug Awareness Class ($30.00 charge).

2.

Automatic residence hall probation for one year.

3.

Letter sent home to parent(s)/guardian(s) of any student under the age of 21.

4.

An Alcohol/Drug Referral form will be completed by the staff member involved regarding the individual in question and will be submitted to the Dean of Students.

The second alcohol/drug policy violation will result in the following minimum sanction:

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1.

Disciplinary probation for the balance of the student’s attendance at SUNY Canton.

2.

Residence hall probation for the balance of their attendance at SUNY Canton.

3.

An Alcohol/Drug Evaluation Referral form will be completed by the staff member involved regarding the individual in question and will be submitted to the Dean of Students.

4.

Mandatory attendance and participation in an eight-hour Alcohol/Drug Education Class ($30.00 charge).

5.

Letter to the parent(s)/guardian(s) of any student under the age of 21.

6.

Mandatory counseling.

In addition, a second alcohol/drug policy violation may also result in any one, or combination of, the following sanctions: 1.

Immediate suspension and restriction from the residence halls for the balance of the semester with the requirement that the student return to the residence halls at the beginning of the next semester. Students suspended from the residence halls lose their preference in requesting their living location when they return to the residence halls.

2.

Relocation to another residence hall, per the assignment of the Director of Residence Life, with the restriction against entering the building from which they were moved.

3.

Assigned 50+ community service hours.

The third alcohol/drug policy violation will result in the individual appearing before the StudentFaculty Judicial Hearing Board. For any questions or need for clarification of this policy, please contact the Dean of Students, Miller Campus Center 229 or (315) 386-7120. ALLOCATION REPORT All account activity is available via the internet using the SUNY Management Resource Tool (SMRT). The report contains the following information: A.

Allocation

B.

Expenditures

C.

Outstanding Encumbrances

D.

Balance

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E.

Pending Allocation

Department heads are expected to maintain all groups in the allocated subdivisions A, B, C, and D in a solvent manner. Service will be withheld and purchase requests rejected when groups reflect negative balances. Early in the last month of each fiscal year, purchase requests will be honored on a first-come, first-serve basis; controls will not be maintained on individual accounts. This is to insure effective utilization of college funds. In order to insure integrity of information, individuals responsible for appropriations should check them for accuracy, and notify the Accounting Office of apparent discrepancies. Failure to do so could result in an erroneous rejection of a purchase request. ALLOCATIONS Allocations arrived at in consultation with division and department heads are established at the beginning of each fiscal year and subdivided as follows: Personal Service - Regular Temporary Service Allocated Supplies and Expenses A.

Supplies

B.

Travel

C.

Contractual Services

D.

Equipment

Allocated Recharges A.

Storehouse

B.

Telephone

C.

Mail/Postage

D.

Duplicating

E.

Automotive

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ALUMNI AFFAIRS The Alumni Office is charged with fostering a continuing relationship between the College and its alumni. As a result of this relationship, it is anticipated that the alumni will, in turn, provide support, financial and other, for the College. The Director of Alumni/Development is responsible for the operation of the Alumni Office and, in concert with the Alumni Association Board of Directors, plans a variety of activities designed to involve the Association’s membership. The Alumni Office is the focal point for requests for services for alumni. The Alumni Office maintains a demographic database on the College’s more than 33,000 alumni. College personnel are requested to inform the Alumni Office of address changes, marriages, births, deaths, employment status, and other similar information concerning the alumni. The Alumni Office is a part of the Development Office and the College Foundation. The Alumni Office assists and hosts development-related activities. Five Alumni Legacy and Alumni Association scholarships are sponsored by the Alumni Association. In conjunction with the Public Relations Office, the Foundation publishes the alumni newsletter, After Canton, during each semester. The Alumni Association hosts a series of regional meetings throughout the year and each spring sponsors the annual Alumni Reunion Weekend emphasizing the quinquennial anniversary classes with special recognition for the 50-year alumni. The Alumni Office sponsors the Canton Student Alumni Association in an effort to begin building the on-going relationship with current students, our future alumni. Assistance with this organization by on-campus alumni and other staff members is always welcome. APPOINTMENT OF PROFESSIONAL STAFF Refer to Article XI of the Policies of the SUNY Board of Trustees, to the current UUP Agreement, and to the College’s policy on Equal Opportunity and Affirmative Action Compliance Program. Recommendation for appointment of professional staff will be the responsibility of the respective, functional vice president, in consultation with the appropriate members of the campus community, consistent with any applicable contractual agreements or policies, and in full compliance with the College’s equal employment opportunity and affirmative action policies and procedures guidelines. Appointment is made by the College President, except as provided by the Trustees’ Policies. ARCHIVES A. Archives shall consist of material relevant to the history, records required for retention, or other material as assigned by the President or Provost including, but not limited to the following: §

Minutes of the College Council 25

§ § § § §

Minutes of the President’s Council (dissolved 9/3/13) Minutes of the Faculty Assembly and its Committees Minutes of ad hoc committees appointed by the College President or by the Presiding Officer of the Faculty Assembly Newsletters, newspapers, proceedings, annual reports or yearbooks, etc. of any authorized group on campus that wants to record its history Print and electronic records of college ceremonies and events such as Commencement, building dedications, Employee Recognition Day, etc.

Materials placed in the Archives will preferably be in original form but may also be in duplicate or electronic form if this alternate form represents the best quality rendition that exists in the College’s possession. Materials from the Archives may be loaned to other offices on campus. Approval and the record keeping for such loans will be handled by the Archivist. The Library staff will attempt to use best archival practices in preserving the quality and integrity of all archival materials, within the budget and facilities available. B.

Persons or groups originating pertinent records will be responsible for depositing them in the archives.

C.

The Archivist is responsible for facilitating the use of material through an appropriate system of organization and description.

D.

Appropriate State and Federal laws and regulations governing access to archival material will be followed.

E.

College archives are housed in Southworth Library. The College Archivist is appointed by the President.

F.

Those individuals who wish to use the Archives for research purposes should contact the College Archivist to schedule an appointment for the use of the facility and materials.

G.

The College Archivist is willing to do archival research for individuals and for groups.

ATHLETICS BOARD – INTERCOLLEGIATE The Intercollegiate Athletics Board is charged with monitoring, reviewing, and recommending policy for the Intercollegiate Athletics Program at SUNY Canton. The Board, responsible for providing reports to the President, will conduct appropriate reviews and engage in other activities that will enable it to advise the President on such matters as: A.

Planning for intercollegiate athletics participation and conferences.

B.

Funding for intercollegiate athletics.

26

C.

Standards and policies for student participation in intercollegiate athletics.

D.

Other issues appropriate to its purview referred to it by the President.

Membership A.

Faculty and administrators combined will comprise the majority of the voting membership of the Board.

B.

To ensure adequate student representation, no less than one-third of the voting membership of the Board will be students including at least one male and one female member from the campus intercollegiate athletic teams.

C.

Student members will be enrolled full-time in a degree program and be in good academic standing.

D.

The alumni members will be holders of a degree from SUNY Canton.

E.

The Director of Athletics will serve in an ex officio capacity.

F.

To ensure ample continuity when new members are appointed, the initial appointees to the Board will be assigned staggered termination dates by the President.

Funding of Intercollegiate Athletics A.

B.

Preparation of Budget 1.

The Board will formulate the annual intercollegiate athletics budget and recommend it to the President for approval.

2.

The annual budget will include all available and expected funds for intercollegiate athletics from any and all sources and will set forth total expected expenditures for intercollegiate athletics.

3.

Budgets are expected to be based on the preceding year’s final budget with increases or decreases of not more than ten percent dependent upon changes in enrollment, fees, inflation, and changes in the intercollegiate athletics program.

4.

In the event that actual allocations and receipts from any and all budget sources fall short of or exceed such budgeted amount, the Board will revise its budget accordingly and recommend the revised budget to the President for approval.

Disbursement of Funds 1.

All funds identified by the Board for support of the Intercollegiate Athletics Program will be deposited into an Income Fund Reimbursable (IFR) account and

27

administered in accordance with fiscal and accounting procedures for such accounts and with the Allocation and Purchasing sections of this manual. 2.

Total expenditures from the account will be in conformance with the approved budget.

3.

All intercollegiate athletics’ accounts are subject to SUNY audit procedures.

Board Operations The Intercollegiate Athletics Board will adopt its own by-laws, subject to approval by the President. ATHLETICS – INTERCOLLEGIATE SUNY Canton’s Intercollegiate Athletic Program provides opportunity for students with high skill levels to compete against students from other institutions at the intercollegiate level. Funded by the Intercollegiate Athletic Fee, the program is under the direction of a Director of Athletics and is guided by policies of the Intercollegiate Athletics Board. ATTENDANCE A. Students are expected to accept full responsibility for meeting all of the academic requirements for every course in which they are enrolled. Attendance regulations are determined by the faculty of each department based upon their academic requirements for each curriculum and/or course. At the beginning of each semester, faculty will state clearly its attendance policy in their course syllabi to the student. Dismissal from a course may result from unexcused absenteeism. A grade of “F” will be recorded for a student so dismissed unless the student makes formal application for withdrawal from that course prior to the semester deadline for withdrawing without academic penalty, consistent with the College’s withdrawal policy. Forms may be obtained from School Deans’ offices. Suspension from college may be imposed by the Provost/Vice President for Academic Affairs if absenteeism has reached such proportions that further academic progress is not possible, with grades of “F” for courses not completed as of the suspension date. B.

Students must see the Dean of Students to request an excused absence. Students may be excused from classes (including quizzes and hourly examinations) for the following reasons: participation in intercollegiate athletics, family emergencies, medical emergencies, and course/curriculum field trips. Excused absences may be approved by the Dean of Students for all purposes other than field trips.

C.

Instructors must accept excused absences issued by the Dean of Students for up to the equivalent of one week’s worth of class time for each course (e.g., for a four credit hour lab course, an instructor must accept excused absences for three one-hour class sessions and one laboratory session. For a three credit hour course that meets three times per week, an instructor must accept excused absences for three one-hour class sessions. If the course is a three credit hour course that meets once per week for three hours, missing one class session amounts to missing a week’s worth of classes). Instructors have the 28

right to accept or deny excused absences issued by the Dean of Students for students who are over this limit. D.

Students having excused absences must fulfill all academic responsibilities. If the absence is planned, all previously assigned work must be submitted prior to the student’s campus departure. The student will complete work and secure all laboratory/lecture information missed immediately upon return to campus. Students missing (quizzes/hourly) examinations will be given the opportunity to take “make-up” examinations or some other appropriate alternative to the missed examination which would be decided upon at the discretion of the instructor. Acceptable documentation for an excused absence, other than approved field trips, must be presented to the appropriate office within five days of return to campus. Medically-related absence information must be presented to Davis Health Center. All others should be presented to the Dean of Students’ Office.

E.

Instructors/advisors planning course- or curriculum-related field trips are required to compile and circulate the preliminary roster two weeks prior to the event and circulate notice to the campus community via email. The Dean of Students must retain a copy of the final roster with other course records. Instructors planning field trips as part of academic instruction must include the field trip and any associated fees on the course syllabus. Instructors may not mandate field trips. Students unable to attend a field trip should be provided with alternative assignments.

AUDITING COURSES With permission of the instructor, a person may audit any credit course offered by the College. A maximum of two courses may be audited in one semester, unless a waiver is obtained from the Provost. An individual may not audit the same course in two consecutive semesters. The Course Audit Form, which is available from the Deans’ offices or the Registrar, must be completed and returned to the Registrar's Office. Course audits require a registration fee of $50 per course but are free of charge for those 60 years of age and over. Individuals may not begin auditing a course until the registration process is completed as described on the Course Audit Form. Once the individual has elected to audit a course, one cannot subsequently change the audit to credit. No credit is granted for audited courses. The course auditor will abide by the conditions agreed to by the instructor and auditor as stated on the Course Audit Form. Auditors must adhere to the Code of Student Conduct as published on the College’s website and in each course syllabus. Permission to audit may be revoked for disruptive or inappropriate behavior. Campus student services (i.e. Academic Support Services, Counseling, etc.) are not available for course auditors. AUTHORITY, COLLEGE SUNY Canton is legally authorized to provide two- and four-year programs leading to the degrees of Associate in Applied Science, Associate in Science, Associate in Arts, Bachelor of Technology, Bachelor of Science, and Bachelor of Business Administration. In 1968, permission was granted to offer vocational programs leading to a certificate. In 1969, permission was granted to offer curricula in the Liberal Arts and Sciences, leading to the Associate in Arts and the Associate in Science degrees. In 1997, permission was granted to offer the baccalaureate degrees. 29

BACKGROUND INVESTIGATIONS This policy applies to new employees as of September 1, 2013. This policy shall be reviewed and revised annually, if necessary. Policy Statement To protect the welfare and provide for the safety of the students, employees, and institutional resources of SUNY Canton, Human Resources will administer the conducting of background checks on new employees. Applicants will be advised that a background check is a condition of employment. Applicants will be required to complete an electronic authorization during the employment application process. SUNY Canton’s authorized vendor will conduct the background investigation that may include: identification and educational credential confirmation, employment and salary history, Social Security number verification, criminal conviction verification and sexual offender registry status. While each candidate will be asked to complete the release, a background check will be completed only on the successful candidate. The contract letter will include a statement that the employment offer is pending the satisfactory completion of the background check. Human Resources will contact the Director/Dean or Vice President only if the background investigation produces results which may affect the employability of the candidate. All results of the background investigation are confidential and will be used by Human Resources and the appropriate Dean or Vice President if the background check reveals information which may affect the hiring decision. Criminal background investigation records will be received and maintained as part of a confidential file (to the degree possible) in Human Resources. If an applicant or employee possesses an active security clearance issued by the US Federal Government, proof of that active security clearance will be considered in lieu of conducting a new criminal background check. Responsibilities Human Resources is responsible for the management of the policy, including overseeing the background investigation process, confidentially reporting job-related negative results to the appropriate department, and the confidential storage (to the degree possible) of all findings. Sanctions Those who violate the terms of this policy, including violations of confidentiality, are subject to disciplinary action, including termination. Failure to disclose a conviction(s) is deemed falsification of application and may result in termination. BEHAVIORAL EXPECTATIONS – VIOLENCE, ALCOHOL, AND DRUGS SUNY Canton is committed to creating and maintaining a learning, working, and social environment for all students and staff that is free from violence and illegal alcohol/drug use. The premise on which this program is built is that every act of violence and alcohol/drug policy violation will be met with strong disciplinary action. There is a need to send both a consistent and strong message that violence and illegal use of alcohol/drugs, and resultant behavior, will not

30

be tolerated. We also have a responsibility to identify those who may have a problem and assist them in obtaining professional help.   §

§

Serving and/or purchasing alcohol for minors is a violation of New York State   Penal Law and College Policy. Individuals involved in this conduct will face campus discipline and will be prosecuted to the fullest extent of the law.   Individuals on the SUNY Canton campus appearing in public under the influence of an intoxicant will be considered publicly intoxicated. Public intoxication is a violation of this policy. Public intoxication is based on the premise that a reasonable person would conclude that an individual is intoxicated. Students found to be in violation of this policy will be sanctioned.  

Civility, understanding, and mutual respect toward all individuals are intrinsic to excellence in teaching and learning, to the existence of a safe and healthy workplace, and to the maintenance of a campus culture and environment that serves the needs of the constituencies supporting it. BILL OF RIGHTS 1. The following enumeration of rights shall not be construed to deny or belittle other rights retained by students in their capacity as members of the student body or as citizens of the community at large: a.

Free inquiry, expression, and assembly are protected for all students. Discussion and expression of all views are permitted within the College, subject to the provisions of the Regulations and Procedures for Maintaining Public Order on Campuses of the State University, and to the legally recognized conditions placed upon the rights of free speech and expression.

b.

Students are free to pursue their educational goals; appropriate opportunities for learning in the classroom and on the campus shall be provided by the College.

c.

The right of students to be secure in their persons, residence hall, papers, and effects against unreasonable searches and seizures is protected subject to the terms of the residence hall license.

d.

With the exception of an interim suspension that may be imposed as described in Article V, Section 6, no disciplinary sanction(s) that interferes with the student’s ability to continue the education process may be imposed on any student(s) without notice to the accused of the nature and cause of the charges and a fair hearing complies with due-process requirements.

Access to Higher Education 2.

Within the limits of its facilities, the College shall be open to all applicants who are qualified according to its admission requirements. The College shall make clear the characteristics and expectations of students that it considers relevant to its programs.

31

Expression 3.

Discussion and expression of all views contributing to the understanding of the subject matter is permitted in the classroom, subject only to the responsibility of the instructor to maintain order. a.

Students are responsible for learning the content of material assigned or discussed, for all courses in which they are enrolled.

b.

Requirements for participation in classroom discussion and submission of written exercises are not inconsistent with this section.

4.

Academic evaluation of student performance shall be neither discriminatory nor arbitrary and capricious.

5.

Support of any cause by orderly means which does not interrupt the operation of the College is permitted; subject to reasonable conditions may be imposed as to notification, time, and place.

6.

Students, groups, and campus organizations may invite and hear any person of their own choosing, subject only to the requirements for use of college facilities and the ability to meet all contractual obligations and in accordance with campus, local, and State laws and regulations.

7.

The college community will not impede the student’s opportunity to be interviewed by or otherwise to meet with potential employers whose hiring practices and business activities comply with Federal and New York State laws and regulations. This section shall not be so construed as to frustrate any other reasonable and necessary rules pertaining to job recruitment on the campus.

Student Government 8.

All constituents of the college community are free, individually and collectively, to express their views on issues of college policy and on matters of interest to the student body. The President shall provide clearly-defined means for student expression on all college policies affecting academic and student affairs.

9.

The role of the student government and its responsibilities shall be made explicit. There should be no review of student government actions except where review procedures are agreed upon in advance or clearly mandated by law or by SUNY regulation.

10.

Where the College owns and/or operates residence halls, students shall significantly participate in the development of programs and policies directly and substantially affecting their personal lives, including the imposition of sanctions for violations of stated norms of conduct, except that the College may direct minimal standards to insure

32

compliance with all Federal, State and local laws, and regulations of the State University of New York. 11.

On questions of educational policy, students are entitled to a participatory function. a.

Faculty-student committees shall be created to consider questions of and to make recommendations concerning policy directly affecting student life.

b.

Students shall be designated as members of standing and special advisory committees concerned with college policy affecting academic and student affairs, including those concerned with curriculum, discipline, admissions, and allocating of student funds.

This section shall not be construed as a limitation on students’ rights to be members of committees serving a function other than advisory whenever such membership is permitted under the Policies of the Board of Trustees, Regents Regulations, or the laws or regulations of the State of New York. Campus Organizations Sections 12-18 that primarily concern organizations recognized by Student Government Association (SGA) are intended to complement the policies, procedures, and rules of the College that concern organizations and groups, not so recognized. 12.

Organizations and groups may be established within the College for any legal purpose. Subject to regulations of the State University of New York, affiliation with an extramural organization shall not, in itself, disqualify the College branch or chapter from college privileges.

13.

A student group shall become an organization when formally recognized by SGA. a.

b.

All student groups that meet the following requirements shall be recognized: 1.

Submission of a list of officers and copies of the constitution and by-laws to the appropriate SGA official or body. All changes and amendments shall be submitted within one week after they become effective.

2.

Where there is affiliation with an external organization, that organization’s constitution and by-laws shall be filed with the appropriate SGA official or body. All proposed amendments shall be submitted at least 14 days prior to their becoming effective.

3.

All sources of outside funding shall be disclosed.

Upon recognition of an organization, the SGA shall make clear that said recognition infers neither approval nor disapproval of the aims, objectives, and policies of the organization.

33

c.

Any organization or group that engages in activities in violation of the law or the policies, procedures, and rules of the College on or off campus, may have sanctions imposed against it, including withdrawal of SGA recognition and the denial of privileges afforded to organizations or groups.

14.

Membership in all SGA-recognized organizations within the limits of college facilities shall be open to any student of the College who is willing to subscribe to the stated aims and to meet the stated obligations of the organizations.

15.

Names and addresses of officers and advisors are required as a condition of access to the College or SGA funds.

16.

College facilities may be utilized by organizations and groups within the college community for regular business meetings, social programs, and programs open to the public.

17.

a.

Reasonable conditions may be imposed to regulate the timeliness of requests, to determine the appropriateness of the space assigned, to regulate time and use, and to insure proper maintenance.

b.

Preference may be given to programs designed for audiences consisting primarily of members of the college community.

c.

Allocation of space shall be made based on priority of requests and the demonstrated needs of the organization or group.

d.

The College may delegate the reservation function to an administrative official or to another employee(s).

e.

Charges may be imposed for any unusual costs for use of facilities.

f.

Physical abuse of assigned or reserved facilities shall result in reasonable limitations on future allocations of space to offending parties and restitution for damages. Organizations shall be secondarily liable for damages occasioned by the physical abuse of the facilities during use of such by their organization. Primary liability rests with the individual(s) who caused the damage.

g.

The group or organization requesting space must inform the College of the general purpose of any meeting open to persons other than the organization’s members and the names of outside speakers must be provided.

The collection, appropriation, and disbursement of student activity fees must conform to the existing policies of the State University Board of Trustees. SGA shall prepare and recommend a budget for the expenditure of such fees. This budget must be submitted to, and approved by, the President or his/her designee for his/ her review and determination

34

that the allocations are in compliance with the policies and procedures which govern the use of these fees before such monies are disbursed. 18.

In accordance with the SUNY Board of Trustees’ Resolution and accompanying guidelines issued by the Office of the Chancellor, dated May 31, 1967, the following regulations concerning the use of the name of the University and the College are in effect: a.

No student shall indicate having a relationship with the College or University beyond that of his or her officially-enrolled status.

b.

Student organizations and individual students may indicate on their letterhead that they are located at the State University of New York College of Technology at Canton (SUNY Canton). In no way shall letterheads or correspondence imply that a group or an individual has the authority to act in the name of the College or the University or in any way make binding commitments on the College or University.

c.

Announcements, letters, bulletins, posters, etc. promoting or describing an event, meeting, program, etc. or stating a position, point of view, or concern must clearly indicate the sponsoring or posting organization(s).

Publications 19.

All written material shall clearly identify its origin (student or organization) and the stamp of posting approval from the Student Activities Office prior to posting.

20.

The student press is to be free of censorship. The editors and managers shall not be arbitrarily suspended because of student, faculty, administrative, alumni, or community disapproval of editorial policy or editorial content. Similar freedom is assured oral statements of views on a college-controlled and student-operated radio or television station. Editorial freedom entails a corollary obligation under the canons of responsible journalism and applicable regulations of the Federal Communications Commission.

21.

All student communications shall explicitly state on the editorial page or in broadcast that the opinions expressed are not necessarily those of the College or its student body.

Privacy 22.

College officials may enter a student room in a residence hall without prior notification to determine compliance with Federal, State, and local law and College policies, procedures, and rules where there is reasonable cause to believe that a violation has occurred or is occurring.

23.

Generally, except where conduct limits the College’s pursuit of its educational objectives, no inquiry is permitted into the lawful activities of students away from the campus.

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24.

When the College seeks access to a student room in a residence hall to determine compliance with provision of applicable multiple-dwelling unit laws or for improvement or repairs, the occupant shall be notified of such action not less than 24 hours in advance. There may be entry without notice in emergencies where imminent danger to life, safety, health, or property is reasonably feared or where a diligent effort has been made to notify the student resident and entry is made in the course of management duties; in such cases, the College shall notify the student that entry into his/her room has been made, and reason(s) therefore shall be stated in such notice.

25.

The privacy and confidentiality of all student records shall be preserved as governed by FERPA and other applicable state and federal laws.

BILL PAYMENT A student’s bill is required to be processed by the bill due date which is shown on the tuition bill. Bills received after these dates will be subject to an $80 late payment/registration fee and loss of prescheduled classes and dorm room assignment. If a student wishes to request a hardship deferment for payment, he/she needs to make arrangements with the Student Service Center BEFORE the bill due date. All deferments must be paid in full by the end of the semester for which it was made. Students not meeting the terms of their deferment may be subject to penalty during the semester. Penalties include holds on account for transcripts, holds on meal plans and Roo credit, and possible suspension. Financial Aid Refund Checks Refund checks for those students who have a credit on their account are available on Wednesday mornings after 9:00 a.m. beginning with the fourth Wednesday after school begins. A student’s account status can be checked on their UCanWeb account. BOARD OF TRUSTEES The State University of New York was created by statute, Ch. 695 L. 1948, the provisions of which, as amended from time to time, are codified and set forth in the Education Law, Art. 8. The State University is a corporation within the State Education Department, and all of the powers of the State University, derived from the statute, are vested in and exercised by the Board of Trustees, acting as a whole. All powers and duties of the Board are set forth in statute. The Board is comprised of 18 members, 15 of whom are appointed by the Governor with the consent of the Senate for seven-year terms; the President of the Student Assembly who serves as student Trustee ex officio; the President of the University Faculty Senate who serves as faculty Trustee ex officio but without the right to vote; and the President of the Faculty Council of Community Colleges, who serves as community college faculty Trustee ex officio but without the right to vote. The Governor designates the Chair and Vice Chair of the Board of Trustees. The Board is authorized by statute to elect an executive committee of not fewer than five SUNY Trustees, one of whom shall be the student Trustee, to transact business between meetings of the Board of Trustees (Ed. L. §353). The Board sets its own meeting schedule, and in recent years, the Board has convened eight or more times annually. As required by statute, the Board holds two public hearings annually to

36

receive testimony and statements from concerned individuals about State University issues (Ed.L. §353(2)). The Board of Trustees has adopted, and from time to time amends, By-Laws. Pursuant to the By-Laws, the Board has authority to establish standing and special committees of the Board comprised of Trustees (By-Laws, Art. III). As of 2011, the standing committees of the Board are the Executive Committee; Academic Affairs Committee; Academic Medical Centers and Hospitals Committee; Audit Committee; Communications and External Affairs Committee; Education, College Readiness, and Success Committee; Finance and Administration Committee; and Research and Economic Development Committee. While the primary role of each committee other than the Executive Committee, and to a limited extent, the Audit Committee, is advisory, much of the preliminary substantive work of the Board occurs in committee as members review, with assistance of staff, matters, including proposed resolutions, which will come before the Board. Generally, all committees convene prior to each Board meeting. Through the adoption of By-Laws, Policies of the Board and other resolutions, the Board of Trustees has delegated, and allowed for sub-delegation of, various of its statutory powers related to the administration of the State University to officers of the Board, System Administration staff, and campus Presidents and staff. In addition, as the result of other statutes, other entities, including Cornell University and Alfred University with respect to the State University’s five statutory colleges and the boards of trustees of each community college, have authority with respect to the administration of their respective institutions. BUDGET PREPARATION Budgets at SUNY Canton are prepared by the Vice President for Administration and his/her staff in cooperation with division and departmental heads under the guidance of the President of the College, in keeping with State University goals. Basically, budget preparation steps are as follows: A.

The Vice President for Administration contacts the Provost/Vice President for Academic Affairs, the Vice President for Student Affairs, the Vice President for Advancement, and the President and requests budget input.

B.

The Provost/Vice President for Academic Affairs, the Vice President for Student Affairs, the Vice President for Advancement, and the President consult with department heads and faculty, and return requests to the Vice President for Administration.

C.

Division requests are consolidated and shaped according to target figures.

D.

Once campus appropriation is known, a comprehensive financial plan is input to System Administration.

BUDGETARY DEFINITIONS A. FTE Student Enrollment (Full-Time Equivalent) - Fifteen student credit hours are accepted by the Division of Budget as the measure of a full-time student for budgetary purposes. Student enrollment for any fiscal year is calculated by (1) dividing the total 37

credit hours (or equivalent credit hours) in the first semester by 15, (2) dividing the total credit hours (or equivalent credit hours) in the second semester by 15, and (3) adding first-semester FTE students and second-semester FTE students and dividing by two. This will be the annual average FTE Student Enrollment for that fiscal year. B.

Student/Faculty Ratio - This is the campus average number of FTE students taught by each full-time instructional faculty. For example, a student/faculty ratio of 20.0/1 means that the average, full-time faculty is teaching 20 FTE students or the equivalent number of students that generate 300 credit hours.

C.

Fiscal Year - The fiscal year begins July 1 and ends June 30.

D.

Fiscal Cost - The actual cost incurred during the fiscal year.

E.

Annualization Cost - The amount of money required in the next budget year to annualize a position which was received in a current budget year.

F.

Target Figure - A maximum amount or quantity that cannot be exceeded. This maximum or target could relate to campus total or any program within the campus total.

G.

Major Purpose with Functions - This College’s budget consists of the following programs: 1.

Major Purpose 801: Function 0:

Instructional and Departmental Research Instructional and Departmental Research

2.

Major Purpose 805: Function 5:

Student Services Student Services

3.

Major Purpose 806: Function 6: Function 7: Function 8:

Institutional Support Services Maintenance & Operations General Administration General Institutional Services

4.

Major Purpose 812: Function 1: Function 2: Function 3: Function 4:

Academic-Related Services Organized Activities Organized Research Extension & Public Service Libraries

5.

Major Purpose 807: Function 9:

Residence Halls - DIFR Residence Halls

6.

Major Purpose 869:

Educational Opportunity Program (EOP)

38

H.

Major Object of Expenditure - Within major functions or programs, funds are expanded for one of three objects or purposes: 1.

Personal Service Regular

2.

Personal Service Temporary

3.

Other Than Personal Service

I.

Personal Service Regular - Represents all of the approved, permanent positions authorized for the Campus by the Division of the Budget.

J.

Personal Service Temporary - Temporary Service monies to be used for short-term, temporary employment.

K.

Other Than Personal Service - Consists of supplies, travel, contractual services, and equipment and includes the recharge areas of storehouse, telephone, mail and messenger, duplicating, and automotive services.

CANCELLATION OF CLASSES The decision to cancel classes because of inclement weather will be made by the College President or designee. Class cancellations will be made on local radio stations and will also be posted on the College’s website (www.canton.edu) under “weather update”. Evening class cancellations will be announced between 4 and 5 p.m. on local radio stations. This includes classes at the Rome campus. CANTON COLLEGE FOUNDATION, INC. In 1973, the Canton College Foundation (CCF), a college-related, not-for-profit organization, was established to receive tax-deductible contributions for the purpose of advancing the welfare and development of SUNY Canton. The Board of Directors of the College Foundation is made up of alumni, friends, faculty, staff, and administrators of the College. The directors, along with all members of the campus community, have a responsibility to work constructively for the betterment of SUNY Canton. To maintain and build upon the commitment to academic quality and preparation and placement of the individual, SUNY Canton needs financial support from campus personnel, alumni, and friends to provide: § § § § § §

Scholarships and work assistantships. Specialized equipment. Innovative programs, applied research, and related campus promotions. Development and expansion of new programs and activities. Funding for the SUNY Canton Alumni Association. Unrestricted funds for program support.

Gift Acceptance Purpose 39

This policy will guide the staff and volunteers of the Canton College Foundation, Inc. (CCF) when discussing current and deferred gifts with donors and their advisor(s). It is intended to establish the process for the acceptance and management of all gifts. The goal is to encourage funding of the Foundation without encumbering the organization with gifts which may prove to generate more cost than benefit or which are restricted in a manner which is not in keeping with the goals of the Foundation. It is understood that, except where stated otherwise, these policies are intended as guidelines; flexibility must be maintained since some gift situations can be complex, and decisions are only made after careful consideration of a number of interrelated factors. Status The CCF is a 501(c) (3) entity whose mission is to support the mission of the College by providing financial support for student scholarships, faculty development, and other campus needs. All contributions and bequests made to the CCF are tax deductible to the extent allowed by law. The federal tax identification number for the CCF is 23-7392114. Policy The task of all staff and volunteers is to inform, guide, or otherwise assist the donor in fulfilling his/her philanthropic wishes but never to pressure or unduly influence such a decision. All prospective donors are advised to consult their own attorney(s) and/or tax advisor(s) regarding all aspects of their proposed gifts, whether as an outright gift or by bequest, trust agreement, contract, or other means. SUNY Canton/CCF staff and counsel will not act as an advisor(s) to the donor regarding the drafting of wills, trust agreements, or other estate planning issues because of the potential conflict of interest. All gifts will be recorded and receipted according to the standards recommended by the Council for the Advancement and Support of Education (CASE) and the National Association of College and University Business Officers (NACUBO). No agreement will be made between the CCF and any agency, person, company, or organization on any matter that would knowingly jeopardize the SUNY Canton/CCF’s interests. No staff member will execute an agreement, contract, or other legal document with any donor that differs from stated SUNY Canton/CCF policies and procedures without prior approval of the Gift Acceptance Committee. Legal and Tax Counsel The donor should have legal and/or tax counsel representing him/her in all planned and complex outright gift transactions. If the donor requests a recommendation of counsel, the CCF will provide the donor with no less than three viable names. If the donor wishes to proceed with a gift without the benefit of professional counsel, the CCF staff will remind the donor in subsequent correspondence that the CCF does not represent his/her interests. Fees In general, the CCF absorbs the transaction costs of liquidated gifts of securities. In the event of unusual costs or excess fees (over $1,000), the Gift Acceptance Committee must approve the transaction. All fees for external management, administration, and custody of charitable gift

40

annuities and charitable remainder trusts will be paid from the gift asset, whether the CCF acts as trustee, co-trustee, or in neither role. When the CCF acts as trustee, the trustee must have the discretion to allocate fees to principal, income, or a combination of both. Although sample documents are available, the CCF does not cover the donor’s expense of drafting legal documents for individual gifts. The CCF pays no finders' fees for gifts. A.

Decision Making 1.

Guidelines a.

Preference for Unrestricted Gifts: unrestricted gifts provide CCF the greatest flexibility to direct resources where they are most needed at any particular time. For that reason, unrestricted gifts are always preferred.

b.

From time to time, a supporter will decide to restrict a gift. These guidelines will help SUNY Canton and CCF staff in responding to requests by donors to restrict their gifts. §

§

When a new current use gift of $5,000 or more is restricted by area (not time), it should be used during the year. If funds remain unused by fiscal year end (June), a schedule of anticipated usage should be submitted by the Executive Vice President to the Finance and Investment Committee showing a reasonable timetable of expenditures. When a gift is restricted by time: permanently restricted gifts to create a named fund must be in the amount of $10,000 or more. We encourage smaller donations to be directed to the CCF as a part of the annual campaign.

2.

Outside Counsel The CCF will employ outside legal counsel when appropriate to provide advice and/or assistance with complex deferred gift plans.

3.

Gift Acceptance Committee When a gift is anticipated to exceed $5,000, the Gift Acceptance Committee will be convened. When the potential cost associated with the consideration and/or acceptance of a gift exceeds $1,000, the Gift Acceptance Committee will also be convened. This committee will have the authority to grant exceptions to the Gift Acceptance Policy. If the proffered gift has unique aspects (and a similar gift has not been approved previously for acceptance), the Gift Acceptance Committee will be convened even if little or no costs are associated with the consideration and/or acceptance of the gift. The Committee will consist of the President of SUNY Canton, the Treasurer, the Executive Vice President, the Chairman of the Foundation, the Board secretary, and one additional Board member at-large (appointed by the Executive Vice President). The Executive Vice President may appoint additional members as necessary. The Gift Acceptance Committee will

41

report all activity to the Finance and Investment Committee. The Finance and Investment Committee will also act in an adviser role to the Gift Acceptance Committee when necessary. 4.

Investment Guidelines (Endowment, Unrestricted, and Restricted Funds, and Restricted Fund – Prestige) The principal reason for developing a long-term investment policy statement is to protect against ad hoc revisions to the College Foundation’s long-term investment strategy for its investment portfolio. The written investment policy will help maintain a long-term perspective when short-term market movements may be distressing and emotional reactions are most apt to occur. The development of an investment policy for the Canton College Foundation follows the basic approach underlying financial planning: assessing the current financial condition of the organization, setting goals, developing a strategy to meet the goals, implementing the strategy, regularly reviewing the results, and adjusting the strategy or the implementation as circumstances dictate. Instituting an investment policy encourages a disciplined and systematic investment approach, thus improving the probability of satisfying the investment goals for the Foundation. Canton College Foundation affirms a written investment policy, setting forth guidelines on investments and delegation of management and investment functions in accord with the standards of the New York Prudent Management of Institutional Funds Act. The funds are permanent funds with disciplined investment objectives and consistent management strategies that are expected to accommodate any relevant, reasonable, or probable event. Philosophy The responsibility of the Foundation’s Board of Directors is to establish broad guidelines for each of the endowment funds, select investment managers, and determine or approve asset allocation. The investment manager(s) are responsible for optimizing the return on the assets within the guidelines that have been established. Unless specifically desired or approved, extreme positions or variations in an individual manager’s style are not consistent with these objectives. The careful management of assets of the funds is designed to: § Ensure a total return (yield plus capital appreciation) necessary at least to preserve principal, § Enhance (in real dollar terms) the principal of the endowment fund, and

42

§

Provide a source of income for current operations.

The purpose of equity investments is to provide current income, growth of income, and appreciation of principal. The purpose of fixed income investments is to provide a predictable and dependable source of income and reduce portfolio volatility. The fixed income and equity portions of the investment portfolio are to be diversified in order to provide reasonable assurance that investment in either a single security or a class of securities cannot have an excessive impact on the total portfolio. The long-term return objective of the Foundation is to produce, over a full-market cycle of at least five years, a minimum rate of return of five percent after taking into account inflation, costs, and fees. Other than indicated in this statement, the investment manager(s) are to have complete investment discretion with the exception that funds will be invested with care, skill, prudence, and diligence. General Investment Objectives, Considerations, and Guidelines Objectives The long-term goals of the Foundation's investment and spending policy will be: 1.

To protect the purchasing power of the assets and to maximize the total return to the extent possible accommodating liquidity needs and without assuming excessive risk.

2.

To provide a relatively predictable, stable, and inflation adjusted pay-out stream for gifting and operations.

3.

To maintain a balance between spending and protecting the real (i.e., inflation adjusted) value of the assets.

4.

To take a prudent level of risk.

Considerations Except as otherwise provided by a gift instrument, the Foundation considers the following factors, if relevant, in managing and investing each institutional fund: 1.

The purposes of the Foundation

2.

The purposes of the Endowment Funds

3.

General economic conditions

4.

The possible effect of inflation or deflation

43

5.

The expected tax consequences, if any, of investment decisions or strategies

6.

The role that each investment or course of action plays within the overall investment portfolio of the funds

7.

The expected total return from income, and the appreciation of investments

8.

Other resources of the Foundation

9.

The needs of the Foundation, and the endowment funds to make distributions and to preserve capital

10.

An asset’s special relationship or special value, if any, to the purposes of the Foundation

Portfolio Guidelines The investment guidelines are based upon a long-term investment horizon, so interim fluctuations should be viewed with appropriate perspective. Similarly, the strategic asset allocation is based on this long-term perspective of at least five years. The Board recognizes the difficulty of achieving these objectives in light of the uncertainties and complexities of contemporary investment markets. Diversification The Foundation has diversified the investments of each fund. If the Foundation has prudently determined that, because of special circumstances, the purposes of the funds are better served without diversification, a   written   justification   will   be   submitted   to   the   Finance   &   Investment   Committee.   The Foundation has reviewed this decision not to diversify as frequently as circumstances require, but at least annually. Risk The Finance & Investment Committee, in determining the appropriate asset allocation for the assets of the funds, reviewed the trade off of investing in higherreturning equity investments versus investing in lower-returning, but less volatile, fixed-income investments. Based on the following historical market data and given the Endowment’s long-term investment horizon, it was determined that a significant allocation to equities is warranted. Furthermore, it was determined that the Endowment assets should not be managed with the primary objective of avoiding negative annual returns. Such a focus would significantly reduce the Foundation’s ability to satisfactorily meet its long-term spending needs on an inflation-adjusted basis. To help mitigate the short-term volatility of the investment portfolio, the Foundation has selected a broadly diversified investment in domestic equities, international equities, and fixed-income securities. This

44

broad diversification is expected to reduce the portfolio’s volatility versus a less diversified approach because of the less-than-perfect correlation among the asset classes being used. Expected Market Returns and Volatility Based upon actual market performance history (1926-2008), the following are annual market-index returns and volatility measures for the various asset classes indicated: Return Risk Historical Average Standard Annual Return Deviation U.S. Large-Cap Stocks 9.1% 18.0% U.S. Mid-Cap Stocks 10.5% 22.7% U.S. Small-Cap Stocks 10.9% 26.7% Foreign Stocks* 9.0% 16.9% U.S. Fixed Income 5.4% 4.4% T-Bills (Cash) 3.7% 0.9% Inflation 3.0% 1.9% *Foreign stock data reflects the period January 1970-December 2008

Source: Dimensional Fund Advisors

While past performance may not be indicative of future results, one should expect volatility and returns to increase as capitalization is reduced. By diversifying among numerous asset classes, the Foundation is attempting to reduce the volatility of the overall portfolio. Nevertheless, short-term fluctuations in portfolio value will certainly occur. Investment theory and historical capital-market return data suggest that, over long periods of time, there is a relationship between the level of risk assumed and the level of return that can be expected in an investment program. In general, higher risk (i.e. volatility of return) is associated with higher return. Given this relationship between risk and return, a fundamental step in establishing the investment policy for the portfolios is the determination of an appropriate risk tolerance. The three primary factors that affect risk tolerance are the financial ability to accept risk (specifically, dramatic negative short-term performance), the psychological ability to accept risk, and the investment return requirements. Asset Allocation After review of long-term, historical capital-market performance, the Foundation has established asset allocations for each of the Funds. Based on historical performance, these allocations are expected to produce suitable patterns of performance, with fluctuation levels, which it deems acceptable, over time.

45

Endowment Large-Cap Domestic Mid-Cap Domestic Small/Micro Domestic International Fixed Income* Real Assets

Min 25% 4% 2% 0% 25% 0%

Target 33% 6% 9% 10% 30% 12%

Max 40% 10% 15% 15% 35% 20%

Min 0% 0% 0% 0% 0% 0%

Target 20% 5% 5% 8% 50% 12%

Max 40% 10% 10% 15% 7% 20%

Min 0% 0% 0% 0% 50% 0%

Target 0% 0% 0% 0% 90% 10%

Max 10% 10% 10% 10% 100% 20%

Min 0% 0% 0% 0% 0% 0%

Target 20% 10% 10% 15% 30% 15%

Max 40% 20% 20% 30% 100% 40%

Unrestricted Fund Large-Cap Domestic Mid-Cap Domestic Small/Micro Domestic International Fixed Income* Real Assets Restricted Fund Large-Cap Domestic Mid-Cap Domestic Small/Micro Domestic International Fixed Income* Real Assets Restricted Fund - Prestige Large-Cap Domestic Mid-Cap Domestic Small/Micro Domestic International Fixed Income* Real Assets *Includes cash and cash equivalents

The Foundation has taken into account considerable evidence that a stable and prudent asset allocation, combined with the passage of time, are likely to provide a favorable outcome to an investment portfolio. The Foundation recognizes the return objectives and level of risk exposure outlined in this policy statement could be negatively impacted if the asset allocation guidelines are not followed. This policy, therefore, limits the introduction of short-term judgments, either to introduce higher than planned levels of risk, or conversely, to reduce intended market exposure. Accordingly, the Foundation recognizes adherence to this policy will occasionally appear to be either too risky or too conservative for current market conditions (mostly depending upon the observer's viewpoint). 46

However, the Foundation also recognizes there is no known source for consistently reliable short-term forecasts of the capital markets’ movement or the magnitude of that movement. Fixed-Income Investments The structure of the bond portfolio and selection of individual securities are matters of investment-management discretion, developed primarily in response to changing market relationships, interest rate forecasts, and economic circumstances. The portfolio is to be comprised primarily of high-quality issues carrying Moody’s or Standard & Poor’s ratings of A and/or BBB and above or appropriate cash equivalents. Equity Investments Equity investments may include Common Stocks, Preferred Stocks, Mutual Funds and Exchange Traded Funds. Investments in foreign securities may be used when appropriate. The portfolio may hold non-U.S. securities in the form of American Depository Receipts that trade on a major U.S. exchange. Real Assets These may include Real Estate (REITs), Commodities, and Treasury InflationProtection Securities (TIPS). Investments will be made by utilizing Mutual Funds or Exchange Traded Funds. Prohibited Asset Classes The Foundation believes the following asset classes and investment strategies pose undue risk to the portfolio and therefore may not be used without prior written consent of the Finance and Investment Committee: 1.

Futures contracts  

2.

Short-selling  

3.

Trading on margin or using leverage  

4.

Options, except covered-calls writing and the purchase of protective puts to hedge other securities in the portfolio  

5.

Derivative securities, except mutual funds as provided above and hedging transactions, limited to exposure, for principal protection  

6.

Limited partnerships and certain master limited partnerships  

7.

Private real estate investment trusts  

8.

Real property   47

9.

Closely-held business interests  

Canton College Foundation Responsibility The Foundation’s Board of Directors recognizes its role as a “responsible” investor. While the primary purpose of managing the Endowment funds is to generate an acceptable return on the assets within an appropriate level of risk, funds in the portfolio that might cause concern to the institution are to be reviewed regularly by its Finance and Investment Committee. In exercising its responsibility, the Committee may: § § §

Vote on properly drafted proxies. Communicate directly with fund managers. Recommend other actions to the Board.

In addition to regular reporting to the Board, the Finance and Investment Committee shall cause accurate accounts to be kept of such assets separate and apart from the accounts of other assets of the Foundation. Unless the terms of a particular-gift instrument provide otherwise, the Treasurer shall make an annual report to the Board concerning assets subject to a donor restriction and the use made of such assets and of the income thereof. External Delegation of Management and Investment Function The Foundation has delegated to the following external agents the management and investment of Endowment funds. In continuing the delegation to each agent, the Foundation has acted in good faith, with the care that an ordinarily prudent person in a like position would exercise under similar circumstances. The Foundation has assessed the agent’s independence, including any conflicts of interest such agent has or may have with the Foundation, College, Board, or Investment and Finance Committee. The Foundation has established the scope and terms of the delegation, including the payment of compensation, consistent with the purposes of the Foundation and the Endowment funds. The Foundation will monitor the agent’s performance and compliance with the scope and terms of the delegation. Each contract pursuant to which authority is so delegated provides that it may be terminated by the Foundation at any time, without penalty, upon not more than sixty-days notice. The Finance and Investment Committee has the responsibility to allocate funds to individual investment managers and, from time to time, may withdraw funds from or reallocate funds between managers.

48

The Foundation’s investment portfolio is expected to generate returns that are comparable to the returns of the capital markets. Performance will be measured at quarterly intervals and calculated on a time-weighted, total-return basis. Investment Managers will be measured using the following benchmark indexes: 1. 2. 3. 4. 5. 6. 7.

Total U.S. Stock Market U.S. Large-Cap U.S. Mid-Cap U.S. Small-Cap International Real Assets Bonds

Wilshire 5000 S&P 500 S&P Mid-Cap 400 S&P Small-Cap 600 MSCI EAFE CPI Barclays Capital Aggregate

Custodial responsibility for all securities is to be determined by the Finance and Investment Committee or its designee(s). Investment Managers are responsible for frequent and open communication with the Finance and Investment Committee on all significant matters pertaining to the assets managed. Objective evaluations of investment manager(s) are to be made periodically. The Finance and Investment Committee is to meet periodically and as often as necessary with the Investment Managers. The frequency of meetings will be determined in part by performance evaluation results compared to predetermined objectives and manager characteristics. Investment Program The Investment Advisor will assume the following responsibilities: 1.

To acknowledge in writing acceptance of the objectives and guidelines as defined in this Statement of Investment Objectives and Policies, and to invest the assets of the Endowment accordingly.  

2.

To exercise full-discretionary authority for funds under management as to all buy, hold, and sell decisions for each asset under management, subject to the guidelines as defined in this Statement.  

3.

To review the asset allocation at least monthly and rebalance as needed to maintain compliance with the Investment Policy Statement.  

4.

To conduct an annual review of the Investment Policy and recommend changes based on material and sustained changes to capital markets.

49

Investment-Advisor Reporting 1.

The Investment Advisor shall produce a statement at the end of each quarter displaying the cost, market values, and percentage allocations for each portfolio asset class.  

2.

The Investment Advisor shall produce a statement at the end of each quarter demonstrating the time-weighted rates of return for the trailing quarter, year-to-date, and longer-term performance.

Proxy Voting The Investment Advisor will vote all proxies in the best interest of the Foundation. Portfolio Protection In developing this Investment Policy Statement, the following items have been included as features of portfolio protection: A.

Investment assets of the Foundation are separated into four distinct funds. They include the Endowment, Restricted Fund, Unrestricted Fund, and Restricted Fund – Prestige. This allows for easier reporting and supervision and will also allow each Fund to have its own investment policy. Separate investment policies will allow the customization and implementation of fund-appropriate investment strategies.

B.

To help protect the Endowment moneys, a lower risk, or a more conservative (less volatile) investment strategy, is incorporated in this Investment Policy Statement.

C.

The current investment advisor, Alesco Advisors, is given access to the Foundation’s other investment advisors’ investment data (if any) and incorporates this data into the overall investment strategy. This offers further control to the asset allocation and, therefore, helps manage potential risk in the Endowment’s assets.

D.

Investment policy asset allocation ranges are more narrowly defined. This ensures regular rebalancing which, over time, will instill a “buy low,” “sell high” discipline.

In addition, should the unrealized-gains balance hit the spending policy threshold of $250,000, it will trigger a discussion between the Investment Advisor and the Finance Committee to address the implementation of specific portfolio protection strategies in the Endowment Fund. Examples may include Stop/Loss Targets, Put Options, Put/Call Collars, etc.

50

Spending Policies Endowment (See “New Endowment Spending Policy” dated 1/21/03 revised 9/10/09) Unrestricted Fund At the discretion of the Canton College Foundation Restricted Fund Per the terms of the gifts to the Fund Restricted Fund – Prestige At the discretion of the Canton College Foundation Officers NYPMIFA – Spending Policy The Foundation has identified those Endowment funds which are not subject to explicit donor intent, expressed in the gift instrument, limiting the ability of the institution to apply its total return spending formula. The Foundation has also identified those Endowment funds which, as a result of a response to a specific notice provided to the donor, are subject to a limitation on the ability to apply its total return spending formula to the historic dollar value of the Fund. In establishing the total-return formula, the Foundation has acted in good faith, with the care that an ordinarily prudent person in a like position would exercise under similar circumstances, and has considered, to the extent relevant, the following factors: 1.

The duration and preservation of the Endowment fund.  

2.

The purposes of the Foundation and the Endowment fund.  

 

3.

General economic conditions.  

4.

The possible effect of inflation or deflation.  

5.

The expected total return from income, and the appreciation of investments.  

6.

Other resources of the Foundation.  

7.

Where appropriate and circumstances would otherwise warrant, alternatives to expenditure of the Endowment fund, giving due consideration to the effect that such alternatives may have on the Foundation.  

8.

The Investment Policy of the Foundation. 51

The Foundation shall keep a contemporaneous record describing the consideration given to each of the factors enumerated above. Policy Adoption This Investment Policy Statement was approved and adopted on September 2009. B.

Gift Recognition 1.

Recognizing Gifts Liquid gifts are recognized when they are received. For purposes of this document, “liquid” is defined as convertible into cash within a 90-day period via an established market. All other gifts are recognized when the commitment is irrevocable. Annual and campaign gifts are recognized by the Canton Fund. Planned Gifts are recognized through the Legacy Society. The Legacy Society to date consists of 18 members who have indicated they have made future gifts to the Foundation through their wills or other planned-gift vehicles. Donors of deferred gifts will generally be recognized on CCF’s financial statements as having made a gift in the amount of the market value of the assets transferred. This amount will usually be different from the amount of the donor's charitable income tax deduction due to present value discounting of future gifts in accordance with FASB and existing IRS guidelines.

2.

Date of Gift The date of a charitable gift is the date the asset ceases to be in the donor's control and, instead, is within the CCF's control. The CCF adheres to the rules of gift acceptance required by the Internal Revenue Service: a.

Mail - the postmark date

b.

Hand Delivery - the date of physical receipt

c.

Wire Transfer - the date received in the Brokerage account of the CCF

d.

Journal Entry - the date of transfer into the CCF account

Charitable Remainder Trusts, Charitable Lead Trusts, and Charitable Gift Annuities are created on the date they are funded according to the above rules. No payments may be made to an income beneficiary until that date. 3.

Processing a Contribution Any staff member or volunteer of SUNY Canton/CCF who receives a check, stock certificate, or any other marketable property that is, or may be, a contribution will immediately notify the CCF of this matter by email, telephone, or facsimile. They will then forward such check, stock certificate, or other relevant documentation to the Associate Director for Advancement, who will inturn forward it to the Foundation accountant. The CCF will inform all interested

52

parties of the manner and procedure for acknowledging and receiving the gift of the donor and recognizing the donor. C.

Gift Valuation 1.

Determining Value and Cost Basis The donor is responsible for determining a gift's cost basis and value. The CCF will provide donors with information on valuing stock gifts and other non-cash gifts valued over $5,000 (as prescribed by IRS guidelines). Generally, the CCF will rely on the donor's representation as to the gift value for recognition purposes.

2.

Valuing Non-Liquid Gifts Recognizing that the valuation of non-cash gifts (other than publicly-traded securities) is an imprecise process, the CCF advises donors to obtain a qualified appraisal. It is the responsibility of the donor to pay for this appraisal. The CCF may conduct an independent appraisal at its own expense if it desires.

3.

Appraisals Generally, if a donor intends to claim a deduction of more than $5,000 for a noncash gift either outright or in trust, the IRS requires the donor to obtain a qualified appraisal, and report a summary of that appraisal on IRS Form 8283. Exceptions to this general rule are: a.

If the gift consists of publicly-traded securities.

b.

If the gift consists of closely-held stock of less than $10,000.

The CCF will acknowledge the appraisal summary on Form 8283, and retain a copy of the signed appraisal in its files. The CCF reserves the right to obtain an additional appraisal (at its own expense) if it determines that it is prudent to do so. Donors must be informed that if a non-cash gift for which the donor was required to file Form 8283 is sold within two years of the date of the gift, the CCF, as required by law, will complete and submit IRS Form 8282 to the IRS, reporting the amount for which the asset was sold. Unless special circumstances exist, the CCF will use its best efforts to sell non-cash gifts as soon as possible at the highest value available. D.

Gift Administration 1.

Cash a.

Gifts in the form of cash and checks will be accepted regardless of amount unless, as in the case of all gifts, there is a question as to whether the donor has sufficient title to the assets or is mentally competent to legally

53

transfer the funds as a gift to the Foundation. The CCF assumes primary responsibility to ensure the gift is recorded and acknowledged correctly. b.

All checks should be made payable to the Canton College Foundation, Inc. Gifts should not be made payable to an employee, agent, or volunteer for the credit of the Foundation. Accordingly, the CCF provides gift documentation in accordance with IRS guidelines.

2.

3.

Gifts of Publicly-Traded Securities a.

Securities which are traded on the New York or American Stock Exchange will be accepted by the Foundation. It may be anticipated that such securities will be immediately sold by the Foundation. In no event will an employee or volunteer working on behalf of the Foundation commit to a donor that a particular security will be held by the Foundation unless authorized to do so by the Finance and Investment Committee.

b.

Gifts of restricted stock or non-publicly traded securities may be accepted or denied by the Foundation after consultation of the Finance and Investment Committee.

Illiquid Gift Assets a.

Gifts of Real Estate SUNY Canton accepts gifts of real estate throughout the United States. Generally, properties are accepted if it appears that they can be sold reasonably quickly, since the College cannot divert funds from the budgets of its educational programs towards the supervision or ownership expenses of gift properties over an extended period of time. In rare instances, the College may decide to hold a property if the income potential or the opportunity for greater appreciation in value favors such a decision. Several professional staff members at the College are well qualified to handle all phases of real estate transactions: legal, financial, title, and resale. The net proceeds from the sale of the real estate gifts, after expenses, can be directed for use as an outright gift to any area of college activities preferred by the donor. Often, such gifts are applied to a specific School for scholarships, for library use, for funds to memorialize a donor or honor a loved one, for research, for unrestricted College use, or for many other purposes. If the net value of a real estate gift is $50,000 or more, the gift may be placed in a Charitable Remainder Unitrust from which income can be paid by the College to one or two beneficiaries designated by the donor. Often, the donor (and/or spouse) is the income beneficiary. After the termination

54

of the Unitrust, which usually occurs upon the death of the last surviving beneficiary, the Unitrust assets then become available to SUNY Canton for use as the donor has directed. All gifts estimated at over $500,000 in value require a second appraisal. The College considers all types of real estate as potential gift property: undeveloped land, resort properties, residences, farms, industrial and commercial buildings, condominiums, etc. The College prefers not to accept properties with outstanding mortgages or time shares. Current IRS regulations explicitly place the responsibility for determining the fair-market value of real property on the donor. Donors considering such a gift should secure an appraisal from an independent, qualified real estate appraiser. SUNY Canton may also seek an independent appraisal, inspection, and a Phase 1 Environmental Audit. The College also reserves the right to accept only property it deems usable and/or marketable. Donors should understand that a gift of real estate is unique because of carrying costs. Expenses can be prorated to the date the property is transferred to SUNY Canton. The College may request a transfer of funds to cover Real Estate taxes, rents, security deposits, assessments, property management fees, etc. Otherwise, these additional expenses will be deducted from the net proceeds from the sale of the gift property. The tax advantages to the donor from a gift of real estate can be significant, especially for highly appreciated property. The Development Office can advise donors on the charitable tax-deduction aspects of a gift. There are a number of ways to make such a gift: An Outright Gift The simplest of these is to make an outright gift. For an outright gift of real estate to occur, a deed is drawn up that transfers the property to SUNY Canton. SUNY Canton credits the donor with a gift equal to the fair-market value of the real estate. This value is determined by a fairmarket value appraisal which is the donor's responsibility to obtain. The donor is eligible for a charitable income tax deduction for the appraised value and avoids any capital gains tax for which the donor might have been liable had they sold the property. Part Gift/Part Sale This type of real estate gift is also known as a "bargain sale" because it involves the donor selling property to SUNY Canton at a bargain price. The donor transfers property to SUNY Canton, and in exchange, the College pays the donor an amount of money which is less than the property's fair-market value. The difference between the fair-market value

55

and what the College pays the donor is considered a gift. The donor is eligible for a tax deduction and avoids any capital gains tax on the portion of the transaction that is considered a gift. A Gift With Retained Right to Income This gift arrangement uses real estate as the funding asset for a life income instrument. The basic concept is that the donor contributes property to SUNY Canton, and in exchange, SUNY Canton agrees to make income payments, generally on a quarterly basis, to the donor and/or a survivor for life. The amount of income the donor receives depends on the value of the property donated and the ages of the beneficiaries. For this type of gift, the donor receives a tax deduction on a portion of the market value of the real estate and generally avoids the capital gains tax. Many individuals use life income gifts to convert a non-income producing asset, such as land, to one that produces an income stream. A Gift With Retained Right to Live in the Property Retaining the right to live in the property donated is also referred to as a "retained life estate." Under this option, the donor transfers their home to SUNY Canton and specifies in the deed that they are retaining the right to live in the house for the rest of their life or until they decide to leave it. The donor and SUNY Canton sign an agreement which spells out each party's responsibility with regard to the property. The donor usually continues to be responsible for all expenses. At the time the donor transfers the property to SUNY Canton, they receive a tax deduction for a portion of the market value of the property. A Gift Through a Will A gift through an estate can be made by stating a bequest of the specific property in the donor’s Will. Upon the death of the donor, the real estate will be transferred to SUNY Canton, or in some instances, the estate will sell the property and transfer the proceeds from the sale to the College. The estate will receive a charitable tax deduction for the value of the real estate at the time of the donor’s death. The language to accomplish this is as follows: I/we give the property at ___________ (insert address or brief description of the property the donor wishes to bequest) to SUNY Canton, a New York Corporation, located in the village of Canton, New York. Procedures To enable SUNY Canton to begin to evaluate a proposed gift, it is asked that the donor complete and return the appropriate forms with as much detail as can be supplied. Forms can be obtained from and returned to the Foundation Office in French Hall. The Gift Acceptance Committee reviews the proposed gift and makes a decision to decline or accept the gift subject to contingencies. These contingencies are usually a review of

56

an appraisal (to assess value vs. costs to acquire, maintain, and sell), a recent environmental study, the title, survey, and any leases, if applicable. The Foundation Office is willing to assist the donor with procurement of these reports. All expenses incurred will be taken out of the proceeds of sale. It should be noted that these components take time to complete and review. [The environmental study (time frame: 6-8 weeks), title (time frame: 1-2 weeks), survey (time frame: 2-3 weeks), leases (time frame: 1 week).] While an appraisal may only take 2-3 weeks to complete, it is important that its valuation date fall within the IRS's guidelines for an acceptable appraisal. A qualified appraisal should be completed by a certified, non-partisan appraiser and should be an appraisal made not earlier than 60 days before the date of contribution of the appraised property nor later than the due date (including extensions) of the return on which a deduction for the contribution is first claimed. Hence, the appraisal should be carefully timed with the other documents needed and/or requested. Gifts of property initiated after November 1 are not guaranteed to be completed by year-end. Over the years, gifts of real estate have provided substantial support to SUNY Canton and have measurably aided in its progress and quality. Your interest in considering such a gift is appreciated. We will be pleased to work with you in evaluating the mutual advantages of such a gift. YOU ARE URGED TO CONSULT YOUR OWN LEGAL COUNSEL ABOUT THE APPLICABILITY OF THESE GIFTS TO YOUR OWN PARTICULAR CIRCUMSTANCES. b.

Tangible Personal Property – In-Kind Gifts Generally, gifts of equipment or supplies used in college programs will not be capitalized. Generally, ownership title to this type of equipment will be transferred to the College after receipt of the gift. Such gifts will be accepted by the Gift Acceptance Committee or any Foundation staff member that is empowered by the Committee to do so.

c.

Tangible Personal Property – All Others Gifts of tangible assets may be acceptable to the CCF depending on the details of the offer. Such gifts include personal property, artwork, oil and gas interest, partnership interests, family limited partnerships, royalties, copyrights, easements, mortgages, notes, and insurance policies. The Gift Acceptance Committee or any such individual empowered by the Committee may authorize the CCF to accept such gifts after a due diligence investigation.

57

Accordingly, the CCF provides gift documentation in accordance with IRS guidelines. Regarding artwork, CCF capitalizes artwork in accordance with FASB Statement No. 116. 4.

Deferred Gift Guidelines Disclosure Statements are provided pursuant to the Philanthropy Protection Act of 1995 for charitable remainder trusts and gift annuity contracts. Before agreeing to serve as trustee for a planned gift, the CCF reserves the right to review all documents and to seek input on the charitable trust agreements from outside counsel to ensure that they conform to CCF standards. The CCF and/or its employees will not act as executor of a donor’s will or as trustee of a donor’s revocable living trust without approval of the Gift Acceptance Committee. In addition, the CCF has determined the following additional guidelines: a.

Charitable Remainder Trusts § § § § § §

b.

The CCF will serve as sole trustee of a charitable remainder trust for the benefit of the institution only after consultation with the donor and the donor’s advisors. No CCF charitable remainder trust will be encouraged which names individuals under 50 years of age or more than two individuals as income beneficiaries. Generally, the minimum amount for which the Foundation serves as trustee is $100,000. Exceptions to these guidelines may be made only in consultation with the Gift Acceptance Committee. As the trustee, CCF pays the donor/beneficiary at least annually for life a fixed percentage of the fair-market value of the trust assets valued annually (not less than 5%). The fees for management of a charitable remainder trust will only be paid by the Foundation upon approval of the Finance and Investment Committee. The CCF does not accept non-liquid assets in straight unitrusts without the approval of the Gift Acceptance Committee.

Deferred Charitable Gift Annuities § § § §

No gift annuity will be accepted which names an income beneficiary under 50 years of age without prior approval of the Gift Acceptance Committee. In keeping with State laws, there will not be more than the allowed income beneficiaries for each annuity. The minimum initial contribution for a gift annuity will be $10,000. The minimum contribution for an additional gift annuity by an individual who has previously entered into a gift annuity will be

58

§

§

§ E.

$10,000. Exceptions to this may be made only in consultation with the Gift Acceptance Committee. The Foundation must abide by New York State laws governing the issuance and management of charitable gift annuities as well as laws that govern annuities issued for individuals living outside New York State. The Foundation must file for a permit from the State Insurance Department once the required reserve (including 10% excess) totals $500,000 or more. The Foundation will not receive a permit until the actuarially-calculated reserve account exceeds $500,000 (about $800,000 in total face value of all annuities in force). The minimum reserve to be maintained is $100,000.

Special Gift Issues 1.

Pledges SUNY Canton/CCF welcomes support in the form of pledges. Pledges should extend no more than five years.

2.

Bequests and Living Trusts The CCF welcomes bequest intentions. The CCF encourages donors to ensure that their family members understand the donor's estate plan or bequest intentions. The CCF reserves the right to disclaim a bequest if its terms are contrary to the needs or wishes of the CCF. Once it knows of a bequest, the CCF will make every effort to protect the CCF’s interests throughout the probate and/or administration process. The CCF will also seek and obtain legal counsel as needed.

3.

Gifts With Retained Life Estate The CCF will consider accepting gifts of a farm or residence with a retained life estate after assessing all ordinary factors that are otherwise relevant to accepting gifts of real estate, the length of the life tenancy, and the potential use or likely sale of the property after the asset is transferred. In all circumstances, the donor continues to be responsible for taxes, insurance, and maintenance on the property. The donor must sign a separate agreement covering the annual inspection of the property and the responsible party regarding general expenses, including remodeling and other necessary improvements. If the donor wishes to sell the home or farm prior to death or the period otherwise measuring the retained interest, the donor and the CCF will jointly negotiate the terms of the sale. The sale proceeds will be divided between the CCF and the donor in accordance with the ratio of the value of the remainder and the life estate to the fair-market value of the property.

4.

Life Insurance The CCF accepts gifts of new and existing whole life insurance (no term or nondividend policies). The donor or insured designates the CCF as the sole owner and irrevocable beneficiary. The CCF will not accept gifts of life insurance policies

59

that have a loan against the value without the consent of the Gift Acceptance Committee. All policies will provide for waiver of premiums in case of disability. There will be no automatic loan provisions. If the donor does not respond to a premium bill by the due date, the CCF will cash it in for the surrender value. At all times, the CCF reserves the right to cash in the policy or retain it as an investment. The policy’s fair-market value (approximate cash value) is available to the donor as a charitable-contribution deduction. 5.

Physical Facilities Naming Opportunities Gifts will be encouraged to the Foundation from individuals and organizations wishing to name elements of the Physical Plant (i.e., rooms, property, plant, and equipment) at SUNY Canton or who may wish to underwrite the cost-of-capital construction for new facilities or renovations to existing facilities. The Chancellor’s Guidelines for Naming Opportunities on campuses of the State University of New York should be followed. The naming of facilities at SUNY Canton requires final approval of the SUNY Canton College Council and, in some cases, the State University of New York Board of Trustees. This procedure follows the policy and procedures established by SUNY Canton and the College Council.

F.

Permanently-Restricted Funds 1.

Types of Endowments Endowments may be established to fund any of the priorities of SUNY Canton as long as they adhere to accepted fundraising practices and serve the mission of the College. “Accepted fundraising practices” will be defined as the standard outlined by the Council for the Advancement and Support of Education (CASE). Examples of common Endowments are as follows: a.

Scholarship/Awards – The Foundation will actively encourage gifts from individuals and/or organizations wishing to endow student scholarships. The minimum amount to create an Endowment for a named scholarship will be $10,000.

b.

Other Awards – Administrative/Academic Support – The Foundation will actively encourage gifts from individuals and/or organizations wishing to endow professorships, deanships, directorships, and other senior-level academic and/or administrative positions at SUNY Canton. These can also endow departments or operations officially recognized by the College. The minimum gift levels required to establish such Endowments will be designed to meet the needs of SUNY Canton while using the Chancellor’s Guidelines for Naming Opportunities on campuses of the State University of New York.

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All Endowment minimums must be established within a five-year period, and all Endowments must be accepted by the Finance and Investment Committee. Further details regarding Endowments can be found in the Canton College Foundation Endowment policies (approved in 1980 and revised again in 2000).

G.

2.

Gift Agreements The CCF will work with donors and/or their representatives to document donors’ expectations regarding criteria for the use of restricted gifts. When unusual restrictions are requested, the CCF will negotiate alternative language in good faith. In the absence of a Gift Agreement, correspondence with the donor will carry the same weight. The Gift Acceptance Committee will review and approve all unusual requests. Once a gift has been offered and received, its use can be changed only with the express consent of both the donor and the CCF.

3.

Gifts Outside These Parameters When the CCF receives a gift or an offer of a gift that is less than $10,000 or one that would require a separate fund not equal to $10,000, the staff or volunteer who receives the gift offer should discuss the following options with the donor: a.

Increase the amount of the gift through a multi-year pledge.

b.

Eliminate the designation and make an unrestricted gift.

c.

Temporarily restrict the funds to be used over a predetermined period (not to exceed five years).

d.

Direct the gift to the annual fund of the CCF or an existing fund.

e.

Refer the request to the Gift Acceptance Committee.

Amendments and Notifications Notwithstanding anything in this policy, the Foundation reserves the right to decide with or without cause any proffered gift. Any gifts made are to the Foundation and are hereby deemed subject to this policy as it now exists or hereafter amended. Recognizing that social and economic times change and costs may vary from year to year, the Finance and Investment Committee of the Foundation will be free to amend these policies upon the recommendation of the Gift Acceptance Committee, the Executive Vice President, and/or the Treasurer of the Foundation. Employees of the Foundation, Foundation Board of Trustees, volunteers, and senior administrative staff at SUNY Canton will be notified within 30 days of any changes to these policies.

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All policies listed herein are subject to change based on the current needs of the Foundation at the recommendation of the Finance and Investment Committee and the approval of the Foundation Board of Directors. CAREER SERVICES The primary purpose of the Career Services Office is to aid students and alumni/ae in preparing for and obtaining a career in their chosen field of study. These services include but are not limited to document preparation, interview-skill practice, and job-search strategies. In support of its primary purpose, Career Services attempts to engage and encourage students from their first year on campus in personal exploration and identity clarification correlating to the pursuit of a well-fitting career and greater fulfillment and success. Services may be divided as follows: Career Counseling/Coaching § § § §

Using assessments, resources, and personal discussions, clients analyze facets of their personality, experience, interests, and goals to develop self-knowledge as an indicator of vocational direction and successful career selection. Obtain occupational information through experiences including but not limited to informational interviewing, shadowing opportunities, volunteering, and summer and part-time work. Facilitate reasoned and well-informed career choices. Elucidation of educational and vocational goals.

Placement Counseling and Referral § § § § § § § §

Solicit listings for career-level job openings from employers related to SUNY Canton’s academic programs. Part-time and summer employment opportunities are also listed for current students. Development of an employer network to which students may be referred for shadow, internship, or career placement. Post job listings through web-based service open to students and alumni/ae. Provision of job search resources in print and web-based media to students and alumni/ae. Training and review of career documents. Training and preparation for interview processes. Counseling and programmatic support for transition from school to work.

CENTER FOR EXCELLENCE IN TEACHING AND ONLINE LEARNING The Center for Excellence in Teaching and OnLine Learning, under the supervision of the Director of Information Services and OnLine Learning, coordinates the College’s online learning activities and provides training and support for faculty teaching online. The Center has functional relationships with Information Services, Academic and Support Services, and the Advisory Committee for OnLine Learning. Information about the Center, as well as specific policies and procedures related to online learning, can be accessed via the Policies and

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Procedures Manual for Online Learning, located on the web at www.canton.edu under the OnLine Learning Procedures Manual. CENTRAL PRINTING SERVICES Central Printing Services is located on the SUNY Potsdam Campus with its entrance inside the Physical Plant Complex just off Bay Street. A courier service runs between SUNY Potsdam and SUNY Canton on a daily basis. The courier service picks up and delivers work to the Mailroom and Central Receiving in the Cooper Service Complex as well as the Office of Publications in the Faculty Office Building. Work is scheduled on a first-come, first-served basis, with exceptions made for time-sensitive material. Central Printing Services include the following: § § § § § § §

Black & White Copies and Full-Color Copies ~ 8 ½” x 11” up to 12” x 18”   Fine Offset Printing of single color and multiple color work ~ 8 ½” x 11” up to 12” x 18”   Bindery Services: folding, cutting, punching, drilling, gluing, stapling, perforating, and scoring   General graphic design, layout, and file preparation   Wide-Format Printing on Semi-Gloss and Gloss Photo Paper ~ 13”, 17”, 24”, 36”, and 44” wide up to 25’ long   Wide-Format Printing on Rigid Enhanced Matte Poster Board ~ 24” x 30” and 30” x 40”   Wide-Format Printing on Canvas (interior) and Vinyl (exterior) Banner Material ~ 24”, 36”, and 42” wide by 25’ long  

 

Central Printing Services are limited to official college business and its approved support/ student organizations; government agencies; not-for-profit, tax-exempt organizations; and institutions. No work of commercial or personal nature will be reproduced. Resume printing for students will be completed after preparation by the Career Services Office. Press & Copy Job Production Time Guidelines A.

Copy Jobs     § § § § §

Tests, Exams, Quizzes ~ Same Day or Next Day   Handouts, Readings, Syllabuses - 1 to 5 pages ~ 1 to 3 Days   Large Readers, Manuals, Large Quantities ~ 3 to 5 Days   Any items needing folding, cutting, punching, drilling, gluing, or binding will require additional days.   For blank-paper stock, please call, fax, or email your request. Please allow 1 day as some paper stock may need to be cut from larger sheets.  

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B.

All Press Work   All printing jobs require 5 to 10 working days, i.e. letterheads, business cards, NCR forms, brochures, envelopes, posters, flyers, newsletters, booklets, etc. Press work is any job that requires fine detail, multiple colors, and large volumes or any job that will require further processing, i.e. additional printing or copy work.

C.

Pre-Press or Pre-Copy Work   All electronic files (email, ftp, computer disk) require pre-press/pre-copy work. All items submitted in this fashion require a hardcopy be attached to the job request. No jobs are scheduled for production until pre-press/pre-copy work is completed. You may be required to sign a proof sheet, and return it before scheduling occurs. All timelines are guides only, intended to speed the production of your work through Central Printing Services. These guides are adjustable to meet your needs and the demands of the college community as a whole.

CERTIFICATE PROGRAMS Students completing an organized program of courses, approved by SUNY and registered by the State Education Department, are awarded certificate diplomas. These programs develop skills in a particular discipline or occupational specialty, or they lead to completion of General Education Development (GED). Certificate programs have minimum credit hours and GPA requirements specific to each program. Certificate programs may require some course work in mathematics, humanities, and science. CERTIFICATES – LOCAL SUNY Canton may recognize students who successfully complete a specified sequence or cluster of approved, credit courses by awarding a local certificate of recognition. Such awards of themselves are not registered, aid-eligible programs and are not on transcripts. Local certificates will be subject to review and approval by the established faculty governance process for curricular matters. Process for Awarding Credit-Bearing Local Certificates Matriculated students who seek credit-bearing local certificates should contact the appropriate academic office for explanation of local v. registered certificates and for enrollment information. 1.

Eligibility for enrolling in a local certificate program is determined by the appropriate academic office upon request of the student (per the Local Certificate Registration form).

2.

The awarding of the local certificate is determined by the appropriate academic office upon request of the student (per the Local Certificate Registration form).

3.

Certificates are produced through the appropriate academic office and mailed at the close of the semester in which completion was achieved. The academic office should keep a copy of the certificate for future reference.

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4.

A copy of the local certificate will be included in the matriculated student’s file in the School Dean’s Office.

CHANCELLOR As set forth by the Policies of the Board, the Chief Executive Officer of the State University is the Chancellor, who is appointed by the Board and performs such duties as the Board assigns. Among the powers of the Chancellor delegated by the Board through the Policies are the powers to recommend Vice Chancellors for appointment by the Board and to appoint all executive and administrative officers below the level of Vice Chancellor, who constitute the senior staff of the University’s System Administration. The Chancellor is authorized to sub-delegate to such officers and staff powers, duties, and responsibilities (Policies, Art. IV). Both the Bylaws and the Policies provide for the office of the Secretary, a Board appointee (Bylaws, Art. II, §2; Policies, Art. IV, Title B). CHAPERONE POLICY All student trips outside St. Lawrence County conducted by SGA-chartered clubs/organizations or by groups affiliated with other college departments must have chaperones accompany them on the trip. Chaperones must be SUNY Canton Employees. Resident Assistants, work-study students, or other student workers will not be considered “SUNY Canton Employees” for this purpose. Any exceptions to this policy may be made by the Dean of Students in consultation with the appropriate department. The purpose of the chaperone is to ensure student safety and adherence to the stated purpose of the trip. The trip is considered a college function, therefore, covered by the Code of Student Conduct. For non-academic trips, the club/organization advisor and the Director of Student Activities will determine the desired number of required chaperones. For academic trips, the class instructor/advisor in conjunction with the Academic Dean will determine the appropriate number of chaperones. CHEMICAL HYGIENE PLAN Please refer to the Chemical Hygiene Plan, located in the Provost/Vice President for Academic Affairs’ Office or on the webpage at www.canton.edu/chemical_hygiene/ch_plan.pdf, for Laboratory Standard Operating Procedures. CHIEF OF STAFF The Chief of Staff is responsible for the daily administrative operation of the President’s Office and will advise the President on various aspects of college operation. The position will also function as liaison to other executive officers at the SUNY-System level for ad hoc assignments. The Chief of Staff will undertake special studies, projects/activities germane to institutional or related extramural problems; represent the President with a number of external agencies involved in delivery or planning of specialized educational services; and serve on a number of external committees.

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The Chief of Staff will serve as principal officer for Governmental Affairs, set goals and objectives, and develop related policy to undertake a wide spectrum of sponsored activities. The Chief of Staff is a member of the Campus Leadership group and the Executive Cabinet. The position is under the general supervision of the President, and the annual performance program is on file in the President’s Office. CLASSIFIED STAFF A handbook for classified staff is prepared by the Governor’s Office of Employee Relations and can be accessed at: http://www.goer.ny.gov/Employee_Resources/Orientation/NYSOrientationHandbook2011.pdf COLLEGE ASSOCIATION The College Association (CA) is chartered as a not-for-profit educational corporation. It was established to conduct those functions of the College that are provided outside of the regular structure of the State operations. CA is authorized to function on campus by virtue of a contractual agreement with the State University of New York. The contract mandates conformance with broad guidelines which have been prepared for all campuses of the State University. CA has as its basic responsibility the operations of dining services, college store, and vending operations. CA also provides the following: washers and dryers, mailroom services. The corporation also provides accounting and banking services for the Student Government Association and payroll, accounting, and benefit services for the Canton College Foundation and Student Government Association. The property, affairs, business, and concerns of the corporation will be vested in a Board of Directors consisting of eleven members as follows: four student directors, four faculty directors, and three administrative directors. The Executive Director, who is appointed by the Board of Directors, implements board policy and supervises the overall operations of the corporation. COLLEGE COUNCIL In accordance with the provisions of the State Education Law, Article 8, Section 356, and subject to the general management, supervision, and control of and in accordance with rules established by the SUNY Board of Trustees, the operations and affairs of each state-operated institution of SUNY shall be supervised locally by a College Council. The Councils shall consist of ten members, nine of whom shall be appointed by the Governor and one of whom shall be elected by and from among the students of the institution. Such voting members shall be subject to every provision of any general, special, or local law, ordinance, charter, code, rule, or regulation applying to the voting members of such board with respect to the discharge of their duties, including but not limited to, those provisions setting forth codes of ethics, disclosure requirements, and prohibiting business and professional activities. The election of the student member shall be conducted in accordance with rules and regulations promulgated by the respective campus student association in accordance with guidelines established by the SUNY Board of Trustees. One member shall be designated by the Governor as Chairman. Where an 66

undergraduate, state-operated institution of SUNY is located adjacent to another institution of higher education and students of such undergraduate, state-operated institution are, under arrangements made by SUNY, taking a substantial portion of their courses at such other institution, the President or other head of such other institution shall be an ex-officio member of the College Council for such undergraduate, state-operated institution. Initial appointments, other than the student member and ex-officio members, shall be for terms expiring July 1. Subsequent appointments, other than the student member, shall be for a full term of nine years from the first day of July of the calendar year in which the appointment is made. Vacancies shall be filled for the unexpired term in the same manner as original selections. The term of office for each College Council member appointed on or after April 1 shall be seven years. The term of office for the student member shall be one year commencing July 1 of the calendar year in which the election is conducted, provided, however, that the term of the student member first elected shall be nine months commencing October 1 and expiring June 30. In the event that the student member ceases to be a student at the institution, such member shall be required to resign. Members of such College Councils appointed by the Governor may be removed by the Governor. Members of such College Councils elected by the students of the institution may be removed by such students in accordance with rules and regulations promulgated by the respective representative campus student association in accordance with guidelines promulgated by the SUNY Board of Trustees. Members of such College Councils shall receive no compensation for their services but shall be reimbursed for the expenses actually and necessarily incurred by them in the performance of their duties hereunder. The College Councils of state-operated institutions shall provide for regular meetings at least four times annually, and the Chairman, or any five members by petition, may at any time call a special meeting of the College Council and fix the time and place therefore. At least seven days notice of every meeting shall be mailed to the usual address of each member, unless such notice be waived by a majority of the College Council. Resolutions for the consideration of the College Councils must be mailed to the usual address of each College Council member no less than seven days prior to a meeting, unless the Chairman shall make available in writing on the day of the meeting the facts which necessitate an immediate vote. The agenda for such meetings shall be available three days prior to the meetings and shall be considered public records. Five members attending shall constitute a quorum for the transaction of business, and the act of a majority of the members present at any meeting shall be the act of the College Council. College Councils shall invite a representative of the faculty and a representative of the alumni to attend regular meetings of such bodies. Subject to the general management, supervision, control, and approval of, and in accordance with rules established by the SUNY Board of Trustees, the College Council of each stateoperated institution shall, with respect to the institution or institutions for which it serves, exercise the following powers: 1.  

2.

Recommend to the SUNY Board of Trustees candidates for appointment by the SUNY Board of Trustees as head of such institution.   Review all major plans of the head of such institution for its more effective operation and make such recommendations with respect thereto as it deems

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appropriate. Such plans shall be submitted for approval by the SUNY Board of Trustees, together with the recommendations of the College Council with respect thereto. The SUNY Board of Trustees shall determine what constitutes major plans, which are hereby generally defined to include, among others, plans for the appraisal or improvement of the faculty and other personnel; expansion or restriction of student admissions; appraisal or improvement of academic programs and of standards for the earning of degrees; expansion of institutional plants; appraisal or improvement of student activities and housing; opening or closing a branch or extension campus; elimination, other than administrative restructuring of existing resources, or open a school decanal unit or other similar multidepartmental division within an institution; purchasing or selling real property valued at more than $50 million; and construction or demolition of a studentresidential facility. 3.

Make regulations governing the care, custody, and management of lands, grounds, buildings, and equipment.  

4.

Review the proposed budget requests for such institution prepared by the head thereof and recommend to the SUNY Board of Trustees a budget for such institution.  

5.

Foster the development of advisory-citizens’ committees to render such assistance as the College Council may request, and to appoint the members of such citizens’ committees. Members of such citizens’ committees shall receive no compensation for their services but shall be reimbursed for the expenses actually and necessarily incurred by them in the performance of their duties.  

6.

Name buildings and grounds.  

 

7.

Make regulations governing the conduct and behavior of students, as well as traffic and parking regulations.  

8.

Prescribe for and exercise supervision over student housing and safety.  

9.

Make an annual report to the SUNY Board of Trustees on or before September 1 of each year, and report to them from time to time on any matter it believes requires their attention.  

10.

Perform such other powers and duties as may be authorized or required by the SUNY Board of Trustees by general rules or special directives.  

11.

Make and establish, and from time to time alter and amend, such regulations pertaining to the affairs of its institution, not inconsistent with law or the rules of the SUNY Board of Trustees, as may be necessary or appropriate to carry out effectively the foregoing powers and duties.  

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12.

Develop and foster strong relationships between their institutions and local communities and promote campus and University interests.  

The College Council meeting schedule, membership roster, minutes, etc. can be found on the following link: http://www.canton.edu/college_council/. COMMUNICATION – OFFICIAL MODE The official method by which SUNY Canton communicates with its students and faculty/staff will be the campus email system. Each student will be issued a campus email address to be utilized by the College throughout the duration of their enrollment at SUNY Canton. It is each student’s responsibility to check their campus email on a regular and timely basis. COMMUTER STUDENTS The Vice President for Student Affairs considers and responds to the diverse needs of commuting students and helps these students benefit from the College’s total educational process by: A.

Providing services and facilities to meet physical, personal, safety, and educational needs of commuting students based on periodic assessment of their needs.

B.

Ensuring the College provides commuter students equal access to services and facilities.

C.

Making available opportunities to assist commuting students in their individual development.

D.

Acting as an advocate for commuter students.

COMPLAINT PROCEDURES – CONSUMER Procedures Any person who believes he/she has been aggrieved by the College may file a complaint with the Vice President for Student Affairs within 90 days of the alleged occurrence or event giving rise to the grievance. Complaints may be made in person, by telephone, or in writing. You will be asked to discuss your problem with a responsible college representative, one who may best be able to resolve your concerns. In response to a written complaint, the College will investigate the allegations and respond to the grievant in a timely manner. Should the need arise, the College may contact the grievant for further information or clarification of the complaint. The complaint may be referred to a responsible campus official for resolution; any final determination of a formal complaint will be made by an individual not directly involved in the alleged problem. No adverse action will be taken by the College against the student or other complainant. The College will maintain a written record of the complaint and its resolution or disposition, including appropriate documentation, for a period of six years. Such file will be retained in the Office of the VP for Student Affairs. 69

If a grievant wishes, he/she may file a formal written complaint with the State Education Department in accordance with their guidelines (see below). An official complaint form and guidelines are available in the Office of the Vice President for Student Affairs. State Education Department Procedures Section 494C(j) of the Higher Education Act of 1965, as amended, provides that a student, faculty member, or any other person who believes he/she has been aggrieved by an institution of higher education has the right to file a written complaint. In New York State, a complaint may be filed by any person with reason to believe that an institution has acted contrary to its published standards or that conditions at the institution appear to jeopardize the quality of the institution’s instructional programs or the general welfare of its students. Any person who believes he/she has been aggrieved by an institution on or after May 4, 1994 may file a written complaint with the Department within three years of the alleged incident. How to File a Complaint A.

The person should first try to resolve the complaint directly with the institution by following the internal-complaint procedure listed above. An institution of higher education is required to publish its internal-complaint procedure in a primary-information document such as the catalog or student handbook.

B.

If a person is unable to resolve the complaint with the institution or believes that the institution has not properly addressed the concerns, he/she may write or telephone the Postsecondary Complaint Registry to request a complaint form. Telephone (212) 951-6493 or write to: New York State Education Department Postsecondary Complaint Registry, One Park Avenue, 6th Floor, New York, NY 10016.

C.

The Postsecondary Complaint Registry Form should be completed, signed, and sent to the above address. The completed form should indicate the resolution being sought and any efforts that have been made to resolve the complaint through the institution’s internal-complaint procedure. Copies of all relevant documents should be included.

D.

After receiving the completed form, the Department will notify the complainant of its receipt, and make any necessary request for further information. When appropriate, the Department will also advise the institution that a complaint has been made and of the nature of the complaint. The complainant will also be notified of the name of the evaluator assigned to address the specific complaint. The evaluator may contact the complainant for additional information.

E.

The Department will make every effort to address and resolve complaints within 90 days of receipt of the complaint form.

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Complaint Resolution Some complaints fall within the jurisdiction of an agency or organization other than the State Education Department. These complaints will be referred to the entity with appropriate jurisdiction. When a complaint concerns a matter that falls solely within the jurisdiction of the institution of higher education, the complainant will be notified, the Department will refer the complainant to the institution in question, and a request will be made to have the matter receive a review and response. Upon conclusion of the Department’s complaint review or upon a disposition of the complaint by referral to another agency or organization or to the institution of higher education, the Department will issue a written notice to the complainant describing the resolution of the complaint. The complainant may contact the Department evaluator directly for follow-up information or for additional assistance. Copies of letters of disciplinary sanction are sent to the parents of any dependent student (those who do not possess independent/emancipated student status as identified by the Director of Financial Aid). Such letters are sent with the full knowledge of the student. COMPUTER AND NETWORK USE POLICY Scope Access to content through modern information technology is essential to fulfilling the College’s mission of education, research, and public service. Technology access encompasses the use of any combination of college-supplied computing and communication systems, electronic devices, software, internal- and external-data networks, databases, catalogues, electronic meeting spaces, and the Internet. The College’s technology infrastructure also houses and protects mission-critical data and content that can be as valuable as its financial resources. To ensure that all community members have fair access to resources and that the College’s mission-critical data and electronic property is adequately protected, it is essential that all faculty, staff, students, and other authorized users comply with these appropriate use policies. This policy supplements New York State, SUNY, and SUNY Canton policies as well as applicable Federal and State laws. SUNY Canton’s Information Services Department (IS) manages and maintains the operation and integrity of technology systems at SUNY Canton and is supervised by the Director of Information Services and OnLine Learning, who also serves as the Information Security Officer (ISO) for the College. This policy applies to all SUNY Canton owned, leased, or operated computing and network resources including host computer systems, SUNY Canton-sponsored computers, peripherals, electronic devices, software, data sets, catalogues, and communications networks that are controlled, administered, or accessed directly or indirectly by the SUNY Canton community. SUNY Canton’s authorized users include faculty, staff, students, and other authorized, affiliated or non-affiliated individuals or organizations. Use by non-affiliated institutions and organizations will be in accordance with SUNY Administrative Procedures Manual Policy 007.1:

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Use of Computer Equipment or Services by Non-Affiliated Institutions and Organizations and with the policies herein. This policy may be supplemented with additional guidelines by college units which may be authorized by the Director of Information Services and OnLine Learning to operate their own computers or networks, provided such guidelines are consistent with this policy. Critical Information Security Checks and Balances To maintain adequate security checks and balances that minimize the risk to mission-critical information, this policy and policies created by SUNY will be implemented with the goal that no individual simultaneously has both the authority and the capability to access and/or jeopardize substantial portions of the College’s mission-critical information. General Terms of Use Authorized use of SUNY Canton owned or operated electronic computing and network resources will be consistent with the education, research, and public-service mission of the SUNY Canton and consistent with this policy. A copy of this policy is also posted on the SUNY Canton website and is given to and acknowledged by all students before they may gain access to the College’s network. In receiving a SUNY Canton email or network account, every user agrees to comply with the terms of this policy. Failure to comply may result in sanctions and possible disciplinary action. SUNY Canton makes no warranties with respect to Internet services, and it specifically assumes no responsibilities for the content of any advice or information received by a user through the use of SUNY Canton’s computer network. All requests for technical assistance are placed through the Information Services Help Desk by phone at (315) 386-7448 or email at [email protected]. Business hours are posted on the website. New Technology Introductions Information Services can offer many types of services, equipment, software licenses and is aware of many low-cost technology solutions available through SUNY and New York State collaborations. It is recommended that departments wishing to solve a technology-related problem contact the Help Desk and engage the assistance of Information Services to find a lowest-cost solution that works well and fits with what the College already owns and supports. This will help moderate the cost of maintaining technology for the College over time. New computing and communication technologies and services introduced at the College such as but not limited to those attached to the College’s Ethernet and wireless networks; software additions or programming modifications that affect or interact with enterprise systems such as Banner, Angel, email, or other standard software; substitutions or changes to standard equipment, etc. must be approved by the Director of Information Services and OnLine Learning before purchasing or engaging the services.

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Purchases of client computers and peripherals meeting the standard configurations posted on the Information Services website do not require preapproval. Account Authorization/Termination Network and system accounts granted to an individual user are for the sole use of that individual only. Each user is responsible for any use of his/her account. If there appears to be a need to share an account’s data with another person, the user should contact the Help Desk for assistance. The need to share accounts is indicative of a problem in how access to the information or system was set up or how needs have changed. Usually, the need to share can be solved in a more secure manner with IS assistance. All accounts and data access are granted or terminated on a need-to-know basis related to the performance and fulfillment of the user’s current responsibilities. As these responsibilities evolve, the authorization will change as appropriate. A.

Student Account Procedures Each full- and part-time student is granted UCanWeb, email, Angel, and network accounts, and the email account is added to the student listserv. UCanWeb passwords and network usernames are printed on the student’s official schedule, which is obtained from the Registrar. Withdrawn and suspended students’ accounts are routinely disabled; upon notification by the Registrar, the email accounts are removed from the student listserv by Information Services’ staff. Graduating and non-returning students’ accounts are removed from the system on at least a per-semester basis.

B.

Employee Account Procedures New full-time, part-time, and temporary employees automatically receive email, Angel, and network accounts and are placed on the faculty/staff email listserv. Access to other systems such as UCanWeb or Banner is granted on an as-needed basis. The employee’s supervisor will request the additional account through the Help Desk, identifying the type and level of access needed. If the account involves access to shared data, such as within Banner, then, IS staff will obtain documented authorization for the account from the respective data custodian to determine appropriate permissions before setting up the account. If an employee’s responsibilities change such that access to any electronic system is no longer needed, it is the supervisor’s responsibility to authorize Information Services to remove system access as soon as the responsibility change takes effect. Before employees depart in good standing, they should plan with their supervisors and Information Services to have their data, relevant email, access rights, and any data backups, etc. transferred to the appropriate successor’s account. The successor should verify that he or she can access all of the data before the departing employee leaves the campus. Human Resources flags the departing employee’s Banner record as inactive. If

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an employee departs without good standing, Human Resources will notify IS, and IS disables the employee’s accounts by changing the password. Departing employees’ email and data will be archived offline for six months and made available to the supervisor or successor upon request. Normally, after six months, IS will delete the accounts, archived data, and email. If the supervisor responds to Information Services of the need to continue to have access to the account or data beyond six months, the supervisor will negotiate a schedule with Information Services for timely data cleanup and account removal. Retiring employees are entitled to keep their email accounts, access to library online resources, and presence on the faculty-staff listserv if they place their request with the Help Desk. C.

Public and Guest Account Procedures SUNY Canton technology resources are substantially funded by the students’ technology fees and supplemented by limited State funds set aside for operating this College. To be fair to students, technology resources are not available for public use. The public is encouraged to use the local, public libraries for open Internet access. Guest accounts are generally given restricted access for a limited time and purpose. Requests for guest accounts are made through the Help Desk for courtesies extended to visitors on college-related business. Every guest account will be sponsored by an authorized user who is responsible for ensuring appropriate policy compliance by the guest.

Standard Security and Maintenance Practices for All Users Administrative access will be maintained by Information Services on all electronic devices and systems that are owned or operated by the College. A.

Best-User Practices The New York State Office of Cyber Security and Critical Infrastructure Coordination have published Cyber Security Awareness, which is a list of best-user practices in maintaining basic security on electronic systems. They can be found at their website, http://www.cscic.state.ny.us/. To protect the College’s systems and data, SUNY Canton users will, as a minimum, become familiar with and follow the sections in these practices on: § § § § § § § §

User IDs and passwords Protecting your information Malicious-code protection Mobile-computing security Wireless security Patching Possible symptoms of a compromised computer Security breaches

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B.

Password Maintenance Users are expected to change their initial-system passwords the first time they log on to each system. Users are strongly encouraged to change their account passwords frequently; use passwords that are at least nine characters long; use alphabetic, numeric, special characters, and upper- and lower-case characters in their passwords. Although Information Services does not presently enforce these or similar best practices in its systems security, it reserves the right to do so at a future date on any or all systems to protect the information resources of the College. Users may not share accounts and passwords with others. If an account owner’s password is obtained by another individual, it is the account owner’s responsibility to change the password as soon as this is suspected. An exception may be made in specific situations approved by the Director of Information Services and OnLine Learning/ISO, such as top-level administrative accounts where only one account with those privileges can be issued to perform the functions, and more than one person must access the account to ensure full-staff coverage.

C.

Physical and Account Security Users are responsible for physically securing computers and other devices configured to access the network and logging off systems containing sensitive data before they leave their workspace, even for a short time.

D.

Basic Computing Knowledge Users are responsible for maintaining a basic, working knowledge of the current versions of standard end-user tools and software in use on the College’s network in order to adequately perform their job functions and to provide basic, security maintenance and housekeeping on their computers.

E.

Security and Virus Protection Updates Information Services attempts to make security maintenance on computing equipment easy and automatic for users. However, all users are ultimately responsible for ensuring that security patches, virus protection, adware and spyware prevention, cleanup software, and other security tools are regularly maintained with their latest versions on the computing devices used to attach to the network. If a user notices that security patches or virus protection are not being regularly updated (i.e., every few days) on their computer, they should notify the Help Desk. If in doubt about security patches, users can visit the Microsoft website to check for updates to their operating system or the Microsoft Office website for Office updates.

F.

Basic Housekeeping on Computers Failure to perform routine housekeeping results in poor computer performance and reduced individual productivity. Users are responsible for regularly performing routine housekeeping on their computers (file cleanup, disk-space compression, etc.) and using security-maintenance tools that keep their computers free of intrusive elements such as viruses, worms, spyware, adware, etc. In most cases, the Help Desk has found that users’ complaints of poor computer performance is not the computer itself but stems from the

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user failing to do ordinary housekeeping on their computer. It is recommended that users perform a system cleanup at least weekly if not automatically performed upon shutdown. Data Ownership and Privacy Except where labor contracts provide copyright provisions, in accordance with New York State policy, all electronic data and information created and/or maintained on New York State agencyowned equipment, including email, documents, programs, etc., are considered the records of New York State. All data maintained on SUNY Canton owned, leased, or any other equipment attached to the SUNY Canton network and systems are subject to release to the public under the Freedom of Information Law. No user should consider the data on their computer and electronic systems to be completely private. SUNY Canton upholds principles of academic freedom and does not, as a general practice, monitor or unreasonably restrict activity or the content of material transported across its systems and networks. However, with probable cause, in accordance with the Electronic Systems Investigations section of this policy, the President may authorize the ISO, with the assistance of Information Services, the right to conduct investigations into an individual’s data and system activities; monitor or limit access to their networks and systems; copy and/or remove content, transactions, or other evidence of misconduct; or take other similar measures when it appears that individual rights; applicable college or university policies or codes; contractual obligations; or local, State, or Federal laws may have been violated or that data essential to the College is at risk of damage or loss. Because the College owns its equipment and records, permission to access its equipment and records is implied. However, IS staff will respect reasonable individual rights to privacy and will only access data in accordance with this policy. IS staff will not casually or routinely browse the contents of users’ data files without reasonable cause. Access will be limited to: §

§

That minimally required for the satisfactory performance of Information Services’ role of maintenance, security, and integrity protection responsibilities of electronic system resources and data that are property of, or entrusted to, SUNY Canton and its affiliates. Responding to requests for, or ensure, compliance with this policy, SUNY policies, and other applicable policies and regulations.

Although numerous, preventative, best-effort security measures are taken to protect the integrity and access of SUNY Canton’s electronic resources, users should be aware that these provide no guarantee that SUNY Canton’s electronic systems are immune to unauthorized access or tampering. In addition, the purpose of an account and password is to limit and manage authorized access to SUNY Canton’s files and information. Use of a password does not guarantee or protect users’ privacy for personal and other improper use of university equipment or facilities.

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Confidentiality The ISO has designated IS staff to be the security custodians for the College’s electronic information. IS staff are responsible for taking or ensuring implementation of preventative measures, intrusion detection, recovery, and restoration of all electronic systems. This typically includes, but is not limited to, activities such as implementing virus and other incursion protection; firewalls; ensuring the application of security patches to all systems including individual and shared equipment; scanning incoming and outgoing Internet, internal network, and email traffic for potential threats; monitoring network traffic for malicious behavior and investigating and resolving the same; removing content identified as potentially infected; conducting inventories of computers, systems, equipment, and software; ensuring compliance with this and other applicable policies; establishing and maintaining operating environments on systems; housekeeping to reclaim unused resources; preparing, repairing, and restoring personal computers and their user data; and backing up data on systems. Many, but not all, of these procedures have been automated such that it is not usually necessary to actually view the content of apparent policy-compliant traffic, systems, and data. In cases where large amounts of data on a personal computer must be manually accessed or transferred by staff, such as when rebuilding a computer or restoring lost user-data files, Information Services staff will request permission to access the data from the user and provide the user with an opportunity to be present while these actions are being performed, imposing a time limit to the offer. If the user does not respond to the access request within the stated period and the task must be completed in a timely way, IS staff will proceed with the task without the user’s presence. IS staff will exercise judgment to engage the least invasive method possible to adequately perform the task, minimizing contact with the user’s data. There may be unusual circumstances, such as during a network virus attack, where this courtesy may be temporarily suspended in order to take necessary measures to contain an attack, limit damage, protect resources, or rapidly restore systems in an emergency. In cases where a user’s data has been viewed, Information Services staff will treat such data as confidential and will not disclose its contents to any other personnel without permission of the owner, unless there is reason to believe that policies or laws have been violated, or the data is essential to the College and at risk. If violations are suspected, IS staff will follow the procedures below for the Electronic Systems Investigations. Copyrights and File Sharing SUNY Canton observes, and requires all of its electronic-systems users to observe, all copyright laws and fair-use regulations regarding electronic data and systems. No user will use college resources to make a copy of or download any copyrighted material, in electronic or hardcopy format, in violation of the terms of copyright legislation. No user will view, copy, alter, or destroy another user’s electronic files without permission from the data creator or custodian, except in accordance with this policy, SUNY or NYS policy, applicable laws, or regulations. Software that resides on SUNY Canton’s computing network(s) is licensed or owned by the University, SUNY Canton, or third parties and is protected by copyright laws, licenses, and/or

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other contractual agreements. Users are required to respect and abide by the terms and conditions of software use and redistribution licenses. Examples of software copyright restrictions may include prohibitions against copying programs or data for use on SUNY Canton’s computing network(s) or distribution outside the University; the resale of data or programs, use of them for non-educational purposes, or for financial gain; and public disclosure of information about programs (e.g., source code) without the owner's authorization. More information about copyrights in the educational environment can be obtained at the website, http://copyright.iu.edu/. If a user is in doubt about whether or not their proposed activities might be in violation of copyright legislation, the user should contact the Director of Information Services and OnLine Learning, Systems Administrator, or Network Administrator for further clarification. Data and Records Backup A.

User Responsibilities For Networked Data Maintenance Every user is responsible for ensuring that their data, especially college, mission-critical data, is backed up regularly and in accordance with SUNY and local departmental, dataretention policies and those electronic-data backups have been tested to ensure that data can be recovered if necessary from the backup media. The ISO has designated IS to be the custodian of the College’s mission-critical, electronic data. To minimize the risk of data loss to the College, IS provides secured-network data storage, backup, and recovery services to make data and records backup and recovery easier for users. Unless an exception is authorized by the President (as listed below), all current versions of college, mission-critical information will be maintained on the College’s shared network storage to enable more efficient, manageable, and traceable data backup and recovery. It is each data owner’s responsibility to work with the Help Desk Manager to ensure that all the employees modifying mission-critical data save the data on the College’s network storage and use the College’s central backup services. (Most data owners are area or department supervisors, but there may be exceptions to this general rule.)

B.

Local Data Maintenance Authorization In some cases, the President may decide that it is in the College’s best interest to authorize specific users to do their own data backups, rather than having Information Services perform this task. In such a case, the user will provide the following in the authorization information to the ISO that outlines essential components of a data backup and recovery plan: § § §

The date that this authorization is being prepared or updated The user responsible for the data and his or her campus title The type (or domain) and nature of data being excluded from the policy

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§ § § § § § § § § § § § § § § § § § § §

What aspects of the College’s mission and operation would be negatively affected by the partial or complete loss or public release of this information (level of risk to the College) Rationale for exclusion of this data from the policy Where or what system or workstation on which the data will normally be located How the system(s) containing the data and the backup equipment will be physically secured from unauthorized access How user access is limited to the appropriate authorized users Who the authorized users of the data are and date of authorization Data retention time (how long information is maintained online) Equipment and media used for normal data storage and backups How many weeks or months of historical data backups are to be maintained in archived, offline backup form Frequency with which backups of current, online data will be taken How backups are validated Secure, environmentally-controlled site where offsite backups are moved to How backups are secured and accessed when needed The designated alternate user who has direct, secure access to the data backups and user’s computer Signature of user accepting responsibility for the data and backups Signature of alternate user responsible for the data Authorizing signature of area supervisor, if applicable Authorizing signature of Vice President, if applicable Authorizing signature of President Acknowledgement signature showing document receipt by the Director of Information Services and OnLine Learning/ISO

The authorized employee’s Administrative Officer is responsible for ensuring that the data backup and recovery plan is performed appropriately, including: § § § § § § §

The system(s) and backups are physically and electronically secured. Data and system integrity are maintained. Data backups are routinely taken and validated. Backup media is labeled properly, tracked, and moved offsite as planned. Backup media is regularly replaced with new media in accordance with best practices identified by the manufacturer for the media type and expected lifespan. The alternate user has access to the offsite backups without assistance from the primary user and is able to restore the data on demand. The above authorization record is kept current.

The appropriate authorizations will be signed, and a copy of the authorization will be given to the ISO for IS records. Through this authorization procedure, the responsibility for this domain of the data’s integrity and security is fully transferred from the Director of Information Services and OnLine Learning and IS to the designated and alternate users, their supervisors, and respective officers.

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Data Security and Recovery SUNY Canton provides best-effort security, systems reliability, and recovery against unauthorized intrusion and damage to systems and state records stored on central facilities in accordance with the Termination/Demobilization/Recovery Plan and Business Resumption Plan which are included in the Information Security Emergency Plans. SUNY Canton also provides some facilities for archiving and retrieving non-critical system and users’ files after accidental loss of data for a limited time period. Data-recovery requests may be placed through the Help Desk. Data Security and Transport of Confidential, Mission-Critical, and Personally-Identifiable Information No user may employ the Internet, other WANs, wireless technologies, or removable data transport devices (such as, but not limited to, PDAs, cell phones, iPods, CDs, DVDs, floppy disks, zip disks, memory sticks, external drives, etc.,) to transport or hold any college missioncritical, confidential, or personally-identifiable information, on or off campus, unless such data is secured through encryption and password protection in accordance with local Information Security policies and practices. Physical-security methods must be used at all times to protect any removable or easily transported media containing confidential, mission-critical, or personally-identifiable information. Education on how to appropriately and securely transport confidential and private information can be obtained through the Help Desk from the Systems and Security Administrator or the Network Administrator. Redundant-Access Method to Secured Data Any time encryption, password security, or data backups are taken and moved offsite or any other security method is employed to protect any college mission-critical, confidential, or personally-identifiable information, security measures will be immediately made available to a second person who has been appropriately authorized to access the information in accordance with this policy and the policies created by SUNY. Email Backup and Retention SUNY Canton’s email servers are designed and intended for distribution of email to end-users’ computers or to users’ network-based storage. SUNY Canton considers email passing through its central servers to be transient, temporary data and does not, as a policy, retain email records for extended, data-recovery periods on the central servers. Email retention and backup on users’ computers is at the discretion and responsibility of end users. Policy on Mass Email Distribution to SUNY Canton’s Faculty and Staff To eliminate the distribution of inappropriate messages through the campus faculty/staff listserv, all bulk messages distributed to faculty and staff must meet one or more of the following criteria: §

The message is important for the proper execution of daily business.

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§ § § § §

The message notifies the campus community of campus events or campus-related news items of potential interest to the majority of faculty and staff. The message notifies the community of significant changes in governance, policy, and practice. The message alerts the community of health and safety issues. The message assists the College in fulfilling its mission or engages open discussion about academic, administrative, strategic, or current-event issues relevant to the College and its mission. Messages will be permitted for organizations that are officially affiliated with the campus. Examples of affiliated organizations include the Campus Store, Campus Food Services, etc.

Types of messages that are NOT acceptable include, but are not limited to: §

Messages that are not primarily for the benefit of SUNY Canton. a.

§ § §

Exemptions may be granted by the Director of Public Relations to community organizations that have an official connection to the College. Such connection might consist of a designated board position for a college employee or inclusion in NYS-approved programs, such as the State Employees Federated Appeal (SEFA).

Inclusion of messages for the benefit of off-campus organizations solely because of personal/family affiliations of state employees represents misuse of state resources. Commercial solicitations. Personal messages. a.

Exemptions may be granted by the Director of Public Relations for messages announcing personal events that have the potential to significantly impact professional relationships. Examples include births in families, retirements, deaths of members of campus community, etc.  

All messages will be monitored for this policy’s compliance by the Director of Public Relations or a designee. The following individual or their designee will also serve as moderators for their own messages and of individuals in their respective functional units. § § § § §

The President and Vice Presidents School Deans Directors of Administrative Units Directors of College Association Units Faculty/Staff Governance and Union Leaders

In accordance with this policy, the bulk emailing of unsolicited messages to faculty, staff, or students through address lists generated via other means (including databases/lists of addresses

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created from other sources) is prohibited. policy described above.

Bulk email should be distributed only through the

Messages for all of the faculty and staff may be submitted for distribution by sending them to [email protected]. Standard Computers, Client Devices, and Annual-Refresh Cycles To ensure the highest level of availability of computing resources at the lowest lifecycle cost and labor expense to the College, all client computers and devices attached to the network will be one of the current, standard configurations approved for use. All purchase requests for new computers by state or auxiliary organizations will attach a copy of one of the current, standard configuration quotes from the IS website. The standard, current, client, computer configurations and quotes are maintained on the IS website. Configurations and quotes are reviewed by IS staff at least twice per year. The College seeks to retain the use of its purchased computers for at least four, sometimes five, and rarely, six years. Heavily-used lab and faculty computers are replaced every three years. Users making lighter use of computers may receive older configurations at the discretion of the respective Vice President. If necessary, at year three or four, computer memory or disk upgrades may be applied to ensure adequate performance with the current versions of the operating system and office software. Each Spring, IS staff review the networked-computer inventory in each division and auxiliary organization and makes recommendations to the respective Vice President to upgrade or replace computers. Users seeking an upgrade or replacement computer should contact their respective supervisor early in the calendar year. The general rule is one employee, one computer. The same set of software is used for all client computers. In the spring of each year, IS solicits faculty and staff for new software based on the needs for the upcoming, academic year. IS staff prepare a standard-software image for each current-hardware configuration. During the summer, all student computers and new faculty/staff computers are refreshed with the appropriate newsoftware image. If a user feels that their needs are not met by the currently available configurations, the user can contact the Help Desk for assistance in satisfying his or her needs. If a user presents IS with a nonstandard computer for attachment to the network, IS will deny network access, unless the Director of Information Services and OnLine Learning makes an exception. Personally-Owned Equipment No personally-owned technology or telephone equipment may be installed by faculty or staff unless permission has been granted by the Director of Information Services and OnLine Learning or designee. No personal equipment may be installed for personal use. Generally, personal equipment may not be installed for business use. Certain classes of equipment, which are not normally furnished by the campus and which are personally owned, may be installed with permission of the Director of Information Services and OnLine Learning or designee for on-thejob use providing the equipment or its use does not interfere with the College’s resources, the

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owner complies with technology-use policies described in this document, and is willing to accept personal-maintenance responsibility. If a user chooses to install personally-owned equipment with the permission of the Director of Information Services and OnLine Learning, the College accepts no responsibility for its maintenance or any liability for damage to any personal property, data, or personal injury. Any such equipment installed may not be used to access college resources, for example (but not limited to) Internet services for personal use. Personal equipment installed outside this policy may be removed by the IS staff. If there is damage caused to campus equipment resulting from unauthorized installation of personallyowned equipment, the individual responsible will be billed or held liable for damages to the College or its resources. No personally-owned equipment will be serviced by Information Services staff including, but not limited to, student PCs or equipment previously owned by the campus and later disposed of according to the Computer Surplus and Data Cleansing section below. Computer Surplus and Data Cleansing Generally, computers are not sent to surplus at SUNY Canton until there is a genuine technical, performance, or management problem with retaining them on the network, rendering them unfit for use in this environment. Equipment due for surplus will be processed according to Physical Plant policies and procedures. In no case will computers designated for surplus be returned to the College’s network without the approval of the Director of Information Services and OnLine Learning. Before any computer leaves the campus, all computers’ hard drives due for surplus will be removed by IS staff and marked with the prior user’s name. Drives will be retained for an appropriate period of time to ensure that all data has been moved to the new computer. After that time, drives will be wiped clean of data and either reused if salvageable or sent for surplus. Standard Client Software Student lab computers are purchased and maintained solely with the Student Technology Fee. They are not available for faculty or staff use. Faculty or staff needing additional or spare computers should contact their respective supervisor. All computers will be loaded with the standard configuration of software developed by the College. This configuration is developed typically in the spring prior to summer maintenance procedures. Solicitations for standard software to include in the following year’s software image are made in the spring by IS staff. Any user requiring new or additional software in the following year should contact the Help Desk by the advertised due date to obtain assistance in identifying the type of software license to purchase, identifying funds for purchasing the software, and to make sure the software is included in the standard configuration for the upcoming year. This includes faculty and those doing testing or special events using software planned for lab computers. Installation of the standard-configuration software on student lab computers takes IS staff most of the summer to complete. If faculty fail to notify IS in advance of the standard image’s preparation of software they need for fall instruction, it will probably not be possible to include it

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on lab computers. Students do not have permission to install software on lab computers. Faculty should seek Help Desk assistance in situations where they want to use software released by book publishers that must be installed by students on computers. At advertised times, IS may refresh the software image on the client computers to ensure network security and manageability. When such an announcement is made, users who have additional software and data stored on their computers should work closely with Help Desk personnel to ensure that this data and software is restored after the computers are re-imaged. Wireless Network Interference Students and faculty are forewarned that the IEEE 802.11b - compliant, wireless network installed in various campus locations is susceptible to interference from operating certain types of equipment, such as 2.4 GHz and higher-powered cordless telephones, microwave ovens, and “Bluetooth” technology wireless equipment. Individuals are strongly discouraged from bringing and using such equipment on campus. If this policy is disregarded and this type of equipment causes a problem with wireless network reception, the individual may be required to disable and/or remove the equipment from campus. Banner Student Information System The Sunguard/SCT Banner Student Information System is used for storing student information, grades, financial collections, financial aid, alumni data, residence data, and other student-related information. The College’s web-based interface to Banner is called UCanWeb. Banner is the primary, student-information enterprise system used at the College. Its database is considered the current version, “master” data to which other enterprise systems may interface. A.

Banner Advisory Committee Cross-departmental issues involving Banner and modification methods or issues involving shared data are discussed and resolved in the Banner Advisory Committee. Information System’s Enterprise Systems Manager or designee chairs this committee. Membership includes key users within all departments generating or modifying data in Banner, plus members of the Enterprise Systems team.

B.

Software Modifications "Off-the-shelf", SICAS-supported Banner and other enterprise system codes will be used without modification to the greatest extent possible in the interests of cost containment. All local modifications or custom additions to Banner must be approved by the Director of Information Services and OnLine Learning. Where modifications are approved, the final, tested, and accepted version of the modified source and object code module and pathname must be registered with IS. Failing to do so may result in loss of the custom code during routine upgrades and recovery after system failure.

C.

Banner Access and Data-Entry Standards Modifications to data and specific policies regarding granting access to Banner are handled in accordance with the procedures identified in the document, Banner Access and Data-Entry Standards. These procedures are maintained by the Banner Advisory Committee.

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Computer and Network Use Violation Examples A.

Failing to adhere to any term of this policy is a violation.

B.

Failing to adhere to Information Security policies is a violation.

C.

No user will, under any circumstances, use SUNY Canton electronic resources to libel, slander, or harass any other person or use these resources to violate any other institutional or SUNY policy or applicable law.

D.

Failing to adhere to, or passively or actively subverting, standard-security practices is prohibited.

E.

Destruction or failure to maintain the integrity of data relevant to the College mission and operations, and/or in violation of data-retention policies and procedures, is prohibited.

F.

Abuse of SUNY Canton computer resources is prohibited. Examples include, but are not limited to: 1.

Allowing Unauthorized Access Sharing computer accounts, passwords, and other types of authorization with others and posting passwords with account names in a readily accessible, unsecured location (i.e., notes attached to a computer screen, posted on the wall, etc.) are prohibited. Users may not run or otherwise configure software or hardware to intentionally allow access by unauthorized persons. Users are expected to log off systems, the network, and lock their offices and workspaces when they leave to physically secure client computers.

2.

Circumventing Security Users are prohibited from using computer programs, devices, private networks, or any other method to bypass or subvert security measures. Other examples include: turning off or blocking virus-sweeping and automatic operating-system updates, creating additional layers of password protection that subvert administrative access, repeatedly not responding to a request to make a laptop available for routine maintenance/updates, and failing to cooperate with an audit or investigation. Any attempt to consciously subvert security may be subject to, at least, second-level sanctions depending on the damage done by the action.

3.

Unfair Resource Use Deliberate attempts to monopolize shared resources, degrade the performance of a computer system or network, or to deprive authorized personnel of resources or access to any SUNY Canton computer or network are prohibited.

4.

Private Networks Operation and use of private networks not explicitly authorized by Information Services include, but not limited to, the use of independent wireless access points,

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peer-to-peer networks, use of client devices as private servers, etc. and are prohibited. Wireless access points which are built into purchased equipment will be disabled before such equipment may be used within range of the College’s wireless network. 5.

Personal or Commercial Use Application of state-owned computing resources for personal or commercial use is inappropriate (i.e., (but not limited to) shopping, entertainment, downloading music or videos, excessive use of the Internet to where it interferes with work assignments, running a personal or commercial business, excessive personal chatting on email or messaging that is unrelated to college business, etc.).

6.

Game Playing Game playing on lab and office computers, and when using the College’s network, is considered to be generally outside the scope of State and academic business, and inappropriate, except when it is in association with a collegesponsored event. Recreational game players occupying a seat in a public, computing facility will release the seat when others who need to use the facility for academic or research purposes are waiting.

7.

Movie and Music Sharing Downloading or sharing music and movie files which is unrelated to academic delivery and the College’s mission is unauthorized. In addition, it is illegal to share copyrighted files without permission of the copyright owner. Violators caught are subject to legal as well as disciplinary action.

8.

Chain Letters and Advertising The propagation of chain letters or advertising for other than college-related business is considered an unacceptable practice by SUNY and is prohibited.

9.

Sharing Email Address Lists Unauthorized distribution of any college email addresses to third parties, without the permission of the email owner, is prohibited.

10.

Unauthorized Servers The establishment of unauthorized servers is prohibited, such as, but not limited to, a background process that services incoming requests from anonymous users for purposes of gaming, chatting, or browsing the Web.

11.

Departmental Servers Departmental servers are discouraged and will be preauthorized by the Director of Information Services and OnLine Learning. Appropriate network-security measures will be taken to limit the liability in case the server is hacked. They are discouraged for several reasons: the high level of damage that can quickly be done to the network from a server, the difficulties in insuring that the server is physically secured and regularly backed up, and that security patches and other

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measures are applied in a timely and often rapid-response manner and that these procedures are consistent with those applied to other servers to insure network security. 12.

Unauthorized Software Installations Installation of software on college operated computers or systems which are unrelated to the College’s business and mission is prohibited. Users requiring installation of software not already provided on standard equipment should contact the Help Desk for support.

13.

Unauthorized Monitoring A user may not use computing resources for unauthorized monitoring of electronic communications.

14.

Child Pornography Child pornography and any other activity involving harm to minors is illegal. The College considers this to be a serious, third-level offense. The College seeks to provide a safe environment for its students, many of whom are under legal age. Anyone found using college technology to download, view, transmit, or distribute child pornography will be disciplined, and charges will be brought.

15.

Adult Pornography Pornography is interpreted as offensive by many and can lead to charges of sexual harassment in the workplace. Any use of pornography on college equipment and the network that is required for academic instruction will be clearly documented and pre-approved by the Academic Dean and the signed authorization filed with the Director of Information Services and OnLine Learning before use. Failure to do so will be interpreted as recreational use of equipment, which is prohibited.

16.

Message Flooding Posting a message to multiple list servers or news groups, with the intention of reaching as many users as possible, with material unrelated to the College, is prohibited.

17.

Political Advertising, Propaganda, or Campaigning The use of SUNY Canton computers and networks will be in accordance with University policy on use of University facilities for political purposes found at (SUNY Administrative Procedures Manual Policy 5603, Appendix A) http://www.suny.edu/sunypp/documents.cfm?doc_id=374.

Electronic Systems Investigations A.

Discovery of Need for Investigation Any SUNY Canton electronic systems user who witnesses evidence that an electronic investigation may be warranted should report the evidence to the responsible President’s Council member, or report it directly to the President as appropriate.

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No IS staff member may conduct an electronic-data investigation without receipt of a completed Electronic Data Investigation Request Form, authorized by the President. The Investigation Requestor will be a President’s Council member. B.

Immediate Security and Data Protection Measures Upon discovery of evidence of the need for an investigation and/or if any mission-critical data or systems are presumed by the Investigation Requestor or IS staff to be at risk either before or during the investigation, Information Services’ staff will notify the President’s Office of an intent to take risk-mitigation actions to secure critical data and systems while preserving evidence and the subsequent investigation’s integrity. Protective measures will be taken, including, but not be limited to, disabling or limiting access by the suspected offending party, quarantining an invasive element, taking a backup of data that is at risk or pertinent to the investigation, etc.

C.

Obtaining Proper Authorization The Investigation Requestor will complete the Electronic Data Investigation Request Form, and obtain the President’s authorization. The President may involve other Vice Presidents, Human Resources, or University Police as deemed appropriate. The Director of Information Services and OnLine Learning/ISO will be sent a copy of the completed request for Information Security records. The President may authorize that the investigation occur without the user’s knowledge. If it is necessary to limit or disable the user’s access before or during the investigation, the President will reauthorize the user’s access at the appropriate time. The institution’s need to protect its data and systems will be balanced against an employee’s reasonable right to privacy. Conducting an electronic-systems investigation will be viewed as a serious and unusual matter, typically involving either an emergency situation or an elevated level of personnel action. Sound management practices, common courtesies, and standard Human Resource procedures should be applied beforehand and, if necessary, with the use of this procedure. The ability to monitor electronic-system activity will not carry with it the right to do so indiscriminately, or nullify the need to balance ethics regarding whether it is appropriate to do so. The primary objective of this procedure will not be to harass any individual or group or be used as a means of conducting routine monitoring of individual or group activity beyond the purposes described above. When using this procedure, parallel-ethical guidelines should be applied as if the activity in question had been conducted using paper or non-electronic systems and means.

D.

Information Confidentiality Information Services’ staff are to treat all investigations, before, during, and after the event, with the strictest confidence, and limit the number of people involved in the investigation to those with a need to know.

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E.

Information Security Violation Event Recording In all cases, whether described below or not, if it appears that IS has been violated, a record of the event will be made in the College’s Information Security Event Log. If appropriate, the event will be reported to SUNY in accordance with New York State and SUNY Information Security policies.

F.

General Procedures for Conducting the Investigation The general procedures for all investigations are:

G.

1.

Investigation Requestor will establish probable cause and verbally notify the President’s Office and the Director of Information Services and OnLine Learning/ISO with the information identified in the Electronic Investigation Request Form.

2.

If there is concern that information or systems are in jeopardy, the Requestor will contact IS, in particular the Systems Administrator, Network Administrator, or Help Desk Manager (prioritized in that order of availability), and electronically copy the Director of Information Services and OnLine Learning/ISO and President requesting that appropriate, immediate risk-mitigation measures be taken to secure critical data and systems.

3.

If emergency data and systems protection may be warranted, IS will notify the President’s Office and take protective measures using their best judgment of the information available at the time. No investigation will be made at that time.

4.

Investigation Requestor will complete and submit the Electronic Investigation Request Form, obtain the President’s authorization, and acknowledgement of receipt by the Director of Information Services and OnLine Learning/ISO.

5.

Information Services will, in strict confidence, conduct the investigation to collect necessary evidence involving only those with a need to know.

6.

Information Services will document evidence found, and return it to the President’s Office with a copy to the Director of Information Services and OnLine Learning/ISO. The President will take any action deemed appropriate.

7.

If the incident constitutes a non-routine security incursion, in accordance with NYS Cyber Security Policy, the Director of Information Services and OnLine Learning will report the incident to SUNY.

Job-Related Emergency Data Access Situations may arise where a supervisor or other user must, in good faith, gain access to an absent user’s computer and data to perform or continue essential and time-critical, assigned job functions. In this case, the supervisor or user requiring access will make a written or emailed request to the Director of Information Services and OnLine Learning, copying the Help Desk Manager and user, documenting the need to know and reason why

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the user is not being directly approached for the information. Information Services will provide the supervisor with access to the computer or data, notify the user that such access was given, and what data was provided. H.

Subpoenas, Criminal Investigations, and Similar Releases of Information In the event that a person representing law enforcement or bearing a subpoena appears and demands a release of information contained in college records, or if an employee receives a request for information under the Freedom of Information Law (FOIL), no information will be released until the request has been authorized by the Records Access Officer, who acts as the College’s Information Officer. The Director of Information Services and OnLine Learning/ISO will be notified of the event if it involves electronic data, and the event will be recorded in the Information Security Event log.

Sanctions Violators of this policy will be subject to existing student or employee counseling and disciplinary procedures of SUNY Canton. In addition, illegal acts involving SUNY Canton’s electronic resources may also subject users to prosecution by local, State, and Federal authorities and public release of information contained in electronic systems. Sanction levels will be applied in a manner consistent with the level of damage to the College and its community members, consistent with Human Resources policy, and may be elevated based on intent to do harm, intent to violate, and/or the number of repeat offenses by the user. A.

Faculty and Staff Violations First Offense: The Chief Information Officer (Director of Information Services and OnLine Learning) will notify the user via email of the nature of the first offense, request that the user correct the problem, and send a copy of the Computer and Network Use Policy to the individual. The Director of Information Services and OnLine Learning will request that the user remove offensive material, and/or may terminate or limit network access, based on the nature of the offense. Depending on the severity of the offense, the Director of Information Services and OnLine Learning may also notify the supervisor and Human Resources. The supervisor may choose to hold a counseling session with the employee if warranted. The employee is responsible for notifying the Director of Information Services and OnLine Learning, and supervisor, as applicable, when the condition has been corrected. Second Offense: The Director of Information Services and OnLine Learning will notify the user, and the matter will be referred to the supervisor and Human Resources. The supervisor will initiate a counseling session or continue disciplinary action, as applicable. Third Offense: The Director of Information Services and OnLine Learning will notify the supervisor and Human Resources, who will continue disciplinary action.

B.

Student Violations The Chief Information Officer (Director of Information Services and OnLine Learning) will notify the student via email of the nature of the offense, request that the student

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correct the problem, and send a copy of the Computer and Network Use Policy to the individual. Depending on the nature and severity of the offense, or prior offenses, the Director of Information Services and OnLine Learning may also notify the Dean of Students. Subsequent action will be in accordance with standard, student disciplinary policies and procedures. C.

Outside Organizations Utilizing SUNY Canton’s Technology Resources First Offense: Upon notification of the violation, the Chief Information Officer (Director of Information Services and OnLine Learning) will notify the user via email of the nature of the offense, request that the user correct the problem, and send a copy of the Computer and Network Use Policy to the individual. Depending on the nature and severity of the offense, the Director of Information Services and OnLine Learning may also notify the SUNY Canton sponsoring Director or Dean. The Director or Dean may choose to hold a counseling session with the user if warranted. Second Offense: The Director of Information Services and OnLine Learning will notify the user, and copy the SUNY Canton Director or Dean, who may choose to initiate or continue disciplinary action. Third Offense: The Director or Dean will be notified with disciplinary action.

COMPUTER COMPETENCY REQUIREMENT The Computer Competency requirement ensures each student has or obtains the basic computer skills necessary for word processing, spreadsheet utilization, graphical presentation, and online course participation. This requirement is fulfilled in one of two ways. First, students satisfactorily completing SOET101 or CITA110 (required in many curricula) will meet the requirements of Computer Proficiency. Second, students not scheduled to take either of these courses for their major will be required to complete an online assessment of basic computer skills. The assessment will identify specific areas where assistance may be needed. If further assistance is needed, resources will be available through tutorials available online or at the Library. Students are encouraged to complete this requirement as early in their studies as possible to assure that any deficiencies are addressed as soon as feasible. The assessment may be repeated until successful, at which time the Registrar’s Office is notified. Students are informed via campus email of the assessment’s availability along with instructions during the first few weeks of the semester. Details regarding Computer Competency and associated objectives may be found at http://www.canton.edu/academics/computer.html. CONDUCT – STUDENT Student violations of the Code of Student Conduct are processed by the Vice President for Student Affairs and the Dean of Students as the designees of the President. Please refer to the Student Handbook for the full version of the Code.

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CONTINUING EDUCATION UNIT The College grants Continuing Education Units for special, non-credit offerings under the following conditions. A Continuing Education Unit (CEU) is defined as ten contact hours of organized activity under responsible sponsorship, capable direction, and qualified instruction. The activity is planned in conjunction with and designed for a specific target population, instructional/educational in nature, and graded as “S” (satisfactory) or “U” (unsatisfactory). COPYING GUIDELINES – CLASSROOM USE BOOKS AND PERIODICALS The purpose of the following guidelines is to state the minimum and not the maximum standards of educational fair use under Section 107 of the Copyright Act of 1976. Guidelines A.

Single Copying for Teachers A single copy may be made of any of the following by or for a teacher at his or her individual request for his or her scholarly research or use in teaching or preparation to teach a class: § § § §

B.

A chapter from a book An article from a periodical or newspaper A short story, essay, or poem, whether or not from a collective work A chart; graph; diagram; drawing; cartoon; or picture from a book, periodical, or newspaper

Multiple Copies for Classroom Use Multiple copies (not to exceed, in any event, more than one copy per pupil in a course) may be made by or for the teacher giving the course for classroom use or discussion provided that: § § §

The copying meets the tests of brevity and spontaneity as defined below. The copying meets the cumulative effect test as defined below. Each copy includes a notice of copyright.

Definitions Brevity A.

Poetry: (a) A complete poem consisting of less than 250 words printed or not more than 2 pages, or (b) from a longer poem, an excerpt of not more than 250 words.

B.

Prose: (a) Either a complete article, story, or essay of less than 2,500 words, or (b) an excerpt from any prose work of not more than 1,000 words or 10 percent of the work, whichever is less, but in any event a minimum of 500 words. (Each of the numerical limits stated in “A” or “B” above may be expanded to permit the completion of an unfinished line of a poem or an unfinished prose paragraph.) 92

C.

Illustration: One chart, graph, diagram, drawing, cartoon, or picture per book or per periodical issue.

D.

“Special” works: Certain works in poetry, prose, or in “poetic prose” which often combine language with illustrations and which are intended sometimes for children and other times for a more general audience fall short of 2,500 words in their entirety. Paragraph “B” above, notwithstanding such “special works,” may not be reproduced in their entirety; however, an excerpt comprising not more than 2 of the published pages of such special work and containing not more than 10 percent of the words found in the text thereof may be reproduced.

Spontaneity A.

The copying is at the instance and inspiration of the individual teacher.

B.

The inspiration and decision to use the work and the moment of its use for maximum teaching effectiveness are so close in time that it would be unreasonable to expect a timely reply to a request for permission.

Cumulative Effect A.

The copying of the material is for only one course in the school in which the copies are made.

B.

Not more than one short poem, article, story, essay to two excerpts may be copied from the same author and not more than three from the same collective work or periodical volume during one class term.

C.

There will not be more than nine instances of such multiple copying for one course during one class term. (The limitations stated in “B” and “C” above will not apply to current news periodicals and newspapers and current news sections of other periodicals.)

Prohibitions Prohibitions as to Guidelines A and B above. Notwithstanding any of the above, the following will be prohibited: A.

Copying will not be used to create, replace, or substitute for anthologies, compilations, or collective works. Such replacement or substitutions may occur whether copies of various works or excerpts there from are accumulated or are reproduced and used separately.

B.

There will be no copying of or from works intended to be “consumable” in the course of study or of teaching. These include workbooks, exercises, standardized tests, test booklets and answer sheets, and like consumable material.

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C.

Copying will not: § § §

D.

Substitute for the purchase of books, publisher’s reprints, or periodicals. Be directed by higher authority. Be repeated with respect to the same item by the same teacher from term to term.

No charge will be made to the student beyond the actual cost of the photocopying.

COPYRIGHT AND ROYALTY POLICY A. Policy Objective The objectives of this policy and the associated administrative procedures are:

B.

1.

To preserve traditional, academic practices and privileges with respect to the creation and publication of scholarly works.

2.

To encourage faculty and staff development of scholarly works.

3.

To foster the free and creative expression and exchange of ideas.

4.

To establish principles and procedures in accordance with Title J, Section 2 of the Policies of the SUNY Board of Trustees for equitably sharing royalty income derived from scholarly works produced at the College in those cases where the creator receives assistance from college personnel or utilizes college resources during the creative process.

Policy Statement 1.

Copyrightable, intellectual property produced as a requirement of a grant administered by the Research Foundation of the State University of New York will usually be in the name of the Research Foundation, and any royalties derived will be distributed and utilized in accordance with the grant requirements and the policies of the Research Foundation.

2.

Copyrightable, intellectual property produced incidentally to a grant administered by the Research Foundation of the State University of New York will usually be in the name of the Research Foundation. Royalties accruing from these materials will be placed in an account of the Research Foundation in the name of the creator. The funds may then be used to support the individual’s creative activities. If the Research Foundation decides not to market the material, the individual can request title to the copyright and will have the option of receiving any royalties as personal income or placing them in a Research Foundation account to support additional creative activities.

3.

Copyrightable materials produced as part of an individual’s responsibilities as a SUNY employee will belong to SUNY. Any royalties derived from such materials will be distributed to SUNY, the Research Foundation, and the College

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according to an agreement executed between SUNY and the Research Foundation on April 20, 1984. 4.

Copyrightable property produced by college employees which is not a requirement of their SUNY employment and which there was no use of college resources or assistance by college personnel will belong to the person creating the material.

5.

Copyrightable property produced by college employees which is not a requirement of their SUNY employment, but which utilizes significant college resources or requires significant assistance from college personnel during the creation, will be subject to an agreement executed between the College and the creator. This agreement will describe the property being created, recount the resources to be utilized or the assistance required, and detail the sharing of any royalties derived. The creator will meet with his/her supervisor, the Vice President for Administration, and the Director of Information Services and OnLine Learning as appropriate for the work being created for the purpose of executing this agreement. The meeting will be held as early in the creative process as possible. The Vice President for Administration will forward the proposed agreement to the Research Foundation and any other agencies as appropriate to ensure compliance with their policies.

COUNCIL FOR UNIVERSITY STRATEGIC PLANNING (CUSP) Formed in Spring 2004, CUSP is to provide long-range and ongoing strategic planning for the institution. On an annual basis, CUSP reviews goals and objectives and self-assessment outcomes. It oversees the institutional assessment plan. CUSP also has the non-academic and academic assessment committees reporting to it on a regular basis. Membership in CUSP includes: President, Vice Presidents, Dean of Students, academic deans, three faculty representatives, Registrar, Director of Admissions, Director of Institutional Research, representative of the Non-Academic Assessment Committee, representative of the Academic Assessment Committee, College Foundation representative, Presiding Officer of Faculty Assembly, and University Faculty Senator (or Alternate). The Provost/Vice President for Academic Affairs presides over CUSP which reports to the President. COUNSELING SERVICES Counseling Services are available to assist students to define and accomplish personal and academic goals. To accomplish this, services are provided which include: A.

High-quality individual and group counseling for students who may be experiencing adjustment difficulties or seeking assistance with personal development issues.

B.

Programming focused on the developmental needs of students to maximize the potential of their benefiting from the academic environment and extracurricular experiences.

C.

Consultative services to the College to make the environment as beneficial to the intellectual, emotional, and physical development of students as possible. 95

D.

Assessment of students’ needs and referrals for additional services when appropriate.

COURSE CHANGES – ADD/DROP A. Beginning the third day of classes each semester, all changes will utilize the Course Change Notice (Drop/Add Form) which requires the signed consent of the advisor, the School Dean and, in most cases, the instructor(s). No change is official until the completed form has been presented by the student at the Registrar’s Office. B.

Students will not be permitted to add classes after the first three days of classes each semester, except in extenuating circumstances or in the case of late-starting classes. In such cases, the Drop/Add Form must be signed and dated by the instructor, advisor or department chairperson, and approved by the School Dean.

C.

Withdrawal from Credit Courses - There will be no academic record of courses dropped during the first week of classes. Beginning the sixth day of classes, students may withdraw from credit courses without academic penalty (receiving a grade of “W”) under the following conditions, unless dismissed for deviant academic conduct: §

§

§ § § §

In order to maintain the academic integrity of the institution, the academic focus of the students, and adequate student academic progress toward a degree, a matriculated, full-time student may not drop courses below a 12 credit-hour load while a semester is in progress. In cases of exceptional circumstances beyond the student’s control and with the written approval of the School Dean from the School in which the student is enrolled, a student may drop below the limit to part-time status. Students are encouraged to consult with the Offices of Financial Aid and Residence Life to determine the impact of this academic decision before dropping to part-time status. Withdrawal from a course is accomplished by means of a Drop/Add Form available in the Deans’ offices. These must be signed by the advisor and the School Dean. A $20 fee must be paid at the Student Service Center, and the completed form must be delivered by the student to the Registrar’s Office. The course withdrawal will not be official until the form, fully completed, is received by the Registrar. Withdrawal is allowed under the above conditions prior to the last ten class days of the semester. In courses less than a semester in length, withdrawal is allowed prior to completion of 85 percent of the class meetings. A matriculated, part-time student may not withdraw from any course unless exceptional circumstances exist and the above procedure is followed. Non-matriculated students are not subject to these conditions and are not required to pay the $20 fee. A student may withdraw from a course only once under the above conditions. A subsequent withdrawal from the same course will result in an “F” (failing) grade unless there are extenuating circumstances acceptable to the Dean of the School in which the student is enrolled.

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§ § § D.

Signatures of the advisor and School Dean do not necessarily indicate approval of the action but signify that the student is aware of the academic consequences of course withdrawal. Failure to attend class or merely giving notice to an instructor is not an official withdrawal. A “W” (withdrawn) will be recorded for courses dropped and will not be used in calculating GPA.

Students may withdraw from non-credit courses; official notice must be given in writing by the student to the Registrar’s Office. When the Registrar has been informed, official withdrawal will be executed with copies going to the student, instructor, Registrar, and Student Service Center.

COURSE LOAD – MAXIMUM Nineteen credit hours will constitute a maximum course load per semester. Additional hours may be undertaken only with the approval of the department chairperson or Dean of the School in which the student is enrolled. COURSE SELECTION/PRE-SCHEDULING Pre-scheduling allows students to select courses for the next semester. The Registrar arranges for and coordinates the preregistration of new and returning students each semester. Faculty advisors will assist students with appropriate selections to meet their program requirements; however, the responsibility for meeting all graduation requirements is that of the student. Following advisement, continuing students schedule their classes for the subsequent semester through secure access to UCanWeb, the online student information system. Non-matriculated students and those who do not preregister may register for courses on a space-available basis. COURSES – REPEATING Students may repeat courses. The grade earned in a repeated course will be substituted for the original grade, if higher, in computing the grade point average. NOTE: For financial aid eligibility, refer to Financial Aid Eligibility - Repeating Courses section of the manual. CREDIT CARD POLICY Pursuant to New York State Education Law 6437 (Regulation by Colleges of Conduct on Campuses and Other College Property Used for Educational Purposes) the advertising, marketing, or merchandising of credit cards to students is prohibited on the SUNY Canton campus, except within the following guidelines: 1.

For the purposes of these guidelines, credit card vendors are defined to include individual students, student groups, not-for-profit, and commercial organizations soliciting student applications for credit cards (direct mail solicitation of alumni or other non-students is not covered by this policy).

2.

Credit card vendors must apply with, and be authorized by, the Student Activities Office to reserve a vending space on campus.

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3.

Solicitation of credit cards may only occur on campus between Monday-Friday, 9 a.m. 4 p.m.

4.

Vendors will be restricted to the Richard W. Miller Campus Center only.

5.

Vendors are restricted to an area of 25 feet from their vending space for purposes of handing out (or collecting) applications.

6.

Prior to their first visit on campus, vendors must file with the Student Activities Office a declaration that they have read, understand, and will abide by all of the policies in effect at the campus (failure to sign or follow the declaration could result in permanent barring of the vendor from campus).

7.

On subsequent visits, vendors must register with the Student Activities Office at least five (5) business days prior to the day of vending, to receive proper authorization to vend.

8.

No more than one credit card vendor is permitted to solicit on campus per day.

9.

A credit card vendor is allowed to solicit only for one type of card.

10.

Vendors cannot ask students to take (or fill out) an application in order to receive handouts or win other prizes; handouts and prizes are prohibited.

11.

Vendors may only offer an application to an individual once.

12.

Vendors must show proper ID and authorization to vend upon request by University officials (failure to do so will result in the vendor being asked to leave and be possibly barred from the campus).

13.

Vendors must be notified that they may not misrepresent credit card policies or ask or suggest that students put wrongful information on credit card applications.

14.

Vendors may be prohibited at campus option from collecting credit card applications.

15.

Credit card policies must be clearly displayed at the site of vending and copies of the credit card policies must be handed out to all individuals who accept (or complete) an application (these policies must include, but are not limited to interest rates, teaser rates, and annual fees).

16.

Vendors must clearly post at the site of vending and distribute handouts on the dangers and consequences of consumer debt to all individuals who have taken (or completed) an application.

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CREDIT HOURS A semester credit hour is granted for satisfactory completion of (1) 50-minute session of classroom instruction per week for a semester of 15 weeks. Semester credit hours are granted for various types of instruction as follows: 1.

Lecture/Recitation – A semester credit hour is an academic unit earned for (15) 50-minute sessions of classroom instruction.

2.

Lab/Practicum – Forty-five 50-minute sessions of such activity would also normally earn one semester credit hour. Where such activity involves substantial outside preparation by the student, the equivalent of 15 periods of 100 minutes duration each will earn one semester credit hour.

3.

Independent Study – One credit for independent study will be awarded for the equivalent of (45) 50-minute sessions of student academic activity.

The following credit hour/status designations will be used for all academic purposes: Freshman 0-29, Sophomore 30-59, Junior 60-89, and Senior 90+. All credit hours must be part of a degree program offered by the College. CROSS REGISTRATION PROCEDURES A. Cross Registration 1.

Cross registration is open to full-time, undergraduate and graduate students and staff members within the member institutions of the Associated Colleges of the St. Lawrence Valley: SUNY Canton, SUNY Potsdam, St. Lawrence University, and Clarkson University. Cross registration permits access to courses not available on the student’s own campus.

2.

Eligible persons may register for a maximum of two courses per academic year (Fall semester through the completion of Summer Session) at campuses other than their own. Exceptions to this policy may be made under unusual or extenuating circumstances by the Provost/Vice President for Academic Affairs at the institution offering the course.

3.

After students have identified courses for which they wish to cross register, they must obtain the signed approval of their program advisor to ensure that the course satisfies the student’s program and credit-hour requirements.

4.

The student must also obtain the signature of the instructor of the course to ensure that space is available and that all prerequisites have been met.

5.

The completed form must be returned to the Registrar of the institution at which the student is officially enrolled or employed.

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B.

6.

Institutions in the Consortium schedule different starting and ending dates and vacations. The student is individually responsible for arranging to keep up with course work despite calendar disjunctions and, in some cases, must arrange for food and lodging when dormitories at the home campus are closed.

7.

All students taking a course on a campus other than their own must abide by all appropriate attendance regulations, honor systems, parking regulations, and the like at that institution.

8.

Cross registration cannot be used for non-credit courses. Winterterm courses are not eligible for cross registration.

Cross Registration - Summer Session 1.

In order for a student to cross register in the summer, the student must 1) have been a full-time student during at least one semester of the preceding academic year at one of the four colleges of the Consortium and 2) be registered as a fulltime Summer Session student (as defined by the student’s home campus).

2.

In order to cross register, a student must be taking at least one additional course at the home campus. If the home-campus course is dropped, the student is required to pay additional tuition for the cross-registered course to the campus offering the course.

3.

Tuition is paid to the student’s home campus.

4.

Courses taken in the Summer Session are part of the academic year just completed. Thus, two courses taken in the prior year would (normally) eliminate cross registration in the summer. Courses may not be taken in anticipation of the next year’s eligibility. Exceptions may only be granted by the Provost/Vice President for Academic Affairs of the institution offering the course.

5.

The “space available” concept continues to apply in the summer.

CURRICULAR CHANGE REQUESTS A curricular change refers to the addition or deletion of a course whether affecting a single department, a single school, or the College at large; a change in a course name, a course description; or a change in the number of credit hours assigned to a course as within the jurisdiction of the College. The following procedure must be followed in the initiation of a curricular change request using the Curricular Change Request cover sheet. A curricular change suggested by a faculty member will be presented first to the respective department chairperson or, in the absence of a department chairperson, to the School Dean.

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A.

Department faculty or, in the absence of a department, the academic unit will review the proposed change and, if approved, said change will be submitted to the School Dean.

B.

If the curricular change request affects the other departments within the division, the School Dean will consult the department(s) affected for its recommendation. The School Dean will determine the necessary and available support required for the proposed curricular change. The School Dean will either approve or reject the curricular change request. If the request is approved, the steps of this section will continue.

C.

The School Dean in which the proposed change is initiated will present the proposed change to all School Deans for consultation.

D.

When the curriculum change request has been approved by all departments and divisions affected, the School Dean in which the proposed change was initiated will present the curricular change request to the Curriculum Committee attached to a duly executed cover sheet. The Curriculum Committee’s recommendation will be transmitted to the Faculty Affairs Committee.

E.

The Faculty Affairs Committee will submit the curricular change request to the Faculty Assembly for action, or return it to the Curriculum Committee with instructions.

F.

Upon the approval of the Faculty Assembly, the Provost/Vice President for Academic Affairs will review the curricular change request along with all the comments and/or recommendations and will approve or reject the proposed change, and notify the President. If the curriculum change is rejected, it is returned to the Faculty Affairs Committee with instructions.

G.

The President will review the proposed changes and recommendation of the Provost. If approved, the President will notify the Presiding Officer of the Faculty, Registrar, Publications Staff, Web Coordinator, Curriculum Committee Chair, Director of Online Learning, Provost/Vice President for Academic Affairs, Vice President for Administration, Vice President for Student Affairs/Dean of Academic Services and Retention, Vice President for Advancement, Director of Admissions, School Deans, Director of Facilities and Capital Planning, Director of Human Resources/Affirmative Action Officer, Chief of University Police, Executive Director of College Association, Assistant Vice President for Advancement/Director of Athletics and Public Relations, Chief of Staff, and Faculty Senator. If rejected, the President will return it to the Presiding Officer of the Faculty.

CURRICULUM PROPOSAL – NEW OR MODIFICATION A new curriculum is a planned course of study leading to a degree or certificate which is not presently offered as part of the College’s day or evening programs.

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A modification to an existing curriculum is a major revision in the curriculum which necessitates notice to, approval from, and revised registration by the State University of New York and/or the New York State Education Department. Examples include curriculum title change, degree designation change, restructuring of the curriculum, etc. Suggestions for new curricula or modifications of existing curricula may be initiated by individual faculty members, administrators, student groups, advisory committees, or non-college parties. All curricular initiatives, including program proposals, must be approved by the appropriate academic unit, as determined by the faculty within the School, prior to transmittal to the Curriculum Committee. The fully developed new curriculum proposal will be prepared in compliance with guidelines established by the State University of New York and the New York State Education Department. The following procedures must be followed in the initiation of a new curriculum proposal or modification using the New Curriculum Proposal or Modifications cover sheet. A.

The School Dean and the individual representing the academic unit initiating the suggestion for a new curriculum or modification will consult the Provost/Vice President for Academic Affairs for preliminary approval. 1.

In the event that the proposed curriculum is not within the jurisdiction of existing divisions, an outline must be submitted to the Provost/Vice President for Academic Affairs. In this case, the Provost will assign the responsibility for preparing the proposal to an appropriate individual.

2.

Following this preliminary approval, a copy of the Program Announcement will be sent to the Curriculum Committee for information. The Program Announcement will be forwarded to the Faculty Affairs Committee; and then, it will be sent on to Faculty Assembly for information purposes.

B.

When the written program proposal is completed and after approval by the appropriate academic unit, it must then be submitted to the School Dean.

C.

After appropriate consultation with Schools as indicated by completion of the New Curriculum Proposal and Modifications cover sheet, submit the program proposal to the Curriculum Committee. The Curriculum Committee recommendation will be transmitted to the Faculty Affairs Committee. The complete proposal along with all comments and/or recommendations that are attached to the cover sheet will accompany the recommendation.

D.

The Faculty Affairs Committee will submit the complete proposal along with all comments and/or recommendations that are attached to the Faculty Assembly for action, or return it to the Curriculum Committee for instructions.

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E.

If the proposal is submitted to the Faculty Assembly and it is approved, it is then transmitted to the Provost/Vice President for Academic Affairs. If the proposal is rejected, it is returned to the Faculty Affairs Committee with instructions.

F.

The Provost/Vice President for Academic Affairs will review the proposal along with all of the comments and/or recommendations, and make a recommendation to the President. The President will review the proposed changes and recommendation of the Provost. If approved, the President will notify the Presiding Officer of the Faculty, Registrar, Publications Staff, Web Coordinator, Curriculum Committee Chair, Director of Online Learning, Provost/Vice President for Academic Affairs, Vice President for Administration, Vice President for Student Affairs/Dean of Academic Services and Retention, Vice President for Advancement, Director of Admissions, School Deans, Director of Facilities and Capital Planning, Director of Human Resources/Affirmative Action Officer, Chief of University Police, Executive Director of College Association, Assistant Vice President for Advancement/Director of Athletics and Public Relations, Chief of Staff, and Faculty Senator. If rejected, the President will return it to the Presiding Officer of the Faculty.

G.

H.

The President will review and transmit the proposal to the College Council for its approval. 1.

In the event that either the President or the College Council rejects the proposal, it will be returned to the Faculty Affairs Committee with instructions.

2.

If the College Council approves the proposed new curriculum or modifications, the Provost/Vice President for Academic Affairs will submit the proposal to the State University of New York System Administration for final approval.

The final decision will be reported through available channels to the college community by the Provost/Vice President for Academic Affairs who will be responsible for implementation of the decision.

DEANS – SCHOOL A School Dean serves as an administrative officer of the College. They are responsible for recommending goals, policies, and strategies and advising the Provost/Vice President for Academic Affairs in such matters to ensure the optimum accomplishment of the College’s mission. The School Dean is the chief spokesperson for their School and serves as the coordinating agent with other major college divisions. Under the general supervision of the Provost/Vice President for Academic Affairs, the School Dean is responsible for the organization, direction, supervision, and implementation of the School’s instructional and academic programs and is also responsible for the administration of the College personnel policy.

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DECLARING A/CHANGE OF MAJOR REQUEST PROCEDURE – STUDENTS Students declaring a major or requesting a change of major must meet re-registration requirements and consult with the Program Director or School Dean into which admission is sought. The student should initiate the Declaring a Major/Change of Major Request form with the Program Director or School Dean. Students must declare a major prior to the third semester of full-time attendance. All contingencies affecting the change will be written on the form and signed by the student, the School Dean, and the student’s advisor as appropriate. All students requesting curriculum changes for the Spring or Fall will be officially notified of the curriculum change decision by the new School Dean after final grades are available. The new Dean will also notify the other offices involved. If the student is considered a first-semester freshman for quota purposes, the Dean of the School into which the student is changing will notify the Admissions Office. The Admissions Office will re-classify the student as a Continuing Student provisionally admitted until final grades are available. After final grades are available, the Admissions Office will then notify the student as to their status. A $50 freshman deposit will be required of students who are considered firstsemester freshman. DEGREES The College is authorized to offer four types of associate degrees, each requiring a minimum of 60 semester credit hours, and three types of baccalaureate degrees as follows: Associate in Applied Science - A.A.S. This degree, intended to be used primarily for occupationally oriented curricula, may at times be appropriate as a transfer degree to certain types of specialized baccalaureate programs such as Bachelor of Business Administration, Bachelor of Education, Bachelor of Engineering, or Bachelor of Engineering Technology. The course of study will be an organized curriculum with a minimum of 20 semester credit hours drawn from the liberal arts and sciences areas comprising of work distributed in the humanities, the natural sciences and mathematics, and the social sciences. The 20 semester credit hours will be distributed with balance among the three major areas. Not less than 30 semester credit hours will be concentrated in an area appropriate for employment at a sub-professional or middlemanagement level in a recognized group of occupational fields. Associate in Science - A.S. This degree may be used for certain occupationally oriented curricula but is primarily designed to serve science- or professionally-related programs which lead to transfer to a baccalaureate degree program. The course of study leading to this degree should be an organized curriculum composed of courses in the liberal arts and sciences. At least 30 semester credit hours will be offered in the humanities, the natural sciences and mathematics, and the social sciences. The exact balance within these 30 semester credit hours is not specific, but there must be a reasonable distribution of work in the three categories as well as appropriate depth in one. 104

Associate in Arts - A.A. This degree will be used primarily for transfer programs which lead to a baccalaureate degree program. The course of study leading to this degree will be an organized curriculum composed primarily of courses in the liberal arts and sciences. At a minimum, there will be 48 semester credit hours taken in the humanities, the natural sciences and mathematics, and the social sciences. The exact balance within the 48 semester credit hours among these three major fields is not specified, but there must be a reasonable distribution of work among these three categories as well as depth in one. Associate in Occupational Studies - A.O.S. The course of study leading to this degree should be an organized curriculum of post-secondary level education leading to occupational competence. The program requires two academic years (or a minimum of 60 semester credit hours) for completion and may consist solely of course work in the specialized area and related work thereto. General education may be optionally included but will not be considered to contribute toward program registration. Such programs should have a distinct identity of their own, independent of courses of study leading to the Associate in Applied Science degree. Bachelor of Technology (B. Tech.) This degree is intended to prepare students for careers in a variety of professions and serves both freshmen and transfers from the Associate in Applied Science degree programs. The course of study leading to this degree will be an organized curriculum leading to a minimum of 120 semester credit hours, 30 of which must be in the liberal arts. Upper division courses must comprise of 45 semester credit hours, 24 of which must be taken within the major. Bachelor of Business Administration (B.B.A.) This degree is intended to prepare students for careers in a variety of professions and serves both freshmen and transfers from the Associate in Applied Science degree programs. The course of study leading to this degree will be an organized curriculum leading to a minimum of 120 semester credit hours, 30 of which must be in the liberal arts. Upper division courses must comprise of 45 semester credit hours, 24 of which must be taken within the major. Bachelor of Science (B.S.) The course of study leading to this degree will be an organized curriculum leading to a minimum of 120 semester credit hours, 60 of which must be in the liberal arts. Upper division courses must comprise of 45 semester credit hours, 24 of which must be taken within the major. DEVELOPMENT OFFICE The Development Office is charged with creating an understanding of the College’s mission, short- and long-range plans, values, and achievements to secure the necessary support to sustain and advance the College.

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The Vice President for Advancement oversees all development and alumni affairs efforts. It is the responsibility of the Director of Alumni and Development to plan, organize, and implement a successful development program. DEVIANT ACADEMIC CONDUCT The instructor may impose a penalty upon a student evidencing prohibited academic behavior. When there is evidence of plagiarism, a student may be assigned a grade of “F” for the assignment and/or course. These consequences should be included in a class syllabus. Similarly, a student may be dismissed from a course with a grade of “F” as a consequence of intentional disruption, obstruction, or comparable class misconduct. These consequences should be included in the class syllabus. After written notification of the charge by the instructor, students may initiate the academic student grievance procedure if they believe they have proof that the charge is unwarranted. DINING SERVICES Chaney Dining Center The dining center is an all-you-can-eat facility offering a variety of nutritional, fresh baked, and homemade cuisines using many locally-grown products to support our local economy. Chaney Dining Center provides residential students with a choice of meal plans consisting of 10, 14, or 18 meals per week. A 5-meal plan per week is provided to the residents of Grasse River Suites. The 10- and 14-meal plan includes a Roo Express declining spending account which can be used at any of the campus eateries or vending machines, the Campus Center Store, Southworth Library copiers, and many off-campus locations in the Canton and Potsdam communities. The Commuter Meal Plan offers commuters, faculty, and staff a convenient way to dine at any 4 of the 18 meals offered at Chaney. The second and most popular option for commuters, faculty, and staff is the Roo Express Account which serves as a debit card and is accepted at the places listed above. Underground Lounge The Underground Lounge is centrally located in the Richard W. Miller Campus Center and is a popular spot open Sunday – Saturday. Featured eateries include: KFC Express, Taco Bell, and Jreck Subs. JT’s Located in the Halford Lobby of the Faculty Office Building, JT’s spotlights homemade soups and fresh-made deli sandwiches. This is a hot spot for coffee and bagels in the morning. JT’s is open Monday – Friday. Deb’s Corner In the heart of Nevaldine Hall, Deb’s Corner offers a hearty fare of casseroles, pizza, soups, and sandwiches. Deb’s is open Monday – Thursday. The Cyber Café The Cyber Café is situated within Southworth Library serving Starbuck’s beverages, gourmet wraps, specialty salads, and luscious desserts. The Cyber is open Monday – Friday.

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Serendipity Serendipity is located on the 2nd floor of the Richard W. Miller Campus Center in the Renzi Atrium and is open Monday – Thursday. Serendipity offers healthier lifestyle choices such as low-fat items, low-carb options, salads, and more. Joey’s Joey’s, located in the CARC Center, serves a variety of popular concessions when events are scheduled in the CARC. DIRECTORS, DEPARTMENT CHAIRPERSONS, AND CURRICULUM COORDINATORS – DUTIES AND RESPONSIBILITIES Director and Department Chair A Director shall be appointed by the Provost after recommendation by the School Dean and program faculty. Normally, the candidate should have a rank of Assistant Professor with a term appointment, preferably with continuing appointment. A Department Chairperson will be appointed by the Provost, after consultation with the faculty of the department concerned. The School Dean will notify department faculty members of the expiration of a chairperson’s term at the beginning of the last semester of the incumbent’s term, solicit nominations from all department faculty members, and prepare a ballot of the candidates. Normally, the candidates should have a minimum rank of Assistant Professor with a term appointment, preferably with continuing appointment at the time of appointment to the Department Chairperson position. At a meeting called and chaired by the School Dean during April, all full-time, permanent professional members of the Department will vote and recommend a chairperson to the Provost. Appointment may be made for a term of one to three years, determined by the Provost, and duties will start on July 1. Director & Department Chair Definitions A.

B.

Director 1.

Leader of three or more academic programs.

2.

Designated by the Provost/Vice President for Academic Affairs upon recommendation from the School Dean and the Program’s faculty.

3.

Faculty with term or continuing appointment.

4.

Three-year term, renewable.

5.

Reports to the School Dean.

Chair 1.

Leader of five or more full-time faculty that teach over 100 or more students across multiple disciplines.

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2.

Designated by the Provost/Vice President for Academic Affairs upon recommendation from the Department’s faculty. Serves at the pleasure of the President.

3.

Faculty with term or continuing appointment is preferred.

4.

Three-year term, renewable.

5.

Reports to the School Dean.

Director & Department Chair Responsibilities Under the immediate supervision of the School Deans, the duties of the Director/Department Chairperson will be, but are not limited to, the following: A.

Director All responsibilities of the Department Chair and Curriculum Coordinator.

B.

Chair § § § § § § § § § § § § § § § § § § § § § § §

Recommends course offerings and class schedules Serves as the first level of appeal for student concerns Serves as the first point of contact for resolution of faculty issues Evaluates instructional activities and oversees student evaluation process Runs department meetings, disseminates minutes, and applies by-laws Approves development of department course curricula and guides changes through review process Reviews credentials of potential adjunct faculty, recommends appointments, and assigns personnel Coordinates general education requirements, assessments, and implements outcomes Evaluates faculty and reviews faculty information forms with faculty Oversees campus professional obligation policies Identifies selection criteria for students entering the curriculum Liaison with Admissions’ staff; participates in open houses and recruitment Works with faculty to review course outlines every three years Orients and mentors new faculty Updates academic catalog and brochures Signs phone bills, attendance records, credit validations, and student/faculty forms Keeps legal contracts current Prepares the Department’s annual reports Annually updates departmental strategic plan Leads department advisory council membership and meeting as applicable Performs other duties as needed after consultation between the Department Chair and the School Dean Program accreditation coordinator, author per cycle Budgeting Process

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Director & Department Chair Compensation A.

Director The Director will receive 50-70% release time (depending upon number of programs, nature of program, etc.) plus a stipend per the chart below.

B.

Chair The Chair will receive 25% release time for the year plus a stipend per the chart below. Faculty 12+ 8-11 3-7 1-2

Amount $2100 $1800 $1500 $1200

Special Note: Deans must submit a C-2 for the Director’s and Department Chair’s appointment/reappointment, so the faculty member is compensated for the correct release time/stipend. Curriculum Coordinator A Curriculum Coordinator shall be appointed by the Provost/Vice President for Academic Affairs upon recommendation by the School Dean. The candidate must be faculty with a term or continuing appointment. Curriculum Coordinator Definition 1.

Leader of a Certificate, Associate’s or Baccalaureate program within an academic department.

2.

Designated by the Provost/Vice President for Academic Affairs upon recommendation by the School Dean. Serves at the pleasure of the Provost.

3.

Must be faculty with a term or continuing appointment.

4.

Reports to the Department Chair.

Curriculum Coordinator Responsibilities § § § § §

Approves development of course curricula and guides changes through review process Coordinates general education requirements, assessments, and implements outcomes Liaison with Admissions’ staff; participates in open houses and recruitment Updates academic catalog, brochure, and website information Keeps legal contracts current

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§ §

Leads advisory council membership and meetings as applicable Responsible for meeting program accreditation requirements

Curriculum Coordinator Compensation The Curriculum Coordinator will receive 25% release time for one semester per year. Special Note: Deans must submit a C-2 for the Curriculum Coordinator’s appointment/ reappointment, so the faculty member is compensated for the correct release time. DISCIPLINARY HEARING COMMITTEES/BOARDS Student Faculty Hearing Committee The Student Faculty Hearing Committee will hear disciplinary cases and/or cases involving violations of the Code of Student Conduct. The Committee has the following responsibilities: § § § §

Hears all evidence related to the case in question. Seeks answers to all questions pertaining to statements and evidence presented. Reaches a finding regarding responsibility for charges against the student after full discussion of the case in closed session. Presents the finding to the Dean of Students within 24 hours after the hearing concludes or the next business day if the hearing concludes on a Friday.

The Student Faculty Hearing Committee has the authority to impose all the sanctions listed in the Code of Student Conduct, Article V or Sanctions section of this policy. The Student Faculty Hearing Committee also acts as a hearing body of first jurisdiction at the request of the President or the President’s designee in cases where the safety of persons or property of the college community is believed to have been threatened. In appeal cases heard by the Student Faculty Hearing Committee, their decision is final except when suspension or dismissal from college is recommended. Only suspension or dismissal (Code of Student Conduct, Article V Sec. 5 & 12 or Sanctions section of this policy) are subject to review by the President or the President’s designee. Composition A.

Students - six student members provided by SGA. They are appointed for a one-year term; one will be assigned or selected by the chairperson for each hearing as available. Students must be full-time matriculated students, must have cumulative grade point average of not less than 2.00, except for first-semester freshmen, and must not have incurred a penalty for campus misconduct other than admonition, or have been convicted of an offense other than a traffic violation while members of the student body.

B.

Faculty - six members of the faculty, two from each school, provided by the Faculty Assembly. The terms of appointment should be staggered. Each will serve a two-year term; one will be assigned or selected by the chairperson for each hearing as available. The faculty members must be employees who must have worked at the College for at least one year and have not been convicted of an offense other than a traffic violation while members of the faculty.

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C.

Administration - two members of the non-teaching professional staff, one of which is assigned to each hearing as available and will serve as the chair of the Committee for that hearing. They are selected by the President for three-year terms, and the terms should be staggered. The professionals must be employees who have worked at the College for at least one year and have not been convicted of an offense other than a traffic violation while members of the professional staff.

D.

Support Person – The student is offered the opportunity to have a supporter from the College community (i.e., a currently enrolled student or current employee with the exception of administrators or those directly involved in the judicial process such as Residence Life staff members, University Police officers, hearing board members, or judicial conduct staff members) to provide assistance and support during the formal hearing with the Conduct Board. Upon request, the College will supply the names of potential supporters from the College community. The supporter should not include lawyers. (Further guidance provided in Code of Student Conduct15.9 about the role of a support person).

Chair’s Responsibilities § §

Selects hearing committee members from the pool. Mutually sets the hearing date and time with the Dean of Students.

The Student Faculty Hearing Committee, by two-thirds vote of all members, may remove any student or faculty member from office for just cause, in accordance with committee due process. If a representative is removed from office, the vacancy shall be filled in the same manner as the original office holder. Residence Hall Judicial Committee There shall be a standing, central Residence Hall Judicial Committee (RHJC) composed of five students, one from each of the residence halls who are nominated by the hall staff and one Resident Assistant nominated by the Resident Assistants who will serve as Chair of the Committee. The Director of Residence Life or his/her designee will serve as the advisor to this Committee. The RHJC will provide resident students with an opportunity to present cases before their peers, thus giving residents a greater degree of autonomy and “hands-on” judicial experience in communal living. When dealing with a disciplinary matter, students are afforded the right to appear before a Judicial Hearing Committee (of the Judicial Officer’s discretion) or the opportunity to accept summary action wherein they waive their right to appear before a Judicial Hearing Committee. The Judicial Officer can also elect to present a case to the Judicial Committee even if it is against the wishes of the student being charged. In accordance with the Code of Student Conduct, appeals of the RHJC’s decision(s) will be heard by the Dean of Students or his/her designee except when suspension or dismissal from the College are involved in which case those are reviewed by the President or his/her designee. The RHJC has the authority to impose all official sanctions listed in the Code of Student Conduct, Article V or in the Sanctions section of this policy except dismissal or suspension from the College.

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The Campus Parking Violations Appeals Board The President shall designate a hearing officer or board, not to exceed six persons, to hear complaints for violation of campus traffic and parking regulations enforceable on campus. Such hearing officer or board shall not be bound by the rules of evidence but may hear or receive any testimony or evidence directly relevant and material to the issues presented. The Board will be comprised of a panel of six people as follows: § § §

Two students Two faculty Two classified staff

Any three people, one from each constituency, shall constitute a quorum to hear appeals. DISCRIMINATION COMPLAINT PROCEDURE Non-Discrimination Notice Pursuant to the State University of New York policy, SUNY Canton is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual’s race, color, national origin, religion, creed, age, disability, sex, gender identity, gender expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants, or other members of the campus community (including, but not limited to, vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic. The University’s policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence. Inquiries regarding the application of laws, regulations, and policies prohibiting discrimination may be directed to Co-Affirmative Action Officers, William Jones at (315) 386-7063/ [email protected] or Lashawanda Ingram at (315) 386-7128/[email protected]. Inquiries regarding the application of Title IX may be directed to the Title IX Coordinator, Amanda Rowley, at (315) 386-7559/[email protected]. Inquiries may also be directed to the United States Department of Education’s Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel. (646) 428-3800; email [email protected]. Discrimination Complaint Procedure The State University of New York (University), in its continuing effort to seek equity in education and employment and in support of federal and state anti-discrimination legislation, has adopted a complaint procedure for the prompt and equitable investigation and resolution of allegations of unlawful discrimination on the basis of race, color, national origin, religion, creed, age, sex, sexual orientation, disability, gender identity, gender expression, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, 112

or criminal conviction. Harassment is one form of unlawful discrimination on the basis of the above protected categories. The University will take steps to prevent discrimination and harassment, to prevent the recurrence of discrimination and harassment, and to remedy its discriminatory effects on the victim(s) and others, if appropriate. Conduct that may constitute harassment is described in the Definitions section. Sex discrimination includes sexual harassment and sexual violence. This procedure may be used by any student or employee of a state-operated campus of the University as well as third-parties who are participating in a University-sponsored program or affiliated activity. Employee grievance procedures established through negotiated contracts, academic grievance review committees, student disciplinary grievance boards and any other procedures defined by contract will continue to operate as before. Furthermore, this procedure does not in any way deprive a complainant of the right to file with outside enforcement agencies, such as the New York State Division of Human Rights, the Equal Employment Opportunity Commission, the Office for Civil Rights of the United States Department of Education, and the Office of Federal Contract Compliance of the United States Department of Labor. However, after filing with one of these outside enforcement agencies, or upon the initiation of litigation, the complaint will be referred to the campus Affirmative Action Officer/Title IX Coordinator for investigation with the Office of General Counsel. Contact information for these agencies is listed in the Other Related Information section below. More detailed information may be obtained from the campus Affirmative Action Officer/Title IX Coordinator. The Affirmative Action Officer and/or, in the case of sex discrimination, the Title IX Coordinator, on each University campus shall receive any complaint of alleged discrimination, assist the complainant in the use of the complaint form, and provide the complainant with information about various internal and external mechanisms through which the complaint may be filed, including applicable time limits for filing with each agency. To view the complete Discrimination Complaint Procedure, both informal and formal processes, please visit: http://www.canton.edu/titleix/pdf/SUNY_Discrimination_Complaint_Procedure.pdf DISPOSAL OF SURPLUS PROPERTY A. Sale or Transfer When equipment in the custody of a college department is determined to be no longer needed, the following steps will be taken: 1.

The using department will: a.

Ensure that no other department within the School/area has use for the equipment.

b.

If there is no divisional use, complete the Equipment Control (E-1) form, and forward the form to Central Storehouse.

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2.

3.

Central Storehouse staff will: a.

Move equipment to storage.

b.

Advertise the availability of the equipment throughout the campus via email.

If no other department on the campus has use for the equipment, established State procedure will be followed for eventual sale or transfer to another State agency.

B.

Cannibalization If surplus equipment is to be used for spare parts, Central Storehouse must be notified so that the item is removed from inventory.

C.

Surplus of Information Technology Equipment Please refer to the Computer and Network Use policy, subsection Computer Surplus and Data Cleansing, of this manual.

DIVERSITY The Office of Diversity, under the supervision of the Director of Diversity, reports to the Vice President for Student Affairs. The Office of Diversity plans and implements educational, cultural, social, and recreational programs/presentations to facilitate cross-cultural dialogue for the entire campus. The Office of Diversity often develops and/or facilitates training programs for faculty, staff, and students to increase sensitivity to diversity issues and underrepresented social and ethnic group needs. The Office of Diversity attempts to encourage the campus community to investigate and acknowledge the various cultures that exist in this environment, recognize these differences, and then celebrate and appreciate those very things that separate and yet bring such a community together. DOMESTIC HEALTH INSURANCE Medical insurance coverage is mandatory for full-time students not covered by other insurance. Medical insurance coverage is OPTIONAL for part-time students. If a student’s enrollment status changes from full-time to part-time (for any reason), he/she is not charged automatically for domestic health insurance. Part-time students must request coverage, in writing, at the Student Service Center. Full-time students must submit a completed waiver by the end of the first week of classes in order not to be charged for the College’s insurance premium. DOMESTIC VIOLENCE SAFETY PLAN The Domestic Violence Safety Plan will be implemented to assist in mitigating domestic violence, provide assistance to victims and employees, and provide reporting instructions. §

All incidents or threats of domestic violence should be reported immediately to University Police at (315) 386-7777. 114

§ §

Any person (faculty, staff, or student) with an existing Order of Protection should provide the University Police Department with a copy. Upon request, the Chief of University Police or designee, will assist in developing a personal, domestic violence safety plan which may include: a. b. c. d. e. f. g.

Procedures for alerting University Police personnel. Temporary or permanent relocation on campus. Voluntary transfer to another campus location. Change of schedule, if appropriate. Assignment of parking space. Escort services. Change of telephone number and/or email account.

Stalking behavior is often seen in domestic violence. Stalking is a crime in all 50 states, the District of Columbia, and the U.S. Territories. The definition of stalking may vary by jurisdiction, but it generally refers to repeated harassing or threatening behavior directed at a person to cause fear. Often it is used to gain power and control. SUNY Canton, to the fullest extent possible, will take all appropriate actions to promote safety on campus and respond effectively to the needs of victims of domestic violence and/or stalking. The College is continually updating its education programs to promote the awareness of domestic violence, rape, acquaintance rape, and other sex offenses. Employee and students should also be aware of resources on campus that can assist in cases of domestic violence. The Personal Counseling Center, Davis Health Center, and University Police have staff available to assist victims of domestic violence. For more information on domestic violence and stalking contact any of the following: On our webpage: www.canton.edu/health_center/domestic.ppt On-Campus Resources (315 area code) § § §

University Police 386-7777 Dana Hall, 24 hours/7 days a week Personal Counseling Center 386-7314 Richard W. Miller Campus Center, 225 Davis Health Center 386-7333 Richard W. Miller Campus Center, 004

Employees Only § §

Human Resources Employee Assistance Program (EAP)

386-7325 French Hall, 201 386-7404

Off-Campus Resources (315 area code) § §

Renewal House Reachout

379-9845 265-2422

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24/7 Crisis Hotline

DRIVER APPROVAL Campus vehicles include state-owned, leased, or rented vehicles by university personnel. The vehicles will be used by approved members of the campus community for official travel as part of their campus duties. The following regulations apply to the use of the vehicles: A.

Only individuals on official business for SUNY Canton may drive state-owned, leased, or rented vehicles. In order to be approved for the use of a vehicle, an individual must submit a Driver’s Clearance application to University Police. Only those individuals with prior approval will be authorized to operate state-owned, leased, or rented vehicles.

B.

All drivers must possess a driver’s license which has been valid for three years. Drivers who have a valid license for less than three years can drive state vehicles on campus only.

C.

All approved drivers are expected to comply with all laws and regulations in the State or municipality in which they are traveling.

D.

Damage to fleet vehicles that is the result of driver negligence will be recharged to the designated departmental account at the actual cost of repairs.

DUAL DEGREES – AWARDING TWO ASSOCIATE DEGREES A. In order to qualify for a second associate degree from SUNY Canton, a student must satisfactorily complete at least 15 semester credit hours beyond the first degree requirements and also meet the specific curriculum requirements of the second program, all of the subsequent work to be taken in an essentially different area of specialization. B.

A student who wishes to earn an additional associate degree at SUNY Canton must have written approval of course requirements by the appropriate School Dean. When the required courses are completed, the School Dean will notify the Registrar that the student is certified for the additional degree. No student may be awarded two degrees simultaneously within the same minimum time span.

DUAL DEGREES – AWARDING TWO BACCALAUREATE DEGREES A. In order to qualify for a second baccalaureate degree from SUNY Canton, a student must satisfactorily complete at least 30 semester credit hours beyond the first degree requirements and also meet the specific curriculum requirements of the second program. All of the subsequent work should be taken in an essentially different area of specialization. B.

A student who wishes to earn a second baccalaureate degree at SUNY Canton must have written approval of course requirements by the appropriate School Dean. When the required courses are completed, the School Dean will notify the Registrar that the student is to be certified for the additional degree. No student may be awarded two degrees within the same minimum time span.

EDUCATIONAL OPPORTUNITY PROGRAM 116

The Educational Opportunity Program (EOP) is designed to recruit, educate, and graduate students who normally would not be afforded the opportunity to pursue a college education due to specific academic and financial barriers, but who demonstrate the potential for post-secondary academic success. SUNY Canton’s EOP Program offers support services in the areas of academic, personal, and financial counseling. Programs are designed and implemented to facilitate the academic success and personal growth of each EOP student.

A.

Academic Assistance Decisions regarding academic EOP eligibility are jointly made by the Director of Admissions and the Director of EOP. Course level placement in mathematics, science, and English courses will be determined by established college procedures and appropriate consultation with EOP staff. Every EOP student is assigned an EOP counselor (usually the teacher of their College Success Strategies course) to assist them in achieving academic success their first year. At the start of the student’s second year, they are assigned a faculty academic advisor. All new EOP students are required to successfully complete the College Success Strategies class in their first semester of enrollment. If scheduling conflicts with other required courses are unavoidable, students must obtain a waiver for completing the College Success Strategies course and make alternate arrangements with their EOP counselor to obtain the information presented in this course. EOP students who are considering dropping a course, changing curriculums, or withdrawing from school should discuss their plans with both their academic advisor and their EOP counselor to consider the academic and financial consequences of these changes. All support services available to any SUNY Canton student are also available to EOP students.

B.

Financial Aid Decisions regarding eligibility of EOP financial assistance are jointly made by the Director of Financial Aid and the Director of EOP. The Director of EOP assists in obtaining the necessary documentation for determining financial eligibility and the financial aid package. The EOP staff works closely with student accounts and financial aid staff members to obtain the proper distribution of EOP funds according to established State and campus policies for each student. EOP financial aid may be reduced or suspended for any student who is not meeting EOP contract requirements and/or maintaining satisfactory academic progress. However, all

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EOP students who have not exhausted their semesters of eligibility remain eligible for EOP academic and counseling assistance. One-to-one and peer counseling is provided to establish rapport between the student and the EOP staff and to assist the student in achieving success in the academic program. ELECTRONIC SURVEILLANCE POLICY The purpose of this policy is to regulate the use of electronic surveillance and recording of public and restricted areas for the purposes of safety and security. SUNY Canton reserves the right to place cameras on campus where necessary and appropriate. This policy applies to all personnel, departments, offices, and other subdivisions of the College in the use of electronic recording and surveillance. All recording or monitoring of video records will be conducted in a professional, ethical, and legal manner by University Police, or an authorized designee appointed by the Vice President for Student Affairs, for the purposes of investigation or adjudication. SUNY Canton respects the privacy of university community members and is sensitive to balancing that privacy with safety and security needs on campus. Cameras are not a guarantee of safety but a tool that assists University Police. Cameras may help to protect campus community members from dangers by serving as a deterrent and expediting investigations. Camera images will not be monitored continuously by University Police staff. This policy does not apply to legitimate academic use of cameras for educational purposes, to cameras used for journalism, or to private cameras owned and operated by members of the campus community. Guidelines Camera Placement 1.

University Police may establish temporary or permanent cameras in public areas of the campus. These cameras will not make audio recordings.

2.

This policy does not apply to covert cameras used by University Police for criminal surveillance or as governed by the New York Penal Law.

3.

Cameras may not be established in private areas of the campus without obtaining a warrant. Private areas include resident rooms, bathrooms, shower areas, locker and changing rooms, areas where a reasonable person might change clothes, and private offices. Rooms for medical, physical, or mental therapy or treatment are private. Private areas also include the entrances, exits, lobbies, exam rooms or hallways of the Personal Counseling Center or Davis Health Center. The only exceptions are cameras focused to protect money, documents, supplies, or pharmaceuticals from theft, destruction, or tampering.

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4.

Cameras shall not be directed or zoomed into the windows of any private residential space or office.

5.

Cameras shall not be directed or zoomed into the windows of any private building not on College property.

6.

This policy prohibits the use of empty dummy or placebo cameras.

7.

Video cameras should be visible unless they are being used in accordance to #2 above. The Chief of University Police or their designee will determine placement and use of surveillance cameras on campus.

8.

Camera Use and Nonuse 1.

Cameras shall be used for campus public safety and security matters.

2.

Surveillance cameras will not be used to evaluate employee performance unless a formal investigation results in a determination that a safety issue may exist.

3.

Cameras may be used to monitor a student or employee area, such as an area with financial transactions, even if there is only one student, faculty, or staff member employed in that work area. Cameras used to monitor work areas are not intended to view the contents of computer screens.

Camera Monitoring 1.

Personnel are prohibited from using or disseminating information acquired from surveillance cameras except for official purposes upon approval of the Chief of Police or designee.

2.

If University Police feels it is necessary to aid in an investigation or search, small video clips or still images can be released to media or public. Prior to release, the face and identifying features of all those on video not of interest to the investigation should be blurred.

Video Recording 1.

All video recording/data will be stored in a manner to protect security which could include password protection and encryption.

2.

Recordings used for an investigation or prosecution will be retained until the end of the proceeding appeal period unless directed by the court.

3.

No recording/data will be altered in any manner, except faces of nonparticipants.

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4.

Current and archived video under review will be indicated on a log indicting person viewing, date, time, file viewed, and purpose.

Destruction or Tampering Any person who tampers with or destroys a video surveillance camera, date, or any part of the video surveillance system may be prosecuted in the criminal justice system as well as campus. EMERGENCY EVACUATION PLAN The Emergency Evacuation Plan for the campus can be found in the Emergency Response Plan. For more information regarding this, please contact the Vice President for Administration and/or the Chief of University Police. The Emergency Evacuation Plan was formulated to ensure that all students will safely and swiftly vacate college buildings in times of emergencies. Students with Disabilities The individual with the greatest need for a safe and swift evacuation will be the person with a disability. No student, faculty, or professional staff person can be expected to possess the expertise to know each student’s abilities or limitations in times of emergency. The student with a disability will receive a copy of the campus policy regarding emergency evacuation from the Office of Accommodative Services. This written policy will be given to the student, by the Director, when they register with the Office of Accommodative Services. Students with disabilities who do not choose to register with the Office of Accommodative Services should avail themselves of this policy by contacting the Office of Residence Life or the University Police Department (UP). The Director of Accommodative Services is responsible for submitting a list to UP of all students with mobility or any other disability that would require assistance with emergency evacuation. This list will also be sent with the student’s schedule to the Director of Facilities and Capital Improvements. The Director of Accommodative Services is responsible for asking all students with mobility impairments if they would like to participate in emergency evacuation training. If the student accepts, a training time will be scheduled. If the student declines, a statement to decline training will be completed. The Director is also responsible for notifying all students with disabilities of any fire drills or any other emergency evacuation drills on campus on any given day. Notification of such drills will be sent first to the faculty/staff by email from University Police. The Director should communicate any problems with such drills to University Police. Cell phones may be signed out to any student who has a disability which may require immediate assistance in the event of an emergency. The cell phones only have 911 capabilities. The evacuation of students with disabilities from buildings presents unique problems for students and professional staff. Each faculty member who has a student in their class will be notified by

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the Director of Accommodative Services as to their course and section number in which each student is enrolled. The faculty will be reminded that they may be asked to assist the student in evacuating their classroom and the building where their class is being taught. The major responsibility for the evacuation lies with the student. They will familiarize themselves with exits from each academic building and possible emergency “carries” if wheelchair accessible exits are blocked. The faculty member should accompany the student to the exit, and secure the services of other students to provide the assistance in evacuating the student from the building where the emergency exits are. Again, the student must take the initiative in giving clear, concise directions for a safe removal depending upon his/her personal, physical condition and be familiar with the fire exits in the building. In the event of a building emergency, all elevators will automatically shut off which prevents wheelchairs from exiting in their normal manner. The following procedure should be observed. The faculty or staff member who is in conference with the student with a disability should assist/accompany the student to the nearest fire stairwell. There they will both wait for Canton Fire Department personnel or University Police Officers who will be on the scene within minutes. The faculty or staff member should advise UP of the student’s location, and then, remain with the student on the landing in the stairwell until help arrives. If an emergency situation occurs when the student is in transit to see a faculty member in the building, he/she should go immediately to the stairwell exit door, and if it is possible, open the door and wait in the stairwell. If the student cannot open the exit door, they should seek the assistance of the first person they see in the hallway or use their cell phone to call University Police at (315) 386-7777 or dial 911. EMERGENCY RESPONSE PLAN In the event of any major emergency or disaster which would disrupt normal campus operations, the Chief of University Police will consider and coordinate with the President and the Vice President for Administration the need to activate the Emergency Management Team (EMT). The Emergency Management Team’s purpose is to determine the nature and extent of the potential (or occurring) disaster and to make a recommendation to the President as to the severity and resulting campus disruptions involved. Depending upon the nature of the potential disaster or the immediacy of the situation, the EMT will activate the necessary campus personnel to direct local operations in those areas affected. The EMT is to minimize the effects of disasters by identifying measures to prevent or mitigate them, developing mechanisms to coordinate the use of resources and manpower during and after disaster, and providing for recovery and redevelopment following a disaster. A meeting of key personnel should be held as soon as possible to ensure that everyone is knowledgeable of the problem at hand, understands what their responsibilities are, what the course of action is to be, and that the Director of Public Relations will be the sole distributor of all information released to the public.

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Emergencies such as snow and ice storms, power outages, energy emergencies, epidemics, major fires, civil disturbances, terrorism, air/water contaminations, explosions, floods, hazardous substance accidents, hurricanes, tornados or windstorms, or other catastrophes will normally be channeled through the University Police Department as the normal primary focal point for the reporting of incidents. The first priority in the communication grid is to establish a primary command post. The primary command post will be determined by the location of the emergency and will be communicated to Emergency Management Team members upon notification of the emergency. In the event of the loss of electrical power, the backup generator system located at the Power House/Electrical Substation will automatically switch to backup power for Dana Hall, Southworth Library, Chaney Dining Center, Grasse River Suites, Heritage Hall, Rushton Hall, Mohawk Hall, and Smith Hall. Dependent on the campus’ needs and/or priorities, all other buildings would manually be switched to backup power via the backup generator system located at the Power House/Electrical Substation. In the event of the loss of electrical power, the backup generator system located in French Hall, will automatically switch to backup power for the campus’ telecommunication system. Telephones will be the primary means of communication; however, in large disaster situations, telephone lines are often disrupted and alternate means of communication are vital. The campus radio system serves as the secondary link for campus communications. An immediate accounting of all portable radios is necessary for key personnel usage performing vital functions. University Police maintains portable radios and mobile units with the following frequencies: § § § §

Campus Fire Control Sheriff and Village Police N.Y. State-wide Interagency

The Physical Plant maintains several portable units with on-campus frequency during normal operations. When an emergency or disaster is beyond SUNY Canton’s capability, dependent on the nature of the emergency or disaster, assistance should be requested from the St. Lawrence County government and/or the State University Construction Fund. St. Lawrence County government will request state assistance through the appropriate district office of the Office of Disaster Preparedness. The State University has established an Emergency Response Plan, Emergency Situation Guidelines, and SUNY Construction Emergency Declaration/Notification. If it is necessary, in the opinion of the Governor, the State will request assistance from Federal agencies or the President. ENERGY CONSERVATION The SUNY Canton campus is comprised of an eighteen building complex and associated facilities of approximately 750,000 square feet. The majority of the structures were built during

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the late 1960’s. These structures are typical of the period but do not meet current energy codes. SUNY Canton’s focus on energy concerns is a result of Governor Pataki’s Executive Order 111, deregulation of the energy sector, and the institution of energy-related curriculums at the College. SUNY Canton commits to be aware of the following tenets regarding our energy related actions: § § § § § § § § § § §

To achieve steady progress on energy conservation and cost control, top-level leadership is necessary. Make energy efficiency and conservation one of the primary factors in the decision making process of all campus departments and entities. Promote energy efficiency and awareness among students, staff, and the community at large. Promote opportunities to employ renewable energy technologies on campus; support clean-energy research and community-based, clean-energy initiatives. Commit to principles of environmentally-sustainable building designs for all new construction and renovations using LEED as the guiding principle. Include considerations of energy efficiency, life-cycle cost, and suitability for the purpose intended in the criteria for equipment selection. Regularly review and implement heating and air conditioning policies with sensitivity to the importance of energy conservation. Track utility consumption on a monthly basis and cumulative rolling totals compared with historic consumption, to benchmark use against Executive Order 111 and the yearly utility budget. Participate with SUNY Energy Buying Group to aggregate electrical and natural gas loads to reduce utility expenditures. Investigate non-traditional funding sources and private companies to develop energy conservation and efficiency projects. Consider the reinvestment of savings realized due to energy-conservation projects to fund additional conservation measures.

ENROLLMENT A. The Registrar will establish procedures and coordinate an enrollment process at the beginning of each regular session of the College. The resources of the College will be at the Registrar’s disposal in order to affect an orderly and accurate procedure. B.

An accurate count of students enrolled will be kept by the Registrar at all times, including such data as required to complete the official enrollment reports or to certify student status to authorized external agencies requiring this information.

EQUAL OPPORTUNITY AND AFFIRMATIVE ACTION POLICY SUNY Canton, as a constituent unit of the State University of New York system, endorses and adheres to the SUNY Board of Trustees’ policy on Equal Employment Opportunity adopted on June 30, 1971.

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It is the policy of SUNY Canton to provide equal opportunity in all aspects of employment and personnel administration, admissions, academic programs, and student affairs and to prohibit discrimination on the basis of race, religion, color, national origin, age, sex, sexual orientation, marital status, or handicap. This policy governs all campus employment policies and practices including, but not limited to, recruitment, selection, compensation, promotion, appointment, termination, layoffs, leaves, training, and all other employee benefits. It also extends the protection of non-discrimination and the benefits of equal opportunity to students in its application to the policies and practices of Admissions, Academic Affairs, and all areas of Student Affairs such as housing, academic and personal counseling, financial aid, health services, placement services, and student activities. It is the College’s policy to take affirmative action to find and correct any discriminatory policies, practices, or conditions within the college community. In support of this policy, SUNY Canton affirms the intent to take appropriate action in the event that any applicable Federal or State law or regulation is violated, or the implementation of this policy is willfully or habitually impeded. EQUIPMENT – EXTERNAL AGENCIES USE The College will cooperate with external sponsors for the achievement of mutually-acceptable goals. College equipment will be available for cooperative endeavors of mutual interest consistent with the academic, research, and public service mission of the institution and subject to the following guidelines and procedures articulated in this document. All requests for service will require the completion of a service contract. Requests for third party use of equipment will be entertained upon satisfaction of the regular instruction and research requirements of the College and upon 15 days advance notification. It is not the intention of the College to compete with private enterprises having similar capabilities for rental or leasing of research related equipment. The College will continue to seek research grants and contracts from external sponsors. Such formal agreements may include the use of college facilities, staff, or equipment. However, there are occasions when less formal arrangements may be possible. Definitions A.

Chief Administrative Officer Chief Administrative Officer means the President or his designee. For purposes of this policy, the President’s designee will be the Vice President for Administration.

B.

Equipment Equipment includes college-controlled hardware, electronic systems, services, and technical support currently available in support of the research mission of the institution. This is construed to include permanently-affixed equipment used primarily in support of the College’s research efforts. Equipment is further defined as service, technical support,

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or a durable good whose life expectancy exceeds three years and whose initial cost exceeds $100. C.

External Agencies External agencies, whose purpose is profit making, will be required to pay a use fee which will cover all expenses related to the terms and conditions of Special Use. External agencies who are authorized to use college equipment may not sublease said equipment to a third party enterprise.

D.

External Sponsors External sponsors include Federal, State, and local governmental units; businesses; and industrial organizations whose activities are consistent with and in accord with the College’s objectives. Locus of Use With the exception of extreme circumstances, the locus of use for all equipment will be limited to the environs of the SUNY Canton campus and related research sites. Exceptions to this condition must be approved by the Chief Administrative Officer.

E.

F.

Occasional Users A request consistent with the College’s mission that can be accommodated with supervisory approval by a qualified operator as part of the normal workload, if such operator is a College employee. Generally, this use should not exceed one full-time employment (FTE) day workload.

G.

Qualified Operator An employee of the College who is specifically trained in the operation and function of the equipment being requested and who is thoroughly versed in industrial safety practices.

H.

Special Users 1.

A request consistent with the College’s mission that cannot be accommodated within the normal workload of a qualified operator employed by the College.

2.

A request whose duration exceeds one FTE day.

Procedures The President or his designee must approve a revocable permit for each “occasional user” or “special user” authorized to use College equipment. A.

All occasional and special users must be cleared through the Special Events Office. This Office will route requests to the School Dean, and in special user conditions, the Director of Facilities and Capital Improvement will be contacted to identify any related costs. Each School Dean, Department Head, or designee will advise the availability of personnel and facilities including times and dates. Extra service will generally not be

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paid to the qualified operator. The value of said time and other related costs will be charged to the user. All official communications with firms requesting service will be channeled through the Special Events Office. B.

The Special Events Office will maintain a file of all transactions and communications relative to this policy.

C.

Each service contract will require that the user:

D.

1.

Observe established College and campus regulations and policies.

2.

Indemnify the College from any liability arising out of the actions of the commercial organization or its agents, incidental to the use of the facilities by the organizations.

3.

Reimburse the College for any damage (beyond normal wear and tear) to the facilities and/or equipment resulting from their use.

4.

Compensate the College for the use of equipment and the value of the qualified operator’s time and other indirect costs.

5.

Provide evidence of appropriate insurance protection; or subject to campus determination, reimburse the campus for the prorated share of insurance purchased on behalf of commercial organizations covering property damage, personal injury, or death arising out of the use of College equipment. New York State agencies are exempt from this requirement.

Revenue received for the use of College equipment will be deposited into an IFR (Income Fund Reimbursable) account. Disbursements for costs incurred in the delivery of said service contracts will be charged to this account subject to the approvals of the Special Events Office and the Vice President for Administration or their designee. Under the supervision of the Special Events Office, the respective areas providing the service may be reimbursed from this account.

Organizations that are not covered by this policy include: § § § § § §

The College Association, Inc. The Student Government Association The Alumni Association The Canton College Foundation Inter-campus organizations composed primarily of college employees Cultural, recreational, or social groups comprised of the College faculty, staff, and members of their immediate families are subject to the approval of the Chief Administrative Officer

EQUIPMENT – PROPERTY CONTROL AND TRANSFER

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A.

B.

C.

Purpose 1.

Provide guidance for SUNY Canton and its departments in establishing and maintaining control over equipment as authorized and required by the New York State Department of Audit and Control.

2.

Establish objectives and standards of equipment control.

3.

Improve and expand existing equipment control to provide better security, utilization, maintenance, and disposal of equipment.

4.

Provide a basis for projecting and budgeting future capital replacement and additional needs to meet academic standards and objectives of SUNY.

Standards 1.

The departmental property control designee is responsible for equipment assigned to each room in the department and assists the Property Control Officer in maintaining equipment, inventory, and control.

2.

Departmental personnel assistance for the annual inventory is needed for assisting in sensitive areas and providing access to locked or normally inaccessible areas.

3.

In order to comply more fully with procedures, it will be necessary for each School/Department Head to designate a person (by name and corresponding department account numbers for each department) who will assume the duties concerning property control spelled out in these procedures. At the end of the Spring semester each year, a computer printout of equipment inventory for each department will be brought around by Property Control staff to perform our annual physical inventory. Property Control staff may require occasional assistance from the Department designee to complete the inventory.

4.

Any transfer of equipment, regardless of value or source of purchase, out of the department or out of the building for longer than 24 hours requires a completed Equipment Control Form (E-1) with the signature of the Department Head or his/her supervisor.

5.

Method of inventory shall be to maintain the existing computerized departmental inventory and to process the E-1 for all transfers and changes in status of equipment.

6.

An annual physical inventory shall be taken of all applicable equipment to verify and update the existing inventory.

Definitions for Inventory Purposes

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1.

Department Administrative level within SUNY Canton to which the responsibility of equipment is to be maintained.

2.

Equipment All equipment that has a probable life of two (2) years with a value of $250 and over, or a high-risk item shall be included in the inventory. Ownership of equipment is classified SUNY, Research Foundation, Canton College Foundation, or other. Equipment that meets the aforementioned criteria and is acquired through the following is to be included in the inventory: Capital Budget, Operating Budget, Research Funds, Canton College Foundation, Federal Funds, Income Reimbursable, Equipment Replacement, mixed source or other funds, and equipment received as gifts or grant are also to be included.

3.

Utilization of Equipment If equipment is assigned to a department, it is assumed it has a function of being regularly utilized. Equipment that is not in use due to obsolescence or condition should be disposed of by notifying the Property Control Office via an E-1.

4.

D.

Condition of Equipment All equipment should be maintained in a safe, operable condition. If the condition of a piece of equipment changes due to obsolescence, accident, or normal wear and tear, notify the Property Control Office via an E-1. Implementation 1.

The Campus Control Program coordination will be administered by the Staff Assistant supervising Property Control.

2.

Departmental control is managed by the departmental person designated by the Department Chair, School Dean, or Administrative Director.

3.

All new, incoming equipment will be decaled by personnel in Central Receiving.

4.

Annual inventories are to be performed by the persons designated in #2 above and Property Control personnel. The computerized, departmental equipment inventory printout, reflecting the results of previous annual inventory, will be used as a check reference. Changes in equipment location, status, or condition within the department must be recorded by the department via an E-1.

5.

Transfer or change in status of equipment, including temporary or permanent transfer, storage, off-campus repair, lost, stolen, and surplus disposal, shall be recorded on an E-1 on the date of the transaction. The processing of an E-1 allows the Property Control Office to update the inventory record, provide an authorized pass for temporary loan of equipment, and assist the Department Administrative Official in maintaining an accurate record of condition and location of equipment.

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6.

New equipment additions and equipment location and status changes are processed periodically via terminal entry at the Cooper Service Complex. The computerized inventory is part of the Albany-based SUNY Property Control System, in which all campuses participate. All printouts and annual reports are generated from the Albany Database on items over $5,000. For items under $5,000, reports are generated from our SUNY Canton database. Printouts of data will be provided to appropriate departmental officials in the following formats: § § § § § § §

7.

Set procedures have been established for each of the following equipment control situations. Detailed guidelines follow in Procedures, Section E: § § § § § §

E.

Department, building, and room Building, room, and department Numerical sequence by decal (on request) Equipment type by class code (on request) Ownership, i.e., fund code (on request) Equipment type by condition (on request) Equipment type by life expiration date (on request)

Decaling and adding new equipment Surplus transfer Loan or commercial repair of equipment Repair of equipment - on campus Permanent disposal Lost or stolen equipment

Procedures 1.

The purpose of established procedures for handling all equipment-control situations is to provide a uniform system to be efficient and effective. All procedures must be followed. If there are questions, contact Central Receiving.

2.

Data Printouts and Forms a.

All asset numbers listed on computer-generated reports are ten-digit numeric or alpha-numeric characters. The first two digits are “36” which signifies the SUNY Canton campus. The middle six characters represent the asset-decal numbers. The last two digits are “00” which indicates the asset is decaled or engraved. “RO” indicates a Research Foundation item. “MO” indicates the asset is a machine-originated number, and the item is not recorded by a decal number. Carpet, draperies, and fragile, technical equipment are examples of equipment that may be shown as an “MO” number. The report lists quantity, asset-number description, manufacturer, model number, serial number, purchase order number, acquisition date, estimated

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life of the item along with the source of funding, condition, and status. Each report reflects the original cost of an asset along with the cost of replacement. The cost of replacement is adjusted programmatically each year. Departmental reports can be obtained in formats specified in Section D5 above. b.

3.

The Equipment Control Form (E-1) is a multiple-use form that is revised as necessary by the Property Control Office. The implementation of the use of an E-1 is necessary to formalize the recording of the movement or change in status of college-owned equipment. The main objectives are to provide better safeguards against loss, to monitor the movement of equipment, and provide a formal means to dispose of equipment. This form is to be completed by the Department Chair, School Dean, or Administrative Director with copies distributed to the Property Control Office on the day of the transaction.

Equipment Control Procedures a.

Decaling and Adding New Equipment All new equipment is received and distributed from Central Receiving. The Business Office sends one copy of the purchase order to Central Receiving. When an item is received at Central Receiving, they are alerted to the fact that the equipment listed on a purchase order is to be decaled. Upon delivery of the equipment, Central Receiving decals the equipment and records the manufacturer, model, serial number, and location where the equipment will be used (i.e., building and room). In cases of special or sensitive equipment, the Department Property Control Designee will assist. The Property Control Office will prepare an equipment addition form, and add the equipment to the Property Control System.

b.

Permanent Transfer When equipment is being transferred to another department or an offcampus location, an E-1 must be completed in full with the appropriate copies being distributed to the Property Control Office. University Police Officers are authorized to confiscate any equipment left outside of the buildings that is not accompanied by a completed E-1 or an appropriate Physical Plant work order. With the receipt of the original copy of the form, the Property Control Office will formally record the transfer on the Property Control System Departmental Inventory.

c.

Repair - Off Campus When equipment is being moved off campus for repair, an E-1 and a purchase authorization must accompany the equipment.

d.

Permanent Disposal

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When equipment is damaged, inoperative, obsolete, or no longer required by the department, the appropriate data will be entered on an E-1. Enter the condition and reason for disposal in the remarks area (i.e., unit stripped for parts, surplus to department needs, inoperative non-repairable). Upon receipt of an E-1, the Property Control Office will initiate appropriate action to reassign, trade in, or dispose of the equipment. The Department of Audit and Control mandates that all equipment be disposed of by following the proper procedures of the Office of General Services. e.

Lost or Stolen When equipment is missing, complete an E-1 immediately, and forward the appropriate copies to the University Police Department and the Property Control Office. The basic information contained on the form will aid University Police Officers in their investigation. The Property Control Office will update the departmental inventory to show the loss or pilferage of the equipment.

f.

Returns When property is returned, the E-1 will be notated and returned to the Property Control Office for status update.

FACILITIES – USE OF BY THIRD PARTIES FOR FREE SPEECH Summary The following constitutes SUNY Canton’s “time, place, and manner” policy on the use of college-owned facilities by third parties for free speech purposes as by the College Council pursuant to a delegation of authority by the SUNY Board of Trustees. (See SUNY Policy #5603 “Use of Facilities by Non Commercial Organizations.”) Reasons for this Policy The College respects and fully supports the rights granted to individuals under the First Amendment to the United States Constitution regarding free speech. As a public entity, partially funded by New York State tax dollars, the College will provide a designated public forum to third parties outside of the campus community for their exercise of free-speech rights. To comply with existing law, the College recognizes that it will be dedicating resources to the third parties, including staff time for the management of the designated public forum, the cost associated/loss of revenue with the use of space itself, and possibly utilizing University Police and other administrative offices’ staff, to provide for the public safety of participants. In drafting and adopting this Policy, the College weighed its competing obligations and responsibilities: to meet its legal obligations as a public entity to provide a designated public forum for free speech by third parties, to meet its audit and control obligations in managing New

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York State property under its jurisdiction, and to meet its obligations for the orderly and safe operation of the Campus while responsibly managing and allocating its resources in pursuit of its educational mission. Policy Application This policy shall apply to all third parties as defined below. This policy does not apply to students, speakers officially sponsored by recognized student groups, faculty, or staff as other reservation and use policies apply to those campus community members.

Definitions Blackout days: The College has “blacked out” certain days on its calendar wherein the use of the campus and its facilities, including outdoor spaces, are reserved exclusively for campus-related activities that are at the core of its primary educational mission. During these blackout periods, no third party shall be allowed to use the designated public forum for free-speech purposes. The College designates the blackout periods during the following: § § § § §

Official move-in periods and Orientation of fall and spring semesters. Reading periods and examination periods as set forth on academic calendar. Commencement-related activities and events. Major fall or spring campus-wide celebrations, including but not limited to concerts, grand openings, Family & Community Weekend, FallFest, and SpringFest. The conservation shut down of educational buildings and administrative offices as defined on its calendar when the temperature of the offices shall be below 60 degrees Fahrenheit (typically between the end of the examination period when students leave campus for the winter holiday break and a few business days after the first of the New Year). This time frame is included in the blackout period because the offices are generally closed and the Campus is virtually vacant to conserve energy and to save money to meet state budget reductions.

Designated Public Forum: The College identifies the following area as its designate public forum: the outside area of the Richard W. Miller Campus Center (“Campus Center”), also known on campus as Roselle Plaza. The designated public forum is bounded to the north by the front door of the Campus Center, to the south by the stone wall/walkway guiding visitors to French Hall, and to the west and east by the Southworth Library, the walls of the Campus Center, and the entry doors to Cook Hall. The College designates this outdoor space for its designated public forum, as this space is the most highly pedestrian-trafficked area on the College’s campus by students, faculty, staff, and visitors. In addition, the use of this space is also not likely to interfere with classroom instruction or dormitory residences.

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The President shall have the authority to change, either permanently or temporarily, the location of the designated public forum to address concerns for the health, safety, and welfare of the Campus community. Third Party is defined as any non-student, faculty or staff person or group who is not officially sponsored by the College and/or is not a recognized student group. Policy A. The College provides a designated public forum for use by third parties for free-speech purposes. B.

Reservation and Recordkeeping of the Use of Space: 1.

Third parties who seek to use the designated public forum must: § §

2.

The College shall review the application and respond to the applicant no later than the close of business on the second business day prior to the date the applicant wishes to use the designated public forum. § §

§

C.

Complete a designated public forum application, which can be found on the President’s Office page, at www.canton.edu/president. File the application with the Chief of Staff at least three (3) business days before the date the applicant wishes to use the designated public forum (applications received after 3 p.m. on a given business day shall be considered as having been received on the morning of the next business day). The applicant assumes responsibility for proper delivery to the Chief of Staff in a timely manner. The Office is open 8 a.m. to 4:30 p.m., Monday through Friday, except for holidays and certain College blackout days as noted above. Completed applications to use the designated public forum should be sent or hand delivered to the Chief of Staff, SUNY Canton, 34 Cornell Drive - FOB 616, Canton, New York 13617, or submitted via email to [email protected].

If the application is completed fully and signed by the applicant, and the date and time is available for use, the College shall inform the applicant of its approval to use the designated forum on the date and time so requested. If the application is not complete and/or it is not signed, the College shall return the application to the applicant for completion. The three (3) business days’ time period will begin running again once the completed and signed application is received by the Chief of Staff. If the space is already reserved to its capacity for the date and time requested, or if the date and time requested is during a “blackout period” as defined below, the College shall inform the applicant of the same and offer the applicant the next available date and time for the use of the space.

The College shall not:

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D.

E.

1.

Inquire as to the nature or content of the free speech.

2.

Charge the applicant an application fee to reserve or use the designated public forum.

3.

Impose insurance requirements on the applicant.

4.

Charge the applicant for any additional costs that the College may incur due to the use of the space by the applicant, such as security.

The applicant shall: 1.

Be responsible for any costs for parking on the campus in the same manner as all students, faculty, staff, and visitors are charged for parking.

2.

Be responsible for picking up from the designated public forum any brochures, pamphlets, leaflets, or other handouts or goods that the applicant brought with him/her to disseminate during his/her activity and properly disposing of them in public garbage receptacles or taking them with him/her. The College has a regulation against littering on the campus that applies to all students, faculty, staff, and visitors. Failure to comply with this provision may result in future denial of use of the designated public forum.

3.

Not use megaphone equipment for the amplification of the speech; however, upon written request at the time of application, and on the application, by the applicant, and weather permitting to protect the College’s equipment, the College will provide a microphone and sound system for the speaker.

The College reserves the right to terminate any use of the designated public forum in the event either the speaker or a member(s) of an audience engages in conduct that violates the SUNY Rules for the Maintenance of Public Order, adopted in accordance with Education Law Section 6430 and 8 NYCRR 535, in order to secure the orderly operation of the campus and for the safety of the entire campus community. All applications must be reviewed and approved by the Chief of Staff. Anyone with questions should contact the Chief of Staff at (315) 386-7109 or [email protected].

FAILURE/DISMISSAL POLICY A. Notice of Failure

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1.

Sent to a student who will receive an F in the course unless they withdraw from the course. This would be a permanent decision, with no possible means of student remediation. At least one week prior to sending a Notice of Failure, instructors are required to send students a warning through the Moving Towards Success (MTS) system. Communication of this nature is through the MTS system, which disseminates information via the campus email system, the official method by which SUNY Canton communicates with students as stated in the Student Handbook. If a Notice of Failure is issued to a student in an online course, the instructor reserves the right to limit participation of the student in the online environment (i.e. from discussion boards, group assignments, etc); however, the student must retain access to the course content, including student evaluations.

2.

Criteria for Notice of Failure § §

B.

Failure due to lack of Participation/Attendance (see course syllabi) Academic dishonesty. The Notice of Failure can be issued at the discretion of the instructor; however, academic dishonesty is also criteria for dismissal.

Notice of Dismissal 1.

The student will be permanently blocked from the classroom environment (online or face to face).

2.

Criteria for Notice of Dismissal Dismissal due to violation within the classroom setting of the academic and/or behavioral standards established in the Code of Student Conduct, Rights & Responsibilities (Code). The Code is published in the Student Handbook and is accessible at http://www.canton.edu/student_affairs/pdf/handbook.pdf.

FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT OF 1974 (FERPA) The Family Educational Rights and Privacy Act permits current or former students to inspect and review their education records. Students wishing to review their records should complete the request form available in the Registrar’s Office identifying the record(s) they want to inspect. The Registrar will make arrangements for access within 45 days of the request, and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Registrar, the student will be advised to whom the request should be addressed. Students are also accorded a right to challenge the contents of their educational records to insure that the records are not inaccurate, misleading, or in violation of rights to privacy or other rights. In order to request the College to amend a record that he or she believes is inaccurate or misleading, a student should complete the request form available in the Registrar’s Office, clearly identify the part of the record they want changed, and specify why it is inaccurate or

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misleading. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. The Act also provides the right to withhold the release of personal information except as provided by law and College policy. SUNY Canton may disclose those items designated as directory information from a student’s education record unless directed otherwise by the student in writing. SUNY Canton has designated directory information to include: student’s full name, local address and telephone number, campus email address, home address and home telephone number, date of birth, major field of study, dates of attendance, degrees and awards received, date(s) of graduation, participation in officially recognized sports and activities, and the most recent previous educational institution attended. Students have the right to restrict the disclosure of the items designated as directory information. If students exercise this right, such information will not be released without their written consent except as provided by law and College policy. Non-directory information such as grades, GPA, and Student ID number is not released for any student, except directly to the student, without express written consent. Students wishing to restrict the release of the items identified as directory information must notify the Registrar’s Office in writing by the first Friday of the academic term in which the information is not to be disclosed. Such restriction will remain in effect unless rescinded in writing by the student. Students should be aware that restricting the release of directory information will prevent the College from providing enrollment and graduation information to prospective employers, insurance companies, and lenders without written authorization. It will also prevent inclusion in any news releases of the Deans’ List or other honors, as well as graduation lists for publication. An exception permitting disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic, research, or support-staff position (including the law enforcement unit and personal-health staff); a person or company with whom the College has contracted (such as an attorney, auditor, or college agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate, educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. A student may choose to waive their FERPA rights and allow academic information to be shared with certain people by completing a FERPA waiver form. This waiver allows SUNY Canton to share academic information from the student’s education records with the person(s) listed on the completed form when they provide the student’s SUNY Canton ID and the correct password. This form can be downloaded and returned to the Registrar’s Office. Inquiries or complaints may be filed with the Family Educational Rights and Privacy Act Office, Department of Health, Education and Welfare, 400 Maryland Avenue, S.W., Washington, D.C. 20202-4605.

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Copies of the Family Educational Rights and Privacy Act are available in the Student Affairs Office, Faculty Office Building Room 604, and the Registrar’s Office, French Hall Room 105. FINAL EXAMINATIONS There will be a final examination period at the end of each semester. This period must be used by the professor for a comprehensive final examination, the last unit test, or some other activity of academic merit. FINANCIAL AID – ACADEMIC PROGRESS/PROGRAM PURSUIT Satisfactory Academic Progress – Federal Aid (Federal Stafford Loans, Parent Loans, Perkins Loans, Work Study, Pell Grant, SEOG Grants, etc.) Students receiving financial aid are required to maintain minimum program pursuit and academic progress standards in order to continue to receive assistance. Use the chart below for your degree program to determine your minimum requirements. (Do not count semesters attended at another college.) CERTIFICATE PROGRAMS Semesters at SUNY Canton Passed Credit Hours 1 9 2 18 3 27

Cumulative GPA 1.25 1.50 1.75

ASSOCIATE DEGREE PROGRAMS Semesters at SUNY Canton Passed Credit Hours Cumulative GPA 1 9 1.25 2 18 1.50 3 27 1.75 4 39 2.00* 5 51 2.00* 6 63 2.00* BACHELOR DEGREE PROGRAMS Semesters at SUNY Canton Passed Credit Hours Cumulative GPA 1 9 1.25 2 18 1.50 3 27 1.75 4 39 2.00* 5 51 2.00* 6 63 2.00* 7 75 2.00* 8 90 2.00* 9 105 2.00*

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*Semester or Cumulative GPA Academic progress requirements for part-time students will be prorated accordingly. Additionally, students are required to complete their degree within 150% of a normal timeframe. Attempted hours will vary with required program lengths, see examples below: Example 1:

For a 60 credit hour degree program, you must complete it within 90 attempted hours. (90 Attempted Credit Hours / 60 Passed Credit Hours = 150%)

Example 2:

The Nursing Associate Degree requires 65 credit hours. (65 Passed Credit Hours x 1.5 (150%) = 98 credit hours may be attempted.)

Total attempted hours will be used regardless of any program changes that have occurred (switching majors, etc.). Grades of “W” count towards total attempted hours. Repeated courses that were previously passed count only once. Remedial courses that are not credit bearing do not count in the total attempted hours. Failure to Meet Minimum Standards (Please be aware that these are not the same as the Probation & Suspensions given out by the Dean’s Offices.) Step 1 – Financial Aid Warning A student who does not meet the required minimum standards will automatically be given a one-time, warning semester. This gives the student an opportunity to correct any deficiencies without losing federal aid eligibility. If a student withdraws from college, they have not met academic progress requirements. Step 2 – Financial Aid Termination A student who fails a second time to meet the minimum standards will lose all federal aid eligibility. Eligibility can only be regained once they are again meeting the minimum standards. NOTE: If ALL courses taken while on warning are successfully passed with a 2.00 or better, you can continue on warning. Waiver Requests If failure to meet standards is due to extenuating circumstances beyond a student’s control, they may apply for a one-time waiver. All waiver applications must include full documentation and will be reviewed by the Financial Aid Director. Approval is not guaranteed. If approved, the student will be given an academic plan to maintain eligibility. Courses enrolled in each semester must be applicable to the student’s current degree program. An academic suspension from the Dean’s Office overrides these eligibility criteria. Suspended students are ineligible for all financial aid. Satisfactory Academic Progress – New York State Aid

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(TAP Grant, SUSTA Grant, APTS Grant, etc.) Students receiving financial aid are required to maintain minimum program pursuit and academic progress standards in order to continue to receive assistance. Use the charts below to determine your minimum requirements. Note: Eligibility for all EOP funds is determined separately by the EOP Office. § §

If you received TAP at another college, be sure to include that in the number of semesters you have received TAP. To calculate the percentage of credits you have completed, divide total-attempted credits by total-earned credits.

CERTIFICATE/ASSOCIATE DEGREE PROGRAMS (Remedial Students*) Semesters of TAP Earned Credit Hours Cumulative GPA Percentage of Credits Received Completed 1 3 0.50 50% or 6 credits 2 9 0.75 50% or 6 credits 3 18 1.30 75% or 9 credits 4 30 2.00 75% or 9 credits 5 45 2.00 100% or 12 credits CERTIFICATE/ASSOCIATE DEGREE PROGRAMS (Non-Remedial Students) Semesters of TAP Earned Credit Hours Cumulative GPA Percentage of Credits Received Completed 1 6 1.30 50% or 6 credits 2 15 1.50 50% or 6 credits 3 27 1.80 75% or 9 credits 4 39 2.00 75% or 9 credits 5 51 2.00 100% or 12 credits BACHELOR DEGREE PROGRAMS (Remedial Students*) Semesters of TAP Received 1 2 3 4 5 6 7 8** 9**

Earned Credit Hours 3 9 21 33 45 60 75 90 105

Cumulative GPA 0.50 0.75 1.30 2.00 2.00 2.00 2.00 2.00 2.00

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Percentage of Credits Completed 50% or 6 credits 50% or 6 credits 75% or 9 credits 75% or 9 credits 100% or 12 credits 100% or 12 credits 100% or 12 credits 100% or 12 credits 100% or 12 credits

* **

Remedial students are EOP students or any students required to take at least two remedial courses within the first two semesters. EOP students may receive up to two additional semesters of NYS Aid toward a Bachelor’s degree.

BACHELOR DEGREE PROGRAMS (Non-Remedial Students) Semesters of TAP Earned Credit Cumulative GPA Percentage of Credits Received Hours Completed 1 6 1.50 50% or 6 credits 2 15 1.80 50% or 6 credits 3 27 1.80 75% or 9 credits 4 39 2.00 75% or 9 credits 5 51 2.00 100% or 12 credits 6 66 2.00 100% or 12 credits 7 81 2.00 100% or 12 credits 8 96 2.00 100% or 12 credits 9 111 2.00 100% or 12 credits Failure to Meet Minimum Standards If a student fails to meet State academic progress requirements as outlined above at the end of the semester, they will lose eligibility for the next semester they attend. Eligibility will be regained once they meet the above standards. Additionally, students who stop attending for more than one year may regain eligibility upon return for one semester (if over four prior semesters of TAP, you must have a 2.00 overall GPA). Then you must meet academic progress criteria each subsequent semester. § §

If a student withdraws from college, they have not met academic progress requirements (automatic). APTS recipients who fail to receive a 1.0 (D) in a semester will not be eligible for APTS the following semester, even if otherwise meeting progress requirements.

Waiver Requests If failure to meet standards is due to extenuating circumstances beyond a student’s control, they may apply for a one-time waiver. All waiver applications must include full documentation and will be reviewed by the Financial Aid Director. Approval is not guaranteed. If approved, the student will be given an academic plan to maintain eligibility. 140

Important Things to Keep in Mind § § § § §

Grades of “W” count towards total-attempted hours. Remedial courses that are not credit bearing will not count in the total-attempted hours. Repeated courses that were previously passed do not count as earned hours for the semester. Courses enrolled in each semester must be applicable to the student’s current degree program. Repeating any course in which a passing grade has already been received (D or above) will not count, unless the Academic Catalog states a higher grade is required.

An academic suspension from the School Dean’s Office overrides these eligibility criteria. Suspended students are ineligible for all financial aid. FINANCIAL AID – AWARDS Financial aid will be awarded as follows: A.

Students having met priority dates and who have submitted appropriate documentation will be awarded campus-based funds for which they are eligible to the extent funds exist. The neediest students will be served first.

B.

A notification will be sent to each student offering an award of aid. The offer of financial aid must be accepted within 30 days, accepted/declined and returned to the College with any documents required, or if not returned, the award may be rescinded.

C.

Students who complete their files after the priority date and are eligible for campus-based aid will be offered assistance only as funds permit.

D.

Students will receive information regarding alternative forms of financial aid. These may include Federal Direct Stafford Loans, parent loans, private alternative loans, and monthly payment plans.

FINANCIAL AID – CHECKS All financial aid checks or electronic-funds transfers are received through the Student Service Center. These include Tuition Assistance Program (TAP), State University Supplementary Tuition Awards (SUSTA), Regents Scholarships, Perkins Loans, Pell Grants, Supplemental Education Opportunity Grants (SEOG), Stafford Loans, ALT Loans, third-party loans, and private scholarships. These checks, electronic-funds transfers, or portions thereof are applied directly to the respective student’s account. Disbursement of financial aid to student accounts may result in credit balances (that is financial aid and payments exceeding charges) which may result in a refund check to the student. Refund checks are produced and distributed at the Student Service Center. 141

FINANCIAL AID – ELIGIBILITY – REPEATING COURSES New York State Aid: State law indicates that “If a student repeats a course in which a passing grade acceptable to the institution has already been received, the course cannot be included as a part of the student’s minimum full-time or part-time course load for financial aid purposes. When such courses are included in meeting the minimum requirement, they render the student ineligible for the NYS TAP award.” In the following instances, repeated courses may count toward full-time or part-time study: (1) when a failed course is repeated, (2) when a grade received is passing at the institution but is unacceptable in a particular curriculum in which the student is enrolled (exceptions must be listed in the College Catalog), and (3) when a course may be repeated and earned each time. Federal Financial Aid: Effective 7/1/2011, Federal regulation will allow a student to repeat a previously passed course only once and count toward Federal financial aid eligibility. This is different from the NYS law above in that a student can repeat a previously passed course only once even if unacceptable for the student’s curriculum. FINANCIAL AID OFFICE The Office of Financial Aid adheres to the “Statement of Principles” and “Statement of Good Practices” of the National Association of Student Financial Aid Administrators. In providing resources to students who would otherwise be unable to pursue a SUNY Canton education, the Director of Financial Aid is governed by Federal and State program regulations and by terms of scholarship award programs. Details with respect to financial aid policies and procedures are available online under the Student Service Center. FINANCIAL AID – PERKINS LOAN Perkins Loan records are maintained by the Student Service Center while the student is in attendance. When a student leaves, an online exit interview is conducted, at which time the student selects either a monthly or quarterly repayment plan, and the amount of the repayment is designated in relation to the total amount of loans received. At this time, an explanation is given of interest rates, grace period, accelerated payments, etc. Should a student desire a loan repayment postponement, the necessary information will be explained during the exit interview or can be obtained from the Student Service Center. FINANCIAL AID – TITLE IV POLICY Under Federal Financial Aid rules, the College recalculates Federal* financial aid eligibility for students who withdraw, drop out, are dismissed, or take a leave of absence prior to completing 60% of a semester. Recalculation is based on the percent of earned aid using the following formula: Percent earned = Number of days completed up to the withdrawal date** / total days in the semester (including weekends and breaks under five days).

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Federal financial aid is returned to the Federal government based on the percent of unearned aid using the following formula: Aid to be returned = (100% - percent earned) X the amount of aid disbursed toward institutional charges. When financial aid is returned, the student may still owe a balance to the College. The student must contact the Student Service Center to make arrangements to pay the balance. * **

Federal financial aid includes Federal Pell Grant, SEOG, Perkins Loan, Direct Student Loan-subsidized and unsubsidized, and Direct PLUS Loan. Withdrawal date is defined as the actual date the student began the institution’s withdrawal process, indicated their intent to withdraw, or the midpoint of the semester for a student who leaves without notifying the College.

FIRE ALARM SYSTEMS AND FIRE PROTECTION EQUIPMENT Falsely reporting a fire alarm is a felony under the New York State Penal Law. An arrest may result when an individual initiates or circulates a false report or warning of an alleged occurrence or impeding occurrence of a fire, explosion, or the release of a hazardous substance under circumstances in which it is not unlikely that public alarm or inconvenience will result. Tampering with fire protection equipment endangers the lives and safety of members of the campus community and an arrest and/or discipline by the Dean of Students may result. FRAUD POLICY AND PROCEDURES – SUNY Full SUNY policy and procedures: www.suny.edu/compliance/topics/fraudpolicy/index.cfm. GEM CAR POLICY A. A T-1 is not required to reserve a GEM car. Please call the Physical Plant Office during regular business hours to reserve a GEM car. B.

You must be LENS (License Event Notification Service) approved in order to drive a GEM car.

C.

You must receive training on the use of the GEM cars prior to your initial use of the cars.

D.

Always remove the keys, and keep them with you when the car is not in use.

E.

When finished with the car, you must return the car to the designated area, and return the keys to the Physical Plant Office.

F.

After use, plug the car in to recharge it.

GENERAL EDUCATION REQUIREMENTS The General Education program at SUNY Canton is designed to provide students, throughout their college years, with a broad set of coherent and focused educational experiences aimed at enabling them to acquire knowledge and skills that are useful and important for all persons, 143

regardless of their jobs or professions. General Education goes beyond the acquisition of the skills necessary to be competent in a field of specialization. It involves the discovery, evaluation, and transmission of essential knowledge that prepares students to lead fulfilled lives and to assume roles as creative and contributing members of society. In accordance with the SUNY Board of Trustees Policy on General Education, all entering freshmen must meet specific General Education requirements. Faculty and students will periodically be required to engage in assessment activities to ensure that the General Education learning outcomes are being met. At SUNY Canton, students enrolled in the Associate of Arts (A.A.) or Associate of Science (A.S.) degree must complete seven of the ten Knowledge and Skills Areas of General Education in order to transfer seamlessly to another SUNY college to earn a baccalaureate degree. In order to meet graduation requirements, students enrolled in a SUNY Canton baccalaureate degree program must complete 30 credit hours of general education which must include Mathematics (GER 1) and Basic Communication (GER 10) as well as at least three credits each in at least five of the following academic areas – Natural Sciences, Social Sciences, American History, Western Civilization, Other World Civilizations, Humanities, the Arts and Foreign Languages. (See individual baccalaureate degree requirements for exceptions to this mandate.) All students will fulfill competency outcomes in Critical Thinking and Information Management which are infused throughout the curricula. Courses meeting specific General Education Knowledge and Skill Areas are so designated in the course description section of the Academic Catalog. Students should work carefully with their advisors to ensure they are fulfilling the SUNY General Education Requirements (GER) in order to transfer seamlessly to another SUNY college or to meet SUNY Canton baccalaureate graduation requirements. GENERAL EDUCATION REQUIREMENTS – SUNY A. Knowledge and Skill Areas 1. Mathematics 2. Natural Sciences 3. Social Sciences 4. American History 5. Western Civilization 6. Other World Civilizations 7. Humanities 8. The Arts 9. Foreign Languages 10. Basic Communication B.

Competencies 1. Critical Thinking (Reasoning) 2. Information Management

GENERAL INSTITUTIONAL SERVICES Some examples of General Institutional Services are: Central Storehouse, Mailroom, Duplicating, Automotive, and Telephone. The cost for these services is recharged to user departments (see the Allocations section of this manual). 144

GOVERNANCE SUNY Canton is governed by several student, faculty, and administrative bodies as follows: Faculty Assembly A.

Article I - Name The name of this organization shall be the Faculty Assembly of the State University of New York College of Technology, Canton, New York.

B.

Article II - Purpose § § § § § §

C.

D.

To study problems and policies of the College and the State University as a whole. To provide a mechanism for faculty to fulfill its obligation to participate significantly in the initiation, development, and implementation of the educational program. To provide a forum for communication and a mechanism for consultation between the President of the College and the faculty. To take any action that is deemed necessary for the professional or social interests of the faculty. To provide an opportunity for the exchange of ideas of mutual interest and concern among members of the faculty. To provide an opportunity for the exchange of ideas of mutual interest and concern among members of the college community, the community at large, and the College Council.

Article III - Membership Section 1: As prescribed in the policies of the SUNY Board of Trustees, the membership includes the Chancellor of the University and the President of the College, each of whom shall have one vote. Section 2:

All members of the professional staff of the College as defined by the Board of Trustees and those professional members of the College Association, Research Foundation, or other grant-funded positions concerned with the academic or student development activities or programs of the College.

Section 3:

Each member of the Faculty Assembly shall have one vote.

Section 4:

Six nonvoting student members selected by the Student Government Association.

Article IV - Officers and Duties Section 1: The officers of this organization shall be the Chair, Presiding Officer, Executive Secretary, Faculty Senator, and Faculty Senator Alternate.

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Section 2:

a.

The President of the College shall serve as Chair.

b.

The Presiding Officer shall serve for a two-year term. The procedure for filling a vacancy is outlined in Section 3 of this article.

c.

The Executive Secretary shall be elected for a one-year term.

d.

The Faculty Senator and Faculty Senator Alternate shall be elected as specified by Article VII of the Policies of the SUNY Board of Trustees.

e.

With the exception of filling a vacancy, a faculty member may, during a calendar year, hold one of the offices listed above.

The duties of the officers shall be as follows: a. Chair

b.

1.

To represent this organization at meetings whenever no special representative has been arranged.

2.

To be an ex officio member of all committees.

Presiding Officer 1.

To preside at all meetings of the Faculty Assembly and to convey proceedings and recommendations of the Assembly to the President.

2.

To serve on the President’s Council.

3.

To preside at the Faculty Forum.

4.

To prepare an agenda for each Faculty Assembly meeting.

5.

To be Chair of the Faculty Affairs Committee.

6.

To represent the faculty at meetings of the College Council.

7.

To attend other meetings where faculty representation is necessary.

8.

To be an ex officio member of all committees.

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9.

c.

d.

The Presiding Officer will meet with the SGA president no later than September 30 of each year regarding student involvement in the Faculty Governance System.

Executive Secretary 1.

To distribute notices and minutes of the Faculty Assembly to all members and to send minutes to the College Archives.

2.

To be responsible for the minutes and records of the Faculty Assembly.

3. 4.

To carry on the correspondence for the organization. To be Secretary of the Faculty Affairs Committee.

5.

To attend the Faculty Forum.

Faculty Senator 1.

As stated in Article I of the Bylaws of the Faculty Senate, the duties and responsibilities of senators shall include the following: a.

To determine the opinion of their constituents before meetings of the Senate.

b.

To see that matters of concern to their constituents are brought to the Senate for consideration.

c.

To represent their constituents at meetings of the Senate.

d.

To report fully and regularly to their constituents on the activities of the Senate.

2.

To serve on the President’s Council.

3.

To be ex officio member of the Faculty Affairs Committee.

4.

To attend the Faculty Forum.

5.

To act as Presiding Officer of the Faculty Assembly as outlined in Section 3 of this Article.

6.

To represent the faculty at meetings of the College Council.

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e.

Section 3:

E.

F.

Faculty Senator Alternate To perform the duties of the Faculty Senator whenever the Faculty Senator is unable to perform these duties.

Filling vacancies for the position of Presiding Officer and Executive Secretary. a.

When the Presiding Officer is absent from a Faculty Assembly meeting or Faculty Affairs Committee meeting, one of the following officers shall, in order, assume the duties of the Presiding Officer: Faculty Senator, Faculty Senator Alternate, Executive Secretary.

b.

In case of vacancy by death, prolonged illness, or resignation, the Faculty Senator shall act as interim Presiding Officer until the Faculty Affairs Committee appoints a Presiding Officer to complete the term.

c.

In cases where the Executive Secretary is absent from a Faculty Assembly meeting, the Faculty Senator Alternate shall act as Executive Secretary.

d.

When a vacancy in the Office of Executive Secretary occurs, the Faculty Affairs Committee shall appoint a successor to complete the term.

Article V - Meetings Section 1: There shall be at least three Faculty Assembly meetings in each semester. An agenda must be distributed at least three working days in advance. Section 2:

Special meetings may be called by the President of the College or the Presiding Officer of the Faculty Assembly or by initiation of five faculty members who will make the request in writing to the Presiding Officer. An agenda shall be distributed at least three working days in advance, and business will be restricted to agenda items.

Section 3:

The voting members present shall constitute a quorum for all meetings of the Faculty Assembly.

Section 4:

A majority vote is necessary to constitute an official action of the Faculty Assembly unless otherwise specified. Vote by secret ballot on any motion shall be granted at the request of any member.

Article VI - Committees

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Section 1:

There shall be nine standing Faculty Governance committees. Ad hoc committees will be formed as the need arises. The committees are as follows: a.

1. Faculty Affairs Committee 2. Academic Standards Committee 3. Curriculum Committee 4. Recognition and Awards Committee 5. Retention/Student Life Committee 6. Continuing Appointment Appeals Committee 7. Instructional Technology Committee 8. Honors Convocation Committee 9. Library Committee

Section 2:

b.

All committees will periodically review their structure, function, and composition and shall make recommendations for changes to the Faculty Affairs Committee and ultimately to the Faculty Assembly.

c.

Two-thirds of the voting members shall constitute a quorum for all standing governance committees.

Faculty Affairs Committee a.

Function 1.

To act as the executive body of the Faculty Assembly for delegating responsibility and assigning tasks to the appropriate committee.

2.

To consult regularly with the President of the College.

3.

To prepare a list of candidates and supervise election or appointment of members to committees and Faculty Assembly Officers in accordance with these bylaws.

4.

To recommend the formation of new committees, both standing and ad hoc, and to recommend changes in

149

structure, function, or composition of existing committees as the need arises. 5.

To review existing policies and procedures and to propose new or suggest changes in present policies and procedures and to refer matters to the appropriate committees and to the local official faculty union.

6.

To take one of the following actions on recommendations from Faculty Assembly Committees:

7.

a.

Refer the document to Faculty Assembly for action or

b.

Forward the document for consideration to the appropriate college administrator who will act as consultant to the Faculty Affairs Committee and then return the document to Faculty Affairs Committee for action.

c.

Return the document to committee for further clarification.

To convene a Faculty Forum for discussing topics important to the college community, especially those topics which are the concern of Faculty Governance Committees: a.

Meetings The faculty forum may be convened at least once each semester by the Presiding Officer who will also prepare the agenda after soliciting input from all members of the forum.

b.

Composition President of the College, all Vice Presidents, School Deans, all members of the Faculty Affairs Committee, and Chairs of the following Committees: § § § §

Academic Standards Committee Curriculum Committee Recognition and Awards Committee Retention/Student Life Committee Continuing Appointment Appeals Committee  

§

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8.

To present a list of meeting dates, times, and places for Faculty Assembly meetings for the coming academic year. This list shall be prepared in consultation with the President of the College and the local official faculty union and shall be presented at the last Faculty Assembly meeting.

9.

To appoint, supervise elections, or nominate faculty representatives for: § § §

10. b.

Student Faculty Board   Canton College Foundation   College Association Corporate Membership  

To review Bylaws of the Faculty Assembly at least once every three years.

Composition Two faculty members elected from each academic School Representative elected from Instructional Support Representative elected from Student Affairs Representative from Vice President for Administration Faculty Senator or Faculty Senator Alternate UUP Representative Executive Secretary Presiding Officer

Section 3:

Academic Standards Committee a.

Function To address campus issues which pertain to academic policies and to make recommendations when appropriate to the Faculty Assembly.

b.

The members of the committee may be called upon by the Provost/Vice President for Academic Affairs to participate in the appropriate step of the academic grievance procedure.

c.

Composition Two faculty members elected from each academic School

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Provost/Vice President for Academic Affairs Dean of one of the academic Schools appointed by Provost/Vice President for Academic Affairs Vice President for Student Affairs Representative elected from Instructional Support Director of Admissions or designee Registrar

Section 4:

Two students (nonvoting) selected by the Student Government Association Curriculum Committee a.

b.

Function 1.

To review all proposals for changes in the curricular offerings of the College including new curriculums and major revisions or deletions of existing curriculums and to recommend appropriate action.

2.

To review all proposals regarding new or revised or deleted credit courses and to recommend appropriate action.

3.

To carry on a continuing review of the curricular offerings of the College and to recommend appropriate action.

Composition Two faculty members elected from each academic School Provost/Vice President for Academic Affairs or designee Deans from each of the Schools Representative elected from Instructional Support Registrar Two students (nonvoting) selected by the Student Government Association

Section 5:

Recognition and Awards Committee

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a.

Function 1.

To develop, coordinate, and encourage faculty and professional staff recognition awards.

2.

To receive the awards information from the President’s or Provost’s Offices, and notify the campus community that this material is available at these offices and/or the Committee Chair’s Office.

3.

To review the nomination materials to ensure they conform to stated rules.

4.

To review the nomination materials for each award and rank each candidate based on the evidence presented. Make appropriate recommendations in writing to the President or Provost/Vice President for Academic Affairs (depending on the award).

5.

6.

b.

To periodically review guidelines for awards and make recommendations for revisions to the entity which originated the award (i.e. College Council, SUNY, Provost/Vice President for Academic Affairs, etc.).

Composition Two faculty members elected from each academic School Representative elected from Student Affairs Representative elected from Administrative Affairs Representative elected from Instructional Support Representative from Classified Staff

Section 6:

Retention/Student Life Committee a.

Function 1.

To determine factors which affect student retention.

2.

To make recommendations to Faculty Assembly regarding retention.

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b.

3.

To follow up on any recommendations that were implemented to evaluate their effectiveness.

4.

To recommend policy with respect to those services provided by the Division of Student Affairs.

5.

To review all proposals for changes in the Division of Student Affairs/Code of Student Conduct sections of the Policies and Procedures Manual and the Student Handbook.

Composition Two faculty members elected from each academic School Representative elected from Instructional Support Representative elected from Student Affairs Director of Admissions or designee Two students selected by the Student Government Association

Section 7:

Continuing Appointment Appeals Committee a.

Function The committee shall function according to the appropriate articles of the most current Personnel Policies and Procedures Manual for Faculty and Professional Staff.

b.

Composition One faculty member elected from each academic School Two faculty members elected at-large Representative elected from Instructional Support All committee members must have continuing appointment and hold the rank of Professor, Associate Professor, Librarian, or Associate Librarian. If there is a case pending before the Committee, should the individual appealing come from the same department/discipline as a committee member, that member shall be replaced for that case by someone from the same constituency, selected by the Faculty Affairs Committee.

Section 8:

Instructional Technology Committee

154

a.

b.

Function 1.

The Instructional Technology Committee reviews and makes recommendations in respect to any Instructional Technology plans. Instructional technology being defined as equipment, software, networking, and electronic communications to support instructional programs, and related information services.

2.

Review and make recommendations to IT Services’ multimedia plan, PC/lab, and classroom replacement plans.

3.

Serve as the Student Computing Access Program’s planning committee as required by SUNY.

4.

Review and make recommendations on policies related to the use of instructional technology.

5.

Address other issues, which the committee deems pertinent, that affect instructional technology services, and to recommend action as appropriate.

Composition One faculty member elected from each academic School Two faculty members elected at-large Deans from each of the academic Schools Director of Library Services or designee Director of Information Services and Online Learning or designee Manager of Information Technology User Services or designee Representative elected from Instructional Support Help Desk Manager

Section 9:

Honors Convocation Committee a.

Function In consultation with the Academic Standards Committee, to plan, implement, and supervise the Honors Convocation, a program

155

honoring the academic accomplishments of SUNY Canton students. b.

Composition Chair (who will have the services of a secretary) appointed by the President Professional staff member appointed by the President Three faculty members elected at-large by Faculty Assembly Faculty Advisors of Honor Societies Student members of Honor Societies Registrar or a representative from the Registrar’s Office

Section 10:

Library Committee a.

b.

Function 1.

To encourage and facilitate communication between the faculty and the Library.

2.

To provide feedback in the development of library goals, plans, and priorities.

3.

To advise the Library in delivery of services and allocation of space.

4.

To consult with the Library staff on the development of resources for instruction, learning, and research.

5.

To advocate for library and student needs to promote optimal learning.

6.

To make recommendations to promote library use within the campus community.

Composition One teaching faculty member elected from each academic School Two faculty members elected at-large One non-faculty member appointed by the President

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One student appointed by the Student Government Association Director of Library Services (ex-officio) G.

Article VII - Election Procedures Section 1: The following members of the academic and professional staff are recognized as representative units: § § § §

Section 2:

Section 3:

School of Business and Liberal Arts   Canino School of Engineering Technology   School of Science, Health, and Criminal Justice   Instructional Support  

Before election or appointment to any standing committee, a member shall be given an opportunity to indicate preference for committee work by filling out a questionnaire. A member may serve on only two standing Faculty Assembly Committees concurrently. Unless otherwise specified, committee members shall serve a two-year term. The term of office for committee members and officers shall begin following the last meeting in December.

Section 4:

Elections for Faculty Assembly Officers and at-large members of the committees shall be held at the December meeting.

Section 5:

By December 5, each member representing a unit on the Faculty Affairs Committee will be responsible for notifying and supervising an election or appointment process. The questionnaire prepared in accordance with Article III, Section 2, will be used as a basis for nominating interested members for each committee position. If a representative unit fails to elect a member to a committee, the Faculty Affairs Committee will have the prerogative to appoint said committee member.

Section 6:

Members of ad hoc committees shall be appointed by the Presiding Officer of the Faculty in consultation with the Faculty Affairs Committee.

Section 7:

A roster of those professional staff members serving in campus governance positions will be assembled by the Faculty Affairs Committee and submitted to members for their information in the campus newsletter no later than January and September each year.

Section 8:

Replacements for vacancies caused by resignations, prolonged illness, or death shall be appointed by the Faculty Affairs Committee to serve until the next regular election. Faculty on leaves of absence will automatically terminate their committee membership, and the vacancy will be filled as outlined above.

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H.

Article VIII - Committee Procedures Section 1: Prior to the last scheduled Faculty Assembly meeting, each Faculty Assembly Committee shall elect from its membership a chairperson to serve during the following year. Section 2:

Committees shall keep minutes of meetings and forward a copy to the Presiding Officer for inclusion into the Faculty Assembly Archive.

Section 3:

Proposals or recommendations which require debate in Faculty Assembly meeting shall be distributed to Faculty Assembly one week in advance of the Assembly meeting. The Presiding Officer and the Executive Secretary shall receive copies for filing. The Chair or designee shall appear at the Faculty Assembly meeting to answer questions about action items.

Section 4:

Committee Chairs shall compile an activity report for distribution to members at least one calendar week in advance of the last scheduled Faculty Assembly meeting of each semester. A copy of the report shall also be sent to the College Archives. The Chair’s report shall contain: § § §

Section 5: I.

J.

Accomplishments   Unfinished Business   Recommendations  

Student committee members shall have voting privileges unless otherwise stated.

Article IX - Order of Business at Meetings The order of business at meetings shall be: 1.

Call to Order

2.

Approval of Minutes

3.

Report of the College President

4.

Report of Officers

5.

Committee Reports

6.

Old Business

7.

New Business

8.

Adjournment

Article X - Parliamentary Authority

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The rules contained in the current edition of Robert’s Rules of Order shall govern the Faculty Assembly in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Faculty Assembly may adopt. K.

Article XI - Amendments This constitution may be amended at any meeting by a 2/3 vote providing that written notice of the proposed amendment is distributed to all professional staff members at least one calendar week in advance.

GRADE CHANGES Faculty initiated changes in student grades are permitted. A Grade Change form must be signed by the appropriate Department Chairperson and School Dean and delivered to the Registrar no later than the ninth week of the subsequent semester. Faculty-initiated grade changes later than nine weeks in the subsequent semester will require valid and documented evidence and will be processed through the appropriate Department Chairperson and School Dean and include the approval of the Provost/Vice President for Academic Affairs. GRADE POINT AVERAGE (GPA) The grade point average is determined by dividing the total grade points earned by the total academic credit hours attempted (not including P’s, W’s, I’s, or Imputed Credits). GRADES Letter Grade A B+ B C+ C D+ D F P

Grade Points per Credit Hour 4.00 3.50 3.00 2.50 2.00 1.50 1.00 0.00 0.00

Explanation Excellent Very Good Good Above Average Average Below Average Minimally Passing Failing Passing

GRADES – INCOMPLETE An incomplete grade may be assigned by a faculty member in cases when, for valid reasons (sickness, accident, etc.), all of the required work has not been completed but is otherwise satisfactory. Except in unusual cases, the delinquent work should not exceed 10-20% of the total required work. Responsibility for making up incomplete work lies with the student. Incomplete work must be made up within two weeks after the first day of classes in the subsequent semester. Alternate arrangements (shorter or longer time frame) can be implemented if agreed upon by the instructor and student and approved by the School Dean. If the work is not completed according to the agreed upon plan, the incomplete grade will be recorded as “F” on the student’s record. 159

GRADES – MIDTERM A. At midterm, faculty members will submit student grades electronically for all courses they are teaching or supervising via secure access through UCanWeb. B.

Faculty members may choose to report midterm grades with the same letter grade designations used for course grades, as “S” (Satisfactory) which indicates a grade of C or better, or “U” (Unsatisfactory). Students will be informed of the faculty member’s methods of determining and reporting midterm grades in the course syllabus distributed at the beginning of each semester.

C.

All midterm grades will be provided to students electronically on UCanWeb. Students receiving grades of D+, D, F, or U should seek out their instructors/academic advisors to identify the problem and make the necessary improvement.

GRADES – PASSING A, B+, B, C+, C, D+, D, and P are passing grades. The grade considered satisfactory for the completion of a course as a prerequisite for subsequent courses or activities will be determined by each department or program and stipulated in the course description. GRADES – PERMANENT RECORD A. Final grades are submitted by the faculty thru UCanWeb. B.

Previous academic work will be evaluated by the Transfer Credit Evaluator using the standard evaluation form to notify the Registrar of credit allowed.

C.

The permanent record is the official academic record and is permanently filed in the Registrar’s Office.

D.

Only personnel authorized by the Registrar will have direct access to the permanent records.

E.

Permanent records will be scanned annually. One image will be kept in Southworth Library, and one image will be kept in the Registrar’s Office.

GRADES – SUBMISSION AND DISTRIBUTION A. The faculty will submit grades electronically for each student according to prescribed, secure procedures at mid-semester and within 72 hours of the conclusion of any given final exam. B.

Composite grade reports will be distributed by the Registrar to the School Deans.

C.

Midterm and final grades are available to students online, with the exception of those students with a delinquent college obligation. Copies of mid-semester and final grades will be distributed to the School Deans’ Offices for students’ advisement folders.

160

D.

A copy of the final grade report will be mailed to the student’s home address upon request to the Registrar’s Office.

GRADUATION – POTENTIAL LIST A. The Registrar will prepare a list of potential graduates by curriculum within the Schools by April 1 each year. These lists will be forwarded to the School Deans for verification. The lists, as returned from the School Deans, will be used to prepare the graduation program and for distribution to the news media. Procedures

B.

1.

A list prepared by the Registrar from information available will constitute the sole official listing of potential graduates. Those completing requirements subsequent to the previous May (i.e., August, December, and January) will be reported in a timely manner to the Registrar by the School Deans and retained by the Registrar for inclusion on the graduation program and certification lists issued once yearly.

2.

The official lists will be reviewed by the School Deans for accuracy.

3.

Within two weeks, the School Deans will return the verified lists to the Registrar.

4.

The Registrar will notify the Director of Public Relations of those students verified as potential graduates. All news releases will be held until the Registrar has given this notification containing curriculum name and address to the Director of Public Relations.

When final grades have been received at the end of the Spring semester, composite grade lists will be provided to the School Deans’ Offices. Faculty will examine said lists eliminating those students not completing graduation requirements. Procedures

C.

1.

It is the responsibility of each faculty member to turn in final grade reports within the deadline established by the Registrar. Department Chairpersons must enforce this action in order to assure that accurate, complete, and timely processing of the composite grade lists can be achieved.

2.

School Deans, upon receipt of the composite grade lists, will review the respective lists for completeness, accuracy in grade reporting, accuracy in semester and cumulative averages, and determination of graduation eligibility.

The list of students completing graduation requirements will be prepared from the School composite lists prior to the final faculty meeting at which time the faculty will certify students on the lists as graduates.

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Procedures

D.

1.

The Registrar will prepare a complete list of all students meeting graduation requirements within a 12-month period since the previous graduation (i.e., August, December, January and May) by curriculum.

2.

This list will be distributed to all faculty in advance of the final faculty meeting of the academic year allowing one day for the faculty, departments, and School Deans to review it for accuracy and completeness of content.

3.

At the final faculty meeting, School Deans will be responsible to present and move the approval and certification of eligible graduates from the School as contained on the printed list in the possession of all faculty.

4.

The faculty will certify eligible graduates in accordance with the policies, rules, and regulations of the SUNY Board of Trustees.

The ordering and dissemination of diplomas will be handled by the Registrar.

GRADUATION REQUIREMENTS Graduation requirements are made available to students through college publications and their academic advisors. Advisors are responsible for helping students to understand their academic program, guiding them through the pre-scheduling process, and advising them on any curricular issues. The College reserves the right to make modifications to a prescribed curriculum. GRADUATION REQUIREMENTS – ASSOCIATE DEGREE A. A student must be matriculated in a SUNY Canton curriculum for a minimum of 15 semester credit hours of graded course work earning a minimum GPA of 2.00 for all such credit hours taken. Individual programs may have additional graduation requirements. B.

The successful completion of the prescribed curriculum.

C.

The successful completion of a writing intensive course taught within the prescribed curriculum.

D.

The successful completion of SUNY Canton Computer Competency requirement. (See the Computer Competency Requirement section of this policy.)

E.

The earning of an overall GPA of 2.00 unless otherwise prescribed.

F.

Payment of all financial obligations to the College.

G.

Students matriculated in a baccalaureate program for a minimum of 15 semester credit hours of graded course work, earning a minimum GPA of 2.00 for all such credit hours taken, may be granted an associate degree in a related curriculum, without matriculation

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in that curriculum, upon completion of all associate degree requirements and application to the School Dean for the associate degree program. Students failing to graduate due to failure, deficiency of grade point average, or credit hours may be granted the degree after successful completion of the work either at SUNY Canton or at another accredited college within seven years of departure. These hours must have the prior approval of the School Dean or Department Chairperson. Students may repeat, through transfer, a maximum of three courses with grade point averages from other colleges. All other courses transferred will be recorded as “TR” credit only. GRADUATION REQUIREMENTS – BACCALAUREATE DEGREE A. A student must be matriculated in a SUNY Canton curriculum for a minimum of 30 semester credit hours of graded course work earning a minimum GPA of 2.00 for all such credit hours taken. Individual programs may have additional graduation requirements. B.

The successful completion of the prescribed curriculum.

C.

The successful completion of a writing intensive course taught within the prescribed curriculum.

D.

The successful completion of SUNY Canton Computer Competency requirement. (See the Computer Competency Requirement section of this policy.)

E.

The earning of an overall GPA of 2.00 unless otherwise prescribed.

F.

Payment of all financial obligations to the College.

GRADUATION REQUIREMENTS – CERTIFICATE PROGRAM A. A student must be matriculated in a SUNY Canton curriculum for a minimum of 12 semester credit hours of graded course work earning a minimum GPA of 1.75 for all such credit hours taken. Individual programs may have additional graduation requirements. B.

Successful completion of all required courses.

C.

A minimum GPA of 1.75 unless otherwise specified in the section describing that Certificate in the Academic Catalog.

D.

Payment of all financial obligations to the College.

Note Successful completion of a Certificate program does not automatically qualify a student for admission to a degree curriculum. In order to be admitted to a degree curriculum, the graduate of the Certificate program must achieve a record that indicates a reasonable probability of success in the new curriculum and be recommended by the faculty. GRADUATION WITH HONORS 163

Honors for the Commencement Program are based on cumulative GPA to December 31 of the year prior to Commencement. § § §

Honors High Honors Highest Honors

– GPA not less than 3.25 – GPA not less than 3.50 – GPA not less than 3.75  

Upon program completion, students who have earned cumulative GPAs as listed above will be designated for Honors, High Honors, or Highest Honors on their diplomas and transcripts. GRANTS The Grants Office is committed to providing high-quality support services to faculty and staff to develop and secure external grants and contracts that will contribute to the enrichment of the College and to significantly improve the quality of undergraduate instruction and the teachinglearning process. The Grants Office performs a clearinghouse function to provide a focal point through which all pertinent information, communications, and negotiations are to be channeled. The specific duties are as follows: A.

Collects and files materials and informs the College faculty and staff of program announcements via the College’s website, email, and face-to-face appointments.

B.

Lends assistance in the development and implementation of projects supported by outside funding.

C.

Secures needed application forms, guidelines, and other pertinent material as required to develop the preliminary proposal drafted by the project initiator or program sponsor.

D.

Coordinates the preparation, submission, and negotiation of applications for outside funding.

E.

Collects and disseminates information concerning workshops, symposia, and summer programs aimed at professional development.

GREEK ORGANIZATIONS Social fraternities and sororities at SUNY Canton must promote the growth and development of students who choose to affiliate with Greek letter groups and seek to promote the Greek system as an integral and productive part of the campus. Fraternity and sorority programs to be adjudged successful must include at least the following elements: A.

Educational programming to enhance the Greek life member’s knowledge, understanding, and skills essential for academic success, personal development, and the exercise of leadership.

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B.

Social and recreational programming to enhance the Greek life member’s knowledge, understanding, and skills necessary for social success and the productive use of leisure time.

C.

Promotion, both within and without the Greek system, of a broad understanding of the Greek life member’s rights and responsibilities as defined by the College’s rules and regulations.

D.

Advising, through the use of a presidentially-appointed advisor who is a member of the College staff, with regard to organizational roles and responsibilities.

GUN REGISTRATION The following is the procedure for registering and acquiring your firearm. All students and employees must comply with these procedures or face possible criminal action and/or disciplinary action by the College. Before the firearm is brought to the campus, the individual must supply the University Police Department with the following information about the firearm to be registered: make, serial number, caliber, or gauge. If pre-registration is impossible, the firearm and ammunition must be taken directly to the University Police Department located in Dana Hall upon the individual’s arrival on campus. Ammunition must be stored with the firearm at the University Police Department. No firearm will be stored in or issued from the University Police Department without a locking device attached to the trigger mechanism. No rifle, shotgun, firearm, or other weapon will be allowed to be possessed on campus except for the purpose of transporting said firearm directly to and from the University Police Department. Any deviation from this procedure may result in arrest and/or administrative and disciplinary action by the College pursuant to the New York State Penal Law Chapter 341, Section 265.01, subdivision 3 which reads, “He/she knowingly has in his/her possession a rifle, shotgun, or firearm in or upon a building or the grounds, used for educational purposes of any school, college, or university without the written authorization of such educational institution is guilty of a Class A misdemeanor.” The individual is guilty of a Class D felony if previously convicted of any crime. HATE CRIMES AND THE LAW It is a SUNY Canton University Police commitment to protect all members of the Canton community by preventing and prosecuting bias or hate crimes that occur within the campus’ jurisdiction. Hate crimes, also called bias crimes or bias-related crimes, are criminal activity motivated by the perpetrator’s bias or attitude against an individual victim or group based on perceived or actual personal characteristics, such as their race, religion, ethnicity, gender, sexual orientation, or disability. Hate/bias crimes have received renewed attention in recent years, particularly since the passage of the Federal Hate/Bias Crime Reporting Act of 1990 and the New York State Hate Crimes Act of 2000 (Penal Law Article 485). Copies of the New York law are available from the University Police Department. Penalties for bias-related crimes are very serious and range from fines to imprisonment for lengthy periods depending on the nature of the underlying criminal offense, the use of violence, 165

or previous convictions of the offender. Perpetrators who are students will also be subject to campus disciplinary procedures where sanctions including dismissal are possible. In addition to preventing and prosecuting hate/bias crimes, SUNY Canton University Police also assist in addressing bias-related activities that do not rise to the level of a crime. These activities, referred to as bias incidents and defined by the College as acts of bigotry, harassment, or intimidation directed at a member or group within the Canton community based on national origin, ethnicity, race, age, religion, gender, sexual orientation, disability, veteran status, color, creed, or marital status, may be addressed through the State University’s discrimination complaint procedure or the Code of Student Conduct. Bias incidents can be reported to University Police as well as to any college official. If you are a victim of or witness to a bias crime on campus, report it to University Police by calling (315) 386-7777, use an Emergency Blue Light, or stop at the University Police Office. University Police will investigate and follow the appropriate adjudication procedures. Victims of bias crimes or incidents can avail themselves of counseling and support services from the campus by contacting the Personal Counseling Center at (315) 386-7314 or Office of Diversity Affairs at (315) 386-7128. For general information on the State University of New York at Canton security procedures, see our website, handbook, Jeanne Clery Disclosure Act, or call University Police at (315) 3867777. More information about bias-related and bias crimes, including up-to-date statistics on bias crimes, is available from University Police at (315) 386-7777. HAZARDOUS WASTE All campus hazardous waste must be disposed of in accordance with State and Federal regulations. To dispose of hazardous waste, contact James Hamilton at (315) 386-7671 to receive instructions. HAZING SUNY Canton prohibits the taking of any action, creating, or participating in the creation of any situation that recklessly endangers mental or physical health or involves the forced consumption of liquor or drugs for the purpose of initiation into, or affiliation with, any organization. Individuals and/or organizations in violation of this policy are subject to disciplinary action by the appropriate disciplinary body of the College and may be subject to any applicable provision of the Penal Law. Any suspension/expulsion from the College due to hazing will result in a notation being placed on the student’s academic transcript, loss of all academic credits for the semester of violation, and liable for all the semester’s tuition and fees. HEALTH CENTER, DAVIS – STUDENT The Davis Health Center at SUNY Canton consists of a health care team dedicated to providing professional medical care, educational programming, and services to meet the well being of a diverse student population. 166

Health services are available during the academic year to all registered students who pay the Student Health Fee. Services provided include consultation, assessment, exam, treatment, and referral as indicated. Limited lab tests and medications are also available. Emergency first aid is available to all students and personnel on campus by contacting University Police at (315) 386 - 7777. (All 911 calls from campus phones will go to University Police.) University Police are fully trained in CPR and first aid and will respond to the emergency. They will make a determination as to the next step (i.e., call the rescue squad or transport to the Davis Health Center, etc.). Mandatory Admission Requirements to Attend College Measles, Mumps, and Rubella Requirement In accordance with New York State Public Health Law 2165 (Article 21, Title VI), all students taking six or more credit-bearing courses, born on or after January 1, 1957, must provide the Davis Health Center with documented evidence of vaccination or immunity against measles, mumps, and rubella. Proof of immunity consists of: Measles – Two doses of live measles vaccine administered after 12 months of age and at least 28 days apart, physician documentation of measles disease, or a blood test showing immunity. Any vaccine date prior to 1/1/68 must include “live vaccine.” Mumps – One dose of live mumps vaccine administered after 12 months of age, physician documentation of mumps disease, or a blood test showing immunity. Rubella – One dose of live rubella vaccine administered after 12 months of age or a blood test showing immunity. Any vaccine date prior to 1/1/69 must include “live vaccine.” Written documentation of immunity must be submitted prior to the start of the semester. Students failing to submit the required documentation by thirty days from the start of classes for either the Fall or Spring semester will be suspended from college. Any student requiring vaccination for measles, mumps, or rubella may receive the vaccine at no charge at the Davis Health Center. Information about immunization requirements can be found in the Health/Physical Exam and Immunization Form which is included in the Admission Packet or found at http://www.canton.edu/health_center/forms/health_history.pdf. Meningitis Response Form Public Health Law (NYS PHL) §2167 requires colleges and universities to distribute information about meningococcal disease and vaccination to all students taking six or more credit hours, whether they live on or off campus. A response form to receipt of meningococcal disease and vaccine information must be signed by the student or, if under age 18, the student’s parent or guardian and must be on file at the Davis Health Center. The response form is part of the Health/Physical Exam and Immunization Form as noted above. The response form may also be completed online through UCanWeb.

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Physical Examination Requirements All students must submit a completed Health/Physical Exam and Immunization Form upon admission to the College. Physical examination requirements are mandatory for the following: 1.

Intercollegiate athletes - Students will not be allowed to try out for a team or to practice with a team until a pre-admission physical examination is completed. This physical exam must be completed within a year prior to admission.

2.

Nursing (AAS, PN), Physical Therapist Assistant, Dental Hygiene (AAS), and Early Childhood students - Students will not be allowed to attend any clinical or observation experiences without completing the health requirements including physical exam form. International Students

3.

Accident and Sickness Insurance SUNY Canton has a mandatory health insurance requirement. All full-time students must enroll in the insurance program available through the College unless they are covered under another health insurance plan. The cost of the health insurance plan is included automatically on a fulltime student’s bill. If a student provides proof of other coverage, the student insurance fee is waived. Proof of other coverage must be submitted by the end of the first week of classes in order to have the health insurance charge removed from their bill. Part-time students may also purchase the student insurance, but it must be added to their college bill separately. International students attending the State University of New York are required to purchase the International Student Insurance. The plan utilizes the Davis Health Center as the primary care provider meaning that international students are to use the Davis Health Center first whenever possible to avoid large deductible charges. Health Information Portability and Accountability Act of 1996 (HIPAA) Under the guidance and direction of SUNY Central Administration, SUNY Canton has been designated as an entity that is not covered under HIPAA. SUNY Canton annually performs HIPAA self assessments of college functions to determine if any functions are subject to HIPAA. This report is submitted to SUNY Central Administration. Although not subject to HIPAA rules, the Davis Health Center has adopted many of the HIPAA guidelines and follows even more stringent New York State Public Health Guidelines for record keeping and patient confidentiality. HONORARIA – STATE EMPLOYEES An honorarium is a payment for services rendered which are not related to official duties but is within one’s discipline. An honorarium may not be paid for services at the home campus (i.e., the campus at which regular appointment is held). This policy exists without exception.

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Honoraria may be paid for lectures and professional activities at other than home campuses. Ethics Commission regulations state that all State employees who have received honoraria, without obtaining prior approval, must report honoraria to the College President or his designee annually. An annual report for the period, April 1 through March 31, must be filed regardless of amount. If you have received a reportable honorarium, the report should include the following information: § § § § §

Name/Title – your full name and title of your position (i.e., Professor) Source – name of the organization you received the honoraria from Nature of Activity – (i.e., Speaker, Consulting) Description/Topic – (i.e., topic of speech or nature of the conference) Location of Activity – city/state where activity took place

Travel expenses may be handled separately by the host campus through established State procedures. Payment of honoraria to State employees through the use of standard vouchers is contrary to established policy. The employee must forward a Form UP-6 reporting the extra service through the home campus’ Chief Administrative Officer; the host campus must pay the honorarium through a temporary-service appointment in the appropriate title. HONORS LISTS A. For each semester, the names of any full-time students enrolled in 12 or more graded, college credits and who earn a grade point average of 3.75 or higher will be placed on the President’s Honors List. B.

For each semester, the names of any full-time students enrolled in 12 or more graded, college credits who earn a grade point average of 3.25 or higher will be placed on the Dean’s Honors List.

C.

Part-Time Academic Honors Lists will include the names of part-time, matriculated students who complete 6 or more graded, college credits in a semester with a grade point average of 3.25 or higher.

D.

At the end of each semester, Honors Lists will be prepared by the Registrar’s Office and sent to the Office of Public Relations for distribution to the news media. Media releases will not include the names of students who have restricted the release of directory information pursuant to FERPA.

E.

Students who have earned cumulative grade point averages as listed below will be designated for Honors, High Honors, or Highest Honors on their diplomas:

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§ § §

Honors 3.250-3.499 High Honors 3.500-3.749 Highest Honors 3.750-4.000

HONORS PROGRAM – CONTRACT The purpose of SUNY Canton's Honors program is to attract and retain academically gifted students and provide them with an outstanding educational experience. The Honors program is designed to enhance student’s academic and personal growth. All Honors program students are required to abide by the following requirements: § § § § § § § § § § §

Remain aware of Honors program information by checking their email and attending mandatory monthly meetings during the academic year Maintain a minimum 3.2 GPA* Complete at least 15 hours of honors course credits for 4-year students by the completion of their academic program Complete at least 9 hours of honors course credits for 2-year students by the completion of their academic program Must have 85% participation in the Honors program seminars per academic year (i.e. faculty research presentations) Must have 85% participation in the Honors program non-seminar activities per academic year; complete an honors project or paper to be presented at the Scholarly Activities Fair Attend at least 3 honors events per semester on and off campus Fulfill at least 25 hours of community service by completion of their academic program for 4-year students Fulfill at least 15 hours of community service by completion of their academic program for 2-year students Inform the Honors Program Coordinator whenever their address (including phone number and email) or academic major changes Attend class regularly unless a legitimate excuse is given; maintain academic integrity

*If an honors student's GPA falls below 3.2, he or she will be placed on honors probation for a maximum of two semesters. Honors program students are expected to maintain a GPA of 3.2 to retain active status in the program. Each Honors program student’s grades will be reviewed at the end of each semester. A letter will be sent informing the student of his/her status. Students on honors probation may not enroll for either honors independent study nor may they enter into an honors contract. If the GPA is still below 3.2 after two semesters, the student will be dismissed from the program. Once eligible and accepted for the Honors program, students are encouraged to seek out honors contract courses. An honors contract course includes: § §

Non-honors courses can be turned into honors courses through contracts to help satisfy Honors program requirements. Agreement between a student and a faculty member. 170

§

It provides an opportunity for a student to complete an independent project in a non-honors class by further exploring related topics in an existing class.

In general, honors contract courses satisfy more rigorous standards than are generally expected by the non-honors syllabus. An honors contract course should delve more deeply into the subject matter for the course addressing more sophisticated questions and methods. While the honors modifications to the course should fit within the content and intent of the course’s learning outcomes, the character and quality of the assignment should be augmented. Simply increasing the volume of work required does not constitute an honors activity; whenever possible, the honors assignments should be done as an alternative to some or all of the regular course assignments. An honors contract course should provide planned opportunities for the student to meet with the instructor to review, discuss, and revise, as needed, the honors components of the course. HOUSING LICENSE RELEASES The housing license is a one-year agreement. Students seeking a release from their housing license must contact the Director of Residence Life. Any student wishing to be released (after having signed a housing license) must apply in the Residence Life Office. If the request is approved, the student will be charged $250.00 for breaking the housing license. HUMAN RESOURCES AND AFFIRMATIVE ACTION The Director of Human Resources and Affirmative Action is responsible for all aspects of personnel related activities encompassing both professional and classified-service employees. This includes: affirmative action, employee and labor relations, contract administration, recruitment, appointments and promotions, job classification, employee evaluation systems, attendance records, training, payroll, and employee benefits administration. The Director of Human Resources and Affirmative Action works closely with the Affirmative Action Committee in monitoring the College’s affirmative action program and in formulating policy recommendations and, in this area, is directly responsible to the President. In the line organization, however, this position reports to the Vice President for Administration. IMMIGRATION For the purposes of commencing the application for permanent residency for a SUNY Canton employee, the College may sponsor such an employee after the completion of a one-semester review and the recommendation of the Provost/Vice President for Academic Affairs to the President. The College maintains the right to withdraw the sponsorship for permanent residency at any time if the performance of the applicant is determined to be unsatisfactory. INDEPENDENT/DIRECTED STUDY Both Independent and Directed Study courses are a privilege extended to the matriculated student who has demonstrated his/her ability in regular academic work and has merited the special consideration of working independently with a faculty sponsor. Students are expected to do the work with much less supervision than is customary for a standard course.

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Independent Study is a planned, educational process which is available to the student who wishes to broaden his/her educational experience beyond normal course structure and classroom and/or laboratory activity. Independent Study is intended to be an offshoot of an existing course. It provides the student with an opportunity to pursue/research a subject in more depth and in a more independent manner than would be possible in a traditional course. Independent Study does not apply to past life/work experiences for satisfactory completion of proficiency or challenge examinations. Directed Study constitutes an alternate delivery of a course to be used in the student’s program of study when a particular course is not offered in the semester he/she wishes to take it. The material covered in a Directed Study course is essentially the same as that covered in the traditional course.

Eligibility Only students who meet the entrance requirements of SUNY Canton and who are matriculated are eligible for Independent Study and/or Directed Study. In addition, the following requirements must also be met by the candidates. A.

The candidate must: 1.

Have a cumulative grade point average (GPA) of at least 2.00 (based on a minimum of six credits) for a Directed Study or at least a 2.50 cumulative GPA for an Independent Study, or obtain special approval from the faculty sponsor, Department Chairperson, and School Dean.

2.

Not presently be involved in an Independent Study project.

3.

Obtain approval of a faculty sponsor, Department Chairperson, and School Dean.

Credit Granted for Independent/Directed Study No candidate will be granted more than 8 credits toward an Associate degree program, or 16 credits toward a Bachelor’s degree program, through Independent Study and/or Directed Study at SUNY Canton. Normally, an Independent Study project will carry 3 credits. However, the actual credit apportionment for a given project will be jointly determined by the student and those approving the project so that it accurately reflects the amount of work and time involved. A credit hour represents a minimum of 45 hours of academic work. Credit for Independent Study may be obtained during any semester; however, special approval is necessary for enrollment in Independent Study during the first semester at SUNY Canton. The credits assigned for a Directed Study course will be set equal to the credit value of the traditional course. No more than one Directed Study or Independent Study course per semester or summer session is permitted.

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Independent Study projects will generally be applied as elective credit or as extra credit projects over and above the normal course requirements. Independent Study will not be used for replacement of parallel established courses offered by the College. However, in special cases, Independent Study may be substituted for specific course requirements, if approved by the Department Chairperson and School Dean of the student’s major. Grading Procedure for Independent/Directed Study The grade issued for Independent Study projects will be in agreement with the College’s grading system and will be assigned credit hours and quality accordingly. An Independent Study project must result in tangible evidence and, where feasible, the final study or project will be filed in the Southworth Library or with the School Dean’s Office responsible for the study. Directed Study courses will be graded according to the grading policy set in place by the course syllabus and will follow the guidelines set up in the course description that is on file with the School Dean’s Office. Cost for Independent/Directed Study The Independent or Directed Study course credit hours must be included in the normal semester load and charges will be assessed in the same manner as for regular courses. Registration for Independent/Directed Study Independent and Directed Study courses cannot be registered online. An application for an Independent or Directed Study can be obtained from the School Dean’s Office. The completed form must be submitted to the Registrar’s Office for processing. If you are ineligible for this option, or if the application or outline has missing information, then the application will be returned to the appropriate department either as a denied request or with a request for the missing information. It is strongly suggested that the procedures as outlined above be completed prior to the registration period but no later than eight class days after the start of the semester in which the student anticipates beginning his/her Independent or Directed Study course. Special circumstances will be considered by the School Dean. INFORMATION SERVICES DIVISION Responsibility The Information Services (IS) Department is responsible for the management, maintenance, support, and security of all computing, networking, electronic data, telecommunications, multimedia, video conferencing for the College. The Director of Information Services and Online Learning manages this Division and reports to the Vice President for Student Affairs/Dean of Academic Services and Retention. The Director of IS also fulfills the role of Information Security Officer for all electronic resources and data entrusted to the College, and in these capacities, reports to the President. Services and Resources

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The services and resources available to users are maintained on the Information Services website. The support groups within the Information Services Division and their respective roles are described below. Support Services The Support Services team provides all services and support for users and their individual or classroom technology equipment. All technology services on behalf of all college users are initiated at the “one-stop” Help Desk, to ensure that the call gets logged and to assure quality service. Users may contact the Help Desk to request technology services by dialing (315) 3867448 or by emailing a request to [email protected]. Emergency requests should be phoned in. All service requests are recorded, assigned, tracked, and generally serviced on a first-in, firstout basis. If any user has difficulties with services received, the Help Desk Manager may be contacted at (315) 386-7522. Services include, but are not limited to, desktop and laptop computer software installation, software refreshes, hardware repair and configuration; printer or scanner setup and repair; computer lab and classroom equipment support; multimedia equipment support and event coverage by technicians; new accounts and account or password changes; software installations and server support; network and wireless issues; video conferencing services; Banner and other enterprise system services, reports, job runs, and programming support; survey administration and processing; consultation and introduction of new technologies, etc. Infrastructure The Infrastructure team provides all resource planning, management, and maintenance of the Ethernet and wireless LANs, Internet services, video conferencing bandwidth and signal quality, telephone infrastructure, cable/coax services, and handles individual user moves, adds, and drops for all network and telephone services. Working with the Systems and Security Administrator, the team implements and manages infrastructure security in accordance with established policies and procedures. Systems Administration and Security This team is responsible for providing or managing contractors or agents providing maintenance, security, and lifecycle management of the in-house academic and administrative servers, virtual server environments, operating system and database administration, network client management software, installations, upgrades and management of academic and administrative applications. The team is responsible for network and server-based data storage, backup tape libraries, and maintaining data backups, archival, and recovery in accordance with the Disaster Recovery Plan and the Information Security Plan. The Systems Administration and Security Manager provides the focal point for local, systems-level information security and coordinates reporting SUNY Canton’s electronic-systems security incidents to SUNY and other central response sites as required. The Manager stays informed of current electronic-system security and privacy legislation and facilitates with other team members best practice application as appropriate and as budgets allow. The team is responsible for planning and implementing appropriate, protective and response measures and tools in the electronic-system security platforms and applications, policies, procedures; conducting training and other awareness-raising among users; managing operating-system level and application level user account administration; and providing, in

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conjunction with the Infrastructure group, security intrusion prevention, detection, and response from operating system and application level vectors such as infections and other security violations introduced through email, web, applications, macros, hackers, and automated attacks. Enterprise Applications This group provides enterprise application requirements analysis, design, application procurement if needed, software programming, Banner support, legacy enterprise-systems integration, external-system interfaces, database programming, and web programming. Primary languages include C++, PL/SQL, SQR, HTML, with some legacy COBOL. Account administration: the team is responsible for developing, maintaining, and running programs that automate the maintenance and synchronization of enterprise-system user accounts. The team coordinates with the Systems Administration and Security group and subcontractors (e.g., SICAS, ITEC) on platform-related installation, upgrade, operations, security, and database management issues. The team works directly with external, contracted service providers to provide enterprise data in programmatic interfaces as needed (e.g., NetPay, Time Warner, Federal and State agencies). Processing faculty exams, faculty evaluations, automated surveys, routine job submission, moving backup and installation media between computer-room and offsite storage, and similar centralized administrative services are also provided. Southworth Library Southworth Library provides a full range of information resources and services to students on and off campus. In addition to traditional services of circulation, reserves, reference, interlibrary loan, research, and bibliographic instruction, the Library also offers student computers and printers, as well as online resources such as databases, e-books and journals, search engines, links to affiliated libraries and the SUNY catalog, etc., for online students. INSTITUTIONAL REVIEW BOARD SUNY Canton’s Institutional Review Board (IRB) reviews and approves all research activity involving the use of human subjects or activities involving data collection from, or related to, human subjects. State and Federal laws require that all projects involving human subjects be reviewed, including student projects. Allow adequate time (2-4 weeks) for your proposal to be reviewed prior to the intended start date of the project. The IRB requires sufficient time to review the proposal and to suggest any revisions prior to project approval. The specific procedures to apply for an Institutional Review Board review can be found on the College’s home page at www.canton.edu under “Institutional Research Board.” INTERNAL CONTROL ACT OF 1987 The Internal Control Act of 1987 requires all State agencies, by April 1, 1989, to establish and maintain operating policies, procedure manuals, job descriptions, and employee handbooks and to develop methods to ensure that all employees adhere to their provisions.

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The law also requires each campus to appoint an Internal Control Officer responsible for insuring that its internal controls are functioning properly. The College Accountant or person designated by the Vice President for Administration will serve in that capacity at SUNY Canton. INTERNSHIP/CULMINATING EXPERIENCE POLICY An internship or culminating experience is a structured work experience for academic credit which is typically scheduled in the last semester and is directed by an academic mentor/professor with the direct work experiences supervised by a qualified professional in a work environment. For the student, internships offer the potential for valuable learning opportunities outside the standard classroom setting. The internship can also serve as a bridge between the traditional academic setting and the professional world to which the student aspires. Internships offer the opportunity for the beginning of lifelong learning for students; therefore, attention to a student’s life after graduation should be considered in the course design. Internships offer a rich array of opportunities for faculty development, positive town/gown relationships, and interaction with professional communities throughout the country and the world. Internship supervision may serve as a particularly fruitful means of faculty development, giving faculty face-to-face contact and exchange with the professional world most closely related to a faculty member’s academic expertise. Internships offer an opportunity to contribute directly to the educational and developmental growth of participating students. The internship can also foster a useful relationship between the sponsoring organization and the academic institution in which both parties benefit through shared knowledge, resources and goals. The Internship/Culminating Experience utilizes a shared-model format that includes the following elements: centralized coordination of policies, application procedures through the appropriate academic department/program, academic department/program control and evaluation over site approvals, completion of requisite documentation of site/agency supervision agreements, faculty monitoring of site processes and student work-related conduct, evaluation of student achievement (academic and work activities), and the awarding of credit. The Internship/Culminating experience has stated roles indicative of a shared-model format. The shared-model format formalizes the practical and realistic involvement of the various players in the creation, development, monitoring, and evaluation of the internship or culminating experience. The roles include those of the Academic Department, faculty mentor, student, and experience site/agency. Planning Institutional support, a philosophical commitment evidenced by allocations of both financial and human resources, is required for internships to meet program goals of the department and academic units that offer them (e.g., interdisciplinary centers and cooperative education programs). Specific learning objectives, carefully defined by faculty, will dictate the role a given internship plays in the requirements for the major or program. Academic departments and institutions that offer internships have a responsibility to assure the availability of adequate funding for regular internship site visits and/or other means of effective

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internship supervision. The institution must also identify a funding source for equitable compensation for appropriate faculty internship supervision. The faculty supervisor will be a full-time member of the department from which the internship is offered and will be qualified to supervise the internship in the respective subject area. Some part-time or non-faculty supervisors may also serve effectively if they have academic qualifications, training, and experience equivalent to that of appropriate faculty supervisors. The department offering the internship, in consultation with the School Dean, must determine how many internships can be effectively supervised in a particular semester and how such supervision will affect faculty load. 1.

Site Selection A good internship site will provide the student with practical experience in the student’s area of academic interest. The site’s personnel should provide mentoring and instruction to the student as part of the student’s internship. Students are responsible for completing an internship application and finding internship sites and site supervisors suitable to the student’s goals and the Department’s academic criteria; qualified faculty may assist students in determining if the students’ chosen sites are appropriate for the internship. There are several ways to locate acceptable internship sites: A.

The faculty or Department Internship Coordinator may use professional contacts to solicit internships at appropriate sites.

B.

An agency may solicit the department for participation in the program. Agencies wishing to have an internship may be requested to submit a proposal describing their identity themselves, listing their credentials, and indicating the job requirements for the intern.

C.

Students take responsibility for researching, identifying, and finding possible internship opportunities. This activity will help students to identify their own career goals and the manner in which they may best be achieved, and it will also help students to learn career preparation skills that will be useful after graduation. Students may seek those internships through organizations already listed by the College as participating agencies or propose an agency found through faculty advice, professional acquaintance, or Internet research. All internship opportunities must be reviewed and approved by appropriate faculty prior to course registration.

Once a student is accepted at a site, the faculty mentor ensures that a fully executed, notarized, contractual agreement is in place. This agreement must be completed prior to the start of the student’s activity at the site. A copy of the contract will remain at both the internship site and SUNY Canton. Contractual details may vary by program and department within SUNY Canton. Assistance to students looking for potential internship opportunities will be made available by providing a list of participating agencies through the student’s respective academic advisor for the program of study. The Career Services’ Office may also be a resource for faculty, internship program coordinators, and for students initiating their

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own proposals. A site visit may be useful prior to accepting an agency’s participation in the internship program. While this is not always possible, new sites may be visited when faculty supervisors visit previously approved nearby sites. 2.

Student Eligibility and Preparation To be eligible for an internship, students must meet all institutional and degree requirements. Specific course requirements, determined by the supervising academic department as well as by internship sites, may require students to have specific academic and professional skills. The department may require a minimum cumulative grade point average and grade point average in the major. Students and their parents should be informed that receiving credit for an internship requires payment of tuition, as with any other course. Student preparation for internship application should include development of such materials and skills as: § § § § § § §

3.

4.

Cover letters Résumés Mock interviews Research to acquire advance knowledge of each company or other internship site Student statement of learning goals Student statement of proposed internship duties Student statement of career goals

Student Health Insurance and Financial Aid Students serving internships should check with their health insurers to determine whether insurance coverage applies to the internship. Students should also check with their financial aid advisors to determine whether their eligibility for financial aid will be affected by the internship. Issues to consider include: A.

Whether the internship activity or course receives credit.

B.

How much credit the internship activity or course will receive, including whether the student will be considered a full-time student during the internship.

C.

Whether the internship occurs on campus or off campus.

Learning Agreement A learning agreement is an arrangement between the College and the field site to identify the learning activities that will be part of the internship. A learning agreement will be completed between the department faculty or internship coordinator and the site representative prior to course registration and commencement of the internship. As with more traditional face-to-face methods of classroom instruction, the internship

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learning outcomes will be designed, supervised, and evaluated by appropriate and qualified faculty in the discipline. Faculty design of internship learning outcomes will include internship site selection, reporting of relevant activities during internship, and evaluation of student achievement. Internship activities will be designed to help accomplish stated learning outcomes. Appropriate and qualified faculty in the discipline will determine the amount of credit, required activities, and the grade. During the internship experience, both faculty and site supervisors will monitor the internship activities. Important elements to consider in the internship learning agreement include: A.

Necessary course registration information (e.g., course title and number, number of credit hours, name of faculty supervisor, date and semester of participation).

B.

The required number of hours in the workplace.

C.

A clear description of both the site requirements and the required academic components (e.g., log, journal, paper, oral presentation).

D.

A clear description of intended learning outcomes and activities.

E.

A clear description of the responsibilities of the College, the student, and the site.

F.

Signatures by the appropriate parties, which must include a site representative and the appropriate departmental supervisors. Student signatures may also be required on this form to indicate understanding and acceptance of course requirements.

Goals § § § § § § §

To meet program objectives via applied experiences that complement academic learning. To facilitate successful partnerships that are mutually beneficial to the student, the participating organization, and SUNY Canton. To encourage students to interact, network, and collaborate. To develop creative and rewarding experiential learning activities. To enhance participating students’ “professional job skills.” To assist students in gaining experience with the supervisor-employee relationship, cooperation with co-workers, and communication skills. To create opportunities for the exchange of ideas, research, and expertise between students, faculty, and employers.

When drafting a learning agreement, the faculty member should be aware that internship sites are more likely to give significant time to internship training if the intern has made a significant commitment of time to the internship experience on site. 5.

Credit

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Because the academic institution awards the credit, it is important that the learning experience meet State Education Department and SUNY guidelines for (A) time and (B) achievement of learning objectives. A.

Time The definitions in New York State, Title 8, Chapter II §50.1 (n) and (o) of the Regulations of the Commissioner indicate the minimum time requirements for awarding credit: (n)

“Credit means a unit of academic award applicable towards a degree offered by the institution.”

(o)

“Semester hour means a credit, point, or other unit granted for the satisfactory completion of a course which requires at least 15 hours (of 50 minutes each) of instruction and at least 30 hours of supplementary assignments, except as otherwise provided pursuant to section 52.2(c)(4) of this Subchapter. This basic measure shall be adjusted proportionately to translate the value of other academic calendars and formats of study in relation to the credit granted for study during the two semesters that comprise an academic year.”

http://www.highered.nysed.gov/ocue/title_8_chapter_ii_regulations_o.htm#§50.1 This is the New York State Education Department formula for calculating the minimum number of instructional and supplementary hours required for one credit in a course. Because this adds up to 45 hours of work, the minimum number of combined instructional and supplementary hours per credit for an internship is also 45. Since the State Education Department requirement is a minimum requirement, departments may require more than 45 combined instructional and supplementary hours of internship experience per credit earned. The State University of New York recognizes these minimums in the June 30, 1976 Memorandum to Presidents titled “Credit/Contact Hour Relationship” (Vol. 76, No. 8), http://www.suny.edu/provost/MTP/mtp76-8.pdf. In Section 5 (“Experiential Learning”), the policy states, “When life or work experience is to be credited as a concurrent portion of an academic program design, as in an internship, one semester credit hour will be awarded for each 40-45 clock-hour week of supervised academic activity that provides the learning considered necessary to program study.” The SUNY Policy statement may be viewed at http://www.suny.edu/sunypp/documents.cfm?doc_id=168. Consequently, SUNY Policy and the Commissioner’s regulations are in the same range regarding minimum internship experience hours required for one academic credit. Institutions that require 45 hours or more combined instructional and supplementary hours per credit are in compliance with both SUNY policy and the Commissioner’s regulations.

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B.

Learning Objectives, Outcomes, and Activities 1.

In addition to the minimum amount of time required to earn an hour of credit, the quality of the learning must be college level. Thus, Title 8, Chapter II of the Regulations of the Commissioner, §52.2(c)(5) makes plain that internships must include specific learning outcomes: “The institution shall assure that credit is granted only to students who have achieved the stated objectives of each credit-bearing learning activity.” This criterion is especially relevant for internships where some time may be spent on routine activities. Therefore, faculty in the disciplinary field need to identify student learning outcomes for the internship in order for the faculty to supervise students’ progress and to evaluate the achievement of those learning outcomes by the end of the internship.

2.

The Middle States Commission on Higher Education’s Characteristics of Excellence in Higher Education (2006) also advises that credit awarded for internships be based upon learning outcomes: “Procedures to assess learning for the award of academic credit should define college-level learning and state clearly that credit is awarded for demonstrated learning and not merely for experience” (53). In the same document, the Middle States Commission lists the following among its “Fundamental Elements for Experiential Learning”: § §

“Credit awarded for experiential learning that is supported by evidence in the form of an evaluation of the level, quality, and quantity of that learning.” “Evaluators of experiential learning who are knowledgeable about the subject matter and about the institution’s criteria for the granting of college credit.” (54)

Learning objectives or outcomes for internships should reflect institutional goals as well as more discipline-specific goals at the departmental level. All departments that have internship programs should have outcomes relating to the communication, cognitive, and personal skills the faculty expect students to achieve. In addition to these general objectives, the concepts of the discipline will also determine a set of more specific outcomes. Some institutions may wish to design a system for determining the amount of credit awarded that is more reflective of internship learning activities and outcomes than are the time-based methods of awarding credit used for the standard classroom. Examples of these methods of determining credit amounts would include: A.

Basing the amount of credit upon successful completion of an academic component, such as a paper or other assignments, that may be included with or in addition to the State Education Department minimum 181

requirement of 45 hours combined instructional and supplementary hours per credit. B.

Basing the amount of credit on successful student completion of an appropriate number of learning outcomes, as well as the State Education Department minimum requirement of 45 combined instructional and supplementary hours per credit.

All systems or formulae for awarding credit must comply with University policies and State regulations. New York State regulations set minimum standards: 15 (50-minute) instructional hours and 30 “supplementary” hours are required to earn one unit of academic credit, and the regulations require that credit be granted only to students who have achieved the stated objectives of each credit-bearing learning activity. Ultimately, faculty are responsible for evaluating the extent to which student activities achieve the curricular goals of the program. Implementation 6.

Supervision Internships require a combined supervisory effort between the educational institution and the internship site. A.

Internship supervision will be provided by appropriate full-time faculty from the department that offers the internship. Some part-time or non-faculty supervisors may also serve effectively if they have academic qualifications, training, and experience equivalent to that of appropriate faculty supervisors.

B.

An appropriately qualified individual from the agency will supervise the students placed at each site in consultation with the supervising faculty member from the department. The agency supervisor will provide training and mentoring that will benefit the student.

C.

In addition, campus administrative support and coordination may be provided by a central internship management office in support of the department.

Effective faculty supervision has a direct effect on the quality of the student learning experience. Institutions offering internships must provide resources necessary for effective performance of that responsibility. To maintain effective internship supervision, class size should not exceed numbers that preclude adequate supervision, and consideration should be given to internship supervision in relation to faculty load. 7.

Roles and Responsibilities Department/Program Each Department/Program provides specific policy for its role in the supervision and activities in academic oversight by:

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§ §

§ § § § § § §

Documenting student work-site clock hours associated with required contact hours for the student-enrolled academic credit. Maintaining application for internship/culminating experience with department; student logs; course materials submitted by student; sitesupervision evaluations; and faculty-supervisor, site/agency, and student evaluations. Assisting in the identification of potential work experience agencies as needed. Coordinating site contacts, visitations, and contact with work-site supervisors as appropriate and ensuring the degree and quality of on-site supervision. Maintaining articulation of purpose and process of academic goals and work-site experience as agreed upon in the Learning Plan. Determining evaluation processes of academic experience via supervision of site appropriateness, student progress, and faculty participation/supervision of the experience. Serving as liaison and facilitator of communication between students, faculty, and sites. Determining the number of credit hours awarded per internship. Ensuring the suitability of internship placements.

Supervising Faculty Member Each supervising faculty member/mentor performs, completes, and maintains his/her role by maintaining: §

§ § § §

An internship/culminating experience log of contacts and documentation from the student and internship or culminating experience site (supervisor and agency managers) relative to the experience for each participating student. Timely and accurate completion of School and/or Department required assessment documents associated with the specific student as it provides for site evaluation/student evaluation. Documentation of student associated activities, process activities, and actions log that documents student supervision activities. Grading rubric per approved course outline. Grade submissions, including midterm and final grade.

Internship Site Each Internship/Culminating Experience Site establishes and maintains its role by: §

§

Providing information via established documents to the assigned or designated faculty mentor regarding the student’s workplace, work assignments, and student’s responsibilities throughout the duration of the experience. Agreeing to the objectives of the student and faculty mentor as established in the Learning Plan and academic department prospectus.

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§ §

Providing ongoing supervision and performance evaluation of the student and directing those evaluations to the faculty mentor. Accommodating site evaluation, visitations, or other site assessment processes as required by the faculty or staff of the SUNY Canton department faculty.

Student Each student initiates the internship or culminating experience via the School or Academic Department according to their process and: § § § § § § § 8.

Completes the required applications for the School or Department and the proposed experience site. Contacts the site “employers” and interviews for the internship or culminating experience opportunity. Negotiates the Learning Plan with site and faculty supervisor. Meets the commitments set forth in the Learning Plan and requirements of the Department/Program Internship/Culminating Experience policies. Provides necessary information and materials as required for the evaluation of the experience. Seeks assistance from the faculty mentor/supervisor and site supervisor to assist in realizing the learning/work experience expectations. Registers for the appropriate number of credit hours for the internship.

Faculty-Student Communication During the Internship The faculty supervisor and student intern will maintain regular contact regarding student progress during the entire course of the internship. Contact may be established through email and other electronic communication, telephone, faculty-student meetings, site visits, and/or hard-copy communications. While the frequency of contact may vary, § § §

Reciprocal communication at least once a week is recommended. At least one site visit is recommended where geographically feasible. Seminars or classroom meetings with interns may be considered in any combination of the following: prior to the commencement of the internship, during the course of the internship, or at the conclusion of the internship.

Site visits are strongly recommended, although internship programs may be selective about which internships require on-site visits and which do not. Even when the supervisor knows the site and client very well, on-site visits give the student the opportunity to speak with the faculty supervisor about issues that may not have been addressed in classroom settings or in email communications during the internship. On-site visits also allow the internship site personnel to discuss the student’s progress toward achieving learning outcomes and to understand the importance the academic institution places on supervised and mentored work experiences. In cases where more than one visit per semester is required, a student may be asked to visit the supervisor on campus. In addition, meetings in which interns interact with each other in a group setting or classroom may be required.

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When geographic distance makes site visits difficult, other methods of faculty supervision may be used. Telephone calls and email correspondence provide direct communication between the faculty supervisor and the site supervisor. Visits can be conducted by other faculty, business professionals, or alumni located near the internship site. When any person other than the assigned faculty supervisor makes visits, the faculty supervisor will select and provide guidance to that individual relating to the visit. The faculty supervisor should also list the internship requirements and learning outcomes. 9.

Reports from the Internship Site Communication should include written reports from both the site representative and the student. Faculty should be able to determine that desired learning outcomes can be or are being achieved in accordance with the original learning agreement and that academic standards are being maintained as the internship progresses. This may require departmental or faculty supervisors and site representatives to meet to discuss whether mutually agreed-upon objectives are being met. It is recommended that reports from the internship site supervisors be required at least once prior to the conclusion of the internship. International Sites International internships involve the same policy decisions and academic rigor as domestic internships. A review of the College’s academic and student-life policies can identify some areas that might benefit from clarifying expectations about conduct, academic honesty, transfer of credit, etc. If assistance in internship placement or supervision is needed, other colleges can be helpful, and there are also agencies that place and supervise international interns. All agencies and educational institutions involved in a student’s international internship should reach clear understandings contained in written agreements regarding costs, internship supervision, and credit to be earned for the internship experience. Academic departments, campus offices of international education, continuing education, academic advisement, and the Registrar are among those that can be especially helpful when they work together as a team to ensure that proper internship registration has occurred and that credits or experience earned in an international experience can be applied to a student’s graduation requirements at the home campus. Of course, advisement must include the additional considerations of pre-departure arrangements, traveling abroad, cross-cultural understanding, and health concerns. Students may need help securing passports, visas, and health insurance. Advance planning about medical issues cannot avoid all emergencies, but it can help with foreseeable situations. If an international site wants the student to have insurance covering the acts or omissions of the student, it may be possible to get such affiliation insurance, but the cost is frequently prohibitive. Information about cultural differences, attitudes towards Americans, safety, and general travel suggestions can minimize culture shock and facilitate the adjustment process. Also, clarifying expectations for the student’s return to the College may help prepare for a smooth transition back into college work. Study-abroad offices can be of great assistance in this effort.

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10.

Evaluation As with all other courses, the faculty member is responsible for evaluating student work and determining the grade. Students’ grades should be based on satisfactory completion of requirements and assignments and the degree to which the learning objectives stated in the learning agreement have been achieved. § §

§

11.

The faculty mentor will assign the final grade utilizing the site-mentor evaluation, portfolio evaluation, and written assignments. At a minimum, the student will be evaluated by the site mentor at the midterm and again at the end of the internship/culminating experience. These evaluations will be utilized by the faculty mentor in assigning the final grade to the student. The site-mentor evaluation may contain skill components, as well as professional behavior components. Evaluation of the portfolio and other required written assignments completed as part of the internship/culminating experience will also be included in the evaluation criteria.

Assignments Each student will be required to submit a weekly log/journal. This may be a documentation of hours worked, tasks completed, or reflection and self-assessment regarding the work experiences of time frame. Each student completing a SUNY Canton internship/culminating experience will be required to submit a portfolio as a final “product” of the experience. While specific contents may vary by School/Department, the portfolio will contain, at a minimum: § § § § §

12.

Weekly/daily logs. All written assignments completed as part of the internship/culminating experience. All evaluation forms completed during the internship/culminating experience. Student’s evaluation of the internship/culminating experience site. A presentation to an appropriate audience, if applicable.

Accountability/Confidentiality Students in all programs will sign an Accountability agreement. Some programs may also require that the student sign a Confidentiality agreement.

Program Assessment The Department and Program Coordinator will engage in regular or periodic assessment of the internship program to determine its effectiveness and to find ways to improve the program. Some sources of information for such assessment might include reports from the internship site supervisor, surveys of alumni, or job statistics of graduates, if available. The student will submit regular reports during the internship that reveal the overall value of the internship experience, as well as more specific information about the site, faculty supervision,

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and accomplishment of learning outcomes. At the conclusion of the internship, students should submit a comprehensive evaluation of the internship experience. All evaluations will be reviewed by the faculty mentor. The results of any program review should be disseminated to all appropriate constituencies. This review should describe the most recent assessment of the program, what was learned from the assessment, and what improvements resulted. Feedback that links assessment to positive change is a regular component of effective-programmatic assessment. Such an overview/analysis should include a description of the planning processes, including those used to formulate and implement changes based on program review analysis. Assessment recommendations are based on principles set forth in the State University of New York University Faculty Senate Guide for the Evaluation of Undergraduate Academic Programs (revised 2001). Advisories 13.

Fair Labor Standards Act (FLSA) In general, companies that work with SUNY student interns want to be sure that the student cannot be classed as an “employee.” Where there is no employment relationship under the FLSA, the minimum wage and overtime pay provisions of the FLSA will not apply. (See 29 U.S.C. §213.) The Department of Labor, relying on U.S. Supreme Court decisions addressing the status of trainees under the FLSA (e.g., Walling v. Portland Terminal Co., 330 U.S. 148 (1947)), has developed a six-part test for assessing whether a trainee, intern, or student is covered as an employee under the FLSA. In general, internships are subject to the FLSA, and academic credit is not an alternative to minimum-wage compensation. There is, however, a “trainee” exception. In an advisory, the U.S. Department of Labor states that if all of the following criteria apply, students are not employees within the meaning of the FLSA. A.

The training, even though it includes actual operation of the facilities of the employer, is similar to that which would be given in a vocational school.

B.

The training is for the benefit of the trainees or students.

C.

The trainees or students do not displace regular employees, but work under their close observation.

D.

The employer that provides the training derives no immediate advantage from the activities of the trainees or students, and on occasion, his operations may actually be impeded.

E.

The trainees or students are not necessarily entitled to a job at the conclusion of the training period. 187

F.

The employer and trainees or students understand that the trainees or students are not entitled to wages for the time spent in the training.

Academic credit will generally satisfy criterion A. Criteria C, E and F are especially important as well. The trainee exception can still apply without the awarding of course credit, but the evidentiary burden for proving the exception is higher. The first two criteria would have to be shown more strongly than if credit were earned. The law states that the FLSA applies to enterprises that engage in interstate commerce or handle goods moved or produced in interstate commerce, when the enterprise does more than $500,000 in annual dollar volume of business. However, some employers and employees are covered regardless of the value of business done. Also, some employees are exempt by virtue of their positions. Therefore, it is not possible to make general statements about what businesses or employees are or are not covered by the FLSA. 14.

Unemployment Insurance and Student Interns Companies and individuals working with student interns will generally be aware of State Unemployment Insurance Regulations. §511(17) of NYS Labor Law, the section that includes a discussion of unemployment insurance, notes that for unemployment insurance issues, “employment” does not include service performed by an individual enrolled at a public, educational institution as a student in a full-time program taken for credit which combines academic instruction with work experience that is an integral part of the program, http://www.labor.state.ny.us/ui/dande/title2.shtm#511.

15.

Student Compensation An individual university, college, school, department, or program may have its own policies and standards regarding compensation for students serving internships.

16.

Liability Issues The internship is considered to be a learning experience that includes opportunity for student success and the possibility of student error. Some corporations or other internship sites may require student liability insurance. Some campuses may also require liability insurance for certain fields. Student liability insurance is only available for certain fields of study, and a written affiliation agreement between the College and the site is required for such insurance coverage. The local campus business or legal office should be consulted in such circumstances. All legal contracts must be approved by the Office of the Vice President for Administration.

KEY ACQUISITIONS All requests for keys are made through the Physical Plant Office. The appropriate form to use is the K-1 (Key Request Form) signed by both the person making the key request and the School Dean or Department Head. The form should then be forwarded to the Physical Plant Office for approval and process. Key Request Forms (K-1) are available by downloading the Excel file at http://www.canton.edu/physical_plant/forms/key_request.xlsx. The Excel file is a two-page file which should be printed on one page, front and back. You will be notified by email or phone

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when the requested keys are available for pick up. The person requesting the keys must sign for them at the Physical Plant Office. Key Policy A.

Keys must be picked up by requestor at the Physical Plant Office in the Cooper Service Building.

B.

Lost or stolen keys must be reported immediately to both the University Police Department and the Physical Plant Office. Lost keys may result in individual or departmental charges for rekeying of area(s).

C.

Upon termination of employment, all keys must be returned or accounted for to the Physical Plant Office. This also applies to all adjunct faculty each semester. A Physical Plant staff member will sign the release approval which will be forwarded to the Human Resources Office before release of his/her final paycheck.

D.

Employees on any kind of extended leave of absence in which they will be physically absent from the campus or from the immediate area of the College will return all keys to the Physical Plant Office during the duration of the leave.

E.

All keys issued by the Physical Plant Office are the property of SUNY Canton.

F.

Anyone having keys or found in possession of keys which were not authorized will be in violation of College policy and New York State law.

LIBRARY The mission of SUNY Canton’s Southworth Library is to provide the greatest level of access to a comprehensive collection of resources, materials, and highly-qualified professional staff and services that encourage and support teaching, learning, and successful college experiences. LIBRARY AND INFORMATION LITERACY INSTRUCTION Library and information literacy instruction is provided for classes and groups at the request of the faculty member. Prior arrangement should be made with the Reference and Instruction Librarian. This instruction includes arrangement of the Library, location of material, description and use of the OPAC and online databases, research and web-searching strategies, and how to evaluate information sources. Special materials, handouts, (both print and electronic) etc., are produced to aid in this endeavor. LIBRARY – CIRCULATION A. Loan Policy 1.

The borrower takes full responsibility for the security and condition of the materials borrowed from the Library and for their timely return. The borrower will pay a replacement cost for items not returned regardless of reason. The

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replacement cost will be based on the current price of the item; otherwise, a standard fee of $49 will be assessed if no current price is available.

B.

C.

2.

Faculty may borrow regular circulating material for one semester.

3.

Students and other authorized borrowers may borrow regular circulating materials for three weeks with one renewal for an additional three-week period.

4.

Periodicals do not circulate outside of the Library except by faculty and staff and within specified guidelines.

5.

Most reference materials are for in-library use only. Three-day circulation of reference material is available for specified items and, if available for circulation, such status is noted on those items.

6.

Video resources are available in a variety of formats including streaming video via the Library catalog, videocassettes, and videodiscs. A selection of DVDs is available for three-day loan, while the majority of the circulating video collection is for two-hour, in-library borrowing only.

Categories of Borrowers 1.

Students: defined as those matriculated/enrolled at SUNY Canton.

2.

Faculty/Staff: defined as all employees of SUNY Canton, including faculty, professional, technical, nonprofessional, and classified.

3.

Other Authorized Borrowers: defined as those faculty and students having valid college identification cards at any of the other institutions of the Associated Colleges of the St. Lawrence Valley, except SUNY Potsdam and members of the local community.

4.

SUNY Open Access: defined as faculty and students at any SUNY institution, having ID cards, including SUNY Potsdam.

Fines for Overdue Library Materials There is no standard hourly or daily fine for overdue materials; however, the borrower will pay the full replacement cost for items not returned. Holds may be placed on student borrower accounts until fees are paid or items are returned.

LIBRARY – COOPERATION A. Interlibrary Loan Materials not available in Southworth Library may be requested from other libraries through Interlibrary Loan Service, which is offered to SUNY Canton students, faculty, and staff. Other authorized borrowers must obtain this service through their respective

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institutions or local, public library. The prescribed form should be filled in for every item requested. B.

Cooperative Borrowing Direct borrowing in person is provided, under an agreement of the Associated Colleges, at St. Lawrence University Library, Clarkson University Library, and SUNY Potsdam Library. A valid college I.D. card is required. Books borrowed from these libraries may be returned at Southworth Library. Rules and regulations of the lending library apply to these loans.

LIBRARY – COPYRIGHT A. Copyright and Reserve Library reserve is commonly considered as an extension of the classroom. The guidelines that address single copies for teachers and multiple copies for classroom with prohibitions listed for both apply here as well. Copies on library reserve will be returned to the teacher after each semester. If the same copies are to be used for more than one semester, the teacher must obtain permission from the copyright holder.

B.

1.

Single Copies A single copy may be made by or for a faculty member at his/her request for his/her use in teaching via library reserve. This includes a chapter from a book, a periodical article, a short story, a short poem, a chart, etc.

2.

Multiple Copies Multiple copies of chapters, poems, articles, etc. may be placed on reserve if the criteria of brevity, spontaneity, and cumulative effect are met. For example, multiple copies may be permitted when there is no time to write for permission. Generally, up to three copies would be accepted for library reserve; however, size of the class, complexity of the material, and assignment time frame may create circumstances permitting more than three copies.

Copyright and Interlibrary Loan 1.

The Library will comply with all requirements of sections 107 and 108 of the Copyright Law.

2.

The Library will not request more than five articles from a periodical title during any calendar year, not including articles more than five years old. There is no limitation on the number of articles older than five years.

3.

Copies of articles thus obtained will become the property of the requesting patron.

LIBRARY – DEVELOPMENT

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A.

Library Acquisitions Policy The Library will collect material, regardless of form, to support the goals of the College and classroom instruction. The Library will also collect material to encourage reading and promote habits for lifelong learning. The Library will try to provide balanced information by acquiring material representing all points of view on a subject. The Library will support the principles of intellectual freedom and the Library Bill of Rights as adopted by the American Library Association.

B.

Procedures for Library Acquisitions Building the Library collection is a responsibility which the faculty shares with the librarians. The faculty are, therefore, encouraged to participate in the selection of material in their areas of specialization. The faculty may select from any sources of their choice. The Library also sends flyers, brochures, etc., to the members of the faculty in the subject areas of their interest to assist in the process of selection. Any written communication, which describes the needed material in as complete bibliographic detail as possible, is acceptable.

C.

Gifts The Library welcomes gifts of library material. If the gifts cannot be used by the Library, the College reserves the right to offer them to other libraries or dispose of them at its discretion. All gifts will be acknowledged, but no dollar valuation of the material will be made.

D.

Visual Materials

E.

1.

For purposes of inventory control, academic departments are encouraged to send visual materials purchased with departmental funds to the Library for cataloging and processing.

2.

Faculty members will be informed when the requested materials are available. Departments will have priority in using materials purchased out of departmental funds.

Weeding/Deselection Librarians will propose withdrawal of library material from the collection based on currency, relevancy, and physical condition of the material. The material will be categorized by subject/curriculum and available for final review by appropriate faculty before being discarded.

LIBRARY – MISCELLANEOUS The Library has additional policies relating to a number of services, issues, and concerns in the building. A.

Computer Access

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The Library provides over 180 stationary and mobile computing units in the building, with either wired or wireless access provided. However, a valid campus network login and password is necessary in order to access the networked computers in the building. B.

Food and Beverages Consumption of food and beverages is permitted in the Library, and there are vending machines and a café available within the building for this purpose. However, proper care and removal of garbage related to the consumption of foods and beverages in the building is the patron’s responsibility, and numerous receptacles are available throughout the building for this purpose.

C.

Reserving Space Conference Room 139 (otherwise known as the “Fishbowl”) is available to be reserved for campus groups and official meetings. Reservations may be made by calling (315) 386-7228 or emailing [email protected]. Study sessions will not be scheduled in such space, as it is prioritized as an official meeting and conference space. However, students and others requiring a study space will be permitted to use this space on a first-come, first-served basis if it is not otherwise reserved. Group study rooms, located on the second floor of the building, are not available to be reserved but may be used on a firstcome, first-served basis; however, these spaces are prioritized for groups, and individual occupants may be asked to relocate.

D.

Lost and Found The Library maintains a bin of general and miscellaneous lost and found items throughout individual academic semesters, but turns those items over to University Police at the end of each term. More valuable items such as wallets, purses, jewelry, and electronic devices are turned over to University Police immediately. College ID cards are sent to the College Association Office immediately as well. Inquiries may be made at the Circulation Desk concerning lost items. Valid identification and signature is required to pick up lost items from lost and found.

E.

Library Conduct Appropriate conduct is mandatory in the Library at all times, and patrons are required to comply with reasonable requests from Library staff and/or other college officials regarding behavior issues observed. Requests to produce college identification from any college official must be honored, as per the Student Handbook, and failure or refusal to produce identification can result in removal from the Library, referral to University Police and/or the Dean of Students. Excessive noise, whether from individuals, groups, or electronic devices, is not permitted in the Library, and patrons will be approached by Library staff concerning this behavior when noise levels interfere with other patrons’ abilities to effectively utilize the Library space. Cellular phone conversations are not permitted on the second floor. Patrons should set phones to silent or vibrate and take cell phone conversations either in the lobby or outdoors.

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LIBRARY – REFERENCE AND ACCESS SERVICES A whole range of information/reference services are offered in locating material in the Library, using the Library material, identifying bibliographic resources, and providing access to various electronic resources. A.

Open Access This is a program of reciprocal borrowing of library materials between state-operated SUNY units, mandated by New York State. Some community colleges also participate in this program. A valid college identification card is needed to utilize this service. Rules and regulations of the lending library apply to these loans. Books thus borrowed may be returned through the Southworth Library.

B.

Reference/Research Desks The Library provides several public-service points throughout the building, through which patrons may request information, reference, or research assistance. A first-floor, public-service desk is available, as well as a second-floor reference desk. Information and assistance may also be sought in the lobby at the Circulation Desk.

C.

Expanded Access - Electronic Reference and Information Initiatives The Library participates in a number of additional initiatives aimed at providing students and faculty with the greatest level of access to expert research and information assistance. A 24/7 online chat reference, a searchable, interactive knowledge base, and asynchronous response to SMS texting and electronic submission of reference questions through LibAnswers, all accessible via the Library webpage, supplement the face-to-face reference and information services available in the Library building.

D.

Online Databases and Electronic Resources The Library webpage provides access to various databases acquired by the Library, as well as other databases and online library catalogs and many other electronic resources. SUNY Canton students, faculty, and staff can access the databases on campus and remotely via proxy.

E.

OPAC The Library maintains an Online Public Access Catalog (OPAC) named SLEUTH to provide access to all library resources. Access to SLEUTH is available via the Library webpage both on campus and remotely.

LIBRARY – RESOURCES Library resources consist of print books, electronic books, periodicals, serials, government documents, sound recordings, microfilm, videocassettes, DVDs, laptops, iPads, digital cameras, calculators, headphones, anatomical models, and computerized databases. Individual-study carrels, tables, group-study rooms, and AV-viewing facilities are available. Southworth Library provides reference and lending services, information, digital and transliterate instruction and, to enhance library services, participates in numerous cooperative arrangements with other libraries 194

and organizations, including Online Computer Library Center (OCLC), Northern New York Library Network, Associated Colleges of the St. Lawrence Valley, and SUNYConnect. LIBRARY – SERVICES FOR FACULTY The Library offers to the faculty special services, in addition to the general services offered to all patrons. A.

Reserve Material Faculty may put material on reserve to be used by students in their particular courses. Such material may be personal or may be selected from the Library collection. The faculty member is required to complete the Reserve Request Form available at the Circulation Desk. Reserve material is for library use only unless the faculty member has specified otherwise, in which case arrangements should be made with the Circulation Librarian. In addition to material donated or placed on reserve by faculty, the Library supports faculty and student success by developing and maintaining its own large selection of reserve course materials for students to borrow. These items - including textbooks, anatomy models, calculators, voltage meters, DVDs, and fiction - are available at the Circulation Desk. Items may be borrowed for two hours and must be used in the Library. These materials may not leave the Library at any time.

B.

Bibliographic Service This service involves locating and/or verifying bibliographic information about material. Special bibliographies are prepared for faculty upon request. Arrangement for bibliographies should be made with library staff.

C.

List of Acquisitions The list of selected new acquisitions is posted on the Library webpage.

D.

Library Liaisons Individual librarians will act as content specialists and liaisons between designated academic schools and/or departments and the Library. Librarians will work with faculty to develop joint curricular and library programs, provide information on library services, provide details on any new library programs, and generally promote the Library and library services.

LOITERING Any person found on the campus without legitimate reason is a loiterer under section 240.35 of the Penal Law which states: “A person is guilty of loitering when he/she loiters or remains in or about a school, college, or university buildings or grounds not having any reason or relationship involving custody of or responsibility for a pupil or student or any other specific, legitimate reason for being there and not having written permission from anyone authorized to grant same.” Any person found to be a loiterer is subject to ejection from the campus and prosecution under the Penal Code. Any person who harbors a loiterer or conspires to do so is subject to disciplinary action. 195

MAILROOM – CAMPUS The Mailroom is open from 7 a.m. to 4:30 p.m., Monday through Friday. It receives and distributes all classes of U.S. mail as well as intercampus mail. Procedures A.

All departments are allocated funds for postage needs, and when these funds are exhausted, no further mailings will be allowed until authorized by the Business Office.

B.

All official mail must contain the account number of the department to be charged in the upper left-hand corner over the return address, or it cannot be mailed.

C.

All bulk mailings will be sent at the least cost possible unless the person mailing specifies a preference: first-class, special delivery, Federal Express, UPS, Airborne Express Mail, RPS, and common carrier.

D.

Films ordered by faculty members for classroom use are delivered to the School or Department Office on the regular mail delivery schedule. They are picked up for return on the same basis.

E.

Stamps are available for purchase in the Mailroom and in the Campus Store.

F.

The Mailroom will forward first-class mail during vacations if a forwarding address is provided.

G.

When a large, bulk mailing is contemplated, please give the Mailroom advance notice so as to assure funds being available in our U.S. Postal Permit Fund.

H.

Stamped, plain postal cards are available in the Mailroom. A Web Requisition is required.

I.

The Mailroom operates on a tight schedule in picking up mail between the various departments and locations on campus. This scheduling is necessary to meet pickups by the U.S. Post Office. No time is allowed for delivering or picking up other material not of a mail nature. If this service is required, please call the Mailroom, and we will try to cooperate at the earliest convenient time.

J.

Special delivery, UPS, and other courier services require that Mailroom staff sign when they accept delivery. When these items are delivered to the addressee, a signature will also be required before the item will be released.

MAINTENANCE AND OPERATION The maintenance and operation of the Physical Plant is under the supervision of the Director of Facilities and Capital Improvement.

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MAINTENANCE OF PUBLIC ORDER RULES The rules for the Maintenance of Public Order provide overall rules which are clarified and defined in the College’s Code of Student Conduct and workplace/visitor rules. These rules are implemented in compliance with section 6430 of the Education Law and comprise Part 535 of Title 8 of NYCRR. Copies of this portion of the Official Compilation are available for review at the Southworth Library circulation desk and at the Office of the Dean of Students. MANDATORY REPORTING AND PREVENTION OF CHILD ABUSE Any employee or student of or volunteer for the State University of New York who witnesses or has reasonable cause to suspect any sexual abuse of a child occurring on State University property or while off campus during official State University business or University-sponsored events shall have an affirmative obligation to report such conduct to the relevant University Police Department immediately. Such report should include the names of the victim and the assailant (if known), other identifying information about the victim and assailant, the location of the activity, and the nature of the activity. Upon receiving such a report, the applicable University Police Department shall promptly notify the Commissioner of University Police at SUNY System Administration who shall report such incidents to the Chancellor for periodic reporting to the Board of Trustees. In addition, to aid in the prevention of crimes against children on property of the State University of New York and/or during official State University business at events sponsored by the State University of New York, relevant employees should be trained on the identification of such crimes and proper notification requirements. Vendors, licensees or others who are given permission to come onto campus or to use University facilities for events or activities that will include participation of children shall ensure that they have in place procedures for training, implementation of applicable pre-employment screening requirements and reporting of child sexual abuse. For purposes of this policy, the applicable definitions of child sexual abuse are those used in the NYS Penal Law in Articles 130 and 263 and Section 260.10, and “child” is defined as an individual under the age of 17. For more information, please contact Human Resources. MEDIA RELEASES All information for media release is to be channeled through the Office of Public Relations. Media information includes news, feature stories, photos, and such timely information as cancellations or emergencies. MEDICAL EMERGENCIES In the event of a medical emergency, call the University Police Department at (315) 386-7777. Appropriate assistance will be coordinated by that office. If unable to contact a University Police Officer, call the RESCUE SQUAD at 911 or (315) 386-4545 (a PIN number is not required).

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MEDICAL LEAVE OF ABSENCE A student who encounters a serious medical problem that disrupts their college studies may apply for a medical leave of absence. A Medical Leave Form must be completed, and a supporting letter from the student’s attending physician, therapist, or counselor is required. The Director of Health Services or the Director of Counseling and the Vice President for Student Affairs must approve a medical leave. The appropriate School Dean must also approve that the student will be academically eligible to return. The medical leave will be granted for a specified period of time, generally one semester beyond that in which the student was last enrolled, but not to exceed one academic year. Re-registration is subject to the recommendation of the Director of Counseling or Director of Health Services. Following this approval, the student must notify the Director of Admissions by May 1 for the Fall semester and by December 1 for the Spring semester. If the student will be living on campus, the Residence Life Office must also be contacted. Students on medical leave may take coursework elsewhere (as a non-matriculated student only) but cannot be guaranteed that SUNY Canton credit will be given for that work unless specific permission is granted in writing in advance by the appropriate School Dean. Students are reminded that taking a medical leave of absence may affect the repayment of education loans and disbursements of student-aid funds. Students who receive financial aid and/or have taken out educational loans must consult with the Office of Financial Aid before taking a leave of absence. Tuition, fees, room and board costs will be refunded according to the College’s published refund policy. After the student returns from a medical leave, the student’s status with the College will be the same as that of the student’s last enrollment at the College. Students on a medical leave of absence who do not return to the College within the agreed upon time will be administratively withdrawn as of the last day of the term for which the medical leave was granted. Should they decide to return to SUNY Canton at a later date, they will be required to follow the usual process for readmission. Readmission, however, is not guaranteed. MEDICAL WASTE To dispose of medical/infectious waste, contact Jamie Sovie at (315) 386-7098 to receive instructions. MEDICAL WITHDRAWAL If a student requests a withdrawal for medical reasons after the official withdrawal period, the request is directed to the Vice President for Student Affairs. §

§

Students must provide substantiating documentation of serious illness or recent trauma and compelling reasons to justify the action. This information will be provided to either the Davis Health Center or the Personal Counseling Center. The Dean of Students will confer with the Directors of those departments and with instructors to confirm the need for the medical withdrawal and to eliminate the possibility of receiving incompletes. A College Withdrawal Form or letter signed by the student or legal guardian must be submitted to the Dean of Students to initiate the process. No medical 198

withdrawals will be considered after the last official day of the semester as designated on the Academic Calendar. Extenuating circumstances beyond the student’s control may warrant an extension beyond the end of the semester. § Students wishing to return to the College must meet with the Director of Health Services (medical) or Director of Counseling (mental health) and provide documentation from their health care provider regarding their suitability to return and to determine if any additional accommodations such as modified living arrangements or additional support services are required. § The academic transcript will reflect a grade of “W” to indicate a student has withdrawn. The Dean of Students will forward copies of the conditions of withdrawal to the Registrar, School Dean’s Offices, Admissions, Personal Counseling Center, and Health Services. Re-registration is not guaranteed. Each student must apply for readmission. MEDICAL – WORK-RELATED INJURIES AND MEDICAL EMERGENCIES Work-related injuries are covered by Worker’s Compensation for cost of treatment and lost time. A.

Reporting 1.

Employee: All work-related injuries, even though apparently not serious, must be reported. REPORT ALL WORK-RELATED INJURIES IMMEDIATELY TO YOUR SUPERVISOR AND OBTAIN APPROPRIATE FIRST AID TREATMENT.

2.

Supervisor: It is a supervisor’s responsibility to obtain first aid treatment for an injured employee and to have a CS-13 “SUPERVISOR’S REPORT OF ACCIDENT OR INJURY” completed and signed by the supervisor and employee. The form should then be submitted to the University Police Department with a copy sent to the Human Resources Office by the end of that work day or shift.

B.

First Aid Emergency first aid is available to all students and personnel on campus by contacting University Police at (315) 386-7777. (All 911 calls go to University Police.) University Police are fully trained in CPR and first aid and will respond to the emergency. They will make a determination as to the next step (i.e., call the rescue squad or transport to the Davis Health Center, etc.).

C.

Medical Care Treatment of a work-related injury may be administered by ANY physician, podiatrist, or chiropractor authorized by the Worker’s Compensation Board to render medical care. To assure Worker’s Compensation coverage, make sure your medical practitioner is so authorized and inform him/her at the outset that the injury is work related. The physician files a claim for service. It is imperative that we have an accident report on file for every work-related injury.

MILITARY DUTY – STUDENTS

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Upon the presentation of official documents/orders to the Registrar, a student in the National Guard or Armed Forces Reserve who is called to active military duty will be allowed one of the following: A.

Receive all grades and credits for completed courses in the semester affected.

B.

Receive grades based upon special arrangements between the respective faculty member and the student, which may require an exit evaluation or exercise, for courses at least 80 percent completed.

C.

Be permitted to withdraw from college without academic penalty in accordance with the withdrawal policy.

MISSION AND GOALS Mission Statement SUNY Canton is dedicated to providing a progression of accessible, affordable, high-quality applied programs that enable students in the North Country, New York State, and beyond to achieve their highest potential both personally and professionally. Goals and Objectives As the College moves toward 2020, there are seven key goals critical to educating students and assuring that the institution thrives. 1. 2. 3. 4. 5. 6. 7.

Promote Academic Excellence Improve Operational Effectiveness Optimize Enrollment Drive Decisions with Relevant Information Focus on Sustainability Create a Robust, Active, and Enriching Campus Life Build Greater Awareness of SUNY Canton

NEWS – CAMPUS News and information will be published to the campus electronically. OBSCENE LITERATURE/FILMS The College forbids use, possession, showing, distribution, or sale of obscene literature, films, or other obscene material on the campus. Any person or organization violating this policy may be prosecuted under the New York State Penal Law or sanctioned by the appropriate College judicial body. Obscene films or pictures and equipment for its manufacture shall be seized. OFFICE OF INSTITUTIONAL EFFECTIVENESS (OIE) The Office of Institutional Effectiveness (OIE) was created in 2011 to advance the mission and strategic plan of SUNY Canton. The office promotes a campus-wide commitment to excellence and continuous improvement through the systematic-review of programs and services to facilitate evidence-based decision making. 200

§ § § § § §

Supporting university-wide strategic planning and decision-making through the analysis, presentation, and distribution of relevant research throughout the campus community Coordinating systematic assessment of progress on strategic goals Closing the assessment loop by facilitating the use of research to make informed resource allocation and policy decisions Providing surveys, focus groups, and other research methods as needed by departments Compiling information from internal and external sources for accreditation reports, program retention and graduation rates, assessment in the major, retention efforts, and state (NYSED) and federal agencies (IPEDS) Streamlining the data request and distribution process to ensure data consistency and accuracy

ONLINE COURSE REVIEW PROCESS A. Purpose The purpose of the Course Review process is to provide a framework for preparing online courses to meet quality standards. The process is grounded in guidelines and recommendations that promote student learning and teaching effectiveness. Course standards are linked to commonly accepted principles of good practice. As such, the process addresses issues of learner support, assessment, interaction, technical support, and ADA compliance. This is a faculty-centered process that respects academic freedom, promotes the quality of online courses, and encourages the continual improvement of existing online offerings. B.

C.

Process 1.

Courses submitted for review have already been through the governance process.

2.

Courses taught online for the first time require course review. The review process is repeated every three years unless otherwise requested by the School Dean or if the course undergoes significant changes.

3.

The review process is designed to be completed within four weeks, although the process remains flexible to the needs of the College (see Appendix A).

4.

Course developers are responsible for arranging access to their course for members of the Review Team.

Rubric The rubric, based on standards of good practice, represents a checklist for course review and development (see Appendix B, Online Policies and Procedures Manual http://www.canton.edu/ol/pdf/ol_pp_manual.pdf). Each standard is assigned different points (3, 2, or 1) depending on their relative importance (see Appendix C, Online Policies and Procedures Manual - http://www.canton.edu/ol/pdf/ol_pp_manual.pdf).

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Note: The Course Review Rubric was developed by Maryland Online. Maryland Online is a statewide consortium of 19 Maryland community colleges and senior institutions. The consortium received a grant from the U.S. Department Fund for the Improvement of Postsecondary Education (FIPSE) to develop a replicable pathway for inter-institutional quality assurance and course improvements in online learning. SUNY Canton has received permission from Maryland Online to reproduce and use the rubric. D.

Review Team 1.

The purpose of the Review Team is to provide recommendations to the School Dean on the ability of an online course to meet general and specific review standards. Final course approval rests with the appropriate School Dean.

2.

The Review Team is made up of faculty volunteers trained on evaluating online courses.

3.

Each review team will have a team chair that is responsible for team communication and submitting the final review report to the School Dean.

4.

Members of the Review Team include: three trained teaching faculty, one of which is an instructor in the discipline or related field, and one resource person (Instructional Technologist, non-voting member).

5.

Members of the review process sign a Memorandum of Understanding (MOU) to clarify expectations. The MOU outlines the expectations and responsibilities of the instructor/reviewer/resource person (see Appendix D).

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Appendix A: Structure of Review Process Course Developer

•Submits course to Dean no later than the 1st week of the semester prior to the semester that the course is being offered

Dean •Initiates review process •Selects review team members (in consultation with the Director of Online Learning)

Review •Review team establishes team calendar •Reviewers complete online rubric by established deadline •Team chair compiles and submits final review report to the Dean

Post Review • Reviewers and course developers complete exit interview (evaluate experience, suggestions to improve process, concerns)

Review Outcome •If course meets expectations: Dean and course developer notified that course meets standards of quality •If course does not meet expectations: Dean and course developer notified that course needs improvements Instructional design support provided if requested Course developer makes revisions *Conditional approval may be given if revisions needed are not significant

203

Course Approved by Dean • Dean verifies revisions have been made • Course approval coincides with course demands due dates

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Appendix D: Sample MOUs Review Team Members 1. Set up a calendar 2. Observe confidentiality

3. Do not copy, change, delete, or add anything 4. Meet deadlines 5. Evaluate experience

Work with the Review Team Chair to develop a calendar for review. Communicate only with the members of the team regarding the course being reviewed. Reviewers must observe copyright laws and respect intellectual property rights of faculty creator of materials. Complete the course review by the established due date. Complete an electronic Exit Interview.

Review Team Chair 1. Coordinates team communication

Schedules team discussions as needed.

2. Submits a team calendar

Develops a calendar with review team.

3. Observes confidentiality

Communicates only with the members of the team regarding the course being reviewed.

4. Does not copy, change, delete, or add anything

Team chairs must observe copyright laws and respect intellectual property rights of faculty creator of materials. Completes course review by the established due date.

5. Meets deadlines 6. Compiles team results

7. Evaluates experience

Consolidates ratings and recommendations into a Final Review Report and discusses with team. Convenes a post-review discussion with team if needed. Submits final report to Dean. Completes an electronic Exit Interview.

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Course Developer 1. Submits course to dean no later than the first week of the semester prior to the semester that the course is being offered. 2. Provides course access. Arranges access to course for review team members. 3. Completes an instructor’s worksheet (the Sends completed worksheet to team chair. instructor’s worksheet provides information about the course that the instructor wishes to share with the review team. For example, instructional materials may not be available at the time of review, but are expected to be part of the course during instruction.) 4. Submits exit interview.

Comments on the review process and offer any suggestions to improve the process.

Dean’s Role 1.  Initiates  review  process.  

Course  developer  submits  course  to  dean   no   later   than   the   first   week   of   the   semester   prior   to   the   semester   that   the   course  is  being  offered.     2.  Provides  recommendation  for  content  expert  to     the  director  of  online  learning.   3.  Reviews  results.   Director   of   online   learning   sends   results   of  the  review  electronically  to  dean.     4.   Completes   memo   indicating   determination   for   Director  of  online  learning  sends  memo   the   course:   approval,   conditional   approval,   or   electronically  to  dean.   requires  revisions.   5.  Emails  memo  to  the  instructor.   Director  of  online  learning  copied  on   email.   6.  Verifies  revisions  have  been  made  via     consultation  with  the  director  of  online  learning.  

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ORGANIZATIONAL CHART – COLLEGE GOVERNMENT

Board of Trustees State University of New York

Faculty Senate State University of New York

Chancellor State University of New York

President’s Council

President State University of New York at Canton

College Council State University of New York at Canton

Faculty Assembly

Student Government Association

Faculty Assembly Committees

Student Senate

As shown on the organization chart, the authority for the government of the College comes from the Board of Trustees and the College Council. The President is the Chief Administrative Officer. His superior officer is the Chancellor of the State University of New York.

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ORGANIZATIONAL LISTING President Executive Assistant to the President Chief of Staff Provost/Vice President for Academic Affairs School of Business and Liberal Arts Business Department Humanities Department Social Science Department Early Childhood Liberal Arts Small Business Development Center Canino School of Engineering Technology Engineering Technologies Leadership Technologies Mathematics Trade Technologies School of Science, Health, and Criminal Justice Criminal Justice Department Dental Hygiene Department Science Department Funeral Services Administration Health & Fitness Promotion Nursing – BS Nursing – RN Practical Nursing Physical Therapist Assistant Sports Management Veterinary Science Technology Veterinary Technology Academic Services and Retention Academic Advising Drop-In Center Academic Probation Accommodative Services Information Services Enterprise Applications Infrastructure Systems and Security Technology Support Services

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Online Learning Southworth Library Student Retention Student Support Services (TRIO) Tutoring and Learning Centers Summer and Winter Sessions CUSP Academic Assessment Office of the Registrar Educational Opportunity Program BOCES DL Courses Honors Program Institutional Effectiveness International Programs Partnership Initiatives Vice President for Administration Budget College Association Food Service Campus Store Textbooks Physical Plant Maintenance and Operations Automotive Storehouse and Mailroom Property Control Facilities & Capital Improvement Telephone Card Access Fire Alarm Building Management Systems Convocation, Athletic, and Recreation Center Fitness Center

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Human Resources and Affirmative Action Human Resources Payroll Affirmative Action Business Affairs Purchasing Accounts Payable Student Service Center Financial Aid Student Accounts Special Events Vice President for Advancement Public Relations Publications Director Web Coordinator Media Relations Coordinator Alumni/Development Athletics Sports Information Intercollegiate Athletics Enrollment Management Admissions Career Services Grants Development Vice President for Student Affairs Dean of Students Intramurals & Recreation Student Activities Residence Life Greek Affairs

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Personal Counseling Health Services Judicial Affairs Campus Ministry Diversity Affairs Orientation University Police North Country Emergency Management Service Program Agency First-Year Program Campus Life CUSP Non-academic Assessment PARKING ENFORCEMENT The penalty for violation of these regulations is a $15.00 fine for each infraction and a $50.00 fine for violation of a handicapped space. Upon a finding that five campus parking violations have been incurred during an academic year, the campus motor vehicle registration may be revoked with a loss of parking privileges for the balance of the academic year and may result in the vehicle being towed from the campus at the violator’s expense. Temporary parking permits are issued at either the Student Service Center or at the University Police Department. PARKING REGULATIONS Parking regulations in its entirety can be found in Article 3, Part 571 of the Education Law or at the University Police website: http://www.canton.edu/can/can_start.taf?page=serve_safety_traffic PETS ON CAMPUS A. In Buildings Pets are permitted only in The Pet Wing as stated in the Residence Hall License and those areas approved for educational purposes (e.g., Veterinary Science Technology). The use of service dogs by a handicapped individual is an exception to this rule. Personal pets are not allowed in campus buildings and administrative offices.

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B.

On Grounds All pets which are on the campus grounds must be under the direct control of their owner. (Dogs must be leashed and restrained.) The Dog Control Law of the Village of Canton is in full effect on this campus.

PHYSICAL PLANT OFFICE Under the supervision of the Director of Facilities and Capital Improvement, this office is responsible for activities related to the physical plant. The Director of Facilities and Capital Improvement coordinates the planning and implementation of major construction and rehabilitation projects, surplus property acquisition, and energy conservation. The position reports to the Vice President for Administration. PHYSICAL PLANT RENOVATIONS Requests for changes to the physical plant (i.e., doors removed, wall construction, electrical outlets, etc.) must be submitted through the work-order system with appropriate approvals to the Physical Plant Office. PICKETS, PROTESTS, AND DEMONSTRATIONS SUNY Canton respects the right of all members of the academic community to explore and to discuss questions which interest them, to express opinions publicly and privately, and to join together to demonstrate their concern by orderly means. It is the policy of the College to protect the right of voluntary assembly, to make its facilities available for peaceful assembly, to welcome guest speakers, and to protect the exercise of these rights from disruption or interference. PRESIDENT There shall be a Chief Administrative Officer of each state-operated institution of the University who shall be designated President. Presidents shall be appointed by the Board of Trustees after receipt of recommendations of the campus councils and of the Chancellor and shall serve at the pleasure of the Board of Trustees. The President of each college shall be responsible to the Chancellor and the Board of Trustees for, and shall administer, the College for which he or she serves and shall promote its development and effectiveness. The Chief Administrative Officer shall supervise the members of the professional and non-academic staff of such college and shall appoint or recommend to the Chancellor and the Board of Trustees persons for appointment as members of the professional staff of the College. The Chief Administrative Officer shall prepare and recommend the annual budget requests of the College and shall report and make recommendations to the Chancellor and the Board of Trustees and the College Council concerning the operation, plans, and development of the College. The Chief Administrative Officer shall make all appointments of employees to positions at the College in the classified service of the civil service of the State. PRIOR LEARNING – CREDIT A. From Other Institutions of Higher Learning Applicants for admission who have attended other institutions of higher learning may be admitted with advanced standing depending upon the courses completed and grades 212

earned. Applicants for advanced standing should apply for admission in the same way as other applicants, but in addition, they must request the Registrar of all institutions of higher learning which they have attended to forward official transcripts of work completed to the College. SUNY Canton accepts credit for courses transferred with a grade equivalent to a C or above at SUNY Canton. Prior credits which apply to an earned Associate degree, including grades of D and above, will be accepted in transfer and may be applied towards the total credits for a SUNY Canton Bachelor’s degree. This policy may exempt credits received in the core curriculum when program specific grade requirements supersede this policy. The College has formalized transfer agreements with a number of higher education institutions. Acceptance of satisfactorily completed credits taken at the prior institution is guaranteed upon transfer to SUNY Canton as specified in the applicable transfer agreement. Credit is awarded at the discretion of the School Dean. B.

Change of Major Upon changing a major, all prior college credit, both institutional and transfer, is evaluated for applicability to the new major.

C.

By Proficiency Examination 1.

Published Examinations Admission with advanced standing may be granted on the basis of satisfactory completion of published proficiency examinations. The College participates in the College Level Examination Program (Subject Examinations) and the Advanced Placement Program, both of which are administered by the College Entrance Examination Board, and the Regents College Proficiency Examination Program sponsored by the New York State Education Department.

2.

Locally Developed Examinations At the discretion of the School or departmental faculty, advanced standing may be granted for satisfactory completion of proficiency examinations developed by the faculty and in accordance with the following policy: a.

Locally designed and administered exams are available only to students who are matriculated at SUNY Canton.

b.

Such exams will consist of written and/or practical application tests as deemed appropriate.

c.

Any credit earned via such examinations will not be counted as residency credit, included on official enrollment reports unless requested specifically, included in a faculty member’s reported work-load, and used in calculating the campus FTE credit report.

d.

Any credit earned must fulfill degree requirements.

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e.

Such exams will be administered prior to a student’s enrollment in the equivalent course for which a proficiency exam is requested.

f.

Satisfactory completion of a locally designed and administered proficiency exam will be recorded on the student’s transcript following evidence of progress toward an educational objective.

g.

A student is not permitted to enroll in or repeat the equivalent course for which a proficiency exam has been satisfactorily completed.

h.

A student may not repeat the proficiency exam administered for a specific course or portion thereof if not satisfactorily completed.

i.

Copies of all locally designed proficiency examinations will be placed on file with the Provost/Vice President for Academic Affairs and the appropriate School Dean.

j.

Forty dollars ($40) per credit hour will be charged for all locally designed and administered proficiency examinations.

D.

From Secondary School The College may grant credit for selected courses completed at the secondary level. Transfer credit will be conditional upon evaluation of in-kind courses and experiences by the appropriate School Dean in which the credit will be granted. Approved secondary course work will match or exceed that offered on campus. The course must be subject to an articulation agreement. Students requesting credit must demonstrate superior performance and have the recommendation of the appropriate secondary school faculty member and endorsement of the high school principal.

E.

Credit for Life Experiences Credit for Life Experiences may be granted to students enrolled in any program at the discretion of the faculty of that program, a Review Committee, and the School Dean in which the program is located. NOTE: Students can apply for Life Experience Credit for a course only if a proficiency exam or a CLEP exam does not exist for that course. The maximum number of credit hours of Credit for Life Experiences that can be applied toward an associate degree is 15 and toward a baccalaureate degree is 30. Such credit will be evaluated according to the following procedure: 1.

The student must apply for Life Experience Credit during the first semester of matriculation in the program. Applicants must complete the Application Form for Credit for Life Experiences, and submit the form to the School Dean in which the program is located.

2.

The School Dean, in consultation with other School Deans as appropriate, will arrange for an advisor selected from the School’s faculty to assist the student in preparing the necessary documentation in support of the number of credits requested. The portfolio must clearly evidence mastery of a preponderance of the

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learning outcomes as listed in the course outline(s) in order for a request to be viable. 3.

The student will submit a formal letter of request and a portfolio containing all documentation and pertinent adjunct supportive material to the advisor within the first ten weeks of the student’s first matriculated semester. The student will be notified of the decision within five weeks after submitting the portfolio. Only enrollment during the College academic year will count as the first semester of matriculation (Summer school IS NOT part of the College academic year).

4.

The portfolio will be evaluated by the Review Committee, which will be comprised of the advisor; a second faculty member of the School in which the program is housed, appointed by the advisor; and an Academic Standards Committee (ASC) faculty member, appointed by the Academic Standards Committee, who is not a member of the School in which the program is housed. The ASC member of the Review Committee may request review of the portfolio by the entire Academic Standards Committee.

5.

The advisor will provide the Review Committee with a copy of the most recent appropriate course outline(s), including detailed learning objectives.

6.

The Review Committee will submit its recommendation and the recommendation of the Academic Standards Committee, if appropriate, to the School Dean and forward a copy of the recommendation to the Provost/Vice President for Academic Affairs. a.

Credit for Life Experiences cannot be granted for courses in which the applicant has been, or is, enrolled at SUNY Canton.

b.

Credit determinations in discipline-related fields (e.g., electrical, humanities, social work, etc.) will be made by faculty members in the respective or related department.

7.

Following the decision of the School Dean, a notice will be forwarded to the student, the advisor, the Provost/Vice President for Academic Affairs, and the Registrar regarding the amount of credit granted and the courses for which the credit will be counted in the student’s program.

8.

Forty dollars ($40) per credit hour will be charged for the review of the materials. This fee must be paid and registration procedures completed prior to the beginning of the review.

9.

Forty dollars ($40) per credit hour will be charged for prior learning credit granted. This fee must be paid prior to the granting of credit.

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10.

Credit will be recorded as “CR” on the student’s official transcript under the appropriate course number but only following the satisfactory (2.00) completion of one full-time semester or its equivalent in the student’s program.

F.

Military Training and Experience The College may grant advanced standing for military training and experience as recommended by the American Council on Education. Where courses, service school experience, or subject matter exams are applicable to a curriculum in which a student is enrolled at this college, credit will be determined using the publication “Guide to the Evaluation of Educational Experiences in the Armed Services.”

G.

Manner of Recording Advanced Standing Official transcripts of this College will include the appropriate number of credits granted for courses transferred in from other higher education institutions, proficiency examinations completed satisfactorily, validated life experiences, and/or military training and experience as “CR” credit only and be excluded in the calculation of a student’s cumulative grade point average.

PRIVACY ISSUES WITH STUDENTS The privacy and confidentiality of all student records will be preserved as governed by FERPA (Family Educational Rights and Privacy Act) and other applicable State and Federal laws. This includes grades and other academic information which may be released only to students, not to parents or others without written consent by the student. Posting of grades using social security numbers, parts of social security numbers, or names is prohibited by law. PROCEDURES FOR JUDICIAL HEARINGS For all Campus Judicial Boards: A.

Charges of alleged misconduct (Code of Student Conduct, Article IV or Prohibited Conduct section of this policy) may be brought against any student or organization.

B.

Before a student’s/organization’s case is presented before a campus Judicial Board (except when the Maintenance of Public Order Committee has jurisdiction), the procedures below must be followed. A student/organization must be: 1.

Given written notice of the charges and access to all written statements expected to be used during the hearing.

2.

Notified of the right to obtain a support person and the right to refuse to answer questions. If a support person will be present, the guidelines outlined in the Code of Student Conduct in Section 15.9 3(B) must be followed.

3.

Notified of the time and place of the hearing and given at least four calendar days from the time the student receives their charge letter and notice of hearing date and time, as well as access to all written statements to be used at the hearing in order to prepare a defense. The student/organization may waive, in writing, the right to a four calendar-day waiting period. 216

C.

The College recommends that all students and organizations adhere to the following procedures: 1.

Take four calendar days to prepare their defense; and

2.

As an option, bring one support person with them to the hearing. The student is offered opportunity to have a supporter from the College community (i.e., a currently enrolled student or current employee with the exception of administration (President, Vice Presidents, Deans) and those directly involved in the judicial process such as Residence Life staff members, University Police officers, hearing board members, or judicial conduct staff members) to provide assistance and support during the formal hearing with the Conduct Board. Upon request, the College will supply the names of potential supporters from the College community. The supporter should not include lawyers. The student is responsible for contacting the supporter to obtain their approval to serve in this role. The student shall submit the supporter’s contact information to the adjudicating officer at least two full College business days prior to the hearing. The supporter may: (a) attend the formal hearing with the student; and, (b) advise the student during the formal hearing in writing or quiet conversation (recess(es) may be permitted for supporter to discuss matters with student). The supporter cannot: (a) investigate the Code of Conduct charges outside of the stated conduct procedures; (b) present or prepare the student’s case on behalf of the student; or (c) ask questions or respond to the Conduct Board or respondent(s)/witness(es) on behalf of the student during the formal hearing. The student is responsible for preparing and presenting their own case. Any supporter who violates these rules may be asked to leave the formal hearing.

NOTE: Attendance at hearings is limited to those directly involved or those requested by the Hearing Officer or Board to attend. The Hearing Officer or Board will take reasonable measures to assure an orderly hearing, including removal of persons who impede or disrupt proceedings. D.

A student/organization who fails to appear before the Judicial Board as requested forfeits the opportunity to present their case to the Board. The hearing will be conducted as scheduled and the Judicial Board will act on information, material, and testimony presented to the Board.

E.

A hearing body shall not be bound by the strict, technical rules of judicial evidence, but may hear or receive any testimony or evidence which is relevant to the charges and will contribute to the rendering of an impartial and fair judgment by the Hearing Board.

F.

The accused may submit a written statement, may invite relevant witnesses to attend, and may ask questions of witnesses called by others. The College may present witnesses as well as question those presented by the accused. Witnesses shall be defined as parties who were present at the alleged incident. Character witnesses are not permitted.

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G.

At the conclusion of the review, the Student Faculty Hearing Board shall determine (by simple majority vote) whether the student has violated each section of the Code of Student Conduct, which the student is charged with violating.

H.

Any sanctions given will be provided to the student in writing within five class days. In cases of suspension or expulsion, the Hearing Board will determine the grades that will be recorded for the student for that semester.

I.

The adjudicating officer shall keep record of the substance of the hearing. Such records remain the property of the College. Only College judicial affairs staff may record judicial meetings or proceedings. No other recordings are permitted. Such records often contain personally identifiable and sensitive information about participants. The adjudicating officer may report the findings to the College community without revealing personally identifiable information.

J.

Adjournments The chairperson shall have the authority to adjourn or postpone hearings if, in his/her opinion, extenuating circumstances are justifiably raised by the accused student(s), the adjudicating officer or designee or individual Judicial Board members. Requests for such adjournments must be made in writing with justification at least 24 hours before the scheduled hearing with the exception of “conflict of interest” adjournments raised at the hearing. The Judicial Hearing Board may adjourn the hearing, imposing temporary sanctions, and schedule sanctioning for a later date.

K.

Appeals A request for an appeal may only be submitted when the student believes: 1.

A procedural error occurred during the process, which had a direct impact on the finding.

2.

That new information has come to light, which has a direct impact on the finding.

3.

The finding or sanction imposed is unfair or inappropriate.

Appeals of a decision of the campus judicial process shall be directed in writing by the respondent to the President or his/her designee within four class days of the respondent’s receipt of the written decision. Appeals of the decisions of the Residence Hall Judicial Board (RHJB) shall be directed in writing by the respondent to the Dean of Students or his/her designee within four class days of the respondent’s receipt of the written decision. Appeals decisions are final within the campus judicial system. L.

In extenuating circumstances, or when the College is in recess, the Dean of Students or his/her designee has the authority to convene an emergency Student Faculty Hearing

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Board; similarly, the Director of Residence Life or designee has the authority to convene a temporary Residence Hall Hearing Board. This board may be composed of one faculty member and one staff person when a student representative is not available. PROGRAM PROPOSALS – PROCEDURES FOR SUBMISSION All State University campuses must follow specific SUNY procedures for submitting new academic program proposals. This applies to all new undergraduate programs at all award levels. For the proposing campus, the process involves two SUNY phases: a Program Announcement and a Program Proposal. Once a Program Proposal has been approved by System Administration, it will be forwarded to the State Education Department for registration. The SUNY procedures can be found at: www.suny.edu/provost/programreview/2003Materials/Handbook-CURRENT.doc. PROHIBITED CONDUCT College discipline shall be limited to conduct by a student occurring on campus, at events sponsored by the College, or at events sponsored by recognized student organizations and student groups as described in the Code of Student Rights, Responsibility, and Conduct (Code of Student Conduct, Article III, Sec. 1-10 or Responsibilities – Student section of this policy) and to conduct occurring off campus by a student which may adversely affect the College. Violations of any of the following provisions are subject to disciplinary action and may result in the imposition of one or more sanctions listed in the Code of Student Conduct, Article V or Sanctions section of this policy. (Please note that the Regulations and Procedures for Maintaining Public Order on Campuses of the State University of New York also includes prohibited conduct that may be dealt with under the disciplinary procedures of the Regulations.) When the Code and the Regulations overlap, the procedures in the Code will be followed. Any student found to have committed the following misconduct is subject to disciplinary sanctions: 1.

Affiliation Any student who becomes involved or continues involvement with a student club or organization which SUNY Canton has suspended, expelled, or removed its recognition may be subject to disciplinary action by the College. In addition, any student who becomes a member and/or participant of an organization or loosely knit unit which gives the impression it is a SUNY Canton club/organization by using the College’s name, logo, or recruits SUNY Canton students may also be subject to disciplinary action from the College. Disciplinary action may range from a verbal warning through full suspension from the College.

2.

Alcohol a.

Use or possession of alcoholic beverages except as expressly permitted by law, College regulations, and/or public intoxication.

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b.

Distribution of alcoholic beverages except as expressly permitted by law and College regulations, and permission to serve alcohol must be obtained by application to the Alcohol Review Board, Faculty Office Building 604.

3.

Altering a Student’s Registration or Student Data Any student who, for purposes of fraud or misrepresentation, falsifies, forges, defaces, alters, or mutilates in any manner any official College document or representation thereof.

4.

Amplification Use of amplification/audiovisual equipment in any of the reservation facilities must receive advance approval from the Student Activities Office and, if granted, must not interfere with any public, office, library, classroom, or other College function. Requests for reduction in volume by faculty/staff and/or designee must be complied with upon notification.

5.

Arson A person is liable if, by any act, he or she commits arson by causing a fire or explosion on any College building or property.

6.

Assault A person is guilty of assault when he or she slaps, kicks, shoves, or otherwise strikes another person.

7.

Attempt A person is guilty of an attempt to violate the Student Rules and Regulations, or to commit a crime, when he or she, with intent to violate or commit same, engages in conduct which tends to effect the violation of such student rule or regulation or the commission of such crime.

8.

Bicycling, Skateboarding, Rollerblading Prohibited operation includes:

9.

a.

Operation in any College building or facility.

b.

Operation in a reckless or unsafe manner.

Bullying Systematically and chronically inflicting physical hurt or psychological distress on one or more individuals. It is further defined as unwanted purposeful written, verbal, nonverbal, or physical behavior including, but not limited to, any threatening, insulting, or dehumanizing gesture by a student that has the potential to create an intimidating, hostile, or offensive educational/living environment or causes long-term damage, discomfort, or humiliation; or to unreasonably interfere with another individual’s school performance or

220

participation; is carried out repeatedly; and is often characterized by an imbalance of power. Bullying may involve, but is not limited to: § § § § § § § § § § § § §

Unwanted teasing Threatening Intimidating Stalking Cyber Stalking Cyber Bullying Physical Violence Theft Sexual, Religious, or Racial Harassment Public Humiliation Destruction of School or Personal Property Social Exclusion, including Incitement and/or Coercion Rumors or Spreading of Falsehoods

10.

College Grounds Use of College space and grounds by an organization or person without reservation of the space or proper authorization.

11.

Complicity A person is guilty of complicity when he or she aids, helps, or otherwise assists another in violating any rule applicable to the College.

12.

Computer Abuse Theft or other abuse of computer time, including but not limited to: a.

Unauthorized entry into a file to use, read, or change the contents or for any other purpose.

b.

Unauthorized transfer of a file.

c.

Use of another individual’s identification and password.

d.

Use of computing facilities to interfere with the work of another student, faculty member, or College official.

e.

Use of computing facilities and email to send obscene or abusive messages.

f.

Use of computing facilities to interfere with normal operation of the College computing system.

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g.

Any and all computer violations caused by individuals using another student’s identification or password are the responsibility of the person who actually commits the violation and the owner of the identification password. Students must take steps to insure that no other individual has access to their computers or College computer account.

h.

Use of computing facilities or computing equipment owned and maintained by the College to engage in illegal downloading, unauthorized peer-to-peer file sharing, or unauthorized distribution of copyrighted materials.

All provisions of Article 156 of the NYS Penal Law (Offenses Involving Computers) apply at SUNY Canton. 13.

Conversion A person is guilty of conversion when he or she, after having lawfully obtained possession of the property of another, wrongfully transfers, detains, substantially changes, damages, destroys, or misuses the property without the permission of the owner.

14.

Credit Card Marketing SUNY Canton prohibits the advertising, marketing, or merchandising of credit cards on campus to students, unless expressly authorized and registered by the Vice President for Administration. Registrants will be limited to specified dates and areas and are prohibited from offering gifts to a student in exchange for completing a credit card application

15.

Demonstrations Participation in a campus demonstration which disrupts the normal operations of the College and infringes on the rights of other members of the College community; leading or inciting others to disrupt schedules and/or normal activities within any campus building or area; intentional obstruction which unreasonably interferes with freedom of movement.

16.

Destruction Of Property A person is guilty of destruction of property when he or she: a.

Destroys, defaces, materially alters, or otherwise damages property not his or her own.

b.

Creates a condition which endangers or threatens property not his or her own.

17.

Discrimination Based on race, gender, age, sexual orientation, religion, disability, or veteran status.

18.

Dishonesty Acts of dishonesty, including but not limited to the following: a.

Cheating, plagiarism, or other forms of academic dishonesty.

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b.

Furnishing false information to any College official, faculty member, employee, or office.

c.

Forgery, alteration, or misuse of any College or official document, record, or instrument of identification (e.g., driver’s licenses and passports). Tampering with the election of any college-recognized student organization.

d. 19.

Disorderly Conduct Conduct which is disorderly, lewd, or indecent; breach of peace; or aiding, abetting, or procuring another person to breach the peace on College premises or at functions sponsored by or participated in by the College.

20.

Disruption Disruption or obstruction of teaching, research, administration, disciplinary proceedings, other college activities, including its public-service functions on or off campus, or other authorized non-college activities, when the act occurs on College premises. The College reserves the right to determine where cases of disruption of public order should be referred.

21.

Domestic Violence Domestic violence is defined as a pattern of coercive tactics which can include physical, psychological, sexual, economic, and emotional abuse perpetrated by one person against an adult intimate partner, family member, or household member as defined in the Family Court Act, with the goal of establishing and maintaining power and control over the victim.

22.

Doors-Tampering Disablement of a locking mechanism or blocking open a door intended to be closed and locked.

23.

Electronic Devices Any unauthorized use of electronic or other devices to make an audio or video record of any person without his/her prior knowledge, or without his/her effective consent when such a recording is likely to cause injury or distress. (This includes, but is not limited to, surreptitiously taking a picture of another person in a gym, locker room, or restroom.)

23.

False Reporting A person is guilty of falsely reporting an incident when he or she conveys information known to be false or without basis to any College official, faculty member, or employee.

24.

Falsifying College Application Credentials Students found to have knowingly falsified application information are subject to immediate dismissal from the College.

25.

Falsifying Grade Changes

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In addition to any sanctions which may be imposed by an academic dean, other penalties may be assessed as a result of a judiciary hearing or plea agreement. 26.

Falsifying Grades A person is guilty of falsifying grades when he or she: a.

Submits a falsified universal Grade Change Form to the College, or

b.

Submits false grade information of any sort to a College office or department, employer, academic institution, etc.

c.

Alters any academic coursework and/or examinations so as to unjustly affect the grade awarded to that assignment.

27.

Fire Fire alarms and firefighting equipment, including but not limited to fire extinguishers, fire hoses, heat and smoke detectors, and sprinkler systems, are for the protection of building occupants. Any tampering with or misuse of this equipment is prohibited and may be punishable in the College Judicial System and in the appropriate civil and/or criminal courts. Any time a fire alarm is activated, all people are required to follow the evacuation procedures for their particular building. Occupants must comply with the requests of Residence Life staff, University Police personnel, or emergency personnel. Any violations will be referred to the appropriate college and/or civil judiciary.

28.

Gambling or Solicitation on Campus Students may not use College property for any activity prohibited by federal, state, local law or the Student Code of Conduct. Solicitation of the use of College facilities or resources for any personal gain or profit is prohibited. Examples of prohibited behavior include, but are not limited to engaging in any nature of business for personal benefit on College property or using College resources, gambling on College property.

29.

Harassment A person is guilty of harassment when he or she: a.

Threatens or intimidates a person creating a rational fear within that person.

b.

Engages in a course of conduct or repeatedly commits acts directed at another person which would seriously annoy a rational person.

c.

Creates a condition which endangers or threatens the health, safety, or welfare of another person.

d.

Physically restrains or detains any other person, or removes any person from any place where he or she is authorized to remain.

224

e.

engages in name calling, religious, ethnic or racial slurs, hate language, or obscene gestures which is severe or pervasive or persistent.

30.

Hazing Hazing, defined as an act which endangers the mental or physical health or safety of a student or which destroys or removes public or private property for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in a group or organization.

31.

I.D. Card/Keys/Access Cards Unauthorized possession, duplication, or use of keys/cards to any College premises or unauthorized entry to use of College premises. Upon request by a College official, these items must be turned over to the requesting individual.

32.

Impaired Driving Operating a motor vehicle while under the influence of drugs or alcohol, including but not limited to: a.

Operating a motor vehicle while his/her ability to do so is impaired by the improper or illegal use of drugs or the consumption of alcohol.

b.

Operating a motor vehicle while in an intoxicated condition.

33.

Insubordination/Obstruction Interfering with, or hindering the efforts of College officials, student staff or law enforcement officers performing the duties of their office, especially as they are related to the enforcement of College policy or the maintenance of safety and security.

34.

Judicial System Abuse of the Judicial System, including but not limited to: a.

Failure to obey the summons of a judicial body or College official.

b.

Falsification, distortion, or misrepresentation of information before a judicial body.

c.

Disruption or interference with the orderly conduct of a judicial proceeding.

d.

Institution of a judicial proceeding knowingly without cause.

e.

Attempting to discourage an individual’s proper participation in, or use of, the judicial system.

f.

Attempting to influence the impartiality of a member of a judicial body prior to, and/or during the course of, the judicial proceeding.

225

g.

Harassment (verbal or physical) and/or intimidation of a member of a judicial body prior to, during, and/or after a judicial proceeding.

h.

Failure to comply with the sanction(s) imposed under the Student Code.

i.

Influencing or attempting to influence another person to commit an abuse of the judicial system.

35.

Laws Violation of Federal, State, or local law shall be a violation of College Conduct Rules and Regulations. A finding of a violation under this rule does not require proof of a conviction in any non-campus legal proceeding.

36.

Leaving the Scene Attempting to flee or unlawfully leaving the area of an accident, crime, or college violation (and/or areas of potential accidents, crimes, or violations). This includes fleeing an area to avoid being questioned, apprehended, and/or detained by College officials, faculty members, or employees and/or law enforcement officers.

37.

Misrepresentation A person is guilty of misrepresentation when he or she knowingly perverts the truth for personal gain or favor.

38.

Misuse of College Supplies or Documents A person is guilty of misuse of College supplies and documents when he or she forges, alters, uses without authority, receives without authority, or possesses without authority any College supplies or documents. (College supplies and documents include, but are not limited to, the following: supplies, equipment, keys, records, files, documents, all forms of computer data, and other materials.)

39.

Physical Violence Physical violence or abuse (including acquaintance rape), verbal abuse, threats, intimidation, harassment, coercion, and/or other conduct which threatens or endangers the health or safety of any person.

40.

Possession A person is guilty of possession when he or she knowingly obtains property (including abandoned property) without the explicit authorization of the rightful owner.

41.

Quiet Hours/Courtesy Hours Excessive noise (including, but not limited to noise from speakers/audio devices, yelling in zones designated for quiet such as the Silent Zone in the Library or during quiet hours in the residence halls, or otherwise creating a disturbance) which disrupts the opportunity for academic success in or on campus facilities or grounds. Courtesy Hours are in effect 24 hours a day in the residence halls and at no time should noise reach a level that disturbs roommates, other residents or members of the community.

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42.

Reasonable Request of a College Official A person is guilty of failure to comply when he or she, knowing or having reason to know that the requesting person is a College official, fails to comply with a reasonable request. For the purpose of this section, a College official shall include, but not be limited to, an individual instructing a class, a librarian or designee in a library, a University Police Officer, any Resident Assistant, Residence Hall Director, student employee, and members of the College staff carrying out their duties and responsibilities.

43.

Repeated Violations Repeated violations of College policy which, by themselves, would not warrant suspension or dismissal, but collectively indicate that the student may not be suited for on-campus living and/or attendance at the College.

44.

Retaliation Retaliation against a person who files a complaint, serves as a witness, or assists or participates in any manner in this procedure is strictly prohibited and may result in disciplinary action. Retaliation is an adverse action taken against an individual as a result of complaining about unlawful discrimination or harassment, exercising a legal right, and/or participating in a complaint investigation as a third-party witness. Participants who experience retaliation should contact the campus Affirmative Action Officer/Title IX Coordinator.

45.

Rules Violation of published College policies, rules, or regulations.

46.

Self-Defense Spray Considered physical assault when circumstances do not justify the use of such a device. Other forms of misuse include dispensing for the purpose of disruption of College operations or events.

47.

Sexual Misconduct The act of consent requires spoken words or behavior that indicates, without doubt to either party, a mutual agreement to participate in sexual intercourse or other sexual activities. Indicators of consent to not include silence or past or present sexual relationship[s]. A person is deemed incapable of consenting when that person is mentally defective, mentally incapacitated, physically helpless (whether induced by drugs, alcohol or otherwise), or asleep. The use of alcohol or other drugs cannot be considered an excuse for rape or sexual assault. Rape or sexual assault can be committed by a friend, acquaintance, or stranger. Sexual misconduct can be defined as one or more of the following: a.

Forcible Rape: forcing or coercing someone to have vaginal, penile, oral, or anal penetration/sexual intercourse. Rape may involve the use or threat of force, violence, or immediate and unlawful body injury. The perpetrator does not need to use a weapon or produce physical harm; the threat of force, expressed or

227

implied, is sufficient to categorize the act as rape. Rape also occurs when the victim is incapable of giving legal consent because the victim is less than 17 years of age; mentally incapacitated; physically helpless (including drug or alcohol intoxication); mentally incompetent, or asleep.

48.

b.

Acquaintance Rape/Date Rape: sexual intercourse undertaken by a friend, date, or acquaintance without consent. Acquaintance rape includes sexual intercourse that occurs through force, as a result of threat[s], physical restraint or physical violence, or without consent

c.

Sexual Abuse: forcing or coercing a man or woman to engage in any sexual contact other than intercourse under the circumstances previously mentioned in the description of Forcible Rape or Acquaintance Rape including taking nonconsensual advantage of another person for one’s own or another’s benefit.

d.

Sexual Harassment: (Based on Equal Employment Opportunity Commission and Office of Civil Rights regulations): Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when: (a) submission to, or enduring such conduct, when rejection is made either explicitly or implicitly a term or condition of instruction, employment, or participation in other College activity, or (b) submission to, or rejection of, such conduct by an individual is used as the basis for making academic or personnel decisions affecting the individual; or, (c) such conduct has the purpose or effect of unreasonably interfering with an individual’s performance or creating an intimidating, hostile, or offensive College environment.

Tobacco Use Prohibited in the following areas: § §

§

§ §

College sidewalks, the campus plaza, building entrances and common areas, landscape areas, recreational areas, and campus buildings on College property. Interior of all buildings located on the College property and vehicles owned or operated by SUNY Canton and personally owned and rented vehicles when used to transport SUNY Canton faculty, staff or students on any College-­‐related business, academic or student life activities. Residence hall facilities; smoking or the carrying of lighted cigars, cigarettes, pipes or any other form of smoking object is prohibited in all areas of the residence halls including hallways, bathrooms, lounges, laundry rooms, offices and vestibules. Within 50 feet of any building entrance or exit; including immediate vicinity of all windows and air intakes. Covered walkways or building over hangs.

Beginning January 1, 2014, in addition to the above areas, the following will also be declared tobacco-free:

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§

All college owned property

49.

Stalking Repeated coercive acts or offenses which taken singly may be non-threatening but collectively instill a fear of physical injury or harm. Such a pattern may involve, but is not limited to, the following: phone calls, physical and/or verbal confrontations, breaking and entering (cars, apartments, lockers, etc.), vandalizing; the purpose of which is to attempt to manipulate or control another person.

50.

Substances Use, possession, or distribution of illegal/dangerous drugs as defined in the New York State Penal Law including marijuana, hallucinatory, narcotic, or other controlled substances and/or related paraphernalia except as expressly permitted by law. This also includes the illegal use or sale of prescription drugs.

51.

Theft A person is guilty of theft when he or she, knowing property not to be his or her own, takes such property for his or her own use, pleasure, or possession and theft of services.

52.

Traffic Obstruction of the free flow of pedestrian or vehicular traffic on College premises or at College sponsored or supervised functions.

53.

Trespass/Unauthorized Entry A person knowingly enters or remains unlawfully in a building, office, residence hall room, or any other properties of the College at any time without permission or authorization.

54.

Weapons The possession of any explosive device, dangerous chemical, firearm, or weapon including air guns, BB guns, soft-air guns, paintball guns, and archery equipment; any weapon in which the propelling force is spring, piston, or CO2 cartridge; any deadly weapon as defined in the New York State Penal Law; or any knife/object that can be construed as a dangerous instrument.

PROVOST AND VICE PRESIDENT FOR ACADEMIC AFFAIRS The Vice President for Academic Affairs is responsible for the development and administration of a program for the supervision and evaluation of the instructional and academic support functions for the College. The Vice President supervises and administers a program of professional growth and development to maintain, enhance, and improve the academic program. The Vice President supervises the School Deans, the Registrar, Institutional Research, Honors Program, Educational Opportunity Program, Council for University Strategic Planning (CUSP),

229

and leads the assessment/evaluation plan for the institution. He/she advises the Vice President for Advancement and the Vice President for Student Affairs/Dean of Academic Services and Retention with regard to the instructional programs. He/she assists the School Deans in the recruitment, selection, retention, and promotion of teaching faculty and in the preparation of the Academic Affairs portion of the annual budget. The Vice President for Academic Affairs coordinates and recommends supporting services for the instructional program. He/she also develops and coordinates a system of curricular development between and among the instructional divisions. The Vice President will perform such other duties as assigned by the President. PUBLIC RELATIONS The Office of Public Relations and Publications is charged with the following: A.

To project a favorable and accurate image of the institution.

B.

To coordinate all internal and external college publications for a consistent visual appearance.

C.

To produce quality publications.

D.

To disseminate public information in a timely and efficient manner.

PUBLICATIONS PRIORITIES The Director of Public Relations, in cooperation with the Admissions Office, will annually assign priority and funds toward a master production schedule for production of publications. Additional requests for publications will be accommodated on a time-available and fundsavailable basis. PUBLICATIONS PRODUCTION PROCEDURE All College publications should generate from the Office of Public Relations and Publications. Printing jobs which do not require publication services are stationery, examinations, laboratory manuals, and standard forms for departments and offices and should be ordered directly from Central Duplicating. A.

Originator schedules an initial meeting with the Director of Public Relations or the Graphic Artist ten weeks before delivery is needed to discuss the publication: audience, deadline, budget, quantity, photographic needs, etc.

B.

Originator provides copy in electronic format which has been edited and proofread for completeness, accuracy, and timeliness.

C.

If necessary, the Director of Public Relations or the Graphic Artist arranges photography for the publication.

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D.

Copy is edited and submitted to the Graphic Artist for initial designs, type specification and setting, stock selection, and Central Duplicating alert and quote.

E.

Originator discusses options with the Director of Public Relations or the Graphic Artist and reviews typeset copy for final corrections, if any. Following corrections, the Graphic Artist prepares material for final approval by editor and author. Corrections at this stage are only for accuracy of information.

F. G.

Final corrections are made.

H.

Graphic Artist proceeds with negative work and delivers to printer. Central Duplicating or outside printer handles printing and delivery.

PUBLICATIONS PRODUCTION SERVICES A number of services to assist in the production of publications for the College are available through the Office of Public Relations and Publications: Planning and Advising The staff of the Office of Public Relations and Publications is involved in planning publications and printing on a daily basis. Consulting with them as soon as you know that a publication is needed will save time, energy, and money. Time and Cost Estimates The staff will evaluate the proposed publications, determine the printing option which best suits the needs, and provide time and cost estimates for production. Editing While there is no staff member available for editing on a full-time basis, the Public Relations Office provides some editorial support for publication production as time allows. In almost all cases, however, the originator is responsible for preparing draft copy. Guidelines for the preparation of copy are available in the Office of Public Relations. Following these guidelines will expedite the production of all publications. Proofreading While due caution is exercised in typesetting, typographical errors do occur. Ultimately, it is the originator’s responsibility to ensure that the typeset matter is free from errors. The originator will be asked to proofread copy and to sign off on corrections throughout the production process. Design Do not try to design your publication in advance. An experienced graphic artist will design a publication which will effectively communicate the intended message while maintaining the College’s publications standards. The artist will specify type and design in keeping with the College’s graphic image. Photography

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Photography for College public information and publication purposes should be scheduled with the Director of Public Relations. If a publication will require specific photography, that should be indicated as early as possible. If an originator has photographs or slides to be included in a publication, please remember they must be of high quality. The Graphic Artist will determine if the photographs or slides submitted are of acceptable quality for printing. The Publications Office will take photographs or loan a camera for photography of only those subjects which will appear in College publications or in specific publicity vehicles. PURCHASING DEPARTMENT All State and Research Foundation purchasing must be conducted through the Office of Procurement and Travel Services. The purchasing policy is available on the Procurement website for both general and campus-specific requirements and procedures. PURCHASING POLICY A. Goods and contractual services are requested on an electronic requisition (E-Req). Approvals are generated through a Workflow System. Requesters are not authorized to make purchases. For internal control purposes, all purchases are to be placed through the Office of Procurement and Travel Services.

B.

1.

All E-Reqs should have complete vendor information, as well as product description, to facilitate the purchasing process. Incomplete forms may be returned to the requester, resulting in a delay in the purchasing process, inevitably ending in a delay in the delivery of the items desired.

2.

If merchandise is to be previewed, an E-Req must be submitted indicating the desire to preview. If the merchandise is returned, notify the Procurement Office and Travel Services, and the purchase order will be cancelled.

3.

Purchases requiring special maintenance services, such as plumbing or electricity, must be approved by the Director of Facilities and Capital Improvement.

4.

When ordering toxic or hazardous material, please indicate on the E-Req that the OSHA-20 Material Data Sheets are required.

5.

Films and videos are ordered through the Tape Librarian in Southworth Library.

6.

In order to avoid duplicate software purchases and to ensure that computer equipment and software is supportable and compatible with the College's computer equipment, software and hardware purchases should be coordinated through Information Services.

Commodities available on centralized state contracts or from a preferred vendor, (e.g. Department of Corrections, NYS Industries for the Disabled, etc.), must be purchased 232

from that source unless the same item can be purchased at a lower amount from another supplier and a release is granted from the Office of General Services (OGS). Please allow two weeks for the release to be obtained. C.

Local emergency purchases from State Purpose, Dormitory Income Fund Reimbursable (DIFR), or Income Fund Reimbursable (IFR) accounts, can be made by obtaining a Purchase Authorization (PA) from the Procurement Office in French Hall. This authorization must be signed by a designated person in Purchasing. Purchase Authorizations should be less than $1,000 and must be accompanied with an E-Req form and justification.

D.

Bills must be paid within 22 days of receipt of goods and of an acceptable invoice by the College. Bills not paid within 22 days are liable for interest which will be charged to the originating account. To avoid interest payments, please promptly forward invoices to the Office of Procurement and Travel Services. Goods should be immediately inspected by the requester for damages, missing or non-working parts, and problems should be reported immediately to the Office of Procurement and Travel Services and Central Receiving.

E.

It is the policy of the State of New York that when goods and services are available from competing vendors agencies should solicit Request for Quotes (RFQ) from vendors, and then, execute the purchasing process. 1.

One written quote must be obtained for purchases up to $5,000.

2.

Three written quotes must be obtained for purchases between $5,000.01 and $15,000.

3.

Purchases between $10,000 and $20,000 must be submitted, in advance, on a quarterly listing with the New York State Contract Reporter. Some orders exceeding $15,000 may require a Vendor Responsibility Questionnaire be filled out. Please contact the Office of Procurement and Travel Services for clarification and assistance with bid requirements for orders exceeding $15,000.

4.

Competitive purchases exceeding $20,000 must be published in the New York State Contract Reporter prior to the RFP (Request for Proposal) or RFB (Request for Bid) being distributed. Allow at least six to eight weeks for processing.

State Finance Law §§139-j and 139-k solicitations include and impose certain restrictions on communications between a governmental entity and an offerer/bidder during the procurement process. An offerer/bidder is restricted from making contacts from the earliest notice of intent to solicit proposals through final award and approval of the procurement contract by SUNY Canton and, if applicable, Office of the State Comptroller ("restricted period") to other than designated staff unless it is a contact that is included among certain statutory exceptions set forth in State Finance Law §139-j(3)(a).

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A complete copy of the State University of New York Procurement Lobbying Policy and Procedure is available for review at www.suny.info/policies.  

F.

All contracts of the following nature are to be executed on behalf of the University by the Vice Chancellor for Finance Services and Chief Financial Officer, or the Chancellor's designee is required for lease contracts over $500,000.   Expected processing time, once the requisition is logged in at the Office of Procurement and Travel Services, is subject to change.

Purchase Dollar Range

Expected Processing Time*

Price Soliciting from Vendors Up to $5,000

1-2 weeks

Written Price Confirmation

$5,000.01 to $15,000

1-3 weeks

3 Written Quotes

$15,000.01 and higher

1-8 weeks

Contact Office of Procurement and Travel Services for assistance with bid requirements

**THE PURCHASING STAFF RESERVES THE RIGHT TO SEEK COMPETITION AT ANY LEVEL** G.

Where competition is not available because of the sole source nature of a product, a written justification must be submitted with the E-Req, and it must be approved by the Vice President for Administration before the purchase order can be processed.  

H.

If a multi-year contract is to be entered, the total cost of the service or items over the course of the contract should be listed on the E-Req. The cost is then divided by the length of the contract to determine the portion to be charged to the current year. It is possible for a contract to have only a few months in the current year, several full years, and then, end with the remainder of the months in the last year of the contract. The President and Vice President for Administration are the only ones authorized to sign contracts.  

PURCHASING PROCEDURES – COLLEGE SPECIFIC A. Routine Purchasing 1.

Originator executes requisition (E-Req generated through web procurement system (Finance and Management System)), complete with all pertinent data. Two signatures are required before procurement action will be taken.

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2.

Requisition is approved by Account Manager.

3. 4.

Requisition is submitted to Purchasing Manager for action. Purchasing Manager processes the request after verification of availability of funds and appropriate signatures.

B.

Emergency Purchases (Not to be used for purchases exceeding $1,000) Under conditions when time will not permit normal procedures to be followed, an emergency purchasing authorization may be obtained through the appropriate personnel in the Business Office. In the absence of appropriate staff, such authorization may be approved by the Vice President for Administration, the Director of Facilities and Capital Improvement, or Senior Staff Assistant. Form C-1 must be submitted as soon as goods and invoices are received.

C.

Repair of Equipment

D.

1.

For typewriters, calculators, computers, printers, and other equipment repairs, contact the Procurement Office.

2.

Equipment being removed from campus for repairs requires a Purchase Authorization and an Equipment Control Form (E-1).

Other General Purchasing Information 1.

Requisitioner should anticipate the needs far enough in advance to allow ample time to process orders and effect timely deliveries.

2.

Non-contract orders in excess of $15,000 require the greatest processing time and should be submitted as early as possible.

3.

Non-contract purchase orders in excess of $20,000 cannot normally be processed after May 15.

4.

When merchandise is being ordered which may contain toxic or hazardous material, please indicate on the E-Req Form that Form OSHA-20 Material Safety Data Sheet be requested.

5.

If merchandise is to be previewed, an E-Req Form should be submitted indicating the desire to preview. If returned, the encumbrance will be canceled.

6.

Where competition may not be feasible due to the sole source nature of the product, a Sole Source Form must be submitted with the E-Req and the E-Req must be approved by the Vice President for Administration before a purchase order can be written.

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7.

Any academic computer software or hardware should be reviewed by the Director of Information Services. This is to insure compatibility with the relevant mainframe and to insure no duplication of software.

8.

Reimbursement for reasonable meal expenses, not to exceed the State meal reimbursement rate, for search committee members meeting with candidates may be authorized by the appropriate Dean or Vice President. Prior approval from the Procurement Office, receipts for expenses, and list of participants are required.

E.

Purchases requiring special maintenance services such as plumbing or electricity should be approved by the Director of Facilities and Capital Improvement.

F.

Films are ordered through the Southworth Library.

G.

No orders may be placed under any circumstances unless proper authorization has been received. State law requires that interest be paid if invoices are not cleared within 22 days of receipt of goods. Therefore, adherence to the above requirements will avoid such charges to departmental budgets.

H.

Competitive requirements may be waived by the Vice President for Administration when genuine emergencies or sole source situations exist.

REALLOCATIONS At any time during the fiscal year, funds can be reallocated within subdivision A, B, C, and D as desired by the department head. The Reassignment Form is available to account managers from the Budget Office. RECORDS – WITHHOLDING STUDENT GRADES, TRANSCRIPTS, & DIPLOMAS Upon notification to the Registrar’s Office from the Student Service Center, student grades, transcripts, and diplomas may be withheld under the following conditions, even though all scholastic requirements are met: A. If the student fails to satisfactorily discharge all financial obligations incurred while a student at the College. B.

If a student defaults his/her Perkins Loans, Nursing Loans, and/or Guaranteed Student Loan.

RECYCLING The College is committed to recycling all appropriate waste materials in accordance with local and State ordinances, including but not limited to, glass, metal, plastic (GMP), scrap metals, electronics, batteries, waste oil, tires, and clean construction and demolition debris. REFUNDS A. Admission Deposit

236

Admission deposit refunds are prepared and mailed by the Student Service Center upon authorization from the Admissions Office. A student desiring an admission deposit refund should contact the Admissions Office in writing. A refund will be authorized to students meeting one of the following requirements:

B.

1.

For students who are admitted into terms which begin between June 1 and November 30, the admission deposit is refundable if requested on or before May 1.

2.

For students who are admitted into terms which begin between December 1 and May 31, the admission deposit is refundable if requested on or before November 1.

3.

Notwithstanding the refund dates established in section 1 or 2 above, when a student is notified of acceptance after April 1 (section 1) or October 1 (section 2), the advance deposit is refundable if both of the following conditions are met: a.

The refund must be requested within 30 days after notification of acceptance is sent to the student.

b.

The refund must be requested before the first day of classes in the term for which the deposit was paid.

4.

Students who have forwarded their deposits based on conditional acceptance by the College, but who later have been found not acceptable, are eligible for refund of the admission deposit.

5.

International students who submit a deposit but are unable to obtain a visa are eligible for a refund of the admission deposit.

6.

Students who withdraw to enter military service are eligible for refund of the admission deposit.

7.

Any deposits made prior to the completion of registration may be refunded if, in the opinion of the President, conditions beyond the control of the student warrant such refund.

Housing Deposit Housing deposit refunds are prepared and mailed by the Student Service Center upon authorization from the Residence Life Office. A student desiring a housing deposit refund should contact the Residence Life Office in writing. A refund will be authorized to students meeting one of the following requirements: 1.

If the application for refund is made before May 15 or within 30 days after notification of acceptance, whichever is later.

237

2.

If an application is made later than provided above, the refund will be granted only if: a. b.

C.

The student withdrew to enter military service. The student withdrew due to conditions beyond their control as certified and approved by the President.

Tuition, Room and Board, and Fees Refunds of tuition, fees, room and board, etc., are processed through the Student Service Center. A student withdrawing from school must follow withdrawal procedures before a refund application will be processed. A student changing residence (leaving a residence hall or switching room types) should first notify the Residence Hall Director, and then, contact the Student Service Center regarding a refund or additional room charges that may apply. 1.

College Fee - Non-refundable

2.

Tuition a.

Refunded on a percentage basis as follows: Cancellation During First Week Second Week Third Week Fourth Week Fifth Week

b.

3.

Refund Percent 100% 70% 50% 30% 0%

Withdrawal from non-credit courses within seven calendar days from the first class may expect a 100 percent refund. No refunds will be authorized after the first week.

Meal Ticket Refunds Refunds will only be allowed for withdrawal from school or academic dismissal. Refunds due to the removal of a student from the residence hall for either academic or disciplinary reasons are at the discretion of College Association management. The refund will be based on the point value of the meal plan less a $25 fee for processing and administration charges when the refund is approved, and the check is drawn. The refund will be based on the official date of withdrawal or dismissal as recorded by the Student Service Center.

4.

Residence Hall Refunded on a percentage basis as follows:

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Cancellation During First Week Second Week Third Week Fourth Week Fifth Week

Refund Percent 100% 70% 50% 30% 0%

Residence hall opening day will be considered the first day of the semester. Seven calendar days later will be deemed the end of the first week for refund purposes. The date a student’s belongings are removed from the residence hall will be the date considered for refund purposes. 5.

Student Activity Fee Refunded on a percentage basis (See Tuition Refunds, #2a)

6.

Accident and Sickness Insurance Except for medical withdrawal due to a covered injury or sickness, any student withdrawing from school during the first 31 days of the period for which coverage is purchased will not be covered under the policy, and a full refund of the premium will be made. Students withdrawing after such, 31 days, will remain covered under the policy for the full period for which premium has been paid. No refund will be allowed for any student after the first 5 class days unless the student is entering military service.

7.

Placement Fee - Non-refundable

8.

Alumni Fee The alumni fee will be refunded upon receipt of waiver. Students who receive an alumni fee waiver will not be eligible to receive scholarship support from the Canton College Foundation.

9.

Laundry Fee - Non-refundable

10.

Parking Fee Refunded according to the month in which the student ceases to park a vehicle on campus. The refund schedule is available in the “Parking Fee and Registration Fee Guidelines” brochure distributed to students.

11.

Athletic Fee - Non-refundable

12.

Student Health Fee - Non-refundable

13.

Orientation Fees - Non-refundable Attendance at Orientation is mandatory for all first-time freshmen and transfer students.

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D.

For refund purposes, the first day that any classes are offered will be considered the first day of the semester, and the first week of classes will be deemed to have ended when seven calendar days, including the first day of scheduled classes, have elapsed. NOTE: The first day of classes, as scheduled by the campus, will be deemed to be the first day that any classes are offered, as scheduled on the Academic Calendar.

E.

Part-time students registered for classes which begin at least eight calendar days later than the normally scheduled campus classes will receive refunds based on the starting date of that course(s). This policy pertains to those students enrolled in late starting courses exclusively. For refund purposes, the first week of late starting classes will be deemed to have ended when seven calendar days, including the first day of classes, have elapsed.

REGISTRAR The Registrar is responsible for the coordination of the activities of the Registrar’s Office and will exercise supervision of the Registrar’s staff. The Registrar will develop a comprehensive database for use in responding to inquiries from SUNY System Administration and other external agencies, approve or disapprove all exceptions to the drop/add fee policy, and determine what constitutes out-of-state residency for tuition purposes. The Registrar will prepare the master class schedule for each regular session and summer/winter terms of the College, provide class and student schedules; establish registration procedures and processes necessary to properly account for individual and total registrations of the College; certify student status as required by various agencies and programs; and produce lists, directories, and data relevant to this area of responsibility as required for the normal and orderly operation of the College. The Registrar will keep secure and accurate the academic records of all present and former students. The confidentiality of all records will be maintained in compliance with current policy of the College and Federal and State statutes. The Registrar will keep abreast of current trends in academic policies and regulations and, as necessary, recommend appropriate changes. The Registrar will also perform such other duties as may be assigned by the Provost/Vice President for Academic Affairs. RELATIONSHIPS – CONSENSUAL RELATIONSHIP STATEMENT It is in the interest of SUNY Canton to provide a clear statement to the college community about the professional risks associated with consensual romantic and/or sexual relationships where a definite power differential between the parties exists. These relationships are inappropriate for two primary reasons.

240

A.

Conflict of Interest Conflicts of interest may arise in connection with consensual romantic and/or sexual relationships between faculty or other instructional staff and students or between supervisors and subordinates. University policy and more general ethical principles preclude individuals from evaluating the work or academic performance of others with whom they have intimate familial relationships or from making hiring, salary, or similar personnel decisions concerning such persons. The same principles apply to consensual romantic and/or sexual relationships and require, at a minimum, that appropriate arrangements be made for objective decision-making with regard to the student, subordinate, or prospective employee.

B.

Abuse of Power Differential Although many conflict of interest issues can be resolved, in a consensual romantic and/or sexual relationship involving a power differential, the potential for serious consequences for the College and the individual remains. Individuals entering into such relationships must recognize that: 1.

The reasons for entering into such a relationship may be a function of the power differential.

2.

Even in a seemingly consensual relationship, where power differentials exist, there are limited after-the-fact defenses against charges of sexual harassment.

3.

The individual with the power in the relationship will bear the burden of accountability.

4.

Such a relationship, whether in class or work situation, may affect the educational or employment environment for others by creating an appearance of improper, unprofessional, or possibly discriminatory conduct.

It should also be noted that should any complaint be lodged regarding a conflict of interest, abuse of power, or sexual harassment a “consenting relationship” is no defense, and appropriate disciplinary action, including termination, may follow. RELATIONSHIPS – ROMANTIC RELATIONSHIP POLICY Staff at SUNY Canton will not engage in sexual and/or romantic relationships with any student over which they have direct authority in terms of employment or educational decisions. Direct authority over a student includes, but is not limited to, the following situations: students enrolled in a faculty member’s course, supervisors of work study or student assistants and the students they supervise, advisors to organizations or clubs and members of that organization or club, coaches or trainers of an athletic team and members of that team, residence hall directors and students in that residence hall, counselors and student clients, academic advisors and their advisees. REPAIRS A. Emergency Repairs 241

During normal working hours, emergency repair requests should be made by phoning (315) 386-7222. At other times, the University Police Department should be contacted at (315) 386-7777. B.

Non-Emergency Repairs Repairs should be requested on a work request located on the Physical Plant webpage of the SUNY Canton website.

REPEATING A COURSE Students may repeat courses. If higher, the grade earned in the repeated course will be substituted for the original grade in computing the grade point average (GPA). NOTE: Refer to the section in this policy regarding financial aid eligibility when repeating courses. RE-REGISTRATIONS – ACADEMIC REQUIREMENTS To register for the second or any subsequent semester, a full-time matriculated, degree student must achieve the following standards or have the approval of the Dean of the School in which the student is registered. Requirements to re-register for semester Good standing

Complete hours (earned hours) 1 GPA required Academic Cumulative Jeopardy 2 GPA Probation Completed Range hours Cumulative GPA Suspension Completed Range hours Cumulative GPA

2 9

3 18

1.50 1.251.49 3-8

1.75 1.51.74 9-17

0.501.24 0-2

0.49 or less

4 27

5 39

6 51

7 63

8 75

9 90

10 105

2.00 1.751.99 1826 0.75- 1.301.49 1.74 8 17 or or less less

2.00

2.00

2.00

2.00

2.00

2.00

2738 1.501.99 26 or less

3950 1.651.99 38 or less

5162 1.751.99 50 or less

6374 1.751.99 62 or less

7589 1.751.99 74 or less

90104 1.751.99 89 or less

0.74 or less

1.49 or less

1.64 or less

1.74 or less

1.74 or less

1.74 or less

1.74 or less

1.29 or less

1

At the discretion of the appropriate school dean, imputed credit hours may be used in determining a student’s academic status. 2

Students in academic jeopardy are considered to be maintaining minimum satisfactory academic progress and are eligible to re-register.

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Any matriculated student who earns an index of 0.00 in any semester may be suspended and any matriculated student who earns an index of less than 1.50 in each of two consecutive semesters may be suspended. Exceptions to this rule may be made by the School Dean. Any student who is suspended from College for academic reasons will have two options: 1) Submit an academic appeal and detailed plan for success by the stated deadline, or 2) complete six to twelve college credits at another college and achieve a 2.5 GPA or better and then apply for readmission to Canton after one semester has passed by writing to the Director of Admissions. Permission to reregister is not automatic and will be granted only after approval by the appropriate School Dean. Students placed on academic probation who fail to meet all requirements of the program may be immediately suspended. Probation is a privilege and not a right: students pursuing either a certificate or associate degree may be granted a maximum of one semester of registration on academic probation, and students pursuing a baccalaureate degree may be granted a maximum of two non-sequential semesters of registration on academic probation during their academic career at SUNY Canton. Students suspended or dismissed from the college for disciplinary reasons will receive all grades for courses completed. Suspensions or dismissals which are the result of disciplinary recommendations by the Student/Faculty Board to the President may also include grade recommendations concerning the transcript of the student for the semester in which suspension or dismissal was imposed. Students who voluntarily withdraw from College will be permitted to re-register with the concurrent written approval of the Director of Admissions and the School Dean of the requested curriculum. None of this section should be construed to give the student an absolute right to reregister at the College if the student has the appropriate cumulative index. All other college regulations concerning student behavior continue to apply, and re-registration is in no way guaranteed to any student. RE-REGISTRATIONS – ACADEMIC STANDING Students permitted to re-register are considered to be making satisfactory progress in their chosen program and are in good academic standing. Those whose cumulative grade point average and/or whose accrued credits are less than prescribed for re-registration will not be considered to be in good academic standing. RESIDENCE HALL DUTIES, STANDARDS, AND OBLIGATIONS 1. Residents shall be held responsible for and charged with full knowledge of all applicable rules and regulations contained in the current Code of Student Conduct and all Office of Residence Life publications. Students are considered adults and, therefore, are expected to obey all laws and take personal responsibility for their conduct. 2.

The resident agrees to conform to generally accepted standards of decent and considerate behavior, including respect for the privacy of others and the maintenance of an 243

atmosphere conducive to study and harmonious living, in keeping with the function and purpose of each room, lounge, or other area of the residence hall. 3.

4.

Quiet hours are in effect from 8:00 p.m. to 9:00 a.m. on Sunday through Thursday and Midnight to 10:00 a.m. on Friday and Saturday. Morgue hours (A period of 20 hours of quiet time with a 4 hour break occurring from 4 to 8 p.m.) begin approximately one week prior to final examinations and remain in effect through the end of the semester. Courtesy hours are in effect 24 hours a day, 7 days a week. The goal is to empower residents to take control of the environment in which they sleep, study, and live. Residents are expected to cooperate with reasonable requests from other residents and staff members. Doing so will create a more positive atmosphere and will make for a more enjoyable living environment.

5.

The privilege of using alcoholic beverages is governed by State law and College policy as detailed in the Alcoholic sections of this policy. Irresponsible and/or illegal use of alcoholic beverages and/or the resulting inappropriate behavior is strictly prohibited.

6.

Refrigerators of 1.7 cubic feet are permitted in students’ rooms. Larger refrigerators are also acceptable, AS LONG AS the TOTAL cubic footage of refrigerator(s) in each individual student room does not exceed 3.4 cubic feet.

7.

The resident further agrees to comply with any and all further rules, regulations, and directions of residence hall staff which the College may prescribe for the safety, cleanliness, and care of each room, lounge, or other area in the residence hall, and the furniture, fixtures, furnishings, and equipment provided therefore by the College and residence hall as a whole for the preservation of good order therein; and for the privacy, quiet, comfort, and convenience of all occupants of each room and the residence hall as a whole.

8.

All students residing in the residence halls must carry a minimum of 12 credit hours. If a student drops below 12 credits during the academic year, they will be required to move from the residence hall unless approval is given by the Director of Residence Life.

9.

The following are strictly prohibited anywhere in a College residence hall: §

§ § §

The possession, sale, or use without a physician’s prescription of any controlled substance under the laws of the State of New York and College policies as stated in the Alcohol and Controlled Substances and Alcohol/Drug Violations – Sanctions sections of this policy. Tobacco use is prohibited in all areas of the residence halls. Gambling. The possession of any explosive device, dangerous chemical, firearm, or weapon including air guns, BB guns, soft air guns, paintball guns, and archery equipment; or any weapon in which the propelling force is spring, piston, or CO2 cartridge; or any deadly weapon as defined in the New York State Penal Law; or any object that can be construed as a dangerous instrument. The College requires that all

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§ § § § § § § § 10.

firearms or weapons brought on campus be surrendered at the University Police Department, where they will be stored. They may be picked up by the owner when they desire to use them off-campus. Handguns are never allowed on campus. The possession of any dangerous knife designated in the NYS Penal Law (including gravity knives) and, in addition, any sheath knife or butterfly knife or any other knife that can be construed as a dangerous instrument. The possession of open electrical appliances; air conditioners; ovens or cooking appliances of any type; halogen torchiere floor lamps; tube, coil, or string lighting. The possession of engines, motors, and mechanical equipment. The possession of waterbeds. The possession or harboring of any birds, cats, dogs, snakes, or other pets or animals, except for those approved in advance to live in The Pet Wing. The throwing of snowballs, Frisbees, and footballs in and around residence halls. Sports are not allowed in the residence halls. The use of water guns and water fights in and around residence halls. The possession of stereo speakers, subwoofers, or amplifiers.

Commercial use and solicitation in any part of a residence hall is strictly and expressly forbidden except as may be specifically authorized by the Director of Residence Life.

RESIDENCE HALL ENTRY It is the College’s intention to insure all reasonable privacy in student living quarters. However, in the interest of the health, safety, and general welfare of the residence halls, the College reserves the right to enter and inspect student rooms at any reasonable time, including but not limited to, before all academic recess periods after giving notice of its intention to do so to any occupant or occupants then present. The College reserves the right to enter a student’s room whenever there is reason to believe that there exists therein a clear and present danger to person or property, or to retrieve residence hall or College property, or to determine compliance with Federal, State, local law and College policies, procedures, and rules where there is reasonable cause to believe that a violation has occurred or is occurring. RESIDENCE HALL FIRE AND DRILL PROCEDURES If there is a fire in the residence halls, pull the nearest fire pull box and notify your Resident Assistant, the Residence Hall Director, or the office at once. During the year, there will be periodic fire drills in the residence hall conducted by University Police. These drills are often unannounced so you should assume that there is a fire whenever you hear the alarm. When a fire alarm sounds, all residents must immediately and completely evacuate the residence hall, and dress appropriately for current outdoor weather conditions. You are responsible for knowing the proper fire drill procedure including the proper dress, preparation of your room, exit route, and assembly area. 245

If you are not in your room when the alarm goes off, proceed to the nearest exit, and go to the area outside the building assigned to you for roll call. If you are in your room, please adhere to the following rules: 1.

Open the drapes and leave lights on in the room.

2.

Close windows if possible.

3.

Close your room door.

4.

Wake roommate and students in the next room.

5.

Proceed quickly and quietly to the nearest stairwell.

6.

Wait outside the fire exit, away from the building, for further instruction.

7.

Rooms are checked for evacuation by Residence Staff and University Police.

RESIDENCE HALL OCCUPANCY CHARGES – PAYMENTS AND REFUNDS 1. All students must pay an advance room deposit, which is non-refundable after May 15 or 30 days from the date of admission to the College, to secure a room assignment. 2.

The entire occupancy charge for each semester is due and payable in the Student Service Center at the same time as the student’s tuition bill for the semester and is subject to the same payment and other conditions as are applicable to the tuition bill.

3.

Occupancy charges are established on the basis of occupancy. If differentials are in effect for other than normal occupancy - for tripled rooms, for example - credit will be given after the second Census Day of each semester.

4.

The date on which all belongings are removed from the room will be the date used to calculate refund(s), if applicable. Upon official withdrawal from the College, refunds are on a percentage basis as follows: Cancellation during: First Week Second Week Third Week Fourth Week Fifth Week

Reduction 100% 70% 50% 30% 0%

The first day of classes shall be considered the first day of the semester. Seven calendar days later will be deemed the end of the first week for refund purposes.

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5.

Residence halls are thoroughly inspected prior to student occupancy each semester. Damages which occur during a particular semester will be charged to individual students and/or groups of students.

6.

Residents are issued a College I.D. which also serves as their front-door key. There is a $10 charge to replace a lost College I.D. It is the student’s responsibility to have their I.D. properly encoded by the Residence Life Office located in Mohawk Hall. If requested by the majority on the floor, Mohawk-East and Smith-East residents are also issued wingdoor keys. There is a $10.00 charge to replace wing keys.

7.

Each student room is equipped with a telephone jack. Residents who wish may arrange for off-campus telephone service through the Procurement Office in French Hall.

RESIDENCE HALL OCCUPANCY POLICY All full-time students are required to live in the residence halls unless they have been released from the College’s mandatory residency policy by the Director of Residence Life. These students must also sustain a minimum of 12 credit hours to reside on campus. The College has authorized the Director of Residence Life to release individuals from the policy if they are married, single parents, residing with parents, students residing in college-approved fraternities or sororities, over the age of 24, part-time students, taking only online classes, or enrolled in the Dental Hygiene program. Also, any student who is officially enrolled in a Bachelor’s degree program and is in their junior or senior year can be released by the Director of Residence Life. All other cases will be reviewed on an individual basis, and a judgment will be made by the Director of Residence Life as to whether the severity of the hardship warrants a release. RESIDENCE LIFE The Residence Life Program at SUNY Canton is an integral part of the educational program and educational support services of the campus. The program provides the following: A. Individual and group education and developmental opportunities. B.

Facilities that ensure a well-maintained, clean, and safe environment and which are reasonably priced, attractive, and conducive to study.

C.

Management functions including marketing, planning, personnel, property management, purchasing, and financial control.

RESPONSIBILITIES – ADMINISTRATIVE OFFICERS 1. The President/acting President or designee shall review all recommendations of the Student Faculty Hearing Committee involving suspension or dismissal from the College (Code of Student Conduct, Article V, Sec. 5 & 12 or Sanctions section of this policy). Before reaching a decision, the President/acting President or designee may consult with the appropriate person(s) or parties. The President/acting President or designee may summarily suspend a student/organization pending a hearing if the student/organization (Code of Student Conduct, Article V, Sec. 7 or Sanctions section of this policy) is believed to constitute a clear and present danger to the safety of persons or property of the academic community. The President/acting President or designee shall allow the 247

accused student/organization an immediate explanation in writing with respect to such suspension. 2.

The Dean of Students or the Dean’s designee has the following responsibilities: a.

Review and determine if sufficient evidence exists to charge the accused.

b.

Notify the accused in writing of the nature of the charge(s). Notification will also include the nature of the Hearing Committee; date, time, and location of the hearing; a statement of the student’s rights; and information on the hearing procedures. The notice may be hand delivered, placed into a student’s residence hall mailbox, sent by email to the accused student’s official College email address, or mailed to the last known address of the student, either by certified mail or first-class mail.

c.

Works with the Chair of the Student Faculty Hearing Committee to set the hearing date and time and composition of the Committee.

d.

Coordinate the follow up to ensure that the sanction is carried out.

RESPONSIBILITIES – FACULTY Faculty members have the responsibility of ensuring an educational environment that promotes academic excellence. All individuals have the right to a positive, secure environment; one in which a person can realize their potential as intellectual, social, political, economic, and creative beings. Campus procedures and regulations can be found in this manual and in the Personnel Handbook. RESPONSIBILITIES – STUDENT Students enrolled at SUNY Canton possess specific individual and group rights and responsibilities which serve to guide campus personnel in making decisions concerning academics, student welfare, and behavior. Each resident has the right to engage in activities that are a part of college life. However, these rights carry with them reciprocal responsibilities on the part of the individual to insure these same rights for other members of the campus community. It is the student’s responsibility to know and abide by the requirements for their programs and courses published in College publications and course outlines. Further, it is the student’s responsibility to utilize the College environment, resources, and professionals therein to meet requirements which will assist them in both their academic and personal growth. Campus procedures and regulations can be found in this manual, the Student Handbook, and the College Catalog. ROOM RESERVATIONS – USE OF COLLEGE FACILITIES All scheduling of classrooms and laboratories is the responsibility of the College Registrar.

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The Registrar will maintain a current record of all classroom and laboratory utilization on a 24hour per day, seven-day per week basis during regular sessions of the College. All events and meetings utilizing classroom and laboratory facilities during regular sessions of the College will be scheduled through the Registrar’s Office. Room reservations through the Registrar are done online; no form is needed for the Office of Special Events. Off-campus requests must originate with the Special Events Coordinator. The Special Events Coordinator will approve all requests for use of facilities on the campus. Copies of the campus reservation form will be distributed to the Physical Plant and University Police. Long-Term Use The use of college facilities in excess of 30 days requires the approval of the Physical Plant Office. Appropriate permits, etc., will be processed by the Director of Facilities and Capital Improvement. ROOM RESERVATIONS – USE OF FACILITIES BY NON-COMMERCIAL ORGANIZATIONS The College will allow the use of its facilities and services by non-commercial organizations to further its commitment to education, research, and public service. It is the intent of the College not to compete with private business enterprises having similar facilities of adequate capacity. A.

All requests for use of any college facility by non-commercial organizations must be made at least three weeks before the event and must be directed to the President’s designee, Special Events Coordinator. The Special Events Coordinator will approve or deny use of facilities for occasional users. The Special Events Coordinator will also determine the appropriate fees and extra costs. A Fee Schedule has been developed for use of college facilities. All fees are to be paid prior to the event. The Vice President for Administration will render final approval and/or waiver of fees. The Special Events Coordinator will contact the Registrar for all academic space, Office of Student Activities for the Richard W. Miller Campus Center space, Director of the Convocation, Athletic, and Recreation Center for athletic facilities and athletic fields, Food Service Director for Chaney Dining Center and Goolden Room, appropriate Deans/Vice Presidents for use of buildings’ conference rooms, and Director of the Library for use of Southworth Library building facilities.

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Once space has been determined available, the Special Events Coordinator oversees completion of room reservation forms. Copies of the completed campus reservation forms will be distributed to the Physical Plant and University Police. B.

The Special Events Coordinator will write a Letter of Agreement to the user indicating fees, and where applicable, estimated extra expenses that may be incurred. A revocable permit will be issued concurrently to be signed and returned with a Certificate of Insurance naming SUNY Canton coinsurer at least one week prior to the event. Without a previously signed revocable permit, including all required signatures, occasional users of facilities will be considered unauthorized.

C.

The signed revocable permit will then be forwarded to the Vice President for Administration for endorsement.

D.

Extenuating circumstances will be dealt with on an individual basis.

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Facility Fee Duration Richard W. Miller Campus Center Multi-Purpose Room $150 6 hr max Underground Lounge 150 6 hr max Meeting Rooms Theater

60 6 hr max 100 per hour

Intramural Gym

75 per hour

Chaney Dining Center Main Dining Room

500 6 hr max

Goolden Room

75 6 hr max

Classroom/Conference Room Up to 3 Hours

75

Over 3 Hours Laboratories Computer Lab Nursing Lab

TV/VCR LCD Projector Overhead Easel with pad/markers Whiteboard/markers Teleconference Facility Teleconference Technical Support

Classroom 80/Banquet 148/Theater 175 Dining area/seats for 112 + stools/fixed seating 20 max for dining/3 rooms combine 243 seats/4 wheelchair spaces/raised stage/lights and sound 2-1/2 courts 425 max for dining/portable risers for head table 48 max seating/foyer to outside entrance 20-60 seats/various rooms across campus/6 hr max 6 hr max

100 75 per hour 35 per hour

Lecture Halls (3 Hall/87/112/125 seats) Up to 3 Hours 100 Over 3 Hours 150 Audiovisual Sound System Smart Cart

Comments

30/40 seat computer labs

6 hr max

50 75

DVD/CD/LCD Projector/Computer/Doesn’t inc. laptop

50 50 20 20 10 250 100 per hour; 2 hour min 40 per hour

Does not include a laptop

Flat rate for room & test

Extra Costs: As scheduling permits, venues may be reserved for 24 hours; additional fees will be assessed. Overtime or personnel cost will be charged at the current State rate per hour in addition to the facility fee and billed after event. 251

SAFETY COMMITTEE The SUNY Canton Safety Committee was established to address a wide range of campus concerns which contribute to maintaining an overall safe environment conducive to living and working together. The Committee's charge includes: § § §

Addressing a wide range of campus safety concerns including responding to inquiries from concerned persons and referring complaints to the appropriate authorities. Ensuring that education is provided to the campus community about personal safety and crime prevention. Recognizing, evaluating, and recommending a course of action to solve or control safety/health problems.

Safety Committee Membership Membership of the Safety Committee consists of representatives from the campus community which includes students, faculty, staff, and administration. The specific Committee composition is required by law to be: 1.

One-half female.

2.

One-third will be appointed from a list of students that contains at least twice the number appointed which is provided by the largest student governance organization.

3.

One-third will be appointed from a list of faculty members that contains twice the number to be appointed which is provided by the largest faculty organization.

4.

One-third will be appointed by the President.

Campus crime statistics are reviewed annually by the Safety Committee. These statistics are available in the College’s Annual Clery Report which can be viewed at http://www.canton.edu/clery_act/ or through the United States Department of Education Office of Postsecondary Education website at http://ope.ed.gov/security/. A copy of these statistics can also be obtained by contacting the University Police Department at (315) 386-7777. Campus health and safety concerns can be reported through an online Safety and Health Inquiry Report at http://www.canton.edu/safety/report.html. This form is also available from University Police and Human Resources. For more specific information regarding the Campus Safety Committee, please refer to the Safety Committee webpage at http://www.canton.edu/safety/, or contact Patty Todd, Campus Safety Committee Chair, at: [email protected] or (315) 386-7333. SAFETY POLICY SUNY Canton has a moral, academic, and fiscal responsibility to preserve the well being of its students, employees, and the visiting public as well as the protection of other property. The 252

responsibility for safety must be accepted by all within the campus community no matter in what capacity they may function. SAFETY POLICY – CHILDREN ON CAMPUS A child should not be left unattended while the parent or guardian is attending class or conducting any other business or social function on campus. With the exception of children attending Kiddie College, direct supervision (line of sight) shall be provided by the parent or guardian at all times. Should a child become disruptive, the student and child may be asked to leave. Anyone who does not provide appropriate supervision may lose the privilege of allowing his or her child/children on campus. Employees and students are discouraged from bringing children on campus during his/her working/class hours. The College assumes no responsibility for the safety of unsupervised children. Parents who have problems with childcare should visit the Counseling Center to receive referrals to childcare services in the area. Children in Residence Halls Children under 16 years of age are not permitted in the residence halls unless accompanied by a legal guardian, college employee, or a sibling who resides in the residence hall who is at least 18 years old. Under no circumstances is an individual under 16 years of age to be allowed in the residence halls after 9 p.m. or before 9 a.m., unless they are participating in a college-organized program. An individual must be at least 16 years old and a full-time student to reside in the residence halls. SANCTIONS Disciplinary sanctions may be imposed on students or organizations that violate the Code of Student Conduct. Any of the sanctions listed below may be imposed with specific terms and conditions as determined by the College. 1.

Admonition: Written warning that continuation or repetition of misconduct may result in further disciplinary action.

2.

Community Service: The student as part of their sanction may be assigned a Community Service project which is unpaid work that benefits the college community. The Dean of Students or the Dean’s designee will monitor performance of the community service. Failure to complete the assigned community service within the specified period of time will result in an appearance before the original sanctioning body/person and may result in an increased assignment and/or additional sanctions.

3.

Denial of Service: Request to leave a campus office/service for a specified period of time.

4.

Disciplinary Probation: Letter of probation placed on file in the Dean of Students Office indicating that future violations may result in suspension or dismissal from the College. Students/organizations may also be suspended from specified College activities, areas, and/or functions that do not relate directly to the student’s academic program.

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5.

Dismissal from the College: Permanent termination of student status at SUNY Canton or withdrawal of official college recognition of an organization. Dismissals will be noted on student’s permanent record.

6.

Exclusion from Chaney Dining Hall: Loss of dining privileges for a specified period of time.

7.

Interim Suspension: While normally no action will be taken against a student/organization until charges have been heard in accordance with the hearing process established under the Code of Student Conduct, a student/organization may be suspended pending a hearing on the charges whenever, in the judgment of the President or the President’s designee, the continued presence of the student/organization would constitute a clear danger to the student or to the safety of persons or property on College premises or would pose an immediate threat of disruptive interference with the normal conduct of College activities. During the interim suspension, the student may be denied access to the residence halls and/or to College premises (including classes) and/or all other College activities, privileges, or services for which the student might otherwise be eligible or as the Dean of Students determines to be appropriate. If suspended in this manner, the student is entitled to an interview with the Dean of Students or his or her designee in order to outline the process through which the student’s actions will be adjudicated through the student judicial process.

8.

Loss of Parking Privileges on the Campus

9.

Residence Hall Probation: Letter of warning is placed on file in the Residence Life Office and the Dean of Students Office that any further violations of the Code of Student Conduct could result in loss of campus housing privileges including the loss of priority selection of room and/or residence hall for the following year.

10.

Restitution: Reimbursement for damages to or misappropriation of property.

11.

Sanctions Against College-Recognized Organizations: The following sanctions may be imposed on college-recognized organizations: admonition, community service, disciplinary probation, dismissal from college, interim suspension, loss of use of college facilities or equipment, restitution, and/or suspension from the College. The Greek Council Hearing Board can also impose a monetary penalty against Greek Organizations.

12.

Suspension from College: Termination of student/official organization status for a definite period of time. Suspensions will be noted on student’s permanent record.

13.

Suspension from Residence Hall: Loss of the privilege of living in the residence halls. The imposition of this sanction may include exclusion of the offender from all residence hall facilities and activities for the same period as the revocation of license.

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Note: Failure to satisfactorily complete a disciplinary sanction within the prescribed time frame may result in suspension from college for a minimum of one semester. The suspension would be recorded on the academic transcript. Notification of Parents: The College is committed to a goal of student maturity and selfdirection. The College also recognizes that some students have developed these qualities to a greater extent than others. In some cases, where a student has shown a pattern of irresponsible behavior and has not responded to College assistance or resources, parents/guardians may be notified. When a student is suspended, parents/guardians may be contacted. All parental notification shall comply with the provisions of the Family Educational Rights and Privacy Act. Students are urged to discuss all conduct violations with their parents or guardians. SCHEDULE – MASTER A. The Master Schedule for each session of the College will comply with the following guidelines as much as possible.

B.

1.

The normal academic day is 8 a.m. to 10 p.m.

2.

Meal periods will be provided as required within each individual schedule.

3.

Students will not be scheduled in required classes for more than four consecutive hours.

4.

Instructors will not be scheduled in excess of three consecutive lecture hours.

5.

Instructors or students may request special considerations or conditions as to the schedule through the respective School Dean’s Office. Compliance, however, will be the prerogative of the Registrar.

Changes in the finalized Master Schedule must be initiated through the appropriate School Dean and effected by the Registrar.

SCHEDULES – STUDENT Faculty advisors will assist in the development of student schedules. The responsibility for meeting all graduation requirements is that of the student. A.

Pre-registration 1.

The Registrar will arrange for and coordinate the pre-registration of new and returning students for each regular session of the College.

2.

Students not pre-registered may register for courses on a space available basis.

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B.

Course Changes 1.

Course changes after the first three days of classes will not be allowed except for extenuating circumstances. The Course Change Notice must be signed by the student, the advisor, or Department Chairperson and approved by the School Dean. All changes will utilize the Course Change Notice (Drop/Add Form).

2.

A fee of $20 will be assessed for each Drop/Add Form processed beginning the sixth day of class. The fee is not charged for level changes or courses which are less than a semester in length. Exceptions to the fee require the approval of the Registrar.

SENIOR PROJECT/RESEARCH PAPER POLICY Senior Project/Research Paper Proposal and Implementation Guidelines A.

B.

Application for Senior Project/Paper 1.

Application for a senior project or research paper will be submitted by the student prior to the semester in which the student will begin the project. The student’s application must meet all requirements and deadlines as established by the Program’s faculty in which the student is matriculated.

2.

The Senior Project/Research Paper application must be approved by the Program Advisor, Department Chair, and/or School Dean.

3.

All projects/research papers are to be completed during the semester specified on the application.

Assignment of Faculty Project Advisor 1.

Students request a Faculty Project Advisor (hereafter referred to as either Project Advisor or Advisor). Selection depends upon availability of the faculty member and the faculty member’s acceptance of the assignment.

2.

Faculty advisors may be assigned; however, acceptance of the assignment is voluntary.

3.

The Advisor must receive a signed statement from the student that the student understands the time commitment for Independent projects before the selection of the Faculty Review Committee begins. 3 cr. = 7.5 hrs/wk for 15 weeks (112.5 hours) 6 cr. = 15.0 hrs/wk for 15 weeks (225 hours) 9 cr. = 22.5 hrs/wk for 15 weeks (337.5 hours) 12 cr. = 30.0 hrs/wk for 15 weeks (450 hours) 15 cr. = 37.5 hrs/wk for 15 weeks (562.5 hours)

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A maximum of 15 credit hours towards graduation may be earned through completion of the senior project/paper. C.

D.

Selection of Faculty Review Committee 1.

The Review Committee will be comprised of three SUNY Canton faculty members: the Project Advisor, a faculty member selected from within the student’s School, and a faculty member selected from another School within SUNY Canton.

2.

Either the student or the Advisor may nominate the members of the review committee; however, the final selection requires approval of the Project Advisor.

Proposal Guidelines 1.

2.

The student will discuss and plan their project/paper under advisement of their Project Advisor. a.

A discipline-related issue must be selected for study.

b.

Existing research and publication on the topic must be collected and evaluated.

c.

The student will consult with the Advisor and a librarian regarding the overall program design process and librarians as needed thereafter.

d.

An initial annotated bibliography must be prepared.

The student, in consultation with the Advisor, will prepare a detailed project/ paper proposal plan for review by the Advisor. a.

The topic or project must address a significant issue or problem.

b.

A timeline for the project from beginning to end must be developed, including notation of phases: an organized plan of investigation, study, and project/paper development.

c.

The proposal plan must discuss any particular challenges that need to be overcome.

3.

The Project Advisor will review and approve the proposal for review by the Review Committee.

4.

The Review Committee will accept the proposal or make recommendations for revision of the proposal.

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5. E.

Review Committee acceptance of the Senior Project or Research Paper proposal is necessary prior to the student beginning the project or paper.

Project/Research Paper Implementation Guidelines 1.

Following the guidance of the Project Advisor, the student will implement the project/research as detailed in the proposal.

2.

The student will meet with the Advisor periodically, as determined in the project plan, to present portions of work, discuss the project, and seek input assistance from the Advisor.

3.

Progress Reports

4.

a.

Students are to write a midterm progress report to be submitted to the Advisor one week prior to the due date for midterm grades.

b.

The Advisor will use the progress report and any other available indicators to assign a midterm grade.

Review Process a.

b.

Written paper/project report 1.

Project Advisor will review and approve the paper/project report for presentation to the Review Committee.

2.

Committee members will review and evaluate the written project based on a standardized rubric agreed upon by the Program’s faculty to score the written text prior to and anticipating the oral defense.

Oral defense of project/research paper 1.

Student will arrange the location and time of oral defense by contacting all committee members.

2.

Student will orally defend the project.

3.

The Review Committee will use a standardized, oral-presentation, defense-scoring rubric agreed upon by the Program’s faculty to evaluate the student.

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F.

Grading 1.

2.

Senior paper/project grade will be based on the average cumulative scores determined by the members of the Committee in review of the oral defense and written report. a.

Projects/papers will be graded in accordance with all proposal agreed upon conditions and expectations.

b.

Students are to write a midterm progress report to be submitted to the Advisor one week prior to the due date for midterm grades.

c.

The Advisor will use the progress report and any other available indicators to assign a midterm grade.

Students will be eligible to receive credit hours as established in the project proposal. The quality of work will neither increase nor decrease credit-hour eligibility.

G.

Distribution of Final Project/Research Report One copy of the completed project report or research report will be bound and delivered to the Southworth Library to be placed in its holdings.

H.

Project/Research Paper Proposal; Written Report; and Oral Defense Recommended Structure, Format, Process, and Definitions 1.

Title Page Includes short descriptive title of the proposed project, author, college, department, Project Advisor, and date of delivery

2.

Abstract

3.

a.

Contains brief summary of the study proposal

b.

200 words or less

c.

Brief introduction to the issue under study

d.

Provides summary of how the student addressed the study

Table of Contents a.

Lists all headings and subheadings

b.

Indented subheadings

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4.

5.

Introduction a.

Sets the context for the proposal and should capture the reader’s interest

b.

Explains the background of the study from a broad picture narrowing to the specifics of study

c.

Reviews what is known about the subject specific to the proposed study

d.

Includes relevant citations

e.

Written at a level that makes it easy to understand for readers with a generalist background in the topic

Thesis Statement a.

Brief paragraph stating the position of the study

b.

Can take the form of a question, project statement, or goal statement

c.

Should capture the essence of the intended study and help put boundaries on it

6.

Approach and Methods Determined by discipline

7.

Findings and Discussion a.

Presents information obtained

b.

Discusses how the results/findings fit into the framework of the project

8.

Implications of Study

9.

Reflective Statement a.

The purpose of the reflective statement is for the student to reflect and discuss the learning process inherent in the project.

b.

The elements contained in the reflective chapter can include: value, challenges, and learning consequences of a senior project; what the student discovered in the process of developing a senior project about his/her understanding of the subject matter, working with mentoring faculty, themselves as a learner; and upon reflection, how the experience may be of value to them in their future occupational and professional development.

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c.

10.

11.

The reflective chapter, although noted in the outline and project proposal, is not completed by the student until towards the end of the project; it is recommended that the student keep a “journal” of reflection to assist in the development of the chapter.

Reference/Works Cited List a.

Appropriate documentation style on all project documents

b.

Statements supported with data or a reference

c.

Parenthetical in-text citations

Grammar and Spelling The paper/project report will be evaluated for format, grammar, and spelling.

The paper must be written clearly enough to help the reader understand the material, summaries, conclusions, and linking of information. SEXUAL ASSAULT The State University of New York at Canton has programs in place to protect all members of the SUNY Canton community from sexual assault, including programs for prevention and prosecution of these crimes that occur within the jurisdiction of SUNY Canton University Police. Additional information may be found in SUNY Canton’s Jeanne Clery Disclosure Act Annual Report/Sexual Assault Prevention which may be found on the College’s home page at www.canton.edu. If you are sexually or otherwise assaulted on campus: § § §

Get to a safe place as soon as you can. Try to preserve all physical evidence; do not bathe, douche, or change your clothes. Contact SUNY Canton University Police immediately (call (315) 386-7777 in an emergency or use a Blue Light emergency phone).

Remember, assaults – sexual or otherwise – are crimes; they are not the victim’s fault. Victims have the right to pursue adjudication of crimes that occur on the SUNY Canton campus through criminal courts and/or through the University’s internal disciplinary process (under the Campus Code of Student Conduct). SUNY Canton’s University Police are trained to assist with prosecution in both systems. Disciplinary Action – Where there is probable cause to believe the College’s regulations prohibiting sexual misconduct have been violated, the College will pursue strong disciplinary action through its own channels. This discipline includes the possibility of suspension or dismissal from the College.

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An individual charged with sexual misconduct will be subject to college disciplinary procedures, whether or not prosecution under New York State Criminal Statutes is pending. The College will make every effort to be responsive and sensitive to the victims of these serious crimes. Protection of the victim and prevention of continued trauma is the College’s priority. When the victim and the accused live in the same residence hall, an immediate hearing with the College Judicial Officer will be held to determine the need for modifying the living arrangements. Assistance for any other personal or academic concerns will be reviewed and options provided. During the disciplinary process, the victim’s rights are: § § § § § §

To have a person or persons of the victim’s choice accompany the victim throughout the disciplinary hearing. To remain present during the entire proceeding. As established in State criminal codes, to be assured that his/her irrelevant past sexual history will not be discussed during the hearing. To make a “victim impact statement” and to suggest an appropriate penalty if the accused is found in violation of the Code of Student Conduct. To be informed immediately of the outcome of the hearing. During the disciplinary process, the rights of the “accused” are as described under the Due Process Procedure of the College Judicial System.

Information and Support – If you are the victim of sexual assault or sexual misconduct, you may seek support services as well as the assistance described above from the Counseling Center, Campus Center 225; Health Services, Campus Center 004; and University Police. SEXUAL HARASSMENT Sexual harassment is considered an unlawful employment practice under Section 703, Title VII of the Civil Rights Act of 1964, which bans discrimination on the basis of sex. These regulations protect all employees of both genders, as well as students. SUNY policy extends this protection to any students, applicants, or other non-employees subjected to such treatment by its faculty or staff. Sexual harassment is defined as: “unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature ... when: § § §

Submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment or education; Submission to or rejection of such conduct by an individual is used as a basis for employment or education decisions affecting such individual; or Such conduct has the purpose or effect of unreasonable interfering with an individual’s performance or creating an intimidating, hostile, or offensive environment.”

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Such College activities will not be condoned or tolerated by the College. Supervisors and managers at all organizational levels have been directed to take strong corrective action to end any questionable activities which come to their attention. If you feel that you have been sexually harassed, you may file a complaint under the SUNY Discrimination Complaint Procedure. If you decide to file a complaint, there is legal protection against retaliation. Information and assistance in filing a complaint is available from the Affirmative Action Officer. SLEDDING AND SKIING ON CAMPUS All members of the campus community and visitors to the campus are advised of the prohibition of all recreational use of property near the residence halls. The College Association owns the property along the river which is adjacent to the athletic fields. This land has been developed as a cross country ski area for the campus community. SPECIAL EVENTS The Special Events Office coordinates the facilities and services essential for successful special events for the college community. The office assists in the development and execution of college ceremonial events: Honors Convocation, Commencement, Employee Recognition, dedications, groundbreakings, etc., and supports the College Administration in the organization and implementation of events: workshops, conferences and meetings, Presidential events, etc. The Special Events Coordinator reports to the Vice President for Administration. The Special Events Office also coordinates campus services and facilities for use by the public according to the College’s policies and procedures. Decisions for use of facilities and services will be predicated upon space available and regularly scheduled academic-related activities and recreational schedules for students. All events and use of college facilities must be registered with the Special Events Office and be placed on a master calendar. SPORTS PROGRAMS – INTRAMURALS AND RECREATION The purposes of the intramural and recreational sports programs are to enhance participant fitness and personal skills by providing: A.

Opportunities for a variety of activities that may contribute to individual physical fitness and social growth.

B.

Opportunities for structured competition in Intramural sports.

C.

Access to quality facilities and programs.

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STATE UNIVERSITY OF NEW YORK Created by statute in 1948, the State University of New York is a vast public higher education enterprise, which includes twenty-nine State-operated institutions (university centers and doctoral degree granting institutions, comprehensive colleges, and technology colleges) and five statutory colleges (four administered by Cornell University on behalf of the State University and one by Alfred University) located throughout the State. The State University Board of Trustees is responsible for the over-all central administration, supervision and coordination of the Stateoperated institutions and for general supervision of the statutory colleges. The Board of Trustees also exercises rights of approval with respect to thirty community colleges, each of which is a legal entity separate from the State University and from each other community college. Each community college is administered by a board of trustees comprised of members appointed by the Governor and the governing bodies of local sponsors and of an elected student member. Informally, the State-operated institutions, statutory colleges and community colleges under the program of the State University are referred to as the 64-campus State University system. STATEMENT OF STUDENT’S RIGHTS AND RESPONSIBILITIES – RESIDENCE HALLS Student residents in SUNY Canton’s residence halls possess specific individual and group rights and responsibilities which serve to guide Residence Life/Housing personnel in making decisions concerning welfare and behavior. The following statements define expectations regarding these rights and responsibilities. Each resident has the right to engage in activities that are a part of college life. However, these rights carry with them reciprocal responsibilities on the part of the individual to ensure these same rights for other residents. Students have the right § § § § § § § § § § § § § § § §

To enjoy individual freedoms without regard to race, sex, national origin, handicap, age, religion, sexual orientation, or political affiliation. To access their living accommodations. To live in a clean and secure environment. To competitive prices on housing accommodations and/or food service. To receive written copies of College housing rules and regulations or individual building policies which govern individual and group behavior. To the respect and safety of personal property. To study without interruption or interference. To be free from unreasonable noise. To be free of intimidation or harassment. To be free of unreasonable searches and seizures by College officials. To expect enforcement of the housing license. To staff who provide assistance, guidance, and support as needed. To host guests, within established guidelines. To equitable treatment when behavior is in question. To participate in student governmental bodies and Residence Life/Housing departmental committees. To individual and group educational and developmental opportunities in the residence halls. 264

§

To request that their rooms be inspected prior to their departure to identify items for which a damage charge will be assessed.

Students have the responsibility § § § § § § § § § §

To respect the rights of others, as stated above. To adhere to rules and regulations. To comply with reasonable requests made by staff or College officials. To meet expected room and board payment schedules. To monitor and accept responsibility for behavior of guests. To report violations of rules and regulations to appropriate staff. To participate actively in self governance. To participate in Residence Life/Housing departmental committees as requested. To participate in judicial proceedings to determine appropriate standards of behavior. To contribute positively to the community by participating in educational and developmental activities.

STORE – CAMPUS CENTER The Campus Center Store is located in the central hub of campus. The Store offers groceries, health and beauty aids, clothing, and school supplies, insuring SUNY Canton students the necessary educational tools with which to carry out their academic activities. The Textbook Center sells course required textbooks – new or used – lab materials, and other required materials. STOREHOUSE AND RECEIVING The Central Storehouse and Central Receiving Department is responsible for stocking and distributing general office, classroom, and maintenance supplies. A complete catalog and price listing can be obtained from School or department secretaries, Central Storehouse, or online. All goods and merchandise ordered of an official nature are received, checked, and distributed from this area also. (Hours are 7:00 a.m. to 4:30 p.m., Monday through Friday.) Storehouse Ordering Guidelines A.

Ordered by School or department secretaries, maintenance personnel, technical assistants, and Department Chairpersons.

B.

Funds are allocated under administrative guidelines (see Allocations section in this policy). Orders submitted after funds are exhausted cannot be honored.

C.

Catalogs, C1's, and ordering forms are available at School or department offices, Central Storehouse, and on the campus website.

D.

Items may be picked up at Central Storehouse between the hours noted previously.

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E.

Items may be ordered via campus mail (allow two working days for processing and delivery).

F.

A perpetual inventory system is utilized for control and ordering. Ordering is based on standard usage. If a large, non-routine amount of any item is required, notify Central Storehouse as quickly as possible to avoid outages. An allowance of forty-five days is needed to replenish stock.

G.

Central Storehouse delivers supplies ordered to location specified on C1 or purchase order. It does not have adequate staff for moving boxes and packages between floors and buildings. We do try to cooperate by assisting, but it must be at the convenience of Central Storehouse and with sufficient notice (usually 24 hours).

Receiving Duties A.

Maintains a file of each purchase order processed by the Purchasing Department.

B.

Receives shipments from UPS, U.S. Postal Service, Railway Express, Federal Express, and common carrier.

C.

Opens and inspects such goods and materials received as to condition, quantity, and quality.

D.

Delivers received merchandise to area or persons specified on the receiving report.

E.

Verifies receipt of merchandise.

F.

Affixes inventory tag to pieces of equipment received and maintains a listing of all equipment on campus by location, purchase order, year purchased, and account number (department charged).

G.

Materials received requiring a signature of Central Receiving staff must also be signed by recipient at delivery point.

STUDENT ACTIVITIES The purposes of the Student Activities program are to complement the academic program and enhance the overall educational experience of students through development of; exposure to; and participation in social, cultural, intellectual, recreational, and governance programs. Programs also seek to foster personal growth and development. The authority and processes for decisions relevant to student activities fees (e.g., authority to sign contracts, organizational/club budgets, etc.) are clearly established, and funds spent are consistent with established priorities. Students who have fiscal responsibility are provided with information and orientation with respect to institutional regulations and policies that govern accounting and handling of funds.

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All campus activities must be registered with the Student Activities Office and be placed on the master calendar. Furthermore, all activities planned for the Richard W. Miller Campus Center are under the general supervision of and supervised by the Director of Student Activities. STUDENT AFFAIRS The educational experience of students consists both of academic efforts in the classroom and developmental opportunities through Student Affairs programs. Such programs and services: A.

Promote student development by encouraging such things as positive and realistic selfappraisal, intellectual development, appropriate personal and occupational choices, physical fitness, the capacity to appreciate cultural and aesthetic differences, and the capacity to work independently and interdependently.

B.

Assist students in overcoming specific personal, physical, or educational problems or skill deficiencies.

C.

Identify environmental conditions that may negatively influence welfare and propose interventions that may neutralize such conditions.

The Division is comprised of the following functional areas: Dean of Students, campus ministry, diversity affairs, health services, intramurals and recreation, personal counseling, residence life, student activities, University Police Department, judicial affairs, orientation, FirstYear program, and campus life. It is administered by the Vice President for Student Affairs. STUDENT CLASSIFICATION A. Full-Time Student One who is enrolled for 12 or more semester hours of credit. B.

Part-Time Student One who is enrolled for less than 12 semester hours of credit.

C.

Matriculated Student A student who has made formal application to and has been admitted into the College as a degree or certificate seeking candidate.

D.

Non-Matriculated Student A part-time student who has neither made application for nor been admitted into the College as a degree or certificate seeking candidate.

STUDENT GOVERNMENT ASSOCIATION The student body has adopted a Constitution which establishes the Student Government Association (SGA). Its major provisions are: A.

Establishes the membership in accordance with the Constitution of the academic community.

B.

Establishes rights and responsibilities of students.

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C.

Establishes the offices of SGA President, Vice President, Budget Director, Secretary, and College Activities Board (CAB) President, Vice President/Budget Director, and Secretary.

D.

Establishes the Student Senate as the legislative arm of the SGA.

E.

Establishes the Executive Board composed of the SGA President, Vice President, Secretary, Budget Director, and CAB President.

STUDENT LEARNING OBJECTIVES (SLOs) Critical Thinking-Demonstrates the ability to interpret, apply, analyze, identify, distinguish and evaluate the assumptions, methodology and/or evidence of concepts, constructs and theory to provide a valid response, conclusion or recommendation. Professional Competence-Demonstrates knowledge and the ability to apply professional, industry and ethical standards through the development of skills and knowledge consistent in professional practice within the respective discipline. Communication Skills-Demonstrates the ability to effectively present, organize, and articulate thoughts, ideas, viewpoints, and conclusions both orally and in writing. Inter/Intrapersonal Skills-Demonstrates an ability to address professional and ethical responsibilities including a respect for diversity; recognize the impact of societal issues within a global context; function effectively as a member or leader of a team; and perform self-reflection of personal growth and achievement. STUDENT SERVICE CENTER The responsibility of the Student Accounts Office is the collection and record maintenance of monies owed SUNY Canton, including residence hall operations and food service. Specific responsibilities are as follows: Billing A.

Credit Courses Student bills are prepared by the Student Accounts Office. The basic contents of the bill consists of student name, student number, itemized charges, total charges, itemized financial aid credits/deposits, and total financial aid credits. Approximately eight weeks prior to registration, bills are mailed to incoming and returning students. They have the option of prepaying or paying late, which includes a $40 late payment fee and a $40 late registration fee, amendable by approval of SUNY Administration.

B.

Non-Credit Courses Student applications are prepared by the Registrar’s Office or the School of Science, Health, and Criminal Justice. The basic content of the application is student name, student number, name and code of course, and receipt of data. The responsibility of the

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Student Accounts Office is to collect these payments, receipt, and return the application to the respective office. Deposits A.

Admission Deposits Upon acceptance to the School or a change in curriculum, the Admissions Office notifies the student that a $100 admission deposit ($50 for EOP students) must be paid usually within 30 days from the date of the acceptance letter. The deposit may be mailed, paid in person at the Student Service Center, or paid using the “online” payment feature on the College’s webpage. These deposits are applied as a payment to the student’s bill for admitted students. If the student does not attend, they must request to have their deposit returned to them. Non-requested return of deposits will be forfeited.

B.

Residence Hall Deposit All incoming and returning students are required to abide by the mandatory residence policy. Those requesting exception from this policy must complete the “Release Request Card” which is forwarded to the Director of Residence Life for action. After notification of acceptance, the Admissions Office sends out welcome packages which contain the Housing Card/Housing License. The $105 housing deposit is to be returned with the card to the Student Service Center. The payment of the housing deposit insures a student will have room accommodations for the upcoming semester. These deposits are applied as payments on the student bill. Returning students are notified in March by the Housing Office as to the Fall reservation process. An advance housing deposit of $105 ($55 for EOP students) must be paid to reserve a room for the Fall semester. The deposits are processed by the Student Accounts Office. These deposits are applied as a payment on the Fall student bill.

C.

Waivers Should a student feel that financial circumstances are such that payment of the admission deposit and/or dormitory deposit cannot be made, the student may request a waiver. The Admissions Office will take requests for the Admissions and Housing Deposit Waivers. The Housing Waiver will be forwarded to the Residence Life Office for freshman. A financial aid application must be on file before a waiver may be granted.

Fees A complete listing of fees can be obtained at: http://www.canton.edu/admissions/tuition_fees.html Refunds will be made for triple-room occupancy when such assignments are made at the discretion of the Housing Office. A.

Late Registration Fee

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Should a student fail to register by the appropriate pre-registration deadline date, a $40 late registration fee will be assessed. B.

Registration Registration of full-time students will be allowed only until the end of three class days.

C.

Late Payment Fee Should a student fail to pay by the appropriate prepayment deadline date, a $40 late payment fee will be assessed. This includes those checks used as payment of fees on or before the prepayment date but are returned by the bank as unpaid after the prepayment deadline.

D.

Identification Card Replacement Charge An original ID card is provided at no charge. A $10 charge will be assessed to replace the card. All students are required to have an ID card which is the official identification as a SUNY Canton student. The ID card may be required for student privileges at other area colleges. The card must be surrendered upon request of any member of the College staff and returned to the Registrar if a student withdraws from the College or leaves for other reasons. The ID card is not to be loaned or used by anyone other than the proper owner. Lost cards should be reported to and replacement obtained from the College Association in the Richard W. Miller Campus Center.

E.

Returned Check Fee A service charge not to exceed the face value of the dishonored check or $20, whichever is less, will be assessed for all checks returned from a bank as unpaid.

F.

Drop/Add Fee A fee of $20 will be assessed for each Drop/Add Form processed beginning the first day of classes. Exceptions to this policy will be approved by the Registrar. Procedures A.

The $20 drop/add fee will be imposed with the following exceptions: 1.

Changing of course levels through the week following mid-semester.

2.

Students entering or dropping courses less than one semester in length (i.e., seven-week classes, College Survival Skills, and cross-registration courses which commence after the course change period).

3.

Non-degree, part-time students will not be subject to this fee.

4.

Students officially withdrawing from school will not be subject to this fee.

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5.

Administrative corrections will not be subject to this fee.

6.

The Registrar may, for just cause, waive imposition of the fee. If waived, it will be so noted on the Drop/Add Form.

B.

Students using a Drop/Add Form beginning on the first day of classes will obtain all required signatures, pay the fee as required at the Student Service Center, and deliver the Drop/Add Form to the Registrar’s Office during regular office hours. This course change will not be official until the form, fully completed, is received by the Registrar.

C.

The date of payment, receipt number, and signature of the Student Service Center representative will be entered on the Drop/Add Form.

D.

Instructors will not be permitted to add or delete students to their mid-semester or final-grade rosters.

G.

Fines for Overdue Library Materials Twenty-five cents ($.25) per day per book for each day overdue up to a limit of $5 for each item borrowed.

H.

Transcript Fees Academic Transcripts: There is a $5 per semester charge for official transcripts while attending classes.

SUNY LEGAL COUNSEL In order to assist our legal representative with the volume of requests/inquiries coming from the campus community, communication with SUNY Legal Counsel will be channeled through the appropriate vice presidents, Vice President for Administration, and/or the Office of the President. Should there be a need to communicate with Legal Counsel on a matter concerning either a Vice President or President, the matter should be channeled through the Director of Human Resources. SUPPORT SERVICES – ACADEMIC Academic Support Services provides a variety of services designed to facilitate learning. At SUNY Canton, these services include ACCUPLACER placement testing, the Learning Labs, tutoring, and the TRIO Student Support Services (SSS) program. All first-time freshmen take the ACCUPLACER placement test unless exempt by Admissions. The test is used to place students into either developmental or college-level English classes. SUNY Canton has a very comprehensive Learning Lab and tutoring schedule free to all students. Professional and peer tutors are available in the Math Lab, the Science Tutoring and Learning Lab, the Accounting and Business Lab, the Computer Lab, and the Writing Center. Curriculum specific labs exist for accounting/business, computer science, nursing, veterinary science, and engineering. One-on-one tutoring is available for these and other subjects when needed. 271

The SSS program is offered to select disadvantaged students with eligibility criteria established by the TRIO grant and includes a one-credit Freshman Seminar course. This course helps many students transition to college and includes study skills, time management, test taking, note taking, and other information useful in becoming a successful college student. Two Academic Counselors provide support for this program. SUPPORT SERVICES – STUDENT Student Support Services consists of various programs and initiatives that focus on student support and academic success and retention. Such programs include Accommodative Services, placement testing, tutoring services, and various retention programs. Student Support Services is administered by the Dean of Academic Services and Retention. SURPLUS PROPERTY ACQUISITION All offerings of surplus property are handled by the Physical Plant Office. A monthly, updated listing of all State University surplus available equipment can be reviewed at the Physical Plant Office or Central Storehouse. The items in most cases are gratis; however, travel and transportation involved to pick up the item(s) is charged to the department desiring it. If anyone has a particular item(s) they are especially interested in acquiring, they should indicate this by memo to the Physical Plant Office. The Physical Plant Office will then use this memo as a reference when new listings are received. All surplus property must be utilized strictly for state-related purposes; personal use of surplus property is not permitted. SUSPENSION – FINANCIAL Subsequent to granting a deferment based on special circumstances such as hardship or alternative third-party payment, a student will meet his/her obligation of paying tuition and fees in accordance with the dates specified on the Request for Special Circumstance Deferment Form. Payment dates are agreed to by the student and the designee granting the deferment. Those students who owe considerable amounts and are not meeting their payment schedules and/or demonstrating non-performance in filing the appropriate financial aid application may be considered for financial suspension. The necessary steps to take before financial suspension occurs are: A.

Contact student regarding non-payment and request explanation, and if extraordinary circumstances exist, the payment day may be extended.

B.

Check with Financial Aid Office on status of financial aid applications. If financial aid applications have been filed, the payment date may be extended.

C.

If student does not respond to letter requesting explanations of non-payment and has a meal ticket, all services and meal privileges will be discontinued until the student responds.

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D.

Individual problem situations will be discussed with the College Accountant and/or the Director of Financial Aid.

E.

The failure of the student to meet all outstanding financial obligations by the end of the sixth week of classes will result in financial suspension from the College unless the College Accountant deems otherwise. The date of the financial suspension will constitute the date of official withdrawal from the College for liability purposes.

SUSPENSION/PROBATION – ACADEMIC PERFORMANCE Student academic performance is evaluated by the Academic Appeals Committee. evaluation is used to determine a student’s eligibility to continue at the College.

This

At the end of each semester, the records of all students will be reviewed. Students who fail to make satisfactory progress will be suspended from the College (see below). Any student whose GPA falls below 2.00 will be either placed on probation or suspended from the College. It is not necessary that a student be on probation before being suspended. The following cumulative GPAs are used to identify students who are subject to routine suspension for academic reasons. A student classified as an academic suspension will be dropped from matriculated status. Requirements to re-register for semester 2 Good standing

Academic Jeopardy 2 Probation Range Suspension Range

Complete hours (earned hours) 1 GPA required Cumulative GPA Completed hours Cumulative GPA Completed hours Cumulative GPA

9

3 18

4 27

5 39

6 51

7 63

8 75

90

10 105

1.50

1.75

2.0

2.0

2.0

2.0

2.0

2.0

2.0

1.25- 1.501.49 1.74 3-8 9-17

1.751.99 18-26

27-38

39-50

51-62

63-74

75-89

90-104

0.50- 0.751.24 1.49 0-2 8 or less 0.49 0.74 or or less less

1.301.74 17 or less 1.29 or less

1.501.99 26 or less 1.49 or less

1.651.99 38 or less 1.64 or less

1.751.99 50 or less 1.74 or less

1.751.99 62 or less 1.74 or less

1.751.99 74 or less

1.751.99 89 or less

1.74 or less

1.74 or less

1

9

At the discretion of the appropriate school dean, imputed credit hours may be used in determining a student’s academic status.

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2

Students in academic jeopardy are considered to be maintaining minimum satisfactory academic progress and are eligible to re-register. An academically suspended student cannot transfer credits to the College until he/she applies for readmission and regains matriculated status. Note: Re-establishing Matriculated Status Following Academic Suspension The readmitted student will be required to achieve a term GPA of 2.0 at the end of the first semester following readmission to avoid being suspended. In succeeding semesters, the cut-off cumulative GPA (on the above chart) for all other students will apply. TELECOMMUNICATIONS POLICY Switch Services and Staffing Hours A campus-owned Nortel CS-1000 telephone switch is located in French Hall, Room 116. All telephone equipment service is coordinated and maintained by the Physical Plant work-order system. Voice calls are transmitted through the College switch and long distance calls are automatically directed to low-cost lines. All official college business, as well as student traffic, is handled by the Nortel CS-1000. Personal Identification Number Staff who have need for telephone access are provided with a seven-digit PIN. This number must be dialed for all off-campus telephone calls, excluding toll-free calls where a pin number is not required. On-campus calls or local emergency numbers may be directly dialed without the PIN. Requests for Service All telephone billing related requests should be directed to the Office of Procurement and Travel Services. Individuals requiring telephone service should contact the Physical Plant at (315) 386-7222 or through the campus work-order system at http://www.4quecentre.com/sunycanton/. The telephone related services include, but are not restricted to, the following: § § § § § § §

Student telephone extension repairs.   Faculty/staff telephone installations, moves, repairs, and service feature support.   Voicemail service installation and feature support.   Telephone conference calling set up and support.   Faculty/staff cellular carrier reference and support.   Deployment and support of corporate cellular telephones.   Deployment and support of cable television service to the campus.  

Student Telephone Service A modular wall jack with dial tone is available in all of the dormitory rooms in Heritage, Rushton, Mohawk, and Smith Halls. The same types of wall jacks are located in the common area of all suites within the Grasse River Suites facility.

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No telephone is provided by the campus, so students wishing to utilize the campus telephone service will need to provide and maintain their own telephone. With a telephone connected, a student may place 4-digit, on-campus calls and receive calls from on- and off-campus. Making off-campus calls requires a pin number, and the student may obtain one from the Office of Procurement and Travel Services. Desk and Cellular Telephone Policy This policy describes the assignment, use, and management of desk and cellular telephones by employees of SUNY Canton. SUNY Canton provides for the use of desk telephones by employees and cellular telephones for those individuals whose duties and responsibilities require immediate or remote communications capabilities. The Vice President for Administration shall be responsible for the administration of telephone and cellular telephone use, including the specific service plan for telephone use and the method of reimbursement for personal telephone calls by employees. The acquisition of telephone and cellular services and service plans shall be in accordance with the State University of New York Administrative Procedures Manual - Item 300 - Purchasing and Contract Procedures. 1.

Requests for Personal Identification Numbers (PIN) must be made to the Physical Plant Office or the Office of Procurement and Travel Services by the supervisor/department chair or the department secretary. Each employee will be billed personally for calls marked as personal on the monthly bills.

2.

A monthly usage bill will be provided to each employee assigned a telephone PIN. The employee must reimburse SUNY Canton for all personal calls and nonstate business calls. SUNY Canton reserves the right to question and decide which calls are official state-purpose calls.

3.

Any employee assigned a desk telephone who fails to comply with SUNY Canton's desk telephone policy may have their telephone privileges suspended or revoked and may be subject to disciplinary action.

4.

Requests for telephone service can be made via the Campus Work Order System at http://www4.quecentre.com/sunycanton/.

5.

Payments for reimbursement of personal telephone calls can be made at the Student Service Center. Checks and money orders must be made payable to “SUNY Canton”.

The Vice President for Administration or designee will review the assignment of all cellular telephones at least annually to assure compliance with this policy. Cellular Telephone Policy A.

A current inventory of all cellular telephones must be maintained.

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B.

Each employee assigned a cellular telephone shall be primarily responsible for the security and maintenance of the unit and must immediately report the theft, loss, or vandalism of the unit to University Police.

C.

Each employee is responsible for all incoming and outgoing calls made against their cellular telephone. Assigned cellular telephones should be used for official business related activities. Any non-state business calls placed against an employee’s cellular telephone is their personal responsibility for payment.

D.

A monthly usage bill will be provided to each employee assigned a cellular telephone. The employee is responsible for reviewing the monthly usage bill and must reimburse SUNY Canton for all personal calls and non-state business calls. SUNY Canton reserves the right to question all cellular telephone calls.

E.

The responsibility for assigned cellular telephones cannot be transferred to another employee. When an employee to whom a cellular telephone has been assigned terminates employment, the unit must be returned to the Physical Plant Office, in appropriate working condition, prior to the employee’s last day of work.

F.

Any employee assigned a cellular telephone who fails to comply with SUNY Canton’s cellular telephone policy may have their telephone privileges suspended or revoked and may be subject to disciplinary action.

Cellular Telephone Use While Driving New York State law prohibits the use of hand-held cellular telephones while driving a motor vehicle. Cellular Equipment Allowance Policy – New Policy (Approved July 1) Purpose It is the intention of SUNY Canton to provide appropriate financial accommodation to those employees whose job responsibilities require the use of cellular telephone or PDA products and services. The purpose of this policy and procedures is to establish the guidelines for which SUNY Canton will compensate these employees for the costs of the business related use of their personally-owned cellular products and service plans, in compliance with IRS requirements. Policy It is the policy of SUNY Canton to no longer own or contract for the use of cellular phones, PDA’s, accessories, or services. In lieu of campus ownership of equipment and service plans, SUNY Canton will require those MC or UUP employees deemed necessary to have a cell phone to procure their own equipment and personal service plan. They will receive an equipment allowance stipend included in their payroll check for monthly services, and reimbursement for their device/accessories via the College’s reimbursement procedures in the amount determined

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by the employee’s supervisor. This policy allows for employees to choose a plan that fits both their professional and personal needs. Eligibility Eligibility criteria includes, but is not limited to: § § § § §

Equipment use is required for critical day to day business decisions. Equipment use is required to maintain core services or programs. Responsibilities involve significant time away from the desk or workplace. Individual is expected to receive and return critical calls outside of normal working hours. Individual is designated as key personnel needed in the event of an emergency.

Guidelines for Implementation and Use A. Supervisors should select a monthly service stipend based on anticipated college business use. Consideration should be given to the appropriate number of plan minutes, long distance options, and other plan features necessary for the employee to perform their job. The supervisor must also designate the account to which the stipend will be charged to. B.

The stipend will be itemized on pay stubs, reported on the employee’s W-2’s and subject to withholding taxes. This stipend is not part of the employee’s base pay.

C.

Because this stipend is taxable, the net amount that an employee will receive each month will be less than the selected stipend amount. However, stipend amounts were established in consideration of taxes (estimated at 18%), in order to provide for a stipend whose net value is roughly equivalent to the amounts charged by the service provider.

D.

The device will belong to the employee under the terms of the selected service plan. An employee receiving this stipend must maintain their chosen device and service plan at all times. If this device is lost, stolen, or damaged, it will be the employee’s obligation to replace it. Failure to replace the device may result in the termination of the stipend.

E.

The employee is responsible for the selection of and enrollment in a service plan, as well as a device from any supplier that fulfills the requirements established by the supervisor. The employee may select a plan or device that is more costly than approved for by their supervisor for a stipend, knowing that the additional expense will be the responsibility of the employee.

F.

Vendors under contract with NYS should be used whenever possible (contract discounts may be available for employees). Contact information may be viewed via links from the SUNY Canton TelCom web page to the vendors’ sites.

G.

The employee will own the phone or PDA, and may use it for personal as well as business activities. The employee must be available via this phone during those times specified by the employee’s supervisor.

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H.

The original Equipment Allowance Stipend Form, proof of purchase, and other related documentation will be retained by the Human Resources office for internal or external audit purposes.

I.

The Equipment Allowance Stipend Policy is implemented solely at the discretion of SUNY Canton. This policy may be changed or withdrawn by the college at any time.

Fees for Service Plan Changes or Cancellation An employee who chooses to maintain his or her cell phone service for personal use after the termination of their stipend may be required to reimburse the college (on a pro-rated basis) for a phone and/or accessories purchased with State funds. §

§

§

Service plan changes or cancellation initiated at the request of SUNY Canton for an employee in good standing: In the event that the college elects to change or discontinue an employee’s stipend and this change or discontinuation results in charges to the employees plan with the selected service provider, SUNY Canton will reimburse the employee for related fees or penalties imposed by the provider as a result. Service plan changes initiated by the SUNY Canton in the event of employee misuse or misconduct: In the event that the college elects to change or discontinue an employee’s stipend because of disciplinary action or termination of employment, the employee will be responsible for any fees that may be imposed by the service provider should the employee choose to change or cancel their service plan as a result of said action by the college. Service plan changes initiated by the employee: In the event that the employee elects to change their plan with the service provider based on personal choice, the employee will be responsible for related fees or penalties imposed by the provider as a result.

VERIFICATION The employee must be able to show their supervisor, upon request, that their monthly service charges (including taxes and fees), are equal to or greater than the stipend amount. RENEWAL Stipends will be eligible for renewal on an annual basis. Human Resources is responsible for securing confirmation from the employee’s supervisor to continue the stipend. TEXTBOOK ORDERING Textbooks, lab manuals, and all printed material to be sold to students are available through the College Association Textbook Center. Order requests will come from the Textbook Center Manager prior to the end of the semester preceding the semester in which they will be used. If material is copyrighted, the instructor must obtain publication approval and must submit a copy of such approval to Central Duplicating and the Textbook Center before printed material can be copied and sold.

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TITLE IX DISCRIMINATION Title IX of the Education Amendments was passed by the U.S. Congress in June 1972 and signed into law on July 1, 1972. Though most notable for advancing equity in girls and women’s sports, Title IX provides federal civil rights that prohibits sex discrimination in education programs and activities such as: • • • • • •

Admissions or financial aid Housing and facilities Courses, academic research, and other educational activities Career guidance, counseling, or other educational support services Athletics (scholastic, intercollegiate, club, or intramural) Employment, training for employment, or advancement in employment

The protections of Title IX also extend to sexual harassment and sexual assault or violence that impairs or interferes with access to equitable educational and employment opportunities. Title IX is applicable to all members of the campus community, individuals doing business with the campus, those utilizing campus facilities, and those who engage in volunteer activities or work activities in connection with the College. Each institution must designate a Title IX administrator to review, update, and implement current Title IX policies, to coordinate appropriate training and resources, and ensure effective and timely responses to complaints of sexual violence, misconduct, discrimination, or harassment. Inquiries regarding the application of Title IX and other laws, regulations, and policies prohibiting discrimination may be directed to the Affirmative Action Officer/Title IX Coordinator, Stacey Basford, at (315) 386-7048 or at [email protected]. The Office of Affirmative Action/Title IX Coordination is located in the Office of Human Resources in French Hall. Employees who observe or become aware of sex discrimination, including sexual harassment and sexual violence, should report this information to the Affirmative Action Officer/Title IX Coordinator. SUNY Canton uses the SUNY Discrimination Complaint Procedure as a mechanism through which the University may identify, respond to, and prevent incidents of sex discrimination. Please see Discrimination Complaint Procedure. TOBACCO POLICY SUNY Canton serves to protect the health, safety, and comfort of its students, employees, and visitors while fostering a respect for others and the environment. The College joins the American College Health Association (ACHA) in supporting the findings of the Surgeon General that tobacco use in any form, active or passive, is a significant health hazard. Moreover, SUNY Canton recognizes that environmental tobacco smoke is classified as a Group A carcinogen by the United States Environmental Protection Agency (EPA). In the fall of 2012, the College began its transition to a tobacco-free campus. During this time, designated smoking areas on campus were significantly reduced and smoke-free areas significantly increased. The June, 12, 2012 SUNY Resolution mandates all SUNY schools to be

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100% tobacco free no later than, January 1, 2014. SUNY Canton will end its transitional period on January 1, 2014 when the entire campus will become 100% tobacco-free. Some of the reasons for SUNY Canton’s commitment to becoming tobacco-free include: § § § § §

Promoting respect for others and the environment Reducing the health hazards posed by exposure to second-hand smoke on campus Preparing students for increasingly tobacco-free workplaces Helping prevent desecration of the campus environment by tobacco litter Supporting campus wellness    

Definitions For the purposes of this policy, the following definitions apply: “Tobacco” is defined as all tobacco and tobacco-derived products intended for human consumption, including, but not limited to: cigarettes, electronic cigarettes, cigars, hookah-smoked products, clove cigarettes, bidis, kreteks, synthetic marijuana, smokeless tobacco and snus. This definition does not include any product that has been approved by the U.S. Food and Drug Administration for sale as a tobacco use cessation product. “College” is defined as SUNY Canton. “SUNY Canton property” is defined as any property owned, leased or operated by SUNY Canton. Components of the Policy Cessation The College will make every reasonable effort to assist those employees and students who wish to stop using tobacco. The campus will promote and provide evidence-based cessation resources. Students can access cessation treatment, including counseling and nicotine replacement therapy, at the Davis Health Center. Employees can access support through the Employee Assistance Program. Compliance and Communication This policy applies to all College employees, students, visitors, and vendors and is driven by respect for others and the environment. Enforcement is the shared responsibility of the entire campus and relies on the thoughtfulness, consideration, and cooperation of tobacco users and non-users for its success. Violation of any campus policy may result in discipline - Faculty and staff should be referred to their supervisor and/or to the Director of Human Resources. Students should be referred to their Residence Hall Director, the Dean of Students, or designee, for disciplinary action. Additionally,

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§ § § § §

The sale of tobacco products or tobacco related merchandise is prohibited on College property. The free distribution (sampling) of tobacco products and associated products is prohibited on the College properties. Sponsorship of campus events by organizations that promote tobacco use is prohibited. Advertisement of tobacco products at campus events is prohibited regardless of sponsorship. Organizers of public events on campus are responsible to communicate this policy to attendees.

Policy Review SUNY Canton will maintain a broad-based Tobacco Advisory Committee to identify and address needs and concerns related to this policy, implementation, compliance, enforcement, and cessation. The Tobacco Advisory Committee will review this policy on a regular basis to ensure that it is sustained, effective, and up to date.

Tobacco-Free Areas § §

§

§ §

College sidewalks, the campus plaza, building entrances and common areas, landscape areas, recreational areas, and campus buildings on College property. Interior of all buildings located on the College property and vehicles owned or operated by SUNY Canton and personally owned and rented vehicles when used to transport SUNY Canton faculty, staff or students on any College-­‐related business, academic or student life activities. Residence hall facilities; smoking or the carrying of lighted cigars, cigarettes, pipes or any other form of smoking object is prohibited in all areas of the residence halls including hallways, bathrooms, lounges, laundry rooms, offices and vestibules. Within 50 feet of any building entrance or exit; including immediate vicinity of all windows and air intakes. Covered walkways or building over hangs.

Beginning January 1, 2014, in addition to the above areas, the following will also be declared tobacco-free: § All college owned property TRANSCRIPTS A. A properly signed authorization by the student must precede any external distribution of a student’s transcript. B.

An official transcript will be impressed with the College seal.

C.

Official transcripts are provided free of charge at the time of request.

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D.

All students are charged a $5 transcript fee each semester of registration.

E.

The College reserves the right to deny transcripts to any student who is delinquent in an obligation to the College.

TRAVEL – AIRLINE POLICY When airline travel is required, the approved contract vendor should be used. The traveler should obtain the lowest cost coach accommodations possible. If a more expensive method is used, you must obtain prior approval from the Vice President for Administration. Written justification should be submitted with your travel request (T-1). TRAVEL – CONVENTION EXPENSES Expenses incurred when attending conventions and meetings must be supported by a printed program showing the opening and closing dates and rates. When convention rates exceed the maximum allowance, prior approval for reimbursement for the over-the-maximum rates must be obtained from the Vice President for Administration at least two weeks prior to travel. Also, please refer to the Travel – Over-the-Maximum Rates section of this policy. TRAVEL – DRIVING GUIDELINES/LIABILITY EXPOSURE State employees and/or SUNY students driving on SUNY business are subject to varying factors in terms of insurance and liability protection. The use of personal, state-owned, or rented vehicles by University drivers, especially by students requires authorization in writing in advance. Drivers must have valid drivers' licenses, safe driving records, and adequate training particularly where vans are involved. University or student drivers must report any accident occurring during University-authorized activities, whether involving a personal car or a state-owned or rented vehicle. SUNY Canton drivers must be LENS certified. The LENS application is found at www.canton.edu/forms/Lens_Application.pdf. All accidents while on SUNY business are to be reported to University Police. All records of accidents (and serious driving violations) will be evaluated to determine if they disqualify the driver from subsequent authorization until mandatory training or retraining can be provided. The following chart addresses the various driving scenarios that can occur while driving on SUNY business. The chart describes the insurance coverage coming into play for both students and employees, depending on the type of damages involved (damage to vehicle, personal injuries of driver, damage to another vehicle, or personal injuries of third parties).

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Event Student** drives his/her own vehicle

Driver's Medical

Damage to Vehicle

~ No-fault up to $5*K ~ Collision on student auto insurance ~ Student health insurance

Damage to Other Vehicle ~ Student auto insurance

~ Third-party auto insurance if at fault

Other Bodily Injury ~ No-fault of injured party for medical bills ~ Student auto insurance ~ Owner of vehicle's insurance (if different)

Faculty/Staff drives their own vehicle

~ Worker's ~ Faculty/Staff auto Compensation insurance (primary): WC will take a lien on Nofault insurance coverage (second); personal health insurance (third)

~ Faculty/Staff auto insurance

~ No-fault for medical bills; for liability Faculty/Staff auto insurance is primary; § 17 POL secondary (excess)

Student** drives State owned vehicle

~ Worker's Comp, (if ~ SUNY campus or employee) System pays for repairs, if the student driver is at fault. ~ State no-fault coverage to $5*K

~ State self insurance

~ State self insurance

~ OGS notified and generally pays property damage

~ OGS handles program with up to 25K in settlement authority - above this, suit filed in Ct. of Claims or NYS Supreme Court with §17 coverage

~ State self insurance

~ State self insurance see above

Faculty/Staff driving State owned vehicle

Student** driving RF owned vehicle on RF business

~ Student's health insurance ~ Worker's Comp, (if ~ SUNY campus or employee) System pays for repairs, if the SUNY driver is at fault. ~ State no-fault coverage to $5*K ~ Personal health insurance ~ Worker's Compensation

~ No-fault coverage on vehicle ~ Personal health insurance Faculty/Staff driving RF ~ Worker's owned vehicle on RF Compensation business ~ No-fault coverage

~ OGS notified and generally pays property damage

~ RF Insurance

~ RF Insurance

~ RF Insurance

~ RF Insurance

~ RF Insurance

~ RF Insurance

on vehicle ~ Personal insurance

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Event

Driver's Medical

Damage to Vehicle

Student** driving rental ~ No-fault under car paid for with rental car personal credit card insurance to $25K ~ No-fault under personal auto insurance ~ Personal health insurance

~ Collision Damage Waiver (CDW)

Faculty/staff driving rental car paid for with personal credit card

~ CDW

~ Worker's Compensation

State agency (campus)

~ Rental car no- fault ~ State agency (or insurance campus) ~ No-fault under Personal Auto Insurance ~ Personal Health Insurance Student** driving rental ~ Worker's Comp (if ~ Rental car insurance car paid for directly employee) with state funds via ~ Rental car no- fault ~ Citibank Visa Card corporate credit insurance Insurance covers card*** or purchase CDW order ~ Corporate Card ~ Personal Auto provides Accident Insurance Insurance ~ Personal Health ~ Agency/campus Insurance Faculty/Staff driving ~ Workers ~ Enterprise: purchase rental car paid for Compensation CDW or directly with state ~ Rental car no- fault ~ Citibank Visa if used funds via corporate insurance provides CDW credit card*** or ~ Personal Health ~ Other credit cards purchase order Insurance purchase damage waiver protection (see above for order) Hired bus/coach ~ Bus Co. insurance ~ Bus company's or File suit ag. insurance ~ Personal Health Insurance

Damage to Other Vehicle

Other Bodily Injury

~ Rental car insurance

~ Rental car insurance to $25/5*K limit*

~ Personal auto insurance

~ Personal insurance

~ § 17 excess or Ct of Claims if State is sued ~ Rental car insurance

~ § 17 excess

~ Rental car insurance

~ Rental car insurance to $25/5*K limit*, then

~ Personal Insurance

~ Personal insurance, then

~ Rental car insurance to $25/5*K limit* is primary; ~ Personal Auto ~ Personal insurance Insurance and ~ § 1 7 excess or Ct. ~ § 17 excess/or Ct. of of Claims if State Claims is sued

~ § 1 7 excess or Ct. ~ § 1 7 excess or Ct. of of Claims if State Claims if State is is sued sued

~ Rental car insurance

~ Rental car insurance to $25/5*K limit*, then

~ Personal Auto ~ Personal insurance, Insurance then ~ § 1 7 excess or Ct. ~ § 1 7 excess or Ct. of of Claims Claims if State is sued ~ Bus company's insurance

~ Bus company's insurance

Note: In all instances (unless noted otherwise) it is assumed that the activity (while driving) is for the purpose of official state business. ~ In New York State ~ In any instances where a student is driving, it is assumed that the student is an employee or a volunteer for SUNY ~ NYS has a contract with Citibank Visa for corporate travel credit cards. The State contract provides the insurance coverage which accompanies the use of the credit card on official travel and includes CDW, baggage insurance and travel accident insurance up to $350,000 per incident which covers injuries to the driver and rental car passengers.

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TRAVEL – FUEL CREDIT CARD PIN NUMBER When traveling by State vehicle, the vehicle fuel credit card may be utilized at any Exxon or Mobil station. Travelers must obtain a four-digit pin number before a fuel credit card may be used. Contact the Physical Plant Office prior to traveling to obtain your choice of a four-digit pin number. TRAVEL – MEALS & LODGING There are time limits on meal allowances. Meals will be allowed when time of departure at beginning of trip necessarily occurs before 7 a.m. Meals will be allowed when time of return to home at the conclusion of a trip necessarily occurs after 7 p.m. TRAVEL – NOTES For travel reimbursement, receipts and programs must be attached to the Travel Data Sheet to substantiate claims for: A.

Registration fees must be supported by signed and dated receipt and/or printed program indicating amount of meals, lodging, or registration fee.

B.

Lodging

C.

Tolls (thruway, bridge, road)

D.

Parking

(New York State vehicle credit cards are in the glove compartment of each New York State vehicle.) When travel is completed, the traveler must complete the vehicle data envelope, a Travel Data Sheet, attach the lodging request if used, attach all receipts for expenses being requested for reimbursement, and submit everything to the Travel Coordinator in the Office of Procurement and Travel Services. Under certain circumstances, travel advances may be obtained. Details are available in the Office of Procurement and Travel Services. If an advance is desired, the designated area on the Travel Request Form (T-1) form should be completed and the Office of Procurement and Travel Services should be notified at least two weeks prior to the date the advance is needed. Travel advances should be picked up no earlier than one or two days prior to departure unless unusual circumstances exist. TRAVEL – OUT-OF-STATE Prior approval for out-of-state travel must be obtained from the President.

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TRAVEL – OVER-THE-MAXIMUM RATES Prior approval for over-the-maximum travel rates must be obtained from the Vice President for Administration at least two weeks prior to travel. Anyone anticipating travel that exceeds the maximum allowances must submit a request for over-the-maximum approval to the Vice President for Administration in advance to insure action prior to the travel date. The request must be supported with a statement justifying the travel and provide literature or a program showing the opening and closing dates and the rates. This statement and literature must accompany the request for over-the-maximum approval. The absence of prior approval by the Vice President for Administration for over-the-maximum rates could result in no reimbursement being made. If extenuating circumstances cause you to exceed State rates during your trip, a written justification must be approved by the Vice President for Administration upon your return. The absence of approval by the Vice President for Administration will result in reimbursement at the approved per diem rate. TRAVEL – PRIOR APPROVAL All travelers must obtain approval before travel starts. To be in travel status, the destination must be at least 35 miles from the official station. Submit a Travel Request Form (T-1) - travel requisition forms are available by downloading the Excel spreadsheet or pdf file from the Office of Procurement and Travel Services website or the Physical Plant website - to obtain approval to use a State vehicle and/or to receive reimbursement for expenses incurred while in travel status. The T-1 Form must contain the following information: A.

T-1 requisition number.

B.

Name of traveler.

C.

Type of vehicle requesting (i.e., car, minivan, 12-passenger van, etc.).

D.

Destination and date(s) of planned trip (Annotate the time you plan to pick up the State vehicle and the time it will be returned. As the vehicle schedule is very busy at times, these dates/times must be observed by the traveler and the vehicle returned on time in case the vehicle is reserved for someone else after the return time indicated on the T-1. If an emergency arises where the vehicle will not be returned on time, contact the Physical Plant Office to make arrangements.).

E.

Purpose of trip, attach printed program/brochure.

F.

Estimated expenses (i.e., meals, lodging, personal car mileage, registration fee, etc.); if there are no expenses, please so state (processed by the Office of Procurement and Travel Services).

G.

Account number and department to be charged.

H.

Registration fee information, if applicable (processed by the Office of Procurement and Travel Services).

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I.

Signature of person making the request.

J.

Approval signature of Department Chairperson, Supervisor, and Account Manager.

All T-1s are to be submitted to the Physical Plant Office to determine the availability of a State vehicle. A State car must be used if one is available. If a State car is not available, you will be informed by the Physical Plant Director’s Office. Approval for personal car use must be obtained in writing from the respective Vice President’s Office. If a State car is available and there are extenuating circumstances why it is necessary to use a personal car, a written justification, along with the T-1, must be sent to the respective Vice President who, in turn, must grant approval. Use of a personal car will be reimbursed at the current rate. When your T-1 is received at the Physical Plant Office, a vehicle will be reserved for you if one is available. An email will be sent to you confirming the reservation of the State vehicle. The T1 Form is then forwarded to the Office of Procurement and Travel Services for processing. If a State vehicle is not available, you will be notified by phone, and the T-1 will be returned to you indicating that a vehicle was not available. Upon return, a Travel Data Sheet must be completed for any expenses beyond a State vehicle. TRAVEL – REIMBURSEMENT RATES Current travel reimbursement rates are available at www.gsa.gov or you may contact the Office of Procurement and Travel Services. A.

To be entitled to full meal allowances, a traveler must be in travel status overnight and eligible for reimbursement for breakfast and dinner.

B.

The per diem allowance includes hotel tips and incidentals.

C.

No reimbursement will be allowed for lunch.

D.

Meal allowances for non-overnight travel: When an employee is in travel status for less than a full day and there is no overnight stay involved, meals will be allowed in accordance with the eligibility and time requirements as provided in the Comptroller’s Rules and Regulations.

E.

When an employee is in travel status overnight, but is not eligible for reimbursement for breakfast or dinner, an appropriate amount based on the allowable meal rates must be deducted from the per diem allowance.

F.

A Travel Data Sheet, available on the Travel webpage, with proper receipts, must be submitted to the Office of Procurement and Travel Services within ten business days of completion of the trip.

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TRAVEL – REIMBURSEMENT TO CANDIDATES FOR PROFESSIONAL VACANCIES In order to assure equal opportunity and affirmative action in the recruitment and employment of qualified professional personnel, reimbursement for candidate travel may be authorized under the following conditions: A.

Travel reimbursement for up to three final candidates may be authorized by the appropriate Vice President. Payment, not to exceed $1,000, will be made from an account administered by the Office of the Vice President for Administration.

B.

Candidates will be notified prior to visiting the campus for an interview that reimbursement is authorized and the amount to be reimbursed.

C.

Reimbursement for travel expenses of the candidate’s family will not be authorized.

D.

Requests for travel reimbursement must be initiated on a T-1 by the Travel Coordinator or appropriate administrator and approved by the Vice President for Administration. Receipts for expenses will be required prior to payment.

E.

Reimbursement for reasonable meal expenses for search committee members meeting with candidates may be authorized by the Vice President for Administration. Prior approval from the Office of Procurement and Travel Services and receipts for expenses are required in accordance with purchasing procedures contained in the Purchasing Procedures – College Specific section of this manual.

UCANWEB UCanWeb is a web-based application which gives access to general and personal academic information for both faculty and students at SUNY Canton. Since it is web based, students and faculty can perform functions from any computer connected to the internet, on or off campus. Using any browser, the user can access the website by clicking on option “UCanWeb” in the “Choose Your Link” pull-down menu of the SUNY Canton homepage (www.canton.edu). The personal information is contained in a secure area of the system, and the user needs to log in using a User ID and PIN which is provided by the Registrar’s Office. Some of the functionalities available for students in the system include online registration, access to information such as student schedule, financial aid history, midterm and final grades, account information, web surveys, curriculum information, and personal information such as address, phone number, and email addresses. Faculty can enter grades for their students through the faculty module of the system. They can also see their class rosters and information on various courses offered in the College, and they can retrieve basic information about their students and/or advisees. Using the email addresses set up in Banner, UCanWeb also allows students and faculty to send emails to each other.

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UNIVERSITY POLICE ASSISTANCE Persons in need of the services of the University Police Department for the purposes of registering a complaint, reporting an incident, or requesting assistance should report in person at the University Police Department. All complaints regarding criminal instances or parking problems should be referred to the University Police Department located in Dana Hall or by calling (315) 386-7777. UNIVERSITY POLICE DEPARTMENT The University Police Department, under the supervision of the Chief of University Police, is responsible for the enforcement of all laws, ordinances, and regulations coming within its legal jurisdiction. The Chief reports to the Vice President for Student Affairs. The University Police Department includes among its objectives the protection of people and property. The faculty, students, staff, and visitors are entitled to the protection of their persons and property and the preservation of their constitutional rights on campus. The University Police Department places heavy emphasis on efforts to prevent crime and disorder in the first instance. Because it is part of the educational process, the University Police Department strives to reduce the opportunity for crime by the development of effective educational and informational programs to promote awareness and of conformity with the law among the members of the academic community. The University Police Department program has been structured to be in consonance with the rules of the Board of Trustees governing student conduct and behavior, the maintenance of public order, vehicular and pedestrian traffic, and parking. It is oriented toward the campus environment and to provide an environment in which the academic endeavors of the University can be realized. VEHICLE – LENS APPLICATIONS Effective March 1, 2003, all State employees planning to drive a State vehicle must fill out a LENS (License Event Notification Service) application. You must have an approved LENS application prior to your travel. This applies to any State vehicle. Every employee who anticipates operating a State vehicle should obtain a LENS application from the Cooper Service Complex. Also, there are a few offices on campus that have a small supply of forms. If an office near you does not have any, please call the Physical Plant Office and one will be mailed to you. Once the form is complete, it should be submitted to University Police for processing. Application processing may take up to two weeks. Upon approval, the University Police Chief will notify the employee and the Physical Plant of the employee’s eligibility to drive. VEHICLE – LENS GUIDELINES An applicant who is less than 18 years of age and/or does not hold a New York State valid driver’s license is not eligible to drive a DMV-licensed, State-owned, leased, or rented vehicle. An applicant would also be precluded from operating a vehicle if he/she:

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1.

Has been convicted of any violation involving the use of alcohol or drugs while operating a motor vehicle during the past 36-month period.

2.

Have been convicted of more than three vehicle and traffic law violations during the past 12-month period.

3.

Has been involved in two or more reportable motor vehicle accidents. Reportable accidents will be considered any personal injury accident and/or property damage accident in excess of $2,500. Accidents must be within a 24-month period, and driver is determined to be “at fault.”

4.

Has been involved in three or more “at fault” motor vehicle accidents involving personal injury and/or property damage in a 24-month period.

5.

Has been convicted of reckless driving in the past 36-month period.

6.

Has been convicted of leaving the scene of an accident or failure to report an accident during the past 36-months.

7.

Has been convicted of vehicular assault.

8.

Has been convicted of vehicular manslaughter.

The University reserves the right to deny a person the privilege to operate a DMV-licensed, State-owned, leased, or rented vehicle. This right is exercised whenever a determination has been made that it is in the best interest of the University. VEHICLE – LENS POLICY Campus vehicles include DMV-licensed, State-owned, leased, or rented vehicles. The vehicles will be used by LENS (Licenses Event Notification Services) approved members of the campus community for official travel as part of their campus duties. The following regulations apply to the use of the vehicles: 1.

Only individuals on official business for SUNY Canton may drive DMV-licensed, State-owned, leased, or rented vehicles. In order to be approved for the use of a vehicle, an individual must submit a Driver’s Clearance application to University Police. Only those individuals with prior approval will be authorized to operate DMV-licensed, State-owned, leased, or rented vehicles.

2.

All drivers must possess a New York State driver’s license and have held a valid driver’s license for three years. Drivers who have a valid driver’s license for less than three years can drive State vehicles on campus only.

3.

All approved drivers are expected to comply with all laws and regulations in the State and municipality in which they are traveling.

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4.

The charge for fleet cars or minivans will be recharged to the designated departmental accounts.

5.

Damage to fleet vehicles that is the result of “driver negligence” will be recharged to the designated department account at actual cost of repairs.

6.

The University will use the approved LENS (License Event Notification Services) Guidelines to determine eligibility of applicants.

VEHICLE – PRE-TRIP INSPECTION A. Prior to taking a State fleet vehicle, you must first complete a pre-trip inspection. B.

Please inspect the inside and outside of the vehicle for any damage (dents, scratches, stains, etc.). Record any damage found under the Comments section on the back of card.

C.

Please sign and date the inspection card.

D.

When completed, please drop the Vehicle Inspection Card off in the key drop box in the foyer of the Cooper Service Complex before departure.

VEHICLE REGISTRATION A. No student, employee, or member of any organization utilizing space on the campus shall operate or park a motor vehicle of any kind or description on premises or property under the control of the University unless such motor vehicle is properly registered with the University Police Department. B.

Such registration will be conditioned upon the registrant’s payment of a motor vehicle registration fee and any applicable parking fee, as approved by the Chancellor or designee. The amount of the registration fee will be substantially based on the costs attributable to the vehicle registration procedure. Parking fees for employees will be consistent with applicable collective bargaining agreements. All parking fees will be approved in accordance with guidelines established by the President or designee, or by the Board of Trustees, as the case may be. Such guidelines will provide that the determination of the amount of the fee be substantially based on an analysis of the costs attributable to the operation and maintenance of the parking facilities owned and operated by SUNY Canton.

C.

Upon payment of a motor vehicle registration fee and any applicable parking fee, a permit will be issued which must be affixed to the vehicle in accordance with instructions provided. Where such registered vehicle is sold or transferred, or where the owner or operator is no longer enrolled or in the employ of the institution, or in the event of the revocation of a registration, such permits must be removed and returned.

D.

All honorably discharged veterans will be exempt from the parking and registration fee. Students still need to register their motor vehicles and will be issued a parking decal.

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VEHICULAR ACCIDENTS Vehicular accidents occurring on University property must be immediately reported to the University Police Department. Accidents involving state-owned vehicles must be reported to University Police. VETERAN STUDENTS The Military and Veteran Services Coordinator is responsible for the coordination of specialized services for student veterans, including financial, academic, and personal counseling and tutorial assistance. VICE PRESIDENT FOR ADMINISTRATION The Vice President for Administration is the Chief Fiscal Officer of the College and is responsible for receipts, disbursement, and control of all funds available to the College from any and all sources. The Vice President for Administration serves as fiscal advisor to the President and is a permanent member of the Campus Leadership group and has overall responsibility for all areas of business affairs, acts as Budget Officer, controls official travel, and serves as treasurer for the College Association, Inc., and the Canton College Foundation, Inc. VICE PRESIDENT FOR ADVANCEMENT The Vice President for Advancement is responsible to the President for the overall functions of Admissions, Alumni Affairs, Athletics, Career Services, Development, Grants, and Public Relations. The Vice President for Advancement is responsible for the recruitment of students, the strengthening of alumni relationships, the cultivation and stewardship of donors, the development of a competitive athletic program, the development of grant proposals seeking funding to support the efforts of the institution, the promotion of the campus image, and the students’ success in achieving career placement. The Vice President for Advancement is responsible for the preparation of the division budget as well as the Canton College Foundation budget. The Vice President for Advancement serves as the Chief Development Officer and thus is the Executive Director of the Canton College Foundation, Inc. The Vice President for Advancement is a member of the Campus Leadership group and the Executive Cabinet. VICE PRESIDENT FOR STUDENT AFFAIRS The Vice President for Student Affairs is responsible to the President for the overall development, supervision, and coordination of student affairs. The Vice President for Student Affairs is responsible for the development and administration of policies and programs, interpretation of student needs, preparation of the division budget, evaluation of programs, facility requirements, and long-range planning. The Vice President for Student Affairs is a member of the Campus Leadership group and the Executive Cabinet. VIOLENCE – ACTS OF Any student who is involved in an act of violence on campus may be immediately placed on interim suspension pending the outcome of a hearing before the Student-Faculty Judicial Board. During the interim suspension, the individual(s) may not be permitted on the campus for any reason. If the individual(s) are found to have committed an act of violence, thus a violation of

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the Code of Student Conduct, it could result in suspension from college for the balance of the current semester or subsequent semesters as appropriate with no special refunds. For the purpose of this policy, violence and threats of violence include but are not limited to: §

§ §

Any act that is physically assaultive.   Any physical or verbal threat, behavior, or action which is interpreted by a reasonable person to carry the potential to harm or endanger the safety of others, result in an act of aggression, or maliciously destroy or damage property. Hazing.  

VIOLENCE IN THE WORKPLACE Workplace Violence Policy SUNY Canton is committed to providing a safe work environment for all employees that is free from intimidation, threats, and violent acts. The College will respond promptly to threats, acts of violence, and acts of aggression by employees or against employees by coworkers, members of the public, or others. This document sets forth standards for employee conduct and guidelines for reasonable precautions. The accompanying procedures outline response to threats or violence should they occur in the workplace. Prohibited Conduct A.

SUNY Canton will not tolerate any act or threat of violence made in the workplace, on College property, or while in work status.

B.

No person may engage in violent conduct or make threats of violence, implied or direct, on SUNY Canton property or in connection with College business. This includes, but is not limited to:  

1.

The use of force with the intent to cause harm, e.g., physical attacks, any unwanted contact such as hitting, fighting, pushing, or throwing objects.

2.

Behavior that diminishes the dignity of others through sexual, racial, religious or ethnic disparagement, or harassment.

 

C.

3.

Acts or threats which are intended to intimidate, harass, threaten, bully, coerce, or cause fear of harm whether directly or indirectly.

4.

Acts or threats made directly or indirectly by oral or written words, gestures, or symbols that communicate a direct or indirect threat of physical or mental harm.

No person, without legal authority, may carry, possess, or use any dangerous weapon on SUNY Canton property or in College buildings or facilities. Unauthorized possession or use of firearms, knives (except non-spring pocket knives), or other weapons or explosives is prohibited.

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Reporting Procedures Incidents of workplace violence, threats of workplace violence, or observations of workplace violence are not to be ignored by any member of the SUNY Canton community. Workplace violence should be promptly reported to the University Police (see below). Additionally, all members of the college community are encouraged to report behavior they reasonably believe poses a potential for workplace violence in order to maintain a safe working and learning environment. A.

Any person experiencing or witnessing imminent danger, personal injury, or violence involving weapons or actual violence should call the University Police at (315) 386-7777 immediately, or 911.

B.

Any person who is the subject of a suspected violation of the Workplace Violence prevention Policy involving violence without weapons or personal injury, or is a witness to such suspected violation, should report the incident to the University Police.  

C.

Employees are expected to report any threat or act of violence that they have witnessed, received, or have been informed of, to the University Police.  

D.

Every threat will be taken seriously and must be reported.  

E.

Employees who commit a violent act or threaten to commit a violent act are subject to disciplinary action and/or civil/criminal prosecution as appropriate.  

F.

Any individual who makes a substantial threat, exhibits threatening behavior, or engages in violent acts on SUNY Canton property shall be subject to removal from the premises as quickly as safety permits, pending the outcome of an investigation.

Employee Responsibilities A.

All SUNY Canton employees are responsible for helping to maintain a safe work and educational environment and are urged to take reasonable precautions to prevent violence and other unsafe conditions in the workplace and report indicators of increased risk of violent behavior including, but not limited to, the following examples:

Precautions § §

§ §

In response to telephone inquiries, do not release information about coworkers’ schedules, home telephone numbers, or other personal information. In the event of suspicious conduct, request the credentials of any stranger who enters your office to do repair or other service work. If necessary, verify the work request with your supervisor. Never leave money, credit card travel documents, or anything else of value in an unlocked desk or cabinet. If something is stolen, report it immediately to University Police.

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Indicators § § § § §

§ § §

Direct or veiled threats of harm. Intimidating, belligerent, harassing, bullying, or other inappropriate and aggressive behavior. Numerous conflicts with supervisors and other employees. Bringing a weapon to the workplace, brandishing a weapon in the workplace, making inappropriate references to guns, or fascination with weapons. Statements showing fascination with incidents of workplace violence, statements indicating approval of the use of violence to resolve a problem, or statements indicating identification with perpetrators of workplace homicides. Statements indicating desperation (over family, financial, or other personal problems) to the point of contemplating suicide. Drug/alcohol abuse. Extreme changes in behavior.

B.

Employees are expected to notify University Police whenever an order of protection is granted which mentions SUNY Canton property or involves a College employee or a person working at or attending the College, and provide a copy of the order. Appropriate efforts will be made to protect the privacy and sensitivity of the information provided. Employees should also notify their supervisor of such protective restraining orders or orders of protection.

C.

Victims of domestic violence who believe the violence may extend into the workplace or employees who believe that domestic or other personal matters may result in their being subject to violence extending into the workplace are encouraged to notify their supervisor and the University Police. Confidentiality will be maintained to the extent possible. (Also see the Domestic Violence policy below.)  

D.

All employees have an obligation to report any incidents of violence and/or inappropriate conduct or behavior to University Police immediately. Following notification to University Police, employees should inform their supervisor of the incident.  

E.

Any employee or representative of employees who believes that a serious violation of a workplace violence prevention program exists or that any imminent danger exists shall bring such matter to the attention of a supervisor in the form of a written notice. If following written notice, the matter has not been resolved and the employee or representative believes that the violation still exists or that an imminent danger still exists, the employee or representative should contact the Office of Human Resources.  

F.

Individuals found to be in violation of this policy may be removed from the College property. Employees may be subject to disciplinary action up to and including dismissal, pursuant to applicable Personnel Policies or Collective Bargaining Agreements. Further, all individuals who violate criminal law may be subject to criminal prosecution.  

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G.

No employee shall be subjected to criticism, reprisal, retaliation, or disciplinary action from the College for good faith reporting pursuant to this policy. Employees who engage in violent conduct should be reported to University Police at (315) 386-7777 or 911.

H.

Individuals who make false and malicious complaints of workplace violence, as opposed to complaints which, even if erroneous, are made in good faith, may be subject to disciplinary action and/or referral to appropriate authorities for criminal and/or civil action as appropriate.

I.

SUNY Canton shall make the written Workplace Violence Prevention Program available, upon request, to its employees and their designated representatives.

Supervisors A.

Each dean, director, department chairperson, executive officer, administrator, or any other person with supervisory responsibility (hereinafter “supervisors”) is responsible within his/her area of jurisdiction for the implementation of this policy.

B.

Supervisors are required to contact the University Police immediately in the event of imminent or actual violence involving weapons or potential physical injuries.

C.

Supervisors must report to University Police any complaint of workplace violence made to them and any other incidents of workplace violence of which they become aware of or reasonably believe to exist. Supervisors are expected to inform their immediate supervisor promptly about any complaints, acts, or threats of violence even if the situation has been addressed and resolved. After having reported such complaint or incident to the University Police and immediate supervisor, the supervisor should keep it confidential and disclose it only as necessary during the investigation process and/or subsequent proceedings.

D.

Following notification to the University Police, supervisors are obligated to contact the Director of Human Resources immediately to report incidents involving College employees.

University Police A.

The University Police Department is responsible for: § § §

B.

Responding to, Intervening, and Documenting all incidents of violence in the workplace.

University Police will log all incidents of workplace violence and will notify the respective supervisor and the Director of Human Resources of an incident involving an employee, or notify the Dean of Students of an incident with a student.

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C.

University Police will maintain an internal tracking system of all threats and incidents of violence.

D.

When informed, University Police will maintain a record of any Orders of Protection and will provide escort service to members of the college community within its geographical confines when sufficient personnel are available. Such services are to be extended at the discretion of the Chief of Police or designee.

Office of Human Resources A.

The Office of Human Resources (HR) is responsible for: § § § §

Assisting the Chief of Police and supervisors in responding to workplace violence. Facilitating appropriate responses to reported incidents of workplace violence. Notifying the University Police of workplace violence incidents reported to HR. Consulting with, as necessary, counseling services to secure professional intervention.

B.

The Office of Human Resources is responsible for providing new employees or employees transferred to the College with a copy of the Workplace Violence Policy and Procedures.

C.

The Office of Human Resources is responsible for annually disseminating this policy to all employees.

Domestic Violence - Policy Statement Domestic violence permeates the lives and compromises the safety of thousands of New York State employees each day, with tragic, destructive, and sometimes fatal results. Domestic violence occurs within a wide spectrum of relationships, including married and formerly married couples; couples with children in common; couples who live together or have lived together, gay, lesbian, bisexual, and transgender couples; and couples who are dating or who have dated in the past. Domestic violence is defined as a pattern of coercive tactics which can include physical, psychological, sexual, economic, and emotional abuse perpetrated by one person against an adult intimate partner, family member, or household as defined in the Family Court Act, with the goal of establishing and maintaining power and control over the victim. In addition to exacting a tremendous toll from the individuals it directly affects, domestic violence often spills over into the workplace, compromising the safety of both victims and co-workers and resulting in lost productivity, increased healthcare costs, increased absenteeism, and increased employee turnover. SUNY Canton, to the fullest extent possible without violating any existing rules, regulations, statutory requirements, contractual obligations, or collective bargaining agreements, will take all

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appropriate actions to promote safety in the workplace and respond effectively to the needs of victims of domestic violence. WEB POLICY Purpose The purpose of this policy is to guide the development and use of Canton's web pages and to promote the image and mission of the institution. Canton’s web pages communicate information about the College to current and future students, alumni, businesses, employees, and the general public. The quality of the information published by the College is important in promoting the reputation of the College. It is essential that information published on the Web reflects standards of quality, consistency, and usability. It is also important that the College’s web policy remain responsive to future technologies and change. As such, this policy should be continually reviewed and updated as necessary. Administrative Policies Administrative policies are designed to address the use of the College’s web pages by faculty, staff, students, and official college departments. General Policies A.

The College's website will comply with Federal and State laws (NY State's Technology Policy PO4-002).

B.

The College reserves the right to remove from its server or disconnect from its network any material that the College considers in violation of College, State, or Federal policies.

C.

Links from the College’s official pages to other Internet sites are permitted but must be related to the College’s mission. These links will be reviewed by the Web Coordinator.

D.

All web pages (official and unofficial) will comply with the College’s policy on acceptable use.

E.

Software for unofficial web pages must maintain security patches and updates.

F.

The campus may impose size limits, as necessary, for web pages.

Policies Related to Official Web Pages Official web pages consist of pages created by academic and administrative departments. A.

Administrative and academic units will be responsible for developing and maintaining the content of their own web pages.

B.

Official web pages will be approved by the Web Coordinator/Public Relations. The Web Coordinator will review materials for consistency, editorial clarity, and compliance with

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university policies. Each new or significantly reconstructed page will be submitted for review to the Web Coordinator. C.

Official web pages will contain the College logo, a link to the home page, contact information, last revision date, and copyright information.

D.

Official web pages will follow the College's design and content guidelines. A standardized format will be used in the development of all official web pages in order to present a consistent, cohesive institutional presence. Such a format will be built to current web standards, adhere to design principles, and provide flexibility for end-users. (The Marqui Content Management System templates are currently being created to accomplish this.)

E.

Official web pages will not contain any dead links.

Policies Related to Unofficial Web Pages Unofficial web pages consist of pages created by students, faculty, staff, clubs, and organizations. Policies Related to Authorized Student Organizations A.

Web pages of student organizations will adhere to the general web policies of the College.

B.

Web pages of student organizations will include a disclaimer that the College does not accept responsibility for the contents of the page.

C.

Web pages of student organizations will contain a link back to the College’s home page.

D.

Web pages of student organizations will be subject to review and approval by the advisor of the student organization.

Policies Related to Student, Faculty, and Staff Web Pages These web pages may contain personal or professional information unrelated to the College. Faculty and Staff Web Pages A.

Faculty/staff will be responsible for updating, revising, designing, and maintaining their web pages.

B.

Faculty/staff web pages will contain a disclaimer (e.g., This is a faculty web page and not an official SUNY Canton web page. The College does not accept responsibility for the contents of these pages.).

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C.

Faculty/staff web pages will contain a link back to the College’s home page.

Student Web Pages A.

Student web page authors will be responsible for updating, revising, designing, and maintaining their web pages.

B.

Student web pages will contain a disclaimer (e.g., This is a personal web page and not an official SUNY Canton web page. The College does not accept responsibility for the contents of these pages.).

C.

Student web pages should contain a link back to the College’s home page.

D.

The design of student web pages will remain distinct from the College’s official pages. As such, the College logo should not be allowed on personal pages.

WHEELED-VEHICLE POLICY SUNY Canton recognizes that skateboards, roller blades, bicycles, and other wheeled vehicles or devices are legitimate methods of both exercise and transportation. However, some people choose to utilize these items in other than a conventional manner, thereby creating a physical danger to themselves and others as well as a hazard to property. In an effort to continue to provide for the open use of college property for these modes of transportation, the following guidelines are adopted. § § §

No wheeled vehicles or device for personal transportation may be used in any campus building. Wheelchairs and youth strollers are exempt from this provision. Skateboarders and roller bladers using sidewalks will do so safely and will yield the right of way to pedestrians. Skateboarders and roller bladers using campus roadways will travel in the right lane of traffic only, as close to the right-hand curb as is feasible and safe.

WITHDRAWAL BY ADMINISTRATIVE ACTION The Vice President for Student Affairs or designee may initiate and approve procedures for the administrative withdrawal of any student from the University or residence halls for the inability to control behavior that poses a threat to the health and safety of such student or others and/or mandate an evaluation of behavior by an outside professional agency. The Vice President for Student Affairs or designee will consult with medical, mental health professionals, and/or a panel of professionals to provide advice with respect to administrative withdrawal determinations. The Vice President will notify the appropriate offices of all conditions set forth. Readmission is not guaranteed.

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Students may challenge the withdrawal through submission of a written appeal for an informal hearing to the President or designee supported by medical and/or mental health professional documentation on the following limited grounds: § § §

Significant procedural violations. Substantive new evidence. Arbitrary and capricious penalty or sanction.

The following guidelines will be applicable: A.

Students will be informed of the time, date, and location of the informal hearing. This hearing will be conversational and not adversarial.

B.

The entire case file, including the evaluation and the names of prospective witnesses, will be available for inspection. The file, which will be available at least two business days before the informal hearing, need not include the personal and confidential notes of any institutional office or participants in the evaluation process.

C.

The College encourages the student to seek assistance preparing for the hearing. Those assisting the student, except for legal counsel, will be permitted to ask relevant questions of any individual appearing at the informal hearing, as well as to present relevant evidence.

D.

The informal hearing may be conducted in the absence of a student who fails to appear after proper notice.

E.

Any mental health or healthcare professional who prepared evaluations may be requested to appear and/or respond to any relevant questions.

F.

A written decision will be submitted within five business days after the completion of the informal meeting.

WITHDRAWAL FROM COLLEGE PROCEDURE 1. Students wishing to withdraw from the College must obtain and sign a Withdrawal Form from the appropriate School Dean or Registrar’s website. Degree and certificate students must obtain the signatures of the Faculty Advisor, School Dean, Counselor, Student Service Center, and Registrar. In the case of non-degree students, they must notify the Registrar’s Office in writing that they wish to withdraw from college. 2.

Students may not officially withdraw from college during the last ten instructional days of a semester, exclusive of the final exam period.

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3.

The withdrawal will not be considered official until the official withdrawal date has been entered by the Registrar’s Office. All signatures must be obtained and the Withdrawal Form presented to the Registrar by the individual withdrawing.

WITHDRAWAL FROM COURSES – FINANCIAL AID ELIGIBILITY State and Federal financial aid is based on the number of credit hours a student maintains. A loss of aid may occur if a student drops below a certain credit-hour level (i.e., from full time to part time). Students should consult with the Financial Aid Office prior to dropping courses. WORK STUDY The Career Services Office coordinates the Work Study program. A student is awarded an amount of money through her/his financial aid package. That money can be earned through work opportunities on campus during the academic semesters or the summer. Requests for work study student workers can be made in writing (email acceptable) by the end of the semester for employment during the subsequent semester(s) or summer. Additionally, the campus is contacted via email that new work study requests are being entertained and that request forms will be distributed to campus personnel who request them. Work study requests can sometimes be facilitated on an emergency basis by contacting the Career Services Office. Supervisors of work study students are obligated to complete an evaluation of work study students. WRITING ACROSS THE CURRICULUM On September 7, 1994, Faculty Assembly approved the following: A.

Every associate degree program at SUNY Canton will include at least one writing intensive course exclusive of the required Humanities course in the curriculum. The courses to be developed as writing intensive will be determined by the faculty in the department responsible for the curriculum. Writing intensive course guidelines can be found in the Appendix of the Faculty Handbook.

B.

Every course taught at SUNY Canton should include a writing component, specifically indicated in the course syllabi. Examples could include: some short summaries of what the student learned in the lesson, explanation of how to do a math problem instead of just doing the problem, or written summaries in laboratory reports.

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