Present; Heidi Orchard, Utah State History; GinaStrack, Utah State Archives;
Kinza ..... Andy Wesolek, USU: efforts in organizing repository to benefit existing ...
Notes Digitization Committee Meeting Friday, November 30, 2012 Welcome and Announcements Welcome by Rick Clements. Introductions: Present; Heidi Orchard, Utah State History; GinaStrack, Utah State Archives; Kinza Masood, U of U; Lisa Chaufty, U of U; Matt Pierce, Quinney Law; Jamie Weeks, WSU; Scott Eldredge, BYU: Jon Ostler, Snow; Nancy Lombardo, Eccles; Michelle Olsen, SnowRichfield; Jen Hughes, SLCC: Glee WIllis, UNR: Sylvia Southwick, UNLV: Becky McCowan, BYU: Paula Mitchell, SUU: Darcy Pumphrey, USU: Liz Woolcott, USU; Andy Wesolek, USU; Sandra McIntyre, MWDL, Catherine McIntyre, UVU. Announcements. ● Welcome to Andy as new co-chair. Thanks to Catherine for her service as co-chair for the past year, and for continuing as co-chair this fall to help plan this meeting. ● Webinar series: Nick Hayen and Sandra McIntyre will be starting 1 hour WImba webinars in January. The format will be presentations followed by questions and discussion. ● Western CONTENTdm Users Group meeting will be in August 2013. Hosted at Seattle Public Library. Date is right before SAA in New Orleans. Scott Eldredge is on Planning Committee for it. Anne Morrow is looking for keynote speaker. Let her or Scott know of ideas. ● UALC Council changed its constitution to stick to original mission of serving academic libraries and research libraries. Based on criteria outlined in Article VII of the UALC Constitution, it reversed our mission to include Nevada and other libraries. But, it was at the same time that UALC Council took pains to include our other colleagues in digitization expansion. They see no conflict with those two directions. Membership change, hopefully won’t lead to confusion. Digitization members are extremely valuable. ● Western Archival Network planning grant: a national leadership grant, for which Greg Thompson at the U of U is the primary investigator. It addresses EAD finding aids issues. Three collaboratives (Northwest Digital Archives, Rocky Mountain Online Archives, and MWDL) are looking at centralized hosting solutions for finding aids. California Digital Library, Arizona, and Texas are interested also. Grant is nearing conclusion, decisions made, some questions, full report in Spring. Better support for finding aids best practices, hosting, and
searching. Planning grant will provide a better support system. ● MWDL Internship program; Dorotea Szkolar completed internship on geospatial metadata research and wrote findings in a report. Sandra is not hosting interns now, but will this next summer and fall, and is welcoming ideas for projects for interns to work on. We can host at our own institutions, can collaborate with Sandra and MWDL. REPORTS from Digital Assets Management Systems (DAMS) Interest Group ● The second DAMS Interest Group meeting was held the day before the Digitization Committee meeting, November 29 at USU. Kinza Masood reported that there were seventeen attendees, and they started the meeting by asking group for issues, grouped around two major themes--other DAMS programs being researched, and CONTENTdm issues and best practices. There was interest in discussing Institutional Repositories, CDM v. 6 migration, and being hosted with v6 by CDM. ● It was agreed that we want to keep holding the meeting, and now twice yearly, at the time of the UALC Digitization Committee meetings. There will be a List sent out to contribute ideas to the next meeting. Sandra suggested more collaboration among UALC libraries using CDM. Andy emphasized that much of the work should take place using the email list so that the most productive discussions can take place at the meetings. ● Also, Kinza and John Herbert hold quarterly calls with OCLC, and invited committee members and others with CDM issues to send screen shots and descriptions of them to Kinza or John, and they will bring them up with OCLC. Here is the link to minutes from DAMS-IG (2012) Meeting: https://docs.google.com/document/d/17SW8IFCpG4LQN2lv0UO0Qbssq5cm8MfX_l u6F2PPYLE/edit TASK FORCE discussions. ● Training Task Force (Nancy Lombardo and Kinza Masood) 1. There are a lot of training materials out there, but no place to organize them. They collect material that already exists, and the results of the last Training Task Force list from the survey they conducted. They are focusing on collecting material on streaming media, digitization materials, migration to v 6, and also collect materials related to metadata and qr codes. For streaming media there are documents for equipment, processes, and servers. 2. Discussing holding a “How do I...” digitization clinic, including talking about equipment-- scanners, the Kirtas scanner, equipment related to scanning maps, light scanning, metadata. Jeremy Myntti, U of U’s head of cataloging, is interested
in creating video workshops for metadata topics. Also, another employee scans transparencies. Migration--focus on navigation guide for web implementation???. 3. Where to collect and organize this material? Knowledge bases are Sharepoint, Google site, CONTENTdm collection, or Wiki at Eccles library that is already being used. Discuss preferences so that all can access it, organize it? Digitization committee is primary audience. Openness is preferable and with MWDL partners. GOOGLE sounds preferable for ease of access to everyone. GOOGLE is chosen. The site will be at https://sites.google.com/site/mwdltraining/. 4. Also, what kind of training is helpful besides what is coming out of the hubs. GOOGLE site can help. Putting together a charge for the Task Force also. Also, can put training documents developed by other members. ● Outreach Task Force (Catherine McIntyre) 1. Update: outreach opportunities over the last few months ■ Sandra spoke to the Cache Valley Library Association in June in Logan; ■ Exhibited at the Utah State History Conference, September 21-22, Historic Fort Douglas (thank you to Jamie Weeks, Kayla Willey and Michelle Olsen for their participation); ■ Exhibited at American Association for State and Local History annual meeting in Salt Lake City, October 4-5, with John Herbert and Utah Digital Newspapers ■ Plan to exhibit at the UELMA Conference in March, 2013, Weber State University, Ogden, Utah. ■ Plan to exhibit at spring CIMA joint conference ■ Plan to exhibit at the Mormon History Conference, June 6-9, 2013, at the Davis Conference Center in Layton, Utah. 2. Discussion on the MWDL worksheet samples ■ Chris Dasanjh and Catherine created high school and college freshman-level sample assignments in History and Biology using the MWDL. They are uploaded to Sharepoint. ■ Hoping to get faculty to use them—could they be posted to the “About MWDL” page as samples? Sandra agrees. ■ Could we ask for imput from Reference or Instruction Librarians at our institutions? Other suggestions? ■ Nick Hayen, MWDL Web portal assistant, has created a libguide in the UU-Marriott Campus Guides system, but it is not yet published. Comments and improvements are welcome. (so we can all just steal it and put it on ours!) The handouts Catherine created will be
posted on this libguide. Digital preservation report. ● Cheryl not here, Gina reports about panel presentation at ULA, ongoing discussions on preservation, monthly meetings at the State Archives. ● Larger discussion last July about preservation, talk about a regional digital repository. Not ready to move forward on that because many institutions are still working on getting started. But keep it in mind--Axium system and Rosetta--common goals--may be able to look at something that could extend services beyond to other institutions. Hitting hard in next 5 years. Upcoming ULA presentation/panel on this topic will be more practical than theoretical. ● Kinza--works with Rosetta. Tawnya Mosier looking at one that is OAIS compliant. No matter what system they use parallel to Rosetta there will be a problem with dual entry. Has a good back end for a DAMS, but presentation layer not very good. (Pilot now where they are moving the preservation metadata up, export the metadata from CDM into Rosetta.??? need help summarizing this) ● Gina--The Digital Archive service from OLCL can store high resolution, works along with CDM, but separate. Charge a storage fee, monthly updates. Metadata Review Board; (Sandra McIntyre) ● Metadata task force performed work well, created Dublin Core profile. Questions still come up on metadata, so there is the idea of a subset of task force members and others to review metadata issues that come up. No mechanism so far, but option is there for anyone to convene the board and discuss issues. Sandra will circulate suggestions about how it can happen. There’s a backlog of issues, so perhaps we can have an online review board session to review them. Institutional Repository Task Force report; (Andy Wesolek and Lisa Chaufty) ● Beginning stages, Lisa Chaufty--discussion of a mission, its relation to MWDL. ● Sandra brought up the history of the Utah collaborative repository, that existed five years ago, but the time was not quite right for it. It’s time to revisit a Utahbased repository. Lisa refers to an article from D-Lib 2007 that gives the history of Utah digital Repository. ● Main drive is, many of us are doing great things with IRs but they are institution-related. We worry that we lose relevance--but if we band repositories together, it maximizes the research there. How would a regional repository interact with the MWDl, or inside it, or parallel to it? Lisa: when IRs started they held a lot of promise, but to achieve the greatest impact is to have them more networked. ● Discussion? Call for members. Sandra--harvest IR collections, but give a
sub-portal page if you’re just interested in searching a specific institutional repository. An example is the Utah Department of Community and Culture (DCC) collection portal on the MWDL page. The Task Force would determine how that would work. Modify normalization rules to heighten accessibility. Catherine, Paula, Scott (or someone else at BYU) are interested in participating. Lightning Round Ray Matthews, from Utah State Library, where they focus on publications and government publications. They have a new system for searches where you can search thru publications--full text, videos, as well. Filter by title, agency, publisher; Lisa Chaufty, UU: IR discussions, bringing more fine arts into IR, latest project is in School of Music, purely digital music performance. Electronic file--Pilot to capture all the aspects of the performance;Then will work with music students to preserve their work--creative data, and have a place to put their data. Sylvia Southwick, UNLV: early stages of linked data project. Sample of collections records, get them up into triples, and then publish it in linked data cloud. Evaluate in terms of how much link is available. Extract from CDM, generate it, and publish in the cloud. Glee Willis, UNR: CONTENTdm Shopping cart--cuts down on human work to provide high resolution images to users. Also have basic crowdsourcing experiment with hand written diaries, aimed at older alumni. Two hundred pages have been transcribed so far. Built a case search for UNR Quarterly Review, for the Historical Society. Helping Historical society. Kinza Masood, UU: how to make end users feel close to object. when scanning books, wanted to do a 3D capture of an image. Equipment has a turntable, etc. gets 360 degree capture. Aerial views, etc. Connect to pioneer diaries. Testing results are good, embed Flash files of artifacts. Kinza will post details. Heidi Orchard, State History: forming partnership with Utah Humanities Council, using video montage with Beehive Archive audio and Utah History images. Scott Eldredge, BYU: working with Internet Archives, sent students to Brussels to learn book scanning, he will be going to London to implement scanning Baden-Powell (Boy Scouts founder) collection in London. Becky McCowan, BYU: plug for RDA. It impacts how you can enter digital resources into a catalog, improves searchability. Recommends putting it in to digital materials.
Michelle Olsen, Snow--Richfield; working with UVU, digitizing Kanab Heritage House and Museum photos. Nancy Lombardo, Eccles: Creating an illustrated curriculum for Neuro-ophthalmology. Working with team of N-Os who are poring through the NOVEL collections and identifying the best and most current and effective items for every entry on the very long outline. We tag the items with special terms to create specific queries. The curriculum will support the education of N-O fellows and residents on an international level. Matt Pierce, Quinney Law: investigating using pdf or E-Pub format for rare books at Quinney Law Library. Old English law reports. Jamie Weeks, WSU: continuing handwritten diaries scanning, three years so far, diaries for Dr. Rich, Dee family diaries. Paula Mitchell, SUU: working with local Paiute tribe, trying to capture language through oral histories with them. Liz Wolcott, USU: crowd sourcing project in Mendon Town, through town hall meeting, display images there, identify and pull out names and events, in town hall format and online format. Sandra McIntyre for Dixie State; Caleb Ames and Amber D’Ambrosio are collaborating in setting up a digitization lab, using CDM, etc. Also they have a new larger library. Glee WIllis, UNR; will user user submission form in v. 6 to help collect information from local Paiute tribe at UNR. Andy Wesolek, USU: efforts in organizing repository to benefit existing graduate students work; also , passed open access policy; Need more details. Jen Hughes, SLCC: working with Fine arts and SL Public Library to do zines. Monthly and online physical exhibits. Catherine McIntyre, UVU; LSTA grant to digitize school newspapers from 1969-forward. Gina Strack, State Archives: Have a great collection from Department of Transportation, official photographer for the state, includes highways but also scenery and Native Americans. Will bring in volunteers or interns to help create an online collection.
Collection finding aid http://archives.utah.gov/research/inventories/25473.html. Jon Ostler, Snow; Mormon Pioneer Heritage Institute, have Special Collections, but not Archives; Michelle is working on several collections to digitize them. Birds of a Feather Discussions Gov docs - Utah Digital Repository Regional library consortiums (CA, others) digitizing GPO legacy documents. In Utah, GWLLA and Rick from USU are considering creating a task force to report to UALC Dig Comm. Look at ways to save gov docs of regional importance. UNR digitized some gov docs and they are in a collection there. Eventually, all the docs will be available in multiple places, Hathi Trust, etc. Task Force will involve non-committee members. Governance and funding are sometimes a Challenge when we do this but we should go where the energy is. Ray wonders what the group will be called, help form the focus of the task force. May require a combination of UALC committees, and perhaps include GODART (ULA). Ray would like to go ahead with a Task Force. He will shepherd it. Ray will take it to FDLP and GODART to check on their buy in. IR group talked about faculty buy in, how to improve, what are the hurdles. Did not get into the regional network concept. Andy will send out a call for participants. Schedule Spring Meeting who will be interested in hosting? Snow College is willing. Past spring breaks, possibly April. Will check on dates. State Archives and History might be willing, also. MWDL harvesting and new partnerships - Sandra Continued growth, 750,000 items, going toward a million this year with UDN being harvested. Handout of current partners. MWDL at a glance handout. 20 partners being harvested. About half are CDM. Challenge to work with other systems, to get them fully OAI compliant. CDM is compliant. CDM has been a problem due to a clunky OAI provider. In discussion with OCLC and an updated version is due soon. Currently, Primo does not recognize deleted records. Results in some records going nowhere. Deleted Record Status néeds to be flagged for selections to be removed in Primo. Collections get out of sync. Improvements hoped for with update. More problems with ingestion backlogs. Workload keeps growing, collaboration keeps growing, hard to keep up. 8 repositories have not yet been harvested. Hope to catch up soon. Will get temporary help from Catherine McIntyre. Helps a lot. Review of metadata is important and Catherine has the necessary experience. Idaho State Archives will be
harvested soon, thanks to Catherine's help. Sandra is using MWDL- news to broadcast news about the project. Hopes this will become more interactive, way for partners to participate, communicate. Please add any other partners or interested people to Sandra's list. Do people need a printed version of the Application Profile. Should it be reprinted? Ray requested a copy for the repository. If digital, three copies are required. ;) Gerry Ingram at OCLC is interested in expanding her offer to CDM Quick Start. Free start up opportunity for hosted collection. Hope they move to paid hosting, or local server. Handout was provided. 3,000 items allowed and 10 GBs, any MWDL partners are eligible. Share With others as appropriate. May be a good way to try hosted service. Gerry Ingram also proposed better ways to get staff into Digital Collections Gateway. Some people have had trouble getting into search part of MWDL. Problem on Guest network at BYU, for example, and some State Lbrary sites. Security issue where the service is on 1701 port. Some inst don't allow ports other than 80. Primo controls this, won't change port. Can approach server admin and request "white listing" of this port. Nick is working on SEO grant with Kenning and Patrick. He has gotten good at changing web sit for SEO, and is working no better usage tracking. Using Google Analytics. Patrick is working with him. Soon will have stats for first 9 months of the year. Can the dashboard be made public? google says not. Sandra will sent it. Proposal for UALC project - Scott Eldridge BYU Pioneers in Your Attic Saw a presentation from Maryland on Civil War. Looking for primary source material held by private citizens. Digitize for greater access. Could donate, or just loan for Digitization. Will advise on care of items. Got the project manual from the folks in Maryland and will re-purpose for this local project. Guide for how to do this. Use MWDL and Hubs to accomplish. Set up times to accept documents. Maybe work with local libraries and do on site Digitization in smaller communities. Overland migration, or broader. What about colonization? Should put a group together to discuss scope and how to get started. Should we include alternate viewpoints? Paiutes? Others? Created a flyer for distribution to promote the project. Life story Library Foundation project may be of interest. Why limit this to Pioneers, which have been well documented already. Core purpose is to get at primary sources that are out there, and share them.
May be reasonable to do a series of Thea projects, targeting different groups, or time frames. State Archives are calling around about cemetery records, receiving interesting responses. Good way to educate. Engage communities. May be able to survey, or assess, other institutions and what they hold. Discover what people most want to share, make discoverable. Very visible and tangible. May be able to get funding. Leave scanners behind for future Digitization? Lots of possible spin offs. Way to provide guidance and recommend standards to those involved in Digitization. Need coordination by project members to ensure that project stays on track. Project coordinators have to stay involved with all sites. BYU TV could do a series to go with this. More PR. Check with Utah Humanities Council. Scott would like a sub-committee or working group. Email Scott and he will create a list. Wikipedia Day- people encouraged to add local history to Wikipedia. May be of interest. Archives.com - Sandra Offer from Archives.com, similar to ancestry.com. Tends to have different focus, less expensive, focuses on yearbooks and newspapers. Has a loyal community. Interested in getting things digitized, out of attics and so forth. Two offers: 1) funding - digitize collections in partnership arrangement where they pay costs, three tiers for funding levels. Collaboration with metadata. Might be good for small partners who have no funds. May be willing to endure embargo in order to get collections digitized. MWDL will get the material after embargo if they pay 100% of the costs. Ownership will be retained, sort of a licensing agreement. embargo toward sharing items with other commercial genealogy sites. State Archives have worked with them, and found them very aggressive in desire to grow. Took a lot of time. They were pretty demanding. Ray had HeinOnline digitize Laws of Utah in partnership and it worked great. Are there any concerns? 2) exposure for existing collections - if you have a collection of yearbooks, they want to link to your collection. Users of Archives.com would see you record, link to your collection. Attract users to your collection. Sandra will contact some MWDL partners who have collections they are interested in linking. Expose your collections to Archives.com users.
contact Sandra if you have questions and concerns. ILEAD Project - Cheryl - not present, she will send email A grant encouraging partnerships between different types of libraries Leadership training Geospatial Discovery Project - Sandra Dorotea Szkolar worked with MWDL as intern this summer. She looked at metadata standard for geospatial information in MWDL. State Archives test of searching a map for creators/records http://archives.utah.gov/mapsearch.html. Also see GeoMAPP.com for preservation of GIS. MWDL Funding Development Task Force of UALC Council - Sandra sorry, got logged out and lost this summary.... Tried to re-create on the fly..... UALC has created a task force to review funding models for MWDL. Scope of MWDL is broader than UALC and the Council wants to seek alternate funding models. One year funding for assistant has been approved. Looking at commercialization, other collaborative models, etc. MWDL participation in Digital Public Library of America Digital Hubs Pilot - Sandra Invited MWDL to be one of the first digital collaborative to participate. Will be harvested in April. Lots of steps to be done. Overview handout provided. Total of $350,000 awarded from three organizations. Extremely open system. Discussions will take place over which collections will participate. No OAI provision out of MWDL currently that will work. Training, metadata work, Digitization funds. Sketchy scope of work. Will be hiring 1.5 Ftes on soft funding. Handout provided outlining staffing plan. Good news for MWDL, extends funding and allows for continued growth. dp.la
