Oracle Self-Service Human Resources Deploy Self-Service Capability

Oracle® Self-Service Human Resources Deploy Self-Service Capability Guide Release 11i Part No. B13523-02

November 2004

Oracle Self-Service Human Resources Deploy Self-Service Capability Guide, Release 11i Part No. B13523-02 Copyright © 2002, 2004, Oracle. All rights reserved. Primary Author:

Kathryn O’Donoghue

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Contents Send Us Your Comments Preface 1

Introduction to Oracle Self-Service Human Resources (SSHR) Overview . . . . . . . . . . . . . . . . . . . . . . What is SSHR? . . . . . . . . . . . . . . . . . . . Introduction to Self-Service . . . . . . . . . . . . . SSHR Licences . . . . . . . . . . . . . . . . . . Key Concepts in Self-Service Human Resources (SSHR) Self-Service Modules . . . . . . . . . . . . . . . Getting Started . . . . . . . . . . . . . . . . . . . Overview . . . . . . . . . . . . . . . . . . . . Understanding a Typical SSHR Function . . . . . . How an SSHR Function Works . . . . . . . . . A Typical SSHR Web Page . . . . . . . . . . . Getting Started with SSHR . . . . . . . . . . . .

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1- 1 1- 2 1- 3 1- 4 1- 4 1- 5 1-18 1-19 1-19 1-19 1-22 1-23

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2- 1 2- 1 2- 2 2- 3 2- 4 2- 6 2- 7 2- 8 2-10 2-11 2-22

User Access Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Managing User Access in SSHR . . . . . . . . . . . . . . . . . . . . . . . . . . .

3- 1 3- 1

Extending SSHR Configuration Overview . . . . . . . . . . . Extending SSHR . . . . . . . . . . . . . . Guidelines for Configuring SSHR Functions . Transaction History . . . . . . . . . . . . Legislation and Customer Overrides . . . . Defining Menus for SSHR . . . . . . . . . Defining User Access to Self-Service Functions Defining Functions for SSHR . . . . . . . Menu Function Parameters . . . . . . . . . . Supplied Functions . . . . . . . . . . . . Menu Function Parameter Descriptions . . .

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SSHR and User Access

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SSHR and User Access . . . . . . . . . . . . . . . . . . User Access and Security . . . . . . . . . . . . . . . Access Roles for Self-Service Actions . . . . . . . . . . Self-Service Menus and User Access . . . . . . . . . . Predefined Self-Service Responsibilities and User Menus . SSHR User Accounts . . . . . . . . . . . . . . . . . . Batch Creation of User Accounts . . . . . . . . . . . . Creating Batch User Accounts with Concurrent Programs . Writing User Hooks for the Batch Creation of User Accounts

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5- 1 5- 1 5- 2 5- 3 5- 6 5-15 5-19 5-20 5-21 5-22 5-24 5-25 5-26

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6- 1 6- 1 6- 2 6- 3 6- 5

Approvals Approvals Overview . . . . . Setting Up Approvals for SSHR Approvals . . . . . . . . . Approvals Processes . . . Dynamic Approvals . . .

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SSHR Page Layouts Page Layout Overview . . . . . . . . . Setting Up Page Layouts for SSHR . . . SSHR Personalizations . . . . . . . . . The Personalization Framework . . . Function-level Personalizations . . . Configuring Web Pages . . . . . . . Configuring Page Headers . . . . . Configuring Flexfields . . . . . . . Configuring Tabbed Regions . . . . . Adding Instructions to Web Pages . . Configuring the Global Button Bar . . Personalizing Screen Images . . . . . Configuring the Effective Date Prompts

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SSHR and Workflow Workflow Overview . . . . . . . . . . . . Setting Up Workflow for SSHR . . . . . . . SSHR and Workflows . . . . . . . . . . . Self-Service Workflows . . . . . . . . . Workflow Objects and Item Types . . . . Notifications . . . . . . . . . . . . . . Configuring Workflow Objects . . . . . . Configuring Workflow Attribute Values . . Configuring Workflow Error Processes . . Defining Your Enterprise’s Email Addresses Running the Workflow Cleanup Process . .

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Oracle Approvals Management (AME) . . . . . . . . . . . . . . . . Sample Code for Modifying Approvals Using PL/SQL . . . . . . . . . Configuring SSHR Functions to Use Oracle Approvals Management (AME) Configuring Approvals in the Workflow Builder . . . . . . . . . . . .

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7- 1 7- 1 7- 2 7- 3 7- 7 7-10 7-11 7-13 7-16 7-18 7-19 7-26 7-27 7-29 7-30 7-31 7-36 7-40 7-44 7-46

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8- 1 8- 1 8- 2 8- 3 8- 4 8- 5 8- 7 8- 8 8- 9 8-11 8-12 8-12 8-14 8-16 8-18 8-19 8-20

Common SSHR Modules Common Modules Overview . . . . . . . . . . . . . . . . . . . . . . Using Common SSHR Functions . . . . . . . . . . . . . . . . . . . . Common SSHR Modules . . . . . . . . . . . . . . . . . . . . . . . . People in Hierarchy, My List, and Search Pages . . . . . . . . . . . . . Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Return for Correction . . . . . . . . . . . . . . . . . . . . . . . . Release Information . . . . . . . . . . . . . . . . . . . . . . . . Review and Confirm . . . . . . . . . . . . . . . . . . . . . . . . Managing Dates in SSHR . . . . . . . . . . . . . . . . . . . . . . Save For Later . . . . . . . . . . . . . . . . . . . . . . . . . . . Document Manager . . . . . . . . . . . . . . . . . . . . . . . . New User Registration . . . . . . . . . . . . . . . . . . . . . . . New Employee Registration and Non-employee Registration . . . . . . Create User Name . . . . . . . . . . . . . . . . . . . . . . . . . User Hooks To Generate User Names For New User Registration . . . . . Set Up Eligibility Processing . . . . . . . . . . . . . . . . . . . . . Setting Up a Generic User ID For New User Registration . . . . . . . . Configuring the New Employee and Non-Employee Registration Processes Configuring the Create User Name Process . . . . . . . . . . . . . . Generating Self-Service User Names and Passwords . . . . . . . . . .

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Workforce Sourcing and Deployment Workforce Sourcing and Deployment Overview . . Using SSHR for Workforce Sourcing and Deployment Employee Demographics . . . . . . . . . . . . . Personal Information Modules . . . . . . . . . Basic Details . . . . . . . . . . . . . . . Main Address . . . . . . . . . . . . . . Secondary Address . . . . . . . . . . . . Phone Numbers . . . . . . . . . . . . . Dependents and Beneficiaries . . . . . . . Emergency Contacts . . . . . . . . . . . Professional Details Modules . . . . . . . . . Education and Qualifications . . . . . . . . Other Professional Awards . . . . . . . . . Competency Profile . . . . . . . . . . . . Work Preferences . . . . . . . . . . . . . Resume . . . . . . . . . . . . . . . . . Tenure Status (US) . . . . . . . . . . . .

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v

Academic Rank (US) . . . . . . . . . . . . . . . Employee Directory . . . . . . . . . . . . . . . . . . . The Employee Directory Module . . . . . . . . . . . . Anonymous Access to the Employee Directory . . . . . . Enabling Single Sign On to Self Service . . . . . . . . . Enabling Customer Overrides for the Employee Directory . Populating the Repository . . . . . . . . . . . . . . . Legislation and Customer Overrides for Employee Directory Manage Employment Events . . . . . . . . . . . . . . . Manage Employment Events Modules and Workflow . . . Assignment . . . . . . . . . . . . . . . . . . . . . Termination . . . . . . . . . . . . . . . . . . . . . End Placement . . . . . . . . . . . . . . . . . . . . Work Schedule . . . . . . . . . . . . . . . . . . . Location . . . . . . . . . . . . . . . . . . . . . . Special Information Types (SITs) . . . . . . . . . . . . Extra Information Types (EITs) . . . . . . . . . . . . . Other Employment Information . . . . . . . . . . . . Pay Rate . . . . . . . . . . . . . . . . . . . . . . Assignment Rate . . . . . . . . . . . . . . . . . . . Change Manager . . . . . . . . . . . . . . . . . . . Organization Management . . . . . . . . . . . . . . . . Organization Manager . . . . . . . . . . . . . . . . Views . . . . . . . . . . . . . . . . . . . . . . . . . Information Overview . . . . . . . . . . . . . . . . My Information and My Employee Information . . . . . Employee Information View . . . . . . . . . . . . . . Assignment Details View . . . . . . . . . . . . . . . Compensation Activity View . . . . . . . . . . . . . Termination History View . . . . . . . . . . . . . . . Search Functions for HR Views . . . . . . . . . . . . . Recruitment . . . . . . . . . . . . . . . . . . . . . . Hire or Placement, Place Contingent Worker Processes . .

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8-21 8-22 8-23 8-29 8-30 8-30 8-31 8-33 8-34 8-35 8-37 8-42 8-43 8-45 8-46 8-48 8-50 8-53 8-54 8-56 8-58 8-59 8-60 8-62 8-63 8-64 8-72 8-73 8-74 8-75 8-77 8-77 8-78

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9- 1 9- 1 9- 1 9- 2 9- 3 9- 3 9- 4 9-14 9-17 9-20

Talent Management Talent Management Overview . . . . . . . Using SSHR for Talent Management . . . . Event and Attendance Administration . . . . Events and Bookings . . . . . . . . . . Employee Reviews . . . . . . . . . . . Evaluations and Appraisals . . . . . . . . . Appraisals (Self-Service) . . . . . . . . Questionnaire Administration (Self-Service) Suitability Matching (Self-Service) . . . . Training . . . . . . . . . . . . . . . . .

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Training (Self-Service) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . External Training (Self-Service) . . . . . . . . . . . . . . . . . . . . . . . . . . External Linking (Self-Service Training) . . . . . . . . . . . . . . . . . . . . . .

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9-21 9-23 9-25

Compensation and Benefits Management Compensation and Benefits Management Overview . . . . . . . . . . . Self-Service Compensation and Benefits Functions . . . . . . . . . . . . Absence Management . . . . . . . . . . . . . . . . . . . . . . . . . Absences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Self-Service Benefits Enrollments . . . . . . . . . . . . . . . . . . . . Self-Service Benefits Enrollments . . . . . . . . . . . . . . . . . . . Benefits Enrollments . . . . . . . . . . . . . . . . . . . . . . . . Setting Up Self-Service Benefits Enrollments . . . . . . . . . . . . . . Enabling Self-Service Benefits Enrollment Notifications . . . . . . . . . Setting Up User Access to Self-Service Benefits . . . . . . . . . . . . . Setting the Effective Date of a Scheduled Enrollment in Self-Service Benefits Configuring Unrestricted Program Enrollment Processing . . . . . . . . Defining Self-Service Instruction Text . . . . . . . . . . . . . . . . . Configuring the Primary Care Provider Search Facility . . . . . . . . . Self-Service Benefits Enrollments - US Federal . . . . . . . . . . . . . . Federal Employee Health Benefits Overview . . . . . . . . . . . . . Administering FEHB . . . . . . . . . . . . . . . . . . . . . . . . Thrift Savings Plan Overview . . . . . . . . . . . . . . . . . . . . Thrift Savings Catch-Up Contributions . . . . . . . . . . . . . . . . Setting Up User Access to Self-Service Benefits . . . . . . . . . . . . . Enabling US Federal Benefits FYI Notifications . . . . . . . . . . . . . Setting up FEHB . . . . . . . . . . . . . . . . . . . . . . . . . . Running the Populate FEHB Program and Design Plan Process . . . . . Compiling FEHB Fast Formulas . . . . . . . . . . . . . . . . . . . Enrolling Employees in Agency Sponsored Health Plans . . . . . . . . Setting up TSP and TSP Catch-Up . . . . . . . . . . . . . . . . . . Populating TSP and TSP Catch-Up Programs and Plans . . . . . . . . . Compiling TSP and TSP Catch-Up Fast Formulas . . . . . . . . . . . . Migrating TSP and TSP Catch-Up Information . . . . . . . . . . . . . Compensation Workbench . . . . . . . . . . . . . . . . . . . . . . . Compensation Workbench . . . . . . . . . . . . . . . . . . . . . . Compensation Workbench Budget Preparation . . . . . . . . . . . . . Compensation Workbench Allocations . . . . . . . . . . . . . . . . Compensation Workbench Itemization . . . . . . . . . . . . . . . . Compensation Workbench Promotions . . . . . . . . . . . . . . . . Compensation Workbench Employee Performance Rating . . . . . . . . Employee Eligibility for Compensation Workbench . . . . . . . . . . . Employee Reassignment for Compensation Workbench . . . . . . . . . Switch Manager . . . . . . . . . . . . . . . . . . . . . . . . . . Compensation Workbench Approvals and Notifications . . . . . . . . .

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10- 1 10- 1 10- 2 10- 3 10- 5 10- 6 10-12 10-26 10-28 10-29 10-31 10-32 10-33 10-34 10-37 10-38 10-38 10-43 10-45 10-46 10-48 10-48 10-49 10-49 10-50 10-50 10-52 10-52 10-53 10-53 10-54 10-54 10-57 10-57 10-57 10-59 10-60 10-61 10-62 10-63

vii

Standard Activity Rates for Compensation Workbench . . . . . . . Compensation Workbench Statuses . . . . . . . . . . . . . . . . Reporting in Compensation Workbench . . . . . . . . . . . . . . Setting Up Compensation Workbench Plans . . . . . . . . . . . . Personalizing a Plan for Compensation Workbench . . . . . . . . . Defining a Compensation Workbench Plan . . . . . . . . . . . . Defining Enrollment Requirements for Compensation Workbench Plans Configuring Descriptive Flexfields within Compensation Workbench . Defining a Reporting Group . . . . . . . . . . . . . . . . . . . Individual Compensation Distributions (ICD) . . . . . . . . . . . . Self-Service Individual Compensation Distribution . . . . . . . . . Individual Compensation Distributions (ICD) . . . . . . . . . . . Self-Service Individual Compensation Distributions (ICD) . . . . . .

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10-64 10-69 10-70 10-74 10-79 10-80 10-82 10-85 10-86 10-87 10-88 10-88 10-90

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11- 1 11- 1 11- 2 11- 3 11- 8 11-10 11-11 11-13 11-15 11-16 11-18 11-20 11-22

Payroll Process Management Payroll Overview . . . . . . . . . . . . . . . . . . . . . . . . . Using SSHR with Payroll Functions . . . . . . . . . . . . . . . . . Payroll . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Payment Methods . . . . . . . . . . . . . . . . . . . . . . . Online Payslip . . . . . . . . . . . . . . . . . . . . . . . . . Online Payslip (UK) . . . . . . . . . . . . . . . . . . . . . . Online Payslip (US) . . . . . . . . . . . . . . . . . . . . . . . Online Payslip (Canada) . . . . . . . . . . . . . . . . . . . . Online Payslip (Australia, Hong Kong, Korea, Singapore, New Zealand) Online Payslip (South Africa) . . . . . . . . . . . . . . . . . . Tax Withholdings Form (W-4) (US) . . . . . . . . . . . . . . . . Tax Information Form (W-2) (US) . . . . . . . . . . . . . . . . . Voluntary Deductions . . . . . . . . . . . . . . . . . . . . . .

12

. . . . . . . . . . . . .

. . . .

SSHR Implementation Steps Implementation Steps for Self-Service HR (SSHR) . . . . . . . . . . . . . . . . . . 12- 1 Implementation Flowcharts . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12- 1 Implementation Steps for Self-Service HR (SSHR) . . . . . . . . . . . . . . . . . . 12- 3

HRMS Glossary Index

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Send Us Your Comments Oracle Self-Service Human Resources Deploy Self-Service Capability Guide, Release 11i Part No. B13523-02

Oracle welcomes your comments and suggestions on the quality and usefulness of this publication. Your input is an important part of the information used for revision. • • • • •

Did you find any errors? Is the information clearly presented? Do you need more information? If so, where? Are the examples correct? Do you need more examples? What features did you like most about this manual?

If you find any errors or have any other suggestions for improvement, please indicate the title and part number of the documentation and the chapter, section, and page number (if available). You can send comments to us in the following ways: • • •

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If you would like a reply, please give your name, address, telephone number, and electronic mail address (optional). If you have problems with the software, please contact your local Oracle Support Services.

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Preface Intended Audience Welcome to Release 11i of the Oracle Self-Service Human Resources Deploy Self-Service Capability Guide. Audience This guide assumes you have a working knowledge of the following: •

The principles and customary practices of your business area.

•

Oracle HRMS If you have never used Oracle HRMS, Oracle suggests you attend one or more of the Oracle HRMS training classes available through Oracle University.

•

Oracle Self–Service Web Applications To learn more about Oracle Self-Service Web Applications, read the Oracle Self-Service Web Applications Implementation Manual.

•

Oracle Workflow To learn more about Oracle Workflow, read the Oracle Workflow User’s Guide or the Oracle Workflow Developer’s Guide.

•

The Oracle Applications graphical user interface. To learn more about the Oracle Applications graphical user interface, read the Oracle Applications User’s Guide.

See Related Documents for more information about Oracle Applications product information. See Related Documents on page xii for more Oracle Applications product information.

TTY Access to Oracle Support Services Oracle provides dedicated Text Telephone (TTY) access to Oracle Support Services within the United States of America 24 hours a day, seven days a week. For TTY support, call 800.446.2398.

Documentation Accessibility Our goal is to make Oracle products, services, and supporting documentation accessible, with good usability, to the disabled community. To that end, our documentation includes features that make information available to users of assistive technology. This documentation is available in HTML format, and contains markup to facilitate access by

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the disabled community. Accessibility standards will continue to evolve over time, and Oracle is actively engaged with other market-leading technology vendors to address technical obstacles so that our documentation can be accessible to all of our customers. For more information, visit the Oracle Accessibility Program Web site at http://www.oracle.com/accessibility/ .

Accessibility of Code Examples in Documentation Screen readers may not always correctly read the code examples in this document. The conventions for writing code require that closing braces should appear on an otherwise empty line; however, some screen readers may not always read a line of text that consists solely of a bracket or brace.

Accessibility of Links to External Web Sites in Documentation This documentation may contain links to Web sites of other companies or organizations that Oracle does not own or control. Oracle neither evaluates nor makes any representations regarding the accessibility of these Web sites.

Structure 1 Introduction to Oracle Self-Service Human Resources (SSHR) 2 Extending SSHR 3 SSHR and User Access 4 SSHR and Workflow 5 SSHR Page Layouts 6 Approvals 7 Common SSHR Modules 8 Workforce Sourcing and Deployment 9 Talent Management 10 Compensation and Benefits Management 11 Payroll Process Management 12 SSHR Implementation Steps HRMS Glossary

Related Documents Oracle HRMS shares business and setup information with other Oracle Applications products. Therefore, you may want to refer to other user guides when you set up and use Oracle HRMS. You can read the guides online by choosing Library from the expandable menu on your HTML help window, by reading from the Oracle Applications Document Library CD included in your media pack, or by using a Web browser with a URL that your system administrator provides. If you require printed guides, you can purchase them from the Oracle store at http://oraclestore.oracle.com. Guides Related to All Products Oracle Applications User’s Guide

xii

This guide explains how to enter data, query, run reports, and navigate using the graphical user interface (GUI). This guide also includes information on setting user profiles, as well as running and reviewing reports and concurrent processes. You can access this user’s guide online by choosing ”Getting started with Oracle Applications” from any Oracle Applications help file. Guides Related to This Product OA Personalization Framework and OA Extensibility Framework Learn about the capabilities of the 5.6 Framework technologies. Oracle Human Resources Management Systems Enterprise and Workforce Management Guide Learn how to use Oracle HRMS to represent your enterprise. This includes setting up your organization hierarchy, recording details about jobs and positions within your enterprise, defining person types to represent your workforce, and also how to manage your budgets and costs. Oracle Human Resources Management Systems Workforce Sourcing, Deployment, and Talent Management Guide Learn how to use Oracle HRMS to represent your workforce. This includes recruiting new workers, developing their careers, managing contingent workers, and reporting on your workforce. Oracle Human Resources Management Systems Payroll Processing Management Guide Learn about wage attachments, taxes and social insurance, the payroll run, and other processes. Oracle Human Resources Management Systems Compensation and Benefits Management Guide Learn how to use Oracle HRMS to manage your total compensation package. For example, read how to administer salaries and benefits, set up automated grade/step progression, and allocate salary budgets. You can also learn about setting up earnings and deductions for payroll processing, managing leave and absences, and reporting on compensation across your enterprise. Oracle Human Resources Management Systems Configuring, Reporting, and System Administration in Oracle HRMS Learn about extending and configuring Oracle HRMS, managing security, auditing, information access, and letter generation. Oracle Human Resources Management Systems Implementation Guide Learn about the setup procedures you need to carry out in order to successfully implement Oracle HRMS in your enterprise. Oracle Human Resources Management Systems FastFormula User Guide Learn about the different uses of Oracle FastFormula, and understand the rules and techniques you should employ when defining and amending formulas for use with Oracle applications. Oracle Human Resources Management Systems Deploy Strategic Reporting (HRMSi) Implement and administer Oracle Human Resources Management Systems Intelligence (HRMSi) in your environment.

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Oracle Human Resources Management Systems Strategic Reporting (HRMSi) User Guide Learn about the workforce intelligence reports included in the HRMSi product, including Daily Business Intelligence reports, Discoverer workbooks, and Performance Management Framework reports. Implementing Oracle Approvals Managemement Use Oracle Approvals Management (AME) to define the approval rules that determine the approval processes for Oracle applications. Download this guide from Oracle MetaLink, Note: 282529.1. Oracle iRecruitment Implementation Guide Set up Oracle iRecruitment to manage all of your enterprise’s recruitment needs. Using Oracle Learning Management Set up and use Oracle Learning Management to accomplish your online and offline learning goals. Implementing Oracle Learning Management Implement Oracle Learning Management to accommodate your specific business practices. Oracle Time and Labor Implementation and User Guide Learn how to capture work patterns such as shift hours so that this information can be used by other applications such as General Ledger. Installation and System Administration Oracle Applications Concepts This guide provides an introduction to the concepts, features, technology stack, architecture, and terminology for Oracle Applications Release 11i. It provides a useful first book to read before an installation of Oracle Applications. This guide also introduces the concepts behind Applications-wide features such as Business Intelligence (BIS), languages and character sets, and Self–Service Web Applications. Installing Oracle Applications This guide provides instructions for managing the installation of Oracle Applications products. In Release 11i, much of the installation process is handled using Oracle Rapid Install, which minimizes the time to install Oracle Applications and the Oracle technology stack by automating many of the required steps. This guide contains instructions for using Oracle Rapid Install and lists the tasks you need to perform to finish your installation. You should use this guide in conjunction with individual product user guides and implementation guides. Upgrading Oracle Applications Refer to this guide if you are upgrading your Oracle Applications Release 10.7 or Release 11.0 products to Release 11i. This guide describes the upgrade process and lists database and product-specific upgrade tasks. You must be either at Release 10.7 (NCA, SmartClient, or character mode) or Release 11.0, to upgrade to Release 11i. You cannot upgrade to Release 11i directly from releases prior to 10.7. "About" Document For information about implementation and user document, instructions for applying patches, new and changes setup steps, and descriptions of software updates, refer

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to the "About" document for your product. "About" documents are available on OracleMetaLink for most products starting with Release 11.5.8. Maintaining Oracle Applications Use this guide to help you run the various AD utilities, such as AutoUpgrade, AutoPatch, AD Administration, AD Controller, AD Relink, License Manager, and others. It contains how-to steps, screenshots, and other information that you need to run the AD utilities. This guide also provides information on maintaining the Oracle applications file system and database. Oracle Applications System Administrator’s Guide This guide provides planning and reference information for the Oracle Applications System Administrator. It contains information on how to define security, customize menus and online help, and manage concurrent processing. Oracle Alert User’s Guide This guide explains how to define periodic and event alerts to monitor the status of your Oracle Applications data. Oracle Applications Developer’s Guide This guide contains the coding standards followed by the Oracle Applications development staff and describes the Oracle Application Object Library components that are needed to implement the Oracle Applications user interface described in the Oracle Applications User Interface Standards for Forms-Based Products. This manual also provides information to help you build your custom Oracle Forms Developer forms so that the forms integrate with Oracle Applications. Oracle Applications User Interface Standards for Forms–Based Products This guide contains the user interface (UI) standards followed by the Oracle Applications development staff. It describes the UI for the Oracle Applications products and how to apply this UI to the design of an application built by using Oracle Forms. Other Implementation Documentation Oracle Applications Product Update Notes Use this guide as a reference for upgrading an installation of Oracle Applications. It provides a history of the changes to individual Oracle Applications products between Release 11.0 and Release 11i. It includes new features, enhancements, and changes made to database objects, profile options, and seed data for this interval. Oracle Workflow Administrator’s Guide This guide explains how to complete the setup steps necessary for any Oracle Applications product that includes workflow-enabled processes, as well as how to monitor the progress of runtime workflow processes. Oracle Workflow Developer’s Guide This guide explains how to define new workflow business processes and customize existing Oracle Applications-embedded workflow processes. It also describes how to define and customize business events and event subscriptions. Oracle Workflow User’s Guide This guide describes how Oracle Applications users can view and respond to workflow notifications and monitor the progress of their workflow processes.

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Oracle Workflow API Reference This guide describes the APIs provided for developers and administrators to access Oracle Workflow. Oracle Applications Flexfields Guide This guide provides flexfields planning, setup, and reference information for the Oracle HRMS implementation team, as well as for users responsible for the ongoing maintenance of Oracle Applications product data. This guide also provides information on creating custom reports on flexfields data. Oracle eTechnical Reference Manuals Each eTechnical Reference Manual (eTRM) contains database diagrams and a detailed description of database tables, forms, reports, and programs for a specific Oracle Applications product. This information helps you convert data from your existing applications, integrate Oracle Applications data with non-Oracle applications, and write custom reports for Oracle Applications products. Oracle eTRM is available on OracleMetalink Oracle Applications Message Manual This manual describes all Oracle Applications messages. this manual is available in HTML format on the documentation CD-ROM for Release 11i.

Do Not Use Database Tools to Modify Oracle Applications Data Oracle STRONGLY RECOMMENDS that you never use SQL*Plus, Oracle Data Browser, database triggers, or any other tool to modify Oracle Applications data unless otherwise instructed. Oracle provides powerful tools you can use to create, store, change, retrieve, and maintain information in an Oracle database. But if you use Oracle tools such as SQL*Plus to modify Oracle Applications data, you risk destroying the integrity of your data and you lose the ability to audit changes to your data. Because Oracle Applications tables are interrelated, any change you make using an Oracle Applications form can update many tables at once. But when you modify Oracle Applications data using anything other than Oracle Applications, you may change a row in one table without making corresponding changes in related tables. If your tables get out of synchronization with each other, you risk retrieving erroneous information and you risk unpredictable results throughout Oracle Applications. When you use Oracle Applications to modify your data, Oracle Applications automatically checks that your changes are valid. Oracle Applications also keeps track of who changes information. If you enter information into database tables using database tools, you may store invalid information. You also lose the ability to track who has changed your information because SQL*Plus and other database tools do not keep a record of changes.

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1 Introduction to Oracle Self-Service Human Resources (SSHR) Overview Oracle Self-Service Human Resources (SSHR) extends the functionality of standard Oracle HRMS by enabling both employees and managers to participate in Human Resources management via a web browser. SSHR offers secure self-service business transactions and easy-to-use functionality driven by Oracle’s proven web and workflow technologies. These technologies enable the data, views, stored procedures, validation routines, and Application Programmatic Interfaces (APIs) used in the standard Oracle Applications to be shared, thus providing seamless integration between Oracle HRMS and Self-Service HRMS.

Features of SSHR Key features of SSHR include the following: •

Configurability SSHR uses the Oracle Applications Framework (OA Framework) technology to enable flexible personalizations options. For example, you can personalize your self-service pages to reflect your corporate identify, or to reflect the specific business processes in your organization. You can personalize content, appearance, and self-service transactions to suit your requirements and those of the individual user. You can personalize self-service applications to suit role, experience, work content, language, and information needs.

•

Intuitive layout The pages and windows used in SSHR have an intuitive layout and enable users to carry out business processes and transactions without the need for extensive documentation or instruction. Notes and messages are available on pages if appropriate and meaningful.

•

Dynamic routing of transactions SSHR utilizes workflow technology to enable you to define dynamic routing and approvals paths for your self-service transactions. You can use Oracle Workflow to configure any process that requires routing, approval, and submission.

•

Delivery of workforce intelligence

Introduction to Oracle Self-Service Human Resources (SSHR)

1-1

By providing manager functions in SSHR, you can deliver intelligence and information to managers, HR Professionals, executives. These users can retrieve and query information simply and quickly. •

Improved accuracy of data By enabling users to enter and maintain their own information, data input is more accurate and up-to-date. This also reduces repetitive data entry tasks for HR administrators.

•

Streamlined business processes By allowing managers, HR Professionals, contingent workers, and employees to work in a paperless environment, you can streamline business processes, reduce administration costs, and improve service. Users can make their own decisions about benefits options and work preferences, for example, and view information online including payslips and tax forms.

•

Integration with Oracle Approvals Management (OAM) Oracle Approvals Management (OAM) enables you to define routing rules for your transactions. By using OAM with SSHR, you ensure that your self-service transactions are received and approved or rejected by the correct user.

Scope of SSHR SSHR functions are available for all major functional areas in Oracle HRMS: Workforce Sourcing and Deployment, Compensation, Benefits, and Payroll Management, and Enterprise and Workforce Management. Within these functional areas, some functions are available in SSHR only, some are available in the Forms Interface only, and some are available in both SSHR and the Forms Interface. For information on the self-service functions available for each functional area, see: Self-Service Modules, page 1- 5 .

What is SSHR? The following sections answer common questions on SSHR and give an overview of the functionality.

What does self-service mean? Self-service means that the originator of a task is also the person responsible for that task. Using a standard web browser, the user accesses HR data and performs a specific task, for example, registering a change of address. By transferring the responsibility for the task to the originator of the task, data accuracy is increased and administration costs are reduced.

How do self-service applications differ from traditional HR systems? The key elements that distinguish self-service applications from other systems are:

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•

easy-to-use user interfaces

•

easy access to functions via web browsers

•

complex processes reduced to simple steps

Oracle Self-Service Human Resources Deploy Self-Service Capability Guide

•

reliability and scalability enabling many people to experience good response times, for example during an annual benefit enrollment period

•

opportunities to configure and extend the application to meet enterprise needs

•

system accessibility for people who are not Human Resource specialists

•

ability to configure SSHR web pages to suit user requirements.

How can SSHR meet my enterprise’s unique business processes? SSHR is highly configurable: you can configure web pages and predefined business transactions. You can also create your own business processes. Although SSHR uses the design standards that are common to all Oracle applications, you can change the appearance of the web pages by adding your own logos and by changing field and radio button names. On some pages, you can choose which sections are displayed. If you want to highlight procedures that are specific to your enterprise, you can customize the instructions that provide online help for users.


1-3

Introduction to Self-Service SSHR Licences To enable SSHR, you must first purchase the appropriate licence from Oracle. For information on licences, contact your Oracle sales representative. SSHR delivers particular functionality according to your base product licence. If you have licenced SSHR you have access to all SSHR HRMS functionality with the following exceptions: •

Oracle Advanced Benefits (OAB). Although the self-service Benefits functions are available with Standard Benefits which is included in the HRMS licence, additional functionality is available if you purchase OAB. For example, life event restrictions in the Advanced Benefits model allow you to use Self-Service Benefits at any time during the year. Note: For Standard Benefits customers, it is recommended the

Benefits Election function be available only during the annual enrollment period. In other words, you should consider taking your enrollment web pages off-line during periods where you do not want benefits participants to make changes to their elections. •

Oracle Training Administration - You must purchase a separate licence to be able to use the self-service training function.

•

Payroll - You must purchase a separate licence to be able to use the self-service payroll functions.

Key Concepts in Self-Service Human Resources (SSHR) This section defines some important terms used throughout this Implementation Guide. Application Object Library (AOL) function An AOL function is an item that can be added to a menu. The item can call a screen or web page or be a hidden function. See also: Self-Service Function Business Process Produces the products and services that are recognized outside the business area. They support the organization’s objectives, critical success factors, or business objectives. They can be subdivided into sub-processes, for example, the Change Hours workflow process consists of the Work Schedule and Pay Rate subprocesses. See: The Personalization Framework, page 5- 3 MDS (Meta Data Services) Repository An active repository that stores information on the appearance and behavior of self-service pages. Customers can configure changes to the definitions held in the MDS Repository using the Personalization Framework. See: The Personalization Framework, page 5- 3 Oracle Applications (OA) Framework

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The OA Framework is the technical foundation for the Oracle Self-Service Applications (OSSWA). Personalization Framework The Personalization Framework allows you to configure the display of Oracle Self-Service Web Applications (OSSWA) without having to make any changes to the underlying code. Your configurations are stored in the MDS Repository and are preserved during upgrades. Region A region in the MDS Repository defines a section in a page in Oracle Self-Service Web Applications. The region is defined in terms of elements such as fields and buttons. Self-Service Function Self-service functions appear as menu options to the SSHR user. The function determines how the self-service modules are called. For example, the same self-service module is used for Personal Information from both the manager and employee menus but the function determines whether the module is called in Employee or Manager mode. Self-Service Module A set of dynamic web pages and related components (for example, workflow process and definitions stored in the MDS Repository, stored procedures). Examples include Personal Information, Competencies, and Assignment. Transaction A transaction is a logical unit of work such as a promotion or an assignment change. It may consist of several components, such as changes to salary, locations, and grade, but all the components of a transaction must be handled as a unit to be either approved or rejected. Workflow Builder Oracle Workflow is embedded within SSHR and manages the flow of information between the HR professional, the manager, the employee, and the applicant. You use workflow to control who and how these participants take part in HR processes by modifying the underlying process definitions. See: Self-Service Workflows, page 4- 3 Workflow Function A workflow activity which is defined as a function and which maps to a PL/SQL procedure that is executed by the Workflow Engine when it encounters this activity in the workflow process. See: Self-Service Workflows, page 4- 3 Workflow Process A workflow process is a series of activities linked by transitions. Each activity can be a function, a notification, or a subprocess.

Self-Service Modules This section provides a brief description of the delivered SSHR modules. For available functions within each module, see the individual sections on each module.


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Summary of SSHR Modules Note: In the tables below the Manage or Employee/Worker column refers to the type of activities that the responsibility would do, rather than a function that would specifically appear on a Manager or Employee menu.

Common Modules The following generic modules provide common, low-level functionality that is reused in many of the higher-level functions. Module Name

Manager or Employee/Worker

Workflow chainable/ Approvals

Localization

Enter Process

Manager

No/No

Global

Manager Actions

Manager

No/No

Global

Return for Correction

Manager

Yes/No

Global

New User Registration

Both

Yes/Yes

Global

Review and Confirm

N/A

Yes/Yes

Global

Release Information

Both

No/Yes

Global

Document Manager

Manager

No/No

Global

Personal Actions

Employee/Worker

No/No

Global

Save for Later

Both

No/No

Global

Enter Process The Enter Process enables the user to: •

Select a person from a searchable list of people

•

Select a person from their supervisor hierarchy or from their position hierarchy

•

Add and remove people from their personal list of employees and workers

A Simple Search enables to search for a person by name. With an Advanced Search, a manager can search for a person or persons who meet particular criteria. You can search on personal, assignment or skills criteria. Integration with Oracle Approvals Management From version 4.1 onwards, SSHR uses the Oracle Approvals Management (AME) application to define and manage approval logic. For more information on AME, see: Implementing Oracle Approvals Management (available on MetaLink). The existing method of defining customizable PL/SQL packages for approvals is still supported in this release as an alternative to AME. See: Oracle Approvals Management (AME), page 6- 6

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Manager Actions The Manager Actions module enables the user to first select a person and then the function, or action, to be performed. When the user selects the person, a context-sensitive list of available actions is displayed and the user can choose the required action from the list. See: Navigation Paths, page 3- 6 See: Actions Page, page 7- 7 Return for Correction The Return for Correction modules enables managers to return a transaction either to the initiator of the transaction or a prior approver of the transaction for correction. The person to whom the transaction is returned for correction will receive a notification. See: Return for Correction, page 7-10 New User Registration New User Registration enables users to register their own details for SSHR and for benefits providers. You set up a generic name and password and you can either enable users to create their own user name or you can use user hooks to create the user name automatically. See: New User Registration, page 7-26 Review and Confirm The Review and Confirm module shows details of transactions that a user has updated or details about pending transactions that require approval. The user can review the information displayed to ensure that all the details are correct before the changes are finally submitted to the database. If necessary, the user can return to the previous screen to change incorrect information. The user can also perform What If analyses to ascertain the effect any changes will have on an person’s benefits. See: Review and Confirm, page 7-13 Personal Actions The Personal Actions module is the employee/worker equivalent of Manager Actions. The user is presented with a context-sensitive list of actions that they can perform on themselves. See: Navigation Paths, page 3- 6 See: Actions Page, page 7- 7 Document Manager The Document Manager modules enables you to automatically generate business documents containing data from self-service actions. See: Document Manager, page 7-19 Save for Later The Save for Later functionality enables a user to interrupt a transaction before the data is submitted. The transaction is saved in a transaction table from which it can be retrieved and continued at a later time. Users can select those transactions which they have explicitly saved for later, or which were partially saved at the time of a system failure or time-out, from the All Actions Awaiting Your Attention list in the Actions page.


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See: Save for Later, page 7-18

Workforce Sourcing and Deployment People Management The following section lists the SSHR functions within People Management. Employee Directory Module Name



Localization

Employee Directory

Both

No

Global

Employee Directory

The Employee Directory module provides an easily accessible, highly configurable lookup of people within your organization. Users can search for a specific person against a range of data, and traverse the organization hierarchy to view details of a person’s manager or direct reports. The directory can be accessed either from Self Service, Portal, or anonymously from any web page. Manage Employment Events

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Module Name


Workflow chainable/ Approval

Localization

Assignment

Manager

Yes/Yes

Global

Change Location

Manager

Yes/Yes

Global

Change Manager

Manager

Yes/Yes

Global

Other Employment Information

Manager

Yes/Yes

Global

Employee or Contingent Worker Pay (Pay Rate, Assignment Rate)

Manager

Yes/Yes

Global

Extra Information Types (EITs)

Both

Yes/Yes

Global

Special Information Types (SITs)

Both

Yes/Yes

Global

Employee or Contingent Worker Termination (Termination, End Placement)

Manager

Yes/Yes

Global

Work Schedule

Manager

Yes/Yes

Global


Manage Employment Events (MEE)

The Manage Employment Events (MEE) functionality consists of a set of low-level, workflow-enabled components which can be chained together in various combinations to match your enterprise’s business processes. Some chained processes are predefined for you but you can use the Workflow Builder to configure others if you need to. The MEE components are as follows: Assignment

The Assignment module enables a manager to change a person’s assignment information. If the person has multiple assignments, you can display and change any assignment. See: Assignment, page 8-37 Change Location

The Change Location module enables a manager to change a person’s work location. See: Location, page 8-46 Change Manager

The Change Manager module enables a manager to transfer an employee or worker to another supervisor, move the direct reports of one supervisor to another supervisor and to assemble a new set of direct reports to a new supervisor. See: Change Manager, page 8-58 Extra Information Types (EITs)

Extra Information Types for SSHR enable you to store additional person and assignment information. See: Extra Information Types (EITs), page 8-50 Other Employment Information

The Other Employment Information module enables you to update and retrieve assignment and employment information in assignment descriptive flexfields and localization-enabled flexfields. See: Other Employment Info, page 8-53 Pay Rate

The Pay Rate module enables a manager to change a person’s overall pay rate or update an individual component of the pay rate. See: Pay Rate, page 8-54 Assignment Rate

The Assignment Rate module enables a manager to enter and record contingent worker rates, per assignment, based on assignment rate types, such as overtime or weekend rates. See: Assignment Rates, page 8-56 Special Information Types (SITs)

Special Information Types enable you to store additional information that is not currently captured by the system. See: Special Information Types (SITs), page 8-48


1-9

Termination

The Termination module enables a manager to end a person’s relationship with their employer. You can also use the Change Manager workflow process to reassign a terminated supervisor’s reports. Note: You cannot reverse a termination in SSHR.

You can combine the Termination module with the ICD module to create a severance pay process if required. See: Termination, page 8-42 End Placement

The End Placement module enables a manager to end a contingent worker’s work relationship, and specify a reason. You can also use the Change Manager process to reassign the contingent worker’s reports.. See: End Placement, page 8-43 Work Schedule

The Work Schedule module enables a manager to change a person’s work schedule. See: Work Schedule, page 8-45 Organization Management Module Name



Localization

Organization Manager

Manager

Yes/Yes

Global


The Organization Manager module enables a manager to maintain organization manager relationships. Note: Organization manager relationships can only be initially created in the Professional Forms Interface.

See: Organization Manager, page 8-60

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Personal Information Module Name



Localization

Basic Details

Both

Yes/Yes

Global

Main Address

Both

Yes/Yes

Global

Other Address

Both

Yes/Yes

Global

Phone Number

Both

Yes/Yes

Global

Emergency Contacts

Both

Yes/Yes

Global

Dependents and Beneficiaries

Both

Yes/Yes

Global

Personal Information

The Personal Information module enables users to update and maintain their personal records. The Personal Information module covers the following areas: •

Basic personal details See: Basic Details, page 8- 4

•

Address See: Main Address, page 8- 5

•

Other addresses See: Other Address, page 8- 7

•

Phone number See: Phone Numbers, page 8- 8

•

Dependents and beneficiaries See: Dependents and Beneficiaries, page 8- 9

•

Emergency contacts See: Emergency Contacts, page 8-11

The Personal Information module can also be chained with Special Information Types (SITs). See: Personal Information, page 8- 3


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Professional Details Module Name



Localization

Academic Rank

Both

No/Yes

US

Competency Profiles

Both

No/Yes

Global

Education and Qualifications

Both

No/Yes

Global

Resume

Both

No/No

Global

Other Professional Awards

Both

No/Yes

Global

Tenure Status

Both

No/Yes

US

Work Preferences

Both

No/No

Global

Professional Details

The Professional Details modules enable users to maintain professional details. They can be used by both employees and their managers, however, certain functions can be restricted for manager access only. The Professional Details menu contains the following functions: Education and Qualifications The Education and Qualifications module enables employees and managers to store details on their academic qualifications. See: Education and Qualifications, page 8-12 Other professional awards The Other Professional Awards module enables employees and managers to store details on professional qualifications. See: Other Awards, page 8-14 Competency profiles The Competency Profile module enables employees and managers to store information on skills and competencies. See: Competency Profile, page 8-16 Work preferences The Work Preferences module enables employees and managers to store information such as relocation preferences and travel preferences. See: Work Preferences, page 8-18 Resume The Resume module enables employees and managers to store a resume. See: Resume, page 8-19

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Tenure Status (US) The Tenure Status module enables managers to store information on an person’s tenure (completion of professional criteria and extended probationary period). See: Tenure Status, page 8-20 Academic Rank (US) The Academic Rank module enables managers to store information on the academic rank for employees within Higher Education. See: Academic Rank, page 8-21 Views Module Name



Localization

My Information

Employee/Worker

No/No

Global

My Employee Information

Manager

No/No

Global

HR Views

HR Professional

No/No

Global

My Information/My Employee Information

My Information and My Employee Information offer users access to employment and assignment records containing information about employment, salary, performance, training, absence, and job applications. Employees can view their personal records and managers can view the records for the people they manage. See: My Information and My Employee Information, page 8-64 HR Views

The HR Views module offers a summarized view of specific information: Personal Information, Assignment Details, Compensation Activity, and Termination History. This module is used by the HR Professional. See: HR Views, page 8-63 Recruiting and Hiring Module Name

Manager or Employee/Manager


Localization

Candidate Offers

Manager

No/Yes

Global

Hire

Manager

No/Yes

Global

French New Hire

Manager

No/Yes

France

French Applicant Hire

Manager

No/Yes

France

Contingent Worker Placement

Manager

No/Yes

Global


1-13

Apply for a Job

The Apply for a Job module enables employees to search for and apply for jobs, view job details, manage their resume, and prepare applications. For information on Apply for a Job, see Apply for a Job Workflows, Oracle HRMS Implementing Oracle Self-Service Human Resources 3.4. Candidate Offers

The Candidate Offers module is used by managers to seek approval for a job offer, send it to an applicant, and track the applicant’s response. For information on Candidate Offers, see: Recruitment Workflows, Oracle HRMS Implementing Oracle Self-Service Human Resources 3.4. Hire

The Hire process is used by managers to enter details about new employees and hire them into their enterprise. See: Hire or Placement, Place Contingent Worker Processes, page 8-78 Contingent Worker Placement

You can use the Contingent Worker Placement process to bring contingent workers into the organization and give them an assignment. See: Hire or Placement, Place Contingent Worker Processes, page 8-78

Talent Management Career and Performance Management Module Name



Localization

Appraisals

Both

No/Yes

Global

Apply for a Job

Both

No/Yes

Global

Employee Reviews

Both

No/Yes

Global

Events and Bookings

Both

No/No

Global

Suitability Matching

Both

No/No

Global

Succession Planning

Manager

No/No

Global

Appraisals

The Appraisals module enables a manager and employee or worker to evaluate employee performance and competencies and to set objectives and actions. See: Appraisals, Oracle HRMS Workforce Sourcing, Deployment, and Telend Management Guide Succession Planning

The Succession Planning module enables a manager to plan for future vacant positions by identifying possible successors for the positions.

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For general information on Succession Planning, see: Career and Succession Planning, Oracle HRMS Enterprise and Workforce Management Guide. Events and Bookings

The Events and Bookings module enables self-service users to create their own events such as meetings, presentations, or training days or to book themselves on existing events. The Events and Bookings function is available to both managers and employees, enabling managers to book their subordinates onto events. See: Events and Bookings, page 9- 2 Suitability Matching

The Suitability Matching module enables managers to find suitable people for an existing or planned work opportunity, or find suitable work opportunities for a person. Employees can find opportunities for themselves. For general information on Suitability Matching, see: Suitability Matching, Oracle HRMS Enterprise and Workforce Management Guide. Employee Reviews

The Employee Review module enables employees/workers and managers to create or update reviews. Employees and workers can create their own reviews and managers can create reviews for their employees and workers. Both managers and employees can invite reviewers to attend the review. See: Employee Review, page 9- 3 Training Module Name



Localization

External Training

Both

No/No (can be configured)

Global

Training

Both

No/No (can be configured)

Global

External Training

The External Training module enables employees and managers to enter and update attendance in courses not registered as events in Oracle Training Administration. The External Training module replaces the Training History function available in SSHR 3.4. Training

The Training module enables employees to enroll in a class and cancel the enrollment. Managers can enroll their subordinates in training classes and cancel the enrollment if appropriate. The Training module replaces the SSHR 3.4 functions Enroll in a Class and Cancel Enrollment. See: Training, page 9-21


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Compensation and Benefits Management Leave and Absence Management Module Name



Localization

Absences

Both

No/Yes

Global

The Absences module enables employees or managers to enter absence-related information using a self-service interface. Users can submit and update absence requests. Planned, confirmed, and updated requests are then submitted for approval. See: Absences, page 10- 3 Benefits Module Name



Localization

Benefits Enrollment

Both

No/No

Global

Benefits Enrollment

Employee/Worker

No/No

Federal

Benefits Enrollment

Benefit Enrollments enables an person to: •

Review their current benefit enrollments

•

Select benefits

•

Add, update, or remove dependents

•

Add, update, or remove beneficiaries

•

Search for and select primary care providers

See: Self-Service Benefits Enrollments, page 10- 6 For information on US federal self-service benefits, see: Federal Health Employee Benefits Overview, page 10-38 Compensation

1-16

Module Name



Localization

Compensation Workbench

Manager

No/Yes

Global

Individual Compensation Distributions (ICD)

Manager

Yes/Yes

Global


Compensation Workbench

The Compensation Workbench enables managers to determine and allocate compensation awards such as salary increases, bonuses, and stock options using a self-service interface. Managers can also view details on their direct reports, prepare budgets, and generate reports. See: Compensation Workbench, Oracle HRMS Compensation and Benefits Management Guide Individual Compensation Distributions (ICD) ICD enables managers to assign one-time or recurring awards, bonuses, and allowances to qualified employees and individuals. You can also set up ICD for non-manager employees if your enterprise offers discretionary contribution plans, such as a charitable contribution or savings bond plan. You define ICD plans using the same application windows that you use to define Benefits plans. ICD is available to users of both Standard and Advanced Benefits. See: Individual Compensation Distributions, page 10-90

Payroll Module Name



Localization

Online Payslip

Both

No/No

Australia, US, UK, Canada, Hong Kong, Korea New Zealand, Singapore, South Africa, Netherlands

Personal Payment Methods (Direct Deposit)

Both

No/Yes

Global

Online Tax Form (W-4)

Both

No/No

US

Online W-2 Form

Employee/Worker

No/No

US

Online Payslip The Online Payslip module enables a user to view their payslip using a Web browser when the required payroll processes have been run. Payslips are available for all assignments for which payroll has been completed. Employees can display payslips for the most recent payroll period or for previous payroll periods. See: Online Payslip, page 11- 8 Tax Information Form (W-2) The Tax Information form gives summary tax information for tax years from 2001 onwards. The form is used for information purposes only as it contains no updateable fields and cannot be submitted in place of the paper version of the form. See: Tax Information Form (W-2) (US), page 11-20


1-17

Tax Withholdings Form (W-4) The Online Tax Form module enables a user to submit US Tax Withholdings forms (W-4 tax forms) using a Web browser. The user can use the form to update withholding information. A defined contact person will then receive notification of the changed information. See: Tax Withholdings Form (W-4) (US), page 11-18 Voluntary Deductions You can use the Individual Compensation Distributions (ICD) module if your enterprise uses voluntary deduction plans, such as a charitable contribution or savings bond plan. You define ICD plans using the same application windows that you use to define Benefits plans. ICD is available to users of both Standard and Advanced Benefits. See: Individual Compensation Distributions, page 10-90 Personal Payment Methods The Personal Payment Methods module enables a user to determine how they are paid. The available payment methods are cash, check, deposit, or a combination. See: Personal Payment Methods, page 11- 3

1-18


Getting Started Overview This section gives you a brief overview of the minimum tasks you need to complete to set up SSHR. See: Minimum Requirements for an SSHR System, page 1-23 For a list of all implementation steps, see Implementation Steps for SSHR, page 12- 3 Notes on Migrating from SSHR Version 3 The following notes provide you with information that is useful if you are upgrading your SSHR installation from 3.x to 4.x or 5.x: •

SSHR 4.x/5.x may be installed in the same instance as SSHR 3.x

•

SSHR 3.x components are still supported

•

You can have both SSHR 4.x/5.x and SSHR 3.x functions on the same menu

•

You can set up equivalent 4.x/5.x functions when they become available. In doing this, you would compare the new and old workflow processes and reapply workflow changes as required. See: Self-Service Workflows, page 4- 3 Note: Some 3.x workflow attributes are obsolete in SSHR 4.x/5.x as they have been replaced by the Personalization Framework functionality.

•

When ready, simply migrate your users to the 4.x/5.x functions. You can switch over to 4.x/5.x functions one at a time, if required.

Understanding a Typical SSHR Function This chapter examines a typical SSHR function, Personal Information, and introduces the underlying concepts. By following the functional flow of the Personal Information function, you should understand how information is passed from the web browser to Oracle Applications, how Workflow is used by SSHR, how the page layout is controlled by the definitions held in the MDS Repository and the Personalization Framework, and how the approvals process operates. The general principles described here can be applied to any other SSHR function. The chapter includes an example of a typical SSHR Web page to illustrate the different elements that you can configure. The configuration steps for SSHR functions and their web pages are discussed in detail in the subsequent chapters of the Implementation Guide.

How an SSHR Function Works The following flowchart and accompanying text describe the functional flows that occur when a user changes a main address using the Personal Information function.


1-19

1-20

1.

The user chooses the Personal Information function from the user menu.

2.

The application calls the HR workflow service (OA.jspsOA.jsp?akRegionCode= HR_CREATE_PROCESS_TOP_SS&akRegionApplicationId=800) with a parameter


specifying the Personal Information workflow process for the workflow item type (HR_MAINT_PERSONAL_DETAILS_PRC). See: Self-Service Workflows, page 4- 3 3.

The HR workflow service creates an instance of the Personal Information workflow process for the item type. The FND data security is checked to make sure that this function is permitted for the legislation code of the current user’s business group. Personal Information is a global function that is available for all legislation codes. See: User Access and Security, page 3- 3

4.

Oracle Workflow runs the Maintain Personal Information activity (HR_PERINFO_OVERVIEW_JSP_FCT) within the Personal Information subprocess (HR_PROCESS_PERINFO_JSP_PRC) within the Personal Information workflow process (HR_PERSONAL_INFO_JSP_PRC).

5.

The application calls the generic HR_WORKFLOW_SERVICE.BLOCK function. The HR Activity Type Value workflow attribute for this process activity is set to HR_OVERVIEW_TOP_SS with the Activity Type as JSP.

6.

A page is displayed based on the definition of the OverviewPG document in the MDS Repository. The page is influenced by any context-sensitive flexfields and the cumulative effect of any Personalization Framework configurations that relate to this document. See: The Personalization Framework, page 5- 3

7.

If no past address changes are awaiting approval or correction, or if no future-dated address changes exist, the Details page is displayed. The user specifies whether they want to correct an existing address or enter an entirely new one. The button displayed to the user will be either Update/View Future Changes or View Pending Approval.

8.

If the user chooses to enter a new address, the Entry page is displayed. The user enters the information. If required, the user can save the information and submit the transaction later. In this case, the changes entered so far are saved to the transaction tables without server-side validation. See: Save for Later, page 7-18 If the user chooses to correct an existing address, the existing Address information is displayed. The user corrects the information.

9.

When the user has entered the information (or is ready to complete the transaction), they click the Continue link at the bottom of the page. Any field-related errors (bad formatting, missing fields, and so on) are flagged by a JavaScript procedure stored on the client and the user is asked to correct this information.

10. Web page data is sent from the client to the server and server-side validation is performed by HR Application Programming Interfaces (APIs). If all fields are validated, the Review page is displayed. See: Review and Confirm, page 7-13


1-21

11. The Review page displays the information that the user has entered. If the user now wants to modify the address information, they can choose the Back button to return to the update page to make changes. 12. When the changes are complete, the user returns to the Review page and clicks the Submit Information link to save the changes. 13. The number of approval levels and approvers is determined by the configuration of Dynamic Approvals. If applicable, the user can insert additional approvers and/or notification recipients. See: Dynamic Approvals, page 6- 3 14. If the Main Address part of the Personal Information function is configured for update without requiring approval, the new address data is inserted directly into the HR tables. (This step is the same process as step 18 for changes requiring an approval.) 15. If the Main Address part of the Personal Information function is configured to require approval, the data is inserted into HR transaction tables and the Approvals process begins for that item. 16. The workflow item is routed for approval according to the configuration of the Approvals process. 17. The approver can either approve or reject the transaction or return it to the user for correction. If the transaction is returned for correction, it is displayed for the user in the All Actions Awaiting Your Attention list in the Actions page. The user can reopen the transaction. The previous values are reloaded from the transaction tables ready for the user to make the required changes and resubmit. See: Save for Later, page 7-18 When the approver approves or rejects the transaction, the user is notified of the transaction status and the transaction details are deleted from the transaction tables. If the transaction is approved, the data is loaded into the HR tables.

A Typical SSHR Web Page The following diagram shows a simplified sample web page for the Personal Information function. The different elements that you can configure in the Personalization Framework are listed below.

1-22


Sample Web Page

The graphic above shows the following elements which you can configure using the Personalization Framework: 1.

Add or remove links to enable personalization configuration

2.

Change the sequence of fields

3.

Add or remove buttons to control user’s ability to update fields

4.

Rename region items

5.

Configure table views

See: The Personalization Framework, page 5- 3

Getting Started with SSHR The following procedure gives you the basic implementation steps that are required to enable you to run SSHR in a test environment. For information on running SSHR in a production environment, please see the detailed chapters in this Implementation Guide and also the Implementation Steps, page 12- 1 .


1-23

To set up an SSHR system: 1. Ensure that Oracle Human Resources 11i is installed with the most up-to-date patch according to the readme file for SSHR at the time of installation. 2.

Ensure that at least one business group has been set up in Oracle HRMS with at least two employee records (one record should be defined as the supervisor for the other). See: Adapting and Creating a New Business Group, Oracle HRMS Enterprise and Workforce Management Guide

3.

Ensure that the Apache server and Apache JSERV are installed. Set up the Apache server as specified in the Oracle Self-Service Web Applications Implementation Manual (available on Metalink).

4.

Apply the patch for SSHR and make sure that all prerequisites are met, including those for the OSSWA Framework.

5.

Complete the install and set-up of the OSSWA Framework. See: Configuring and Troubleshooting Oracle HTTP Server with Oracle Applications (available on Metalink - technical note number: 139863.1)

6.

If you have licensed SSHR, set the following profile option to "Yes" at the site level. •

HR: Self Service HR Licensed If you have not licensed SSHR, please contact your Oracle sales representative for information on purchasing a licence. See: User Profiles, Oracle HRMS Configuring, Reporting, and System Administration Guide

7.

Add the Manager Self Service and Employee Self Service responsibilities to your users (use either new or existing users). See: Self-Service Responsibilities and User Menus, page 3-11 See: Responsibilities, Oracle HRMS Configuring, Reporting, and System Administration Guide

8.

Link the users to (new or existing) employee records in HRMS. See: Defining User Access and Menus, page 2- 6 See: Users Window, Oracle Applications Systems Administrator's Guide For information on a typical SSHR function, please see: Understanding a Typical SSHR Function, page 1-19

1-24


2 Extending SSHR Configuration Overview All Oracle Self-Service Applications, including the SSHR modules, are built on the Oracle Applications (OA) Framework to enable maximum flexibility. Although the SSHR modules are delivered with predefined settings which meet the HRMS requirements of the majority of enterprises with little or no configuration, there are many configuration options available to ensure that all your enterprise requirements are met. This chapter provides an overview of the different configuration steps for SSHR and introduces a common configuration method that you can apply to any SSHR module in conjunction with the function-specific configuration steps. For detailed information on the configuration steps, see the following topics: •

User Access, page 3- 1

•

Workflow, page 4- 1

•

Page Layouts, page 5- 1

•

Approvals, page 6- 1

Extending SSHR

2-1

Extending SSHR Guidelines for Configuring SSHR Functions The best approach to take when configuring SSHR is to first configure a sample function, test it until you are satisfied with the results, and then repeat the steps for the other functions. Start your configuration process by configuring a module for a particular group of users. It is important to consider both the module and the intended audience at the same time because, if required, you can configure multiple variations of the same module to suit different groups of users. For example, you might choose to implement one version of the Personal Information module for all employees, another version for one set of managers, and another version for a second set of managers. Note: If function-level personalizations have been delivered by Oracle for a function you wish to copy, be aware that you will lose these personalizations if you create a custom version of the function.

See: Function-level Personalizations, page 5- 3 See Supplied Functions, page 2-11 and Menu Function Parameters, page 2-22 for information on parameter use in functions.

User Access You make your new version of the SSHR module available to your target group of users by creating an AOL function and attaching it to a menu. The menu is attached to a responsibility which you assign to your users. You specify whether the AOL function is restricted to the user’s own records or whether a manager can use the function to select from a list of employees and workers. For each responsibility (or combination of responsibility and user), you need to define a security profile to restrict the user to an appropriate business group and, if required, a subset of a business group. A typical subset would be all employees in a specific organization or all employees reporting to the current user. You also need to consider whether to allow users to access people in other business groups and whether users can access additional people who may grant them access to their records using the Release Employee Information function. See: User Access and Security, page 3- 3

Process Flows If the SSHR modules are workflow-enabled (see: Summary of SSHR Modules table, page 1- 6 ), you can choose to modify the predefined process flow if required. For example, you can chain two modules together (where permitted) or introduce additional branching logic. See: Self-Service Workflows, page 4- 3

2-2


Approvals You must decide whether changes that users make using your modified function are subject to approval and who the approvers are. You can either use the Workflow Builder, PL/SQL, or Oracle Approvals Management to control transaction approvals. See: Approvals, page 6- 3

Page Layouts In most cases, the predefined page layouts contain all the fields that users need to perform a transaction. However, you may decide that some changes are required. For example, you could change the field prompts to match terminology used by your enterprise. You can also add more detailed instructions to the web pages, display selected flexfield segments, and hide fields or sections of web pages. You modify page layouts using the Personalization Framework. See: The Personalization Framework, page 5- 3

Module-specific Configuration Options Detailed information on the configuration options for each module is given in the corresponding sections. Each section contains the following information: •

menu and function names

•

workflow process names and attributes

•

region, tip, and instruction names

•

profile options

Transaction History The history of all transactions and changes to transactions is stored on the database. If you need to investigate transaction history you can query the tables below using either SQL*Plus, Discoverer workbooks, or Report*Writer reports.

Extending SSHR

2-3

Data Mining Action History tables Table name

Description

Primary Key

PQH_SS_TRANSACTION_H ISTORY

Transaction History

Transaction ID

PQH_SS_APPROVAL_H ISTORY

Approval Changes

PQH_SS_STEP_HISTORY

Step History

This table holds historical information that identifies each transaction. The data in this table is unlikely to change over the course of a transaction.

This table tracks actions taken by approvers. Each action taken by an approver constitutes a separate entry.

The Step History table stores changes to existing transactions. PQH_SS_VALUE_HISTORY

Transaction Id and Approval Id

Transaction Id, Transaction Step Id and Approval Id

Transaction Value History This holds transaction values for every step history created.

Legislation and Customer Overrides An override enables a user to customize field values and data in a code package . An override is different from a user hook, which enables users to write code and update both fields and HRMS database tables. Within SSHR, you can use overrides in the following situations: •

To customize the fields used when loading data from Oracle HRMS tables to the Employee Directory repository tables to meet user and legislation requirements. For example, to enable single sign on for the Employee Directory you use an override to add the FND_USER field to the Employee Directory tables.. For more information, see: Enabling Customer Overrides for the Employee Directory, page 8-30.

•

To populate the Employee Directory with data. For more information, see: Legislation and Customer Overrides for the Employee Directory, page 8-33.

•

To configure the read-only display of job and position fields in the following pages. •

My Information and My Employee Information See: My Information and My Employee Information, page 8-64.

•

Person Header and Assignment Headers in all Manager Self-Service pages.

•

Selected Enter Process pages •

2-4

People in Hierarchy page


(supervisor hierarchy and position hierarchy) •

My List page

•

Simple Search page Note: The overrides are not used in the Advanced Search

page as the job and position fields are used for searching. •

Person Detail page

See: Examples of Overrides, page 2- 5 To enable an override, you must carry out the following steps: 1.

Open the required package. This package may be one of the following: •

perwscor.pkb (for My Employee Information)

•

peredcor.pkb (for the Employee Directory) Note: The packages reside in the following directory:

$PER_TOP/patch/115/sql directory 2.

Modify the override flag in the package to enable the customer override. The override flag is similar to the following line of code: g_override_flg BOOLEAN:=FALSE

Change the BOOLEAN value to TRUE. 3.

4.

Insert your code for the override. For examples of code, see the documentation relevant to your function: •

Customer Overrides for Single Sign On, page 8-30

•

Legislation and Customer Overrides for the Employee Directory, page 8-33

•

My Information and My Employee Information, page 8-64

Compile the override and apply to database. When the override packages are implemented, they are called by the application.

Examples of Overrides Displaying Position or Job Names You can use customer overrides to configure a user-defined format for displaying position or job names. For example, you can choose to replace the defined format for displaying a user’s job with a user-defined name format consisting of fewer segments. For example, instead of displaying a job as: 12345.Global Development.Development Manager.12B you can display only the third segment (Development Manager). To make this change, you need to modify the perwscor.pkb code package to include the following code: Note: The packages are available within $PER_TOP/patch/115/sql

directory. The file containing the package header is perwscor.pkh.

Extending SSHR

2-5

FUNCTION getJobName( p_job_id IN number, p_bg_id IN number, p_value IN varchar2//Actual MLS job name ) return varchar2

To make a similar change to the position field, you need to modify the package to include the following code: FUNCTION getPositionName( p_pos_id IN number, p_bg_id IN number, p_value IN varchar2 ) return varchar2

You also need to change the job override and/or position override flag to TRUE in the package. In the following example, only the job override flag is set to TRUE.: g_job_override_flg BOOLEAN:=TRUE; g_position_override_flg BOOLEAN:=FALSE

Defining Menus for SSHR The predefined self-service responsibilities are linked to a menu that contains a number of functions. We recommend that you create a menu based on the predefined menus and, if necessary, add or remove functions so that the menus accurately reflect your organization’s structures and business processes. You can base your configuration on the sample menus provided although you should not change the predefined menus directly. You configure menus in the Menus window.

To set up menus for self-service: 1.

Review the sample functions in the Employee Self-Service User Menu, Contingent Worker Self Service Menus, and the Manager Self-Service User Menu. Decide which functions you want to include in your user menus. See: Self-Service Responsibilities and User Menus, page 3-11 See: Menu Window, Oracle Applications System Administrator's Guide

2.

Create your own menu based on the predefined menus.

3.

Make sure that all the functions you require are listed in the Function column of your menu.

4.

Make sure the following submenus are attached to your custom menu:

5.

•

Employee Enter Process menu - for employee, worker, and manager menus

•

Personal Actions menu - for employee, worker, and manager menus

•

Manager Actions menu - for manager menus

•

HR Self-Service Pages sub menu - for manager menus

•

SSHR hierarchy and search functions - if your menu calls the Hierarchy, My List, and Search functions

Make sure that the following functions are attached to your custom menu: •

2-6

Personal Actions V4.0 (or a configured copy) - for employee and worker menus


6.

•

Manager Actions V4.0 (or a configured copy) - for manager menus

•

Suspended Actions - for employee, worker, and manager menus

Save your work.

Defining User Access to Self-Service Functions To define user access to self-service functions, you need to define a user, assign a responsibility, assign profile values, and assign a menu to the responsibility. The following process takes you through the separate procedures. We recommend that you create a different responsibility for each target group of users.

To define a responsibility for a self-service application: 1.

Follow the standard procedure for creating a responsibility. See: Defining a Responsibility, Oracle Applications System Administrator's Guide

2.

Define your responsibilities to be available from Oracle Self-Service Web Applications.

3.

Consider whether you should create menu or function exclusions to restrict the employee and contingent worker menus.

To set your system profiles: 1.

Set the system profiles for security groups. If Security Groups are not enabled, use the System Profile Values window to link your responsibility to a security profile in the appropriate Business Group. If Security Groups are enabled, you can set the security profile at the user level using the Assign Security Profiles window. Note: Self-Service Benefits users: If you do not link your

responsibility to your business group using the HR:Security Profile, any benefits participants who attempt to enroll will receive an error message indicating that they cannot enroll. 2.

Set any additional required profiles. •

HR: Security Profile

•

HR:Cross Business Group (if you want users to be able to select employees from different business groups in lists of values)

•

HR:Restrict Transactions across Business Groups in SSHR (if you want to stop your users from performing transactions on employees from different business groups. This profile option works together with the HR:Cross Business Group profile option).

•

HR:Personal Actions Menu (for SSHR)

•

HR: Manager Actions Menu (for SSHR) Note: You need to restart the Apache listener after changing

profile options.

Extending SSHR

2-7

To define a user: •

Define the people you would like to access Self-Service. There are two ways to do this. You can follow the typical steps for defining a new user and then assign each individual user to a responsibility that enables access to self-service benefits.

See: Users Window, Oracle Applications System Administrator's Guide Alternatively, you can set up concurrent programs to automate this manual process. See: Creating Batch User Accounts with Concurrent Programs, page 3-15

Defining Functions for SSHR If required, you can create your own SSHR functions using the predefined functions as a basis. You can then configure how the function is accessed, for example, whether it is available from the Actions pages or from the People Search page. For information on modifying the related workflow processes, see Configuring Workflow Objects, page 4- 7 You create the function in the Form Functions window using the system administrator responsibility.

To create a function based on a predefined SSHR function: 1.

Query the function on which you want to base your function, for example, Personal Information (HR_PERINFO_SS).

2.

Insert a new record beneath it in the table.

3.

Move from field to field in the new record using the tab key. In each field, press Shift and F5 to duplicate the field value from the record above. Note: The Function Name and User Function Name fields must

be unique so insert your standard prefix in front of the value duplicated from the previous record. 4.

In the Parameter field, note that the pItemType parameter value is ’HRSSA’ (the internal name for the predefined HR workflow item type). Leave this value unchanged but change the pProcessName parameter from HR_PERSONAL_INFO_JSP_PRC to the name of your configured process. See: Self-Service Workflows, page 4- 3

5.

Change the OAFunc parameter to your configured function name, for example HR_PERINFO_SS

6.

If you have created a custom manager function or an Enter Process function (Hierarchy, My List or Search page), you can display a navigation link, or breadcrumb on the web page. To do this add the addBreadCrumb parameter with value N. See: Menu Function Parameter Descriptions, page 2-22

7.

If you are using Oracle Approvals Management (OAM) for your function, add the following parameters:’ •

2-8

pAMETranType=SSHRMS


•

pAMEAppId=800

See: Configuring SSHR Functions to Use Oracle Approvals Management (OAM), page 6-11 8.

Enter the parameter values in the HTML call field. You enter the parameters as follows: Note that the HTML call field is made up of several parameters: •

akRegionCode You can use a different person selection page instead of the Hierarchy Page. For example, you may want to launch the Search page as the initial page. This is typically used if you are creating functions for an HR Professional user. Enter the parameter values as follows: •

HR_PERSON_TREE_TOP_SS For the Hierarchy page

•

HR_PERSON_SEARCH_TOP_SS For the Person Search page

•

HR_MY_LIST_TOP_SS For the My List page

•

akRegionApplicationId This value is 800.

To make the function available globally or for specific legislations: 1.

If this function is for a specific legislation, add it to the appropriate HR_cc_SS_FUNCTIONS_CUSTOM data security menu. Otherwise, add it to the HR_GLOBAL_SS_FUNCTIONS_CUSTOM data security menu. Note: You do not need to enter a prompt for the function. Also, make

sure that the Granted check box is unchecked. 2.

Save your work.

To add the function to an employee or contingent worker menu in the Menus window: 1.

Use the system administration responsibility to display the Menus window.

2.

Add the function to the top-level menus and/or submenus as appropriate. For example, you may want to add the function to your configured copy of the Employee Self-Service menu. See: Defining Menus for SSHR, page 2- 6

To make a function available from the Actions pages: 1.

If this function is appropriate for employees and workers to perform on themselves, add it to your configured copy of the Personal Actions menu.

2.

If this function is appropriate for managers to perform on other employees, add it to your configured copy of the Manager Actions menu. Note: You only add the employee version of the function to the

Manager Actions menu.

Extending SSHR

2-9

To make a function available from the Manager menus via the People Search page: To make this function available to managers directly from the menu via the People Search page, you need to create a matching function. Model your matching function on the corresponding predefined manager function. You create your matching function in the Form Functions window. 1.

Query the predefined manager function on which you want to base your function, for example, Personal Information Manager (HR_PERINFO_MGR_SS).

2.

Insert a new record beneath it.

3.

Move from field to field in the new record using the tab key. In each field, press Shift and F5 to duplicate the field value from the record above. Insert your standard prefix where required.

4.

In the Parameter field, change the pCalledFrom parameter to match the name of your original custom function (as created in the above procedure) The HTML call field is OA.jsp?akRegionCode=HR_PERSON_TREE_TOP_SS& akRegionApplicationId=800. This corresponds to the Person Search page. When the user selects a person from this page, SSHR calls the AOL function specified by the pCalledFrom parameter, appending the selected person_id to the pPersonID parameter specified for that function.

5.

Save your work.

6.

Add the function to the top-level menus and/or submenus as required. Note: There is no need to add this type of function to the data

security menus or to the actions menus.

2-10


Menu Function Parameters Supplied Functions This section provides you with a list of all the supplied functions for each delivered menu. Against each function you will see the Web HTML call, and a list of parameters which are also used in the Web call, as they appear in the Forms user interface. The next section will provide descriptions of the parameters. Payroll Professional Menu Function Name

User Function Name

Web HTML Call

Parameters

PAY_MGR_EMP_ SEARCH

Employee Search

OA.jsp? akRegionCode= HR_PERSON_ SEARCH_TOP_SS& akRegionApplication Id=800

pCalledFrom= PAY_MGR_EM P_SEARCHp& Destination=PAY_ MGR_PAYSLIP_SS& pManagerEnabled=N

HR Professional Menu Function Name

User Function Name

Web HTML Call

Parameters

BEN_CWB_ HOME_SWT_ MGR_PAGE

Compensation Workbench Home for Administrators

OA.jsp?akRegionCode= BEN_CWB_ HOME_PAGE& akRegionApplicationId= 805& displayDate=N& displaySwitchManager= Y& OAFunc=BEN_CWB_ HOME_PAGE

None

HR_VIEWS_ SEARCH_INIT IAL

HR Views Person Search Initial Screen

OA.jsp?akRegionCode= HR_SUPER_PERSON_ SEARCH_TOP1_SS& akRegionApplicationId= 800& pViewMenu=HR_ VIEWS& pDestination= & OAFunc=HR_VIEWS_ SEARCH_INITIAL

OAFunc=HR_V IEWS_SEARCH_ INITIAL

Extending SSHR

2-11

Manager Self Service Foundation Menu Function Name

User Function Name Web HTML Call

Parameters

HR_MY_SUS_ACT IONS_MGR_SS

Suspended Actions Mgr

OA.jsp? akRegionCode=HR_ PROCESS_MY_SUS PENDS_TOP_SS& akRegionApplication Id=800

pMode=LMDA

HR_PERSON_ TREE_SS

Manager Actions Tree View

OA.jsp? akRegionCode= HR_PERSON_ TREE_TOP_SS& akRegionApplication Id=800

pDestination=HR_ ACTIONS_SS& pCalledFrom=& addBreadcrumb=Y

Employee Self Service Foundation Menu Function Name

User Function Name

Web HTML call

Parameters

HR_MY_SUS_ACT IONS_SS

Suspended Actions

OA.jsp?akRegionCode= HR_PROCESS_MY_ SUS_EDA_TOP_SS& akRegionApplicationId= 800

pMode= EDA& pFromMenu= Y

HR_PERSONAL_ PROCESS_SS

Personal Actions

OA.jsp?akRegionCode= HR_PERSONAL_ PROCESS_TOP_SS& akRegionApplicationId= 800

pAssignment ID=& pPerson ID=

Manager Self Service Menu

2-12

Function Name

User Function Name

BEN_CWB_ HOME_PAGE

Compensation OA.jsp?akRegionCode= Workbench BEN_CWB_HOME_PAGE& Home akRegionApplicationId= 805& displayDate=N& WFHomeWorklist=Y& OAFunc=BEN_CWB_ HOME_PAGE

None

BEN_SS_MGR_ ICD_SRCH

Self Service Individual DistributionManager

pCalledFrom=BEN_ SS_MGR_ICD& OAFunc=BEN_SS_MGR_ ICD& pDestination= HR_ACTIONS_SS& pManagerEnabled=N& addBreadCrumb=Y

Web HTML call

OA.jsp?akRegionCode=HR_ PERSON_TREE_TOP_SS& akRegionApplicationId=800


Parameters

Function Name

User Function Name

Web HTML call

Parameters

BEN_SS_MGR_ SRCH

Self Service Benefits EnrollmentManager


pCalledFrom=BEN_SS_ MGR_ENRT& OAFunc= BEN_SS_MGR_ENRT& addBreadCrumb=Y

CANDIDATE_ OFFERS

Candidate Offers

hr_offer_form_web.SETUP

None

HR_APPLHIRE_ MGR_SS

Applicant Hire Mgr

OA.jsp?akRegionCode=HR_ SEARCH_HIRE_APPL_TO P_SS& akRegionApplication Id=800& OAFunc=HR_ NEWHIRE_SS

pCalledFrom=HR_AP PLHIRE_SS

HR_CAED_MGR_ SS

Release Employee Information Mgr


pCalledFrom= HR_CAED_SS& AddBreadCrumb=Y

HR_CCMGR_SS


OA.jsp?akRegionCode=HR_ CREATE_PROCESS_TOP_ SS& akRegionApplication Id=800& OAFunc=HR_ CCMGR_SS

pAMETranType= SSHRMS& pAMEApp Id=800& pProcessName= HR_CCMGR_JSP_ PRC& pCalledFrom= HR_CCMGR_ SS& pItemType= HRSSA& pPersonID= & pFromMenu=Y& pManagerEnabled=N

HR_CHANGE_ HOURS_MGR_SS

Change Hours OA.jsp?akRegionCode=HR_ Mgr PERSON_TREE_TOP_SS& akRegionApplicationId=800

pCalledFrom=HR_ CHANGE_HOURS_ SS& pDestination= HR_ACTIONS_SS& pManagerEnabled=N& addBreadCrumb=Y

HR_CHANGE_ JOB_MGR_SS

Change Job Mgr


pCalledFrom=HR_ CHANGE_JOB_ SS& pDestination= HR_ACTIONS_SS& pManagerEnabled=N& addBreadCrumb=Y

HR_CHANGE_ JOB_TERMS_ MGR_SS

Change Job and Employment Terms Mgr


pCalledFrom=HR_ CHANGE_JOB_TERMS_ SS& pDestination= HR_ACTIONS_SS& pManagerEnabled=N& addBreadCrumb=Y

Extending SSHR

2-13

2-14

Function Name

User Function Name

Web HTML call

Parameters

HR_CHG_COST_ LOC_SUP_MGR_ SS

Change Cost Center Mgr


pCalledFrom=HR_ CHG_COST_LOC_SU P_SS& pDestination= HR_ACTIONS_SS& pManagerEnabled=N& addBreadCrumb=Y

HR_CHG_COST_ TRM_LOC_SUP_ MGR_SS

Change Cost Center and Employment Terms Mgr


pCalledFrom=HR_CHG_ COST_TRM_LOC_SU P_SS& pDestination= HR_ACTIONS_SS& pManagerEnabled=N& addBreadCrumb=Y

HR_EIT_MGR_SS

Extra Information Types Mgr


pCalledFrom=HR_EIT_ SS&addBreadCrumb=Y

HR_EMPDIR_ ADVSRCH_SS

Advanced Search

OA.jsp?page=/oracle/ apps/per/selfservice/ empdir/webui/ AdvanceSrchPG

None

HR_EMPDIR_EM PDETAIL_SS

Employee Detail

OA.jsp?page=/oracle/ apps/per/selfservice/ empdir/webui/EmpDetail PG

None

HR_EMPDIR_EMP PROFILE_SS

Employee Profile

OA.jsp?page=/oracle/ apps/per/selfservice/ empdir/webui/EmpProfile PG

None

HR_EMPDIR_H IERARCHY_SS

Organization Hierarchy

OA.jsp?page=/oracle/ apps/per/selfservice/ empdir/webui/Hierarchy PG

None

HR_EMPDIR_PIC PREVIEW_SS

Photo Preview OA.jsp?page=/oracle/ apps/per/selfservice/ empdir/webui/PicPreview PG

None

HR_EMPDIR_ PROXY_SS

Proxy Page

OA.jsp?page=/oracle/ apps/per/selfservice/ empdir/webui/EmpDir ProxyPG

OAFunc=HR_EMPDIR_ PROXY_SS

HR_EMPDIR_SIM PLESRCH_SS

Simple Search

OA.jsp?page=/oracle/ apps/per/selfservice/ empdir/webui/SimpleSrch PG

None


Function Name

User Function Name

Web HTML call

Parameters

HR_EMP_STATUS_ CHG_MGR_SS

Employee Status Change Mgr


pCalledFrom=HR_ EMP_STATUS_CHG_ SS& pDestination= HR_ACTIONS_SS& pManagerEnabled=N& addBreadCrumb=Y

HR_EMP_TERMS_ CHG_MGR_SS

Employee Terms of Employment Change Mgr


pCalledFrom=HR_ EMP_TERMS_CHG_ SS& pDestination= HR_ACTIONS_SS& pManagerEnabled=N& addBreadCrumb=Y

HR_FR_APPLH IRE_MGR_SS

French Applicant Hire Mgr

OA.jsp?akRegionCode=HR_ SEARCH_HIRE_APPL_TO P_SS& akRegionApplication Id=800

pCalledFrom=HR_FR_A PPLHIRE_SS

HR_FR_NEWH IRE_MGR_SS

French New Hire Mgr

OA.jsp?akRegionCode= HR_CREATE_SRCH_ NEWHIRE_TOP_SS& akRegionApplicationId=800

pCalledFrom=HR_FR_ NEWHIRE_SS

HR_LOA_MGR_SS

Leave of Absence Mgr


pCalledFrom=HR_LOA_ SS&addBreadCrumb=Y

HR_MANAGER_ MGR_SS

Change Manager Mgr


pCalledFrom=HR_ MANAGER_SS& pDestination=HR_ ACTIONS_SS& pManagerEnabled= N&addBreadCrumb=Y

HR_MY_SUS_ACT IONS_MGR_SS


OA.jsp?akRegionCode= HR_PROCESS_MY_ SUSPENDS_TOP_SS& akRegionApplicationId=800

pMode=LMDA

HR_NEWHIRE_ MGR_SS

Hire Mgr

OA.jsp?akRegionCode= HR_CREATE_SRCH_ NEWHIRE_TOP_SS& akRegionApplicationId= 800& OAFunc=HR_NEWH IRE_SS

pCalledFrom=HR_ NEWHIRE_SS

HR_CWKPLACE_ MGR_SS

Contingent Worker Placement Mgr

OA.jsp?page=/oracle/ apps/per/selfservice/ newhire/webui/CWK PlacementPG=HR_NEWH IRE_SS

pCalledFrom=HR_CWK PLACE_SS

Extending SSHR

2-15

2-16

Function Name

User Function Name

Web HTML call

Parameters

HR_CWKPLACE_ SS


OA.jsp?akRegionCode=HR_ CREATE_PROCESS_TOP_ SS&akRegionApplication Id=800&OAFunc=HR_ NEWHIRE_SS

pAMETranType= SSHRMS&pAMEApp Id=800&pProcessName= HR_NEWHIRE_JS P_PRC&pItemType= HRSSA&pCalledFrom= HR_CWKPLACE_ SS&pFromMenu= Y&pFlowname= CWKPlacement& pEffectiveDate=

HR_PAY_RATE_ MGR_SS

Change Base Salary Mgr


pCalledFrom=HR_PAY_ RATE_SS& pDestination= HR_ACTIONS_SS& pManagerEnabled=N& addBreadCrumb=Y

HR_PERINFO_ MGR_SS

Personal Information Mgr


pCalledFrom=HR_ PERINFO_SS& addBreadCrumb=Y

HR_PERSON_ TREE_SS



pDestination=HR_ACT IONS_SS& pCalledFrom= &addBreadcrumb=Y

HR_SIT_MGR_SS

Special Information Types Mgr


pCalledFrom=HR_SIT_ SS&addBreadCrumb=Y

HR_SUCCESSION_ PLANNING

Succession Planning Menu

hr_succ_plan_menu_web. setup

None

HR_SUIT_ MATCH_MENU

Suitabilty Match Menu

hr_suit_match_menu_web. setup

None

HR_TERMINAT ION_COMP_MGR_ SS

Termination with Compensation Mgr

OA.jsp?akRegionCode=HR_ PERSON_TREE_TOP_SS& akRegionApplicationId= 800& OAFunc=HR_TERM INATION_COMP_SS

pCalledFrom=HR_ TERMINATION_COM P_SS& pDestination= HR_ACTIONS_SS& pManagerEnabled=N& addBreadCrumb=Y

HR_TERMINAT ION_MGR_SS

Termination Mgr

OA.jsp?akRegionCode=HR_ PERSON_TREE_TOP_SS& akRegionApplicationId= 800& OAFunc=HR_TERM INATION_SS

pCalledFrom=HR_ TERMINATION_ SS& pDestination= HR_ACTIONS_SS& pManagerEnabled=N& addBreadCrumb=Y


Function Name

User Function Name

Web HTML call

Parameters

HR_TRANSFER_ MGR_SS

Transfer Mgr


pCalledFrom=HR_ TRANSFER_SS& pDestination=HR_ ACTIONS_SS& pManagerEnabled= N&addBreadCrumb=Y

HR_VIEWS_MGR

Manager Views

hr_mee_views_web.setup

p_called_from=HR_V IEWS_MGR

HXC_T IMECARDS_MGR

TimeCard Manager


pCalledFrom=HXC_ TIME_ENTER& addBreadCrumb=Y

OTA_ADD_TRAIN ING_MGR_SS

External Training Mgr


pCalledFrom=OTA_ ADD_TRAINING_SS& addBreadCrumb=Y

OTA_TRAINING_ MGR_SS

Enroll and Cancel Training Mgr


pCalledFrom= OTA_ENROLL_SS& addBreadCrumb=Y

OTA_TRNG_ PLAN_MGR_SS

Training Plans Mgr


pCalledFrom=OTA_ TRNG_PLAN_VIEWS_ SS&addBreadCrumb=Y

PER_APPRAISAL_ PERSON_SEARCH

Appraisal Mgr hr_person_search_tree_web. setup

p_called_from=PER_AP PRAISAL_EMPLOYEE

PQH_ACADEMIC_ RANK_MGR

Academic Rank Mgr


pCalledFrom=PQH_ ACADEMIC_RANK& pDestination=HR_ ACTIONS_SS& addBreadCrumb=Y

PQH_EMP_REV IEWS_MGR

Employee Reviews Mgr


pCalledFrom=PQH_ EMP_REVIEWS& addBreadCrumb=Y

PQH_EVENT_ BOOKING_MGR

Events and Bookings Mgr


pCalledFrom=PQH_ EVENT_BOOKING& addBreadCrumb=Y

PQH_TENURE_ STATUS_MGR

Tenure Status Mgr


pCalledFrom=PQH_ TENURE_STATUS& addBreadCrumb=Y

Extending SSHR

2-17

Employee Self Service Menu

2-18

Function Name

User Function Name

Web HTML Call

Parameters

BEN_SS_BNFT_ ENRT

Self Service Benefits EnrollmentEmployee

OA.jsp? akRegionCode= BEN_EFFECTIVE_ DATE_PAGE& akRegionApplication Id=805

displayDate=N& allowEnrt=Y& sessionDate=& sendFY INotification=N& wf ProcessName=FYI_NOTIF ICATION_PRC

HR_APPLY_FOR_ JOB

Apply for Job

hr_workflow_service. create_process

P_PROCESS_NAME=HR_ APPLY_FOR_JOB_PRC& P_ITEM_TYPE=HRSSA

HR_CAED_SS

Release Employee Information

OA.jsp? akRegionCode= HR_CREATE_ PROCESS_TOP_SS& akRegionApplication Id=800& OAFunc= HR_CAED_SS

pAMETranType= SSHRMS& pAMEApp Id=800& pProcessName= HR_CAED_JSP_PRC& pItemType=HRSSA& pCalledFrom=HR_ CAED_SS& pPerson ID=& pFromMenu=Y

HR_EIT_SS

Extra Information Types

OA.jsp? akRegionCode= HR_CREATE_ PROCESS_TOP_SS& akRegionApplication Id=800& OAFunc= HR_EIT_SS

pAMETranType= SSHRMS& pAMEApp Id=800& pProcessName= HR_EIT_JSP_PRC& p ItemType=HRSSA& pCalledFrom=HR_E IT_SS& pPersonID=& pFromMenu=Y

HR_LOA_SS

Leave of Absence

OA.jsp? akRegionCode= HR_CREATE_ PROCESS_TOP_SS& akRegionApplication Id=800& OAFunc= HR_LOA_SS

pAMETranType= SSHRMS& pAMEApp Id=800& pProcessName= HR_LOA_JSP_PRC& pItemType=HRSSA& pCalledFrom=HR_ LOA_SS& pPersonID= & pFromMenu=Y

HR_MY_SUS_ACT IONS_SS

Suspended Actions

OA.jsp? akRegionCode= HR_PROCESS_MY_ SUS_EDA_TOP_SS& akRegionApplication Id=800

pMode=EDA& pFromMenu=Y

HR_PERINFO_SS


OA.jsp? akRegionCode= HR_CREATE_ PROCESS_TOP_SS& akRegionApplication Id=800& OAFunc= HR_PERINFO_SS

pAMETranType= SSHRMS& pAMEApp Id=800& pProcessName= HR_PERSONAL_INFO_ JSP_PRC& pItemType= HRSSA& pCalledFrom= HR_PERINFO_SS& p PersonID=& pFromMenu= Y


Function Name

User Function Name

Web HTML Call

Parameters

HR_PERSONAL_ PROCESS_SS

Personal Actions

OA.jsp? akRegionCode= HR_PERSONAL_ PROCESS_TOP_SS& akRegionApplication Id=800

pAssignmentID=&p PersonID=

HR_SIT_SS

Special Information Types

OA.jsp? akRegionCode= HR_CREATE_ PROCESS_TOP_SS& akRegionApplication Id=800& OAFunc= HR_SIT_SS

pAMETranType= SSHRMS& pAMEApp Id=800& pProcessName= HR_SIT_JSP_PRC& p ItemType=HRSSA& pCalledFrom=HR_S IT_SS& pPersonID=& pFromMenu=Y

HR_VIEWS_EMP

Employee Views

hr_mee_views_web. setup

p_called_from=HR_V IEWS_EMP& p_mgr= FALSE

OTA_ADD_TRA INING_SS

Enroll and Cancel Training

OA.jsp? akRegionCode= HR_CREATE_ PROCESS_TOP_SS& akRegionApplication Id=800& OAFunc= OTA_ADD_TRAIN ING_SS

pProcessName=OTA_ ADDTRNG_JSP_PRC& pCalledFrom=OTA_ ADD_TRAINING_SS& pItemType=HRSSA& pFromMenu=Y

OTA_ENROLL_SS

Academic Rank Overview

OA.jsp? akRegionCode= HR_CREATE_ PROCESS_TOP_SS& akRegionApplication Id=800& OAFunc= OTA_ENROLL_SS

pAMETranType= SSHRMS& pAMEApp Id=800& pProcessName= OTA_ENROLL_IN_ TRAINING_JSP_ PRC& pCalledFrom= OTA_ENROLL_SS& pItemType=HRSSA& pTrainingViewCode=10& pFromMenu=Y

OTA_EXTERNAL_ LINKING_SS

External Training

OA.jsp? akRegionCode= HR_CREATE_ PROCESS_TOP_SS& akRegionApplication Id=800& OAFunc= OTA_EXTERNAL_L INKING_SS

pAMETranType= SSHRMS& pAMEApp Id=800& pProcessName= OTA_EXT_LINK_JSP_ PRC& pCalledFrom= OTA_EXTERNAL_ LINKING_SS& p ItemType=HRSSA& pActivityVerId=& pEvent Id=& pFromMenu=Y& pOATrngFunc=OTA_ ENROLL_SS& pTrng ProcessName=OTA_ ENROLL_IN_TRAINING_ JSP_PRC

Extending SSHR

2-19

2-20

Function Name

User Function Name

Web HTML Call

Parameters

OTA_TRNG_ PLAN_VIEWS_SS

Training Plan Views

OA.jsp?page=/ oracle/apps/ota/ trainingplan/webui/ ViewTrainingPlans PG& retainAM=Y

pAMETranType= SSHRMS& pAMEApp Id=800& pCalledFrom= OTA_TRNG_PLAN_V IEWS_SS& pItemType= HR& pFromMenu=Y

PAY_EMP_ PAYMENTS_SS

Manage Payroll Payments

OA.jsp? akRegionCode=PAY_ MPP_TOP_REGION& akRegionApplication Id=801& OAFunc= PAY_EMP_ PAYMENTS_SS

pAMETranType= SSHRMS& pAMEApp Id=800& pProcessName= PAY_PAYMENTS_JS P_PRC& pItemType= HRSSA& pCalledFrom= PAY_EMP_PAYMENTS_SS

PAY_PAYSLIP_SS

Payslip

OA.jsp? akRegionCode=PAY_ PAYSLIP_TOP_SS& akRegionApplication Id=801

pCalledFrom=PAY_PAYSL IP_SS& pPersonID=

PAY_W2_SS

Employee W2

OA.jsp? akRegionCode= HR_CREATE_ PROCESS_TOP_SS& akRegionApplication Id=800& OAFunc= PAY_W2_SS

pAMETranType= SSHRMS& pAMEApp Id=800& pProcessName= PAY_EMPLOYEE_W2_ PROCESS& pItemType= HRSSA& pCalledFrom= PAY_W2_SS& pPersonID= & pFromMenu=Y

PAY_W4INFO_SS

Employees W4 Information

OA.jsp? akRegionCode= HR_CREATE_ PROCESS_TOP_SS& akRegionApplication Id=800& OAFunc= PAY_W4INFO_SS

pAMETranType= SSHRMS& pAMEApp Id=800& pProcessName= PAY_CHANGE_W4_ INFO_JSP_PRC& p ItemType=HRSSA& pCalledFrom=PAY_W4 INFO_SS& pPersonID=& pFromMenu=Y

PER_APPRAISAL_ EMPLOYEE

Appraisal

hr_workflow_service. create_process

P_PROCESS_NAME=HR_ APPRAISAL_DETAILS_ PRC& P_ITEM_TYPE= HRSSA& P_PERSON_ID=

PQH_ACADEM IC_RANK_ OVRVW

Tenure Status Overview

OA.jsp? akRegionCode=PQH_ ACADEMIC_RANK_ OVRVW_TOP& akRegionApplication Id=8302

pCalledFrom=PQH_ ACADEMIC_RANK_ OVRVW& pPersonID=


Function Name

User Function Name

Web HTML Call

Parameters

PQH_EMP_REV IEWS

Employee Reviews

OA.jsp? akRegionCode= HR_CREATE_ PROCESS_TOP_SS& akRegionApplication Id=800& OAFunc= PQH_EMP_REVIEWS

pCalledFrom=PQH_ EMP_REVIEWS& p ProcessName=PQH_ EMP_REV_JSP_PRC& p ItemType=HRSSA& p PersonID=

PQH_EVENT_ BOOKING_OV

Events and Bookings Overview

OA.jsp? akRegionCode= PQH_EVENTS_ SEARCH_TOP& akRegionApplication Id=8302

None

OA.jsp? akRegionCode=PQH_ TENURE_STATUS_ OVRVW_TOP& akRegionApplication Id=8302

pCalledFrom=PQH_ TENURE_STATUS_ OVRVW& pPersonID=

PQH_TENURE_ STATUS_OVRVW

Contingent Worker Self Service Menu Function Name

User Function Name

Web HTML Call

Parameters

HR_EIT_SS


OA.jsp?akRegionCode=HR_ CREATE_PROCESS_TOP_ SS& akRegionApplicationId= 800& OAFunc=HR_EIT_SS

pAMETranType=SSHRMS& pAMEAppId=800& p ProcessName=HR_EIT_JSP_ PRC& pItemType=HRSSA& pCalledFrom=HR_EIT_SS& pPersonID=& pFromMenu= Y

HR_MY_SUS_ ACTIONS_SS

Suspended Actions

OA.jsp?akRegionCode= HR_PROCESS_MY_ SUS_EDA_TOP_SS& akRegionApplicationId=800

pMode=EDA& pFromMenu=Y

HR_PER INFO_SS


OA.jsp?akRegionCode=HR_ CREATE_PROCESS_TOP_ SS& akRegionApplication Id=800& OAFunc=HR_PER INFO_SS

pAMETranType=SSHRMS& pAMEAppId=800& p ProcessName=HR_ PERSONAL_INFO_JSP_ PRC& pItemType=HRSSA& pCalledFrom=HR_PER INFO_SS& pPersonID=& pFromMenu=Y

HR_ PERSONAL_ PROCESS_SS

Personal Actions

OA.jsp?akRegionCode=HR_ PERSONAL_PROCESS_TO P_SS& akRegionApplication Id=800

pAssignmentID=& pPerson ID=

Extending SSHR

2-21

Function Name

User Function Name

Web HTML Call

Parameters

HR_SPECIAL_ INFO

Special Information

OA.jsp?akRegionCode=HR_ CREATE_PROCESS_TOP_ SS& akRegionApplicationId= 800& OAFunc=HR_SIT_SS

pAMETranType=SSHRMS& pAMEAppId=800& p ProcessName=HR_SIT_JSP_ PRC& pItemType=HRSSA& pCalledFrom=HR_SIT_SS& pPersonID=& pFromMenu= Y

OTA_ADD_ TRAINING_SS

Enroll and Cancel Training

OA.jsp?akRegionCode=HR_ CREATE_PROCESS_TOP_ SS& akRegionApplicationId= 800& OAFunc=OTA_ADD_ TRAINING_SS

pProcessName=OTA_ ADDTRNG_JSP_PRC& pCalledFrom=OTA_ ADD_TRAINING_SS& pItemType=HRSSA& pFromMenu=Y

OA.jsp?akRegionCode=HR_ CREATE_PROCESS_TOP_ SS& akRegionApplication Id=800& OAFunc=OTA_ ENROLL_SS

pAMETranType=SSHRMS& pAMEAppId=800& p ProcessName=OTA_ ENROLL_IN_TRAINING_ JSP_PRC& pCalledFrom= OTA_ENROLL_SS& p ItemType=HRSSA& pTrainingViewCode=10& pFromMenu=Y

OA.jsp?akRegionCode=HR_ CREATE_PROCESS_TOP_ SS& akRegionApplication Id=800& OAFunc=OTA_ EXTERNAL_LINKING_SS

pAMETranType=SSHRMS& pAMEAppId=800& p ProcessName=OTA_ EXT_LINK_JSP_PRC& pCalledFrom=OTA_ EXTERNAL_LINKING_ SS& pItemType=HRSSA& pActivityVerId=& pEvent Id=& pFromMenu=Y& pOATrngFunc=OTA_ ENROLL_SS& pTrng ProcessName=OTA_ ENROLL_IN_TRAINING_ JSP_PRC

OA.jsp?akRegionCode= PQH_EVENTS_SEARCH_ TOP& akRegionApplication Id=8302

None

OTA_ ENROLL_SS

OTA_ EXTERNAL_ LINKING_SS

Training Link Access

PQH_EVENT_ Events and BOOKING_OV Bookings Overview

Menu Function Parameter Descriptions This section provides the information you need when configuring your own functions. It tells you how self service functions are defined in the Forms user interface, and lists each menu function parameter, together with the parameter use. For more information on configuring functions see Guidelines for Configuring SSHR Functions, page 2- 1 .

2-22


The function type for all SSHR functions is SSWA JSP FUNCTION (JSP). The Context Dependence is Responsibility. The Maintenance Mode Support is not relevant to self-service functions. These values should be copied into your own functions. A function Web HTML call has the following format: OA.jsp?akRegionCode=HR_CREATE_PROCESS_TOP_SS&akRegionApplictionID= 800&OAFunc=HR_CHANGE_JOB_SS where the Web HTML call parameters listed in the Forms user interface are separated by "&". All functions that end in "_SS" (but not those ending in "_MGR_SS") use the following parameters, which are described in greater detail below: •

pAMETranType=SSHRMS

•

pAMEAppId=800

•

pProcessName=WORKFLOW_PROCESS_NAME

•

pItemType=HRSSA

•

pCalledFrom=EDA_FUNCTION_NAME

•

pEffectiveDate=

The following table describes all available menu function parameters: Note: References to "_SS" functions exclude "_MGR_SS" functions. Parameter

Description

OAFunc=_SS

Add this parameter to all the self service _SS functions, providing your own function name. This parameter enables you to do personalization for a specified _SS level.

pAMEAppId=800

Add this parameter to all the _SS functions that contain pAMETranType=SSHRMS to specify the application Id for the transaction type.

pAMETranType=SSHRMS

Add this parameter to all functions that use AME to process approvals. The parameter provides the transaction type name of SSHRMS. If you define your own transaction type provide that transaction type name here.

pCalledFrom=EDA_FUNCTION_NAME

Add this parameter to all the _SS functions that are launched through workflow. It indicates which function calls the current function. Replace EDA_FUNCTION_NAME with the corresponding _SS function name.

pDestination=HR_ACTIONS_SS

Add this parameter to the _MGR_SS functions if the workflow process attached to this function can navigate through the Actions page.

Extending SSHR

2-23

2-24

Parameter

Description

pEffectiveDate=

Add this parameter to the _SS function if this function needs the effective date field to be displayed in the actions screen. No value should be set.

pFlowName=

Use this parameter for functions that require special processing. The process names are "COBRA Registration", "Benefits Registration" & "New Hire".

pGroupName=

Use this parameter to provide the Document Group short name for a PDF merge

pItemType=HRSSA

Add this parameter to all the _SS and _MGR_SS functions to provide the Item Type.

pManagerEnabled=N

Add this parameter to _MGR _SS functions if managers are not allowed to select themselves in the hierarchy tree; the Action icon for the logged-in manager will be disabled.

pMode=

Add this parameter to your manager or personal action functions with the value of LMDA for manager action functions and EDA for personal action functions.

pPayRate=Y

Use this parameter to indicate that Pay Rate page should be part of the process.

pProcessName=WORKFLOW_PROCESS_ NAME

Add this parameter to all the _SS functions that are launched through workflow. Replace WORKFLOW_PROCESS_NAME with the corresponding workflow process name, for example HR_PERSONAL_INFO_JSP_PRC .

pSalChange=Y

This parameter indicates that the process is purely a Salary Change process and does not include Assignment Pages. An appropriate message will be presented on the Effective Date page. If this parameter is absent it defaults to ’N’, which indicates that the process includes Assignment related pages.

addBreadCrumb=Y

Add this parameter to MGR_SS functions or Enter Process functions if you want to display a navigation link, or breadcrumb, on the page.


3 SSHR and User Access User Access Overview SSHR uses the same security mechanisms as Oracle HRMS applications. By defining user profiles, security profiles, responsibilities, and menu structures, you can control who uses SSHR, which information they can access, and how they access it. See: Security Overview, Oracle HRMS Configuring, Reporting, and System Administration Guide The purpose of this chapter is to identify the key concepts relating to SSHR user access and security and to provide information on how to apply these concepts to address the needs of your enterprise.

Managing User Access in SSHR The following section answers common questions on SSHR and user access and gives an overview of the functionality.

How can the HR Department control the self-service activities available to each user? The security controls - responsibilities, menus, and security profiles - used in standard Oracle applications also apply to self-service users. The seeded SSHR menus (Employee Self Service, Manager Self Service, and Contingent Worker Self Service) are collections of functions intended for distinct audiences. The employee functions are constrained to operate only on the current self-service user’s record; the manager functions allow the user to select an person from a list of available employees and workers and carry out the required function. The seeded SSHR responsibilities corresponding to each of these menus are useful for exploring the functionality delivered with the product, although they are not intended for production use. Instead, customers can configure their own variations of these menus and responsibilities, combined with appropriate security profiles, to restrict different groups of users to specific functions and employee groups. The Personalization Framework and Workflow Builder tools offer considerable flexibility in controlling the user’s access to specific functions and require that users’ transactions are approved before they are committed to the database. You can also control the user’s access by configuring the base products. For example, Benefits eligibility profiles and enrollment requirements can determine which benefits an employee can select from within the Benefits Enrollment function.


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How do I control access to employee information? In addition to controlling which self-service functions a user can access, you can also control which employee records a user can access. Employees can only access their own personal information. Manager and HR professionals can access the personal information for selected employees. This access is controlled by security profiles which restrict different groups of users to accessing specific employee groups. When a manager selects a function from the self-service menu, the list of subordinate employees and workers is displayed in a hierarchy. If appropriate, you can permit managers to search for employees and workers in other business groups or organizations and if required, you can restrict this access to view-only and prevent managers from performing any transactions on employees outside of their business group.

But what happens if an employee wishes to release their personal information to a third party? In certain situations, for example, after an applying for a different position, an employee may wish to release their personal information to a third party, for example, a new manager. In this case, the employee can use the Release Employee Information function to enable the new manager to access the employee’s personal information.

How are users created for SSHR? You can follow the standard Oracle procedures to create users and enable self-service by adding the self-service responsibilities to the user. Alternatively, you can use a batch process to create multiple users at one time. The batch processes are particularly useful if you need to create large numbers of accounts after initial installation, or for the new hire process.

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SSHR and User Access User Access and Security The following description gives an overview of the standard security mechanisms used in Oracle HRMS and discusses how they relate to Oracle SSHR.

Responsibilities A responsibility combines low-level elements of user access configuration to control which functions the user can access (User Access to Functions) and on whom they can perform these actions (see User Access to People). You define responsibilities in the same way as you define responsibilities for Oracle HRMS applications. Note: When you define your responsibilities, make sure they are available from Oracle Self-Service Web Applications.

See: Responsibilities, Oracle HRMS Configuring, Reporting, and System Administration Guide

User Access to People The primary users of SSHR can be divided into two main groups: managers and employees (non-managers). Employees (non-managers) Employees and workers can only access their own employee records. Managers Managers can process the records for other employees and workers after selecting them from the Enter Process page. In the Enter Process page the manager can switch between View as: •

Hierarchy This view presents a hierarchical view of the employees and workers reporting to the current user. This view is based on either the supervisor or supervisor assignment hierarchy but can be configured to use the position hierarchy by setting the profile option HR: Self-Service Display Position Hierarchy to Yes. For more information on supervisor hierarchies, see Security Profiles by Supervisor Hierarchy, Oracle HRMS Configuring, Reporting, and System Administration Guide.

•

My List This view contains a user-defined list of people for quick reference. Note: If the profile option HR:Expand Role of Contingent Worker is set to Yes, contingent workers will be able to manage other employees.


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Person Search The Enter Process page enables managers to perform a basic search for any employee within the underlying security profile. Alternatively managers can access the Advanced Search page to apply more detailed search criteria. The manager can process employees and workers in the resulting list directly or add them to My List for future reference. Note: You can extend the security profile for managers by enabling the Release Employee Information function.

See:Release Employee Information, page 7-11

Configuration Options You can control user access to the People Search functions by excluding certain functions if required, for example, you can hide the Person Search function so that managers can only process the records for the employees and workers displayed in their hierarchy. See: Defining User Access and Menus, page 2- 6 You can also control how managers search for employees and workers by assigning profile options. For example, you can apply the HR: Cross Business Group profile option to enable managers to search across business groups. If you then set the HR: Restrict Transactions Across Legislations in SSHR profile to Yes, the names of the employees and workers in other legislations will be disabled.

Security Profiles SSHR uses security profiles to control a user’s access to person records. For example, a security profile can give a manager access to the records for all the employees and workers in the department. See: Security Profiles, Oracle HRMS Configuring, Reporting, and System Administration Guide Employees (non-managers) and contingent workers You can use the default View All security profile for the corresponding business group for the employee (non-manager) responsibilities because the employee functions restrict the user to accessing only their own record. Managers If you allow your managers to access the Search functions, you must create suitable security profiles. For most SSHR managers, the most appropriate security profile is a profile based on a supervisor hierarchy. This type of security profile dynamically generates a list of available employees and workers based on either the supervisor hierarchy or the supervisor assignment hierarchy (starting with the current user). The advantage of using a profile of this type is that you can set up a single security profile and use it for multiple users. To activate supervisor security, select either the Restrict by Supervisor (person-based) option or the Restrict by Supervisor (assignment-based) option in the Security Profile window. In this case, the manager can see the records for the persons with at least one assignment for which they are the supervisor and the manager can also see the direct reports for this person. See: Security Profiles by Supervisor Hierarchy, Oracle HRMS Configuring, Reporting, and System Administration in Oracle HRMS

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You can choose to build your supervisor hierarchy based on individual assignments. This means that your SSHR manager can only view and update a person’s record if the manager is the supervisor for the specific assignment. See: Assignment-Level Security, Oracle HRMS Configuring, Reporting, and System Administration in Oracle HRMS Multiple Assignments If you wish to enable your managers to view and update multiple assignments for employees and workers, you can use the HR:Enable Multiple Assignments in SSHR system profile to allow this. Note: If you are using supervisor security based on assignments, you

must enable this profile option. If the profile is set to No, managers can only view and update primary assignments. If the profile is set to Yes, managers can view and update only the assignments that are reporting to them through the supervisor hierarchy (or the position hierarchy, if the profile option HR: Display Position Hierarchy is set to Yes). Note: In the Security Profile window, on the User-Based Security

tab, select the Primary Assignments Only check box to restrict managers to viewing and updating primary assignment information only. See: Defining a Security Profile, Oracle HRMS Configuring, Reporting, and System Administration Guide Alternatively, you can choose to disable the Search functions for an SSHR manager responsibility. In this case, you can assign the View All security profile to the users.

Release Information You can supplement the list of people who appear in a security profile by enabling the Release Information function. With this function, users can allow other users (who are outside of the security profile) to access their records. Similarly, managers can use the Release Information to allow a second manager (who is outside of the security profile) to access the records for one of their employees. To illustrate a typical use of this function, imagine that an employee wants to transfer to another organization. The new manager may need to review the employee’s absence history before the transfer can take place. However, this manager may be outside the employee’s current business group and would therefore, be restricted by HRMS security access. The manager cannot access the employee’s data from a Person Search because of the defined security profiles. With the Release Information function, the employee granting access can search for the manager’s name across all organizations and business groups and grant access to that person. This enables the manager to view the employee’s absence history. However, you must ensure that the manager has a responsibility that satisfies the following conditions: •

includes appropriate manager functions, for example, My Employee Information.

•

is associated with a security profile which has the "Allow Granted Access" check box flagged.

If you want managers in your enterprise to have the same privileges for granted employees as for other employees who work for them, you can simply enable the "Allow


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Granted Access" option on the security profile they use with their main Manager Self Service responsibility. Alternatively, you may choose to limit managers’ capabilities with respect to granted employees. For example, you may restrict managers to selected views and not allow them to use functions such as Termination. To do this, disable the "Allow Granted Access" check box for the main security profile and enable the check box for a separate security profile with a reduced set of functions. See: Release Information, page 7-11

User Access to Functions You control user access to specific functions using function security. Functions are attached to menus which are then attached to responsibilities.

Navigation paths The traditional navigation path for SSHR users is to select a function, for example, Personal Information or Change Manager, directly from a user menu. From SSHR 4.2, SSHR supports this approach but also introduces a new navigation path which uses the Actions pages.

Accessing functions from the Actions pages: Instead of selecting a specific function from the menu, the user selects either the Personal Actions function (for employees and workers) or the Manager Actions function (for managers). SSHR displays a context-sensitive list of available functions. Personal Actions The Actions page displays a list of available functions for the employee or worker. To generate this context-sensitive list, SSHR takes the submenu defined in the HR: Personal Actions Menu profile option and excludes any legislation-specific functions that do match the legislation code of the user’s business group. Manager Actions The manager is first presented with the Enter Process page from which they can select an employee assignment. They will then proceed to the Actions page which displays a list of functions available for the selected employee or worker. SSHR derives the list of functions by taking the submenu defined in the HR: Manager Actions Menu profile option and excluding any legislation-specific functions that do not match the legislation code of the selected person’s business group. Note: If the manager first selected their own record, the submenu is derived using the HR: Personal Actions Menu profile option.

Accessing functions directly from a menu: Managers When a user selects a manager function directly from the menu, they are first presented with the Enter Process page. From this page, they can select an employee for processing. The user is then taken, via the Effective Date page, to the corresponding web page for the function. Note: Data security starts after the user has selected a person. If the function is specific to a legislation other than the legislation to which the selected person belongs, an error message is displayed.

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Other Employees When a user selects an employee function directly from the menu they are taken, via the Effective Date page if appropriate, to the corresponding web page for the function. Note: Data security is checked after the user has selected a function. If

the function is specific to a legislation other than the legislation to which the user belongs, an error message is displayed.

Legislation-specific Functions Most SSHR functions are global and can be used on employees in any legislation. However, some functions are legislation-specific and must be restricted to employees in the corresponding legislation. SSHR uses FND Data Security to enforce this restriction. A data security object has been defined on the combination of person and legislation and data security menus have been created for predefined functions. There is one data security menu for global functions and one for each legislation code. The predefined functions are associated with either the global data security menu or with one or more of the country-specific data security menus as appropriate. Data security grants have been predefined associating each data security menu with the appropriate legislation code (or with all legislation codes in the case of the global menu). The effect of each grant is to enable the functions attached to the corresponding data security menu for people in business groups having the corresponding legislation code. For example, a function on the global data security menu may be used with any employee but a function that is only on the US data security menu may be used only with employees in a US business group. In addition to the data security menus that are available for predefined functions, there is a similar set of data security menus to which you can attach your custom functions. The data security grants are already in place. See: Data Security Menus, page 3- 9

Users and Responsibilities You define SSHR users in the same way as you define users for Oracle HRMS applications. See: Users Window, Oracle Applications System Administrator's Guide However, the Person field of the Users window is particularly important for SSHR as it acts as the link between the professional forms interface and SSHR. It ensures that the user name is linked to the correct person records. For example, if you were to create a user and assign an SSHR responsibility to this user, the correct employee records would only be displayed in SSHR if the user’s name is entered in the Person field. See: Responsibilities, Oracle HRMS Configuring, Reporting, and System Administration Guide


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New User Registration The New User Registration functions enable new users to register their own details and create their own users for SSHR. You can also add a user hook which generates the user name when the user clicks a button on the web page. You can enable the New User Registration functions for both employees and non-employees. The non-employee registration form is usually used in conjunction with Advanced Benefits. See: New User Registration, page 7-26

User Profiles You apply user profiles to control how the SSHR application runs. You can set profile options at site level, application level, responsibility level, and user level. The individual profile options are specified in the sections on each module. See: User Profiles, Oracle HRMS Configuring, Reporting, and System Administration

User Access to Functions Manager and Employee Functions You can control which functions employees, workers, and managers can access by adding or removing functions from the user menus. For example, you could restrict employee access to the Termination function by only including it in the Manager menu. See: Defining User Access and Menus, page 2- 6

Access Roles for Self-Service Actions Access roles specify permission to view or update routed transactions, such as self-service actions. You manage access roles for self-service actions in the Maintain Roles window. SSHR provides two predefined types that you can use to create access roles that govern update permissions in self-service actions: •

SSHR Update Allowed

•

SSHR Update Not Allowed

By default, all users can update an action. If you define a role using the SSHR Update Allowed type and assign it to a user, everyone else can no longer update. If you define and assign a role using the SSHR Update Not Allowed type, everyone else can update. You do not use both types in the same implementation. Your decision to use one type or the other depends on whether the majority of users require update privileges. If they do, use the Update Not Allowed type to remove edit privileges from the remaining users. If the majority do not require permission to update, use the Update Allowed type to grant edit permission to those who do. If your organization has 40,000 people, of whom only 80 require update privileges for self-service actions, it makes more sense to grant privileges to 80 people than to deny them to 39,920. Note: Position control and budgeting features also use role types to set up roles for routing and approvals. Do not use the predefined role types of Line Manager, HR Manager, or Budget Manager with self-service actions.

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See: Defining Workflow Roles for Transactions, Oracle HRMS Enterprise and Workforce Management Guide

Self-Service Menus and User Access SSHR uses four types of menu: top-level menus, submenus, hidden submenus, and data security menus. The following section looks at each of these menus in detail. The predefined menus are overwritten whenever an SSHR patch is applied so any changes you have made to the menus are lost. For this reason, you should create at least one top-level menu for employees and at least one for managers. Note: You can avoid having to configure several similar menus by

adding all employee and manager functions to each of your menus and then defining menu exclusions against the responsibility to exclude specific functions from groups of users. See: Defining Menus for SSHR, page 2- 6

Types of Menus Top-level Menus The top-level menus define the choices that the user sees on their menu when they log in to SSHR. For example, the top-level menu for the Employee Self-Service responsibility is the Employee Self Service menu. See: Defining User Access and Menus, page 2- 6 Submenus Submenus group together functions in a logical group on the top-level menu, for example, the Professional Details functions are grouped together in the Manager Professional Details submenu. The predefined submenus for SSHR include: •

Manager Professional Details

•

Benefits Self-Service

Hidden Submenus By attaching a submenu to the top-level menu without defining a prompt, you can assign functions to the responsibility but hide them from the user. This means that the user cannot select these functions directly. The following hidden submenus are predefined for SSHR: •

Manager Enter Process

•

Manager Actions Menu

•

Personal Actions Menu

•

Contingent Worker Personal Actions Menu

SSHR uses these submenus to determine the availability of functions in other places. For example, the Manager Enter Process submenu controls the tabbed regions appearing on the Manager Enter Process page. The Manager Actions menu controls which functions are available on the Actions page for a manager to perform on other employees. The Personal Actions menu controls which functions are available to a user on the Personal


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Actions page. This menu also controls which functions are available from the Actions page when the manager selects their own record. Data Security Menus SSHR uses the data security menus to determine which functions are global and which are for specific legislations. The data security menus for SSHR are: •

HR_GLOBAL_SS_FUNCTIONS_SEED Contains all the functions that are accessible across legislations (global functions)

•

HR_cc_SS_FUNCTIONS_SEED (where cc is legislation code) Contains all the functions that are specific to a legislation

•

HR_GLOBAL_SS_FUNCTIONS_CUSTOM Contains customer functions that are accessible across legislations

•

HR_cc_SS_FUNCTIONS_CUSTOM (where cc is the legislation code) Contains customer functions that are specific to a legislation

See: Legislation-specific Functions, page 3- 7

Menus for Employees (Non-Managers) If you create a new employee menu and want to use the Personal Actions functionality, you need to add the following submenus to your new menu: •

Employee Enter Process Menu (or your configured copy of this menu)

•

Personal Actions Menu (or your configured copy of this menu)

If you intend that contingent workers use your new employee menu, add the Contingent Worker Personal Actions Menu (or your configured copy) instead of the Personal Actions Menu. You must also add the following functions to your new menu: •

Personal Actions (or your configured copy of this menu)

•

Suspended Actions

You must also make sure that, for any responsibilities that use your new employee menu, the values for the following profile options match the names of the personal actions submenus you selected above. •

HR:Personal Actions Menu

•

HR:Contingent Worker Personal Actions Menu

Menus for Managers If you create a new Manager menu and want to use the Manager Actions functions, you need to add the following submenus to your new menu:

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•

Manager Enter Process Menu (or your configured copy of this menu)

•

Personal Actions Menu (or your configured copy of this menu)

•

Manager Actions Menu (or your configured copy of this menu)


If you intend that contingent workers use your new manager menu, add the Contingent Worker Personal Actions Menu (or your configured copy) instead of the Personal Actions Menu. You must also add the following functions to your new menu: •

Manager Actions Tree View (or your configured copy of the function)

•


You must also make sure that, for any responsibilities that use the new manager menu, the values for the following profile options match the names of the manager actions and personal actions submenus you selected above. •

HR:Manager Actions Menu

•

HR:Contingent Worker Manager Actions Menu

•


Predefined Self-Service Responsibilities and User Menus SSHR modules are accessible from predefined responsibilities, each with a corresponding top level menu. In this version of SSHR, the predefined responsibilities are: •

Employee Self-Service

•

Manager Self-Service

•

HR User Self Service

•


•

HR Professional

•

Payroll Professional

•

Contingent Worker Self-Service

The predefined responsibilities for the HR Foundation application are: •

Employee Self Service Foundation

•

Manager Self Service Foundation

The additional responsibilities provided by OSSWA (Oracle Self-Service Web Applications are: •

Workflow User Web Applications

•

Preferences Note: These responsibilities are provided as a starting point only. You

should create your own responsibilities and menus using the predefined SSHR responsibilities and menus as examples. Otherwise, your changes may be lost during an upgrade. See: User Access and Security, page 3- 3

User Menus SSHR includes several predefined top-level menus:


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•

Employee Self Service

•

Manager Self Service

•

HR Professional

•

Payroll Professional

•

Contingent Worker Self Service

•

Employee Self Service Foundation Which includes the following functions/submenus:

•

•

Suspended Actions

•

Personal Actions

•

Employee Enter Process submenu

•

Personal Actions Foundation submenu

•


Manager Self Service Foundation Which contains the following functions/submenus: •

Suspended Actions Manager

•


•

Manager Enter Process submenu

•

Manager Actions Foundation

•

Personal Actions Foundation

•


The Employee Self Service menu contains the functions that employees can perform on their own records, for example, the Personal Details function. The Manager Self-Service menu contains the same functions as the employee menu plus additional functions that the manager can carry out for the employees for whom they are responsible. The HR Professional menu is available for HR professionals who wish to view summarized information on employees. You can also use the following menu for administration purposes: •

HR Web Administrator

See: Self-Service Menus, page 3- 9

Navigation Options for Functions Both employees and managers can access functions in one of two ways. They can either use the above menus and select the function using the corresponding menu option or they can display the Actions page through the Manager Actions or Personal Actions menus and select the required function from the list of available actions.

Legislation-specific Menus SSHR provides legislation-specific menus to give users access to the functions that are specific to a country.

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See: Self-Service Menus, page 3- 9


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SSHR User Accounts Batch Creation of User Accounts Every Oracle HRMS user needs to be registered with a user name, password and responsibility. The creation or deletion of these user accounts can often be time consuming, particularly if you are restricting a user’s access with a responsibility associated with a security profile and a menu. A set of concurrent programs have been created for Oracle HRMS applications to automate the creation and management of large groups of user accounts. These programs are particularly useful if you have to create a large number of user accounts at initial installation, for managing new hire user accounts, or for managing accounts for terminated employees. Note: The creation of users with effective dates in the future is not supported.

The concurrent programs are: •

User Account Employee Extract Process

•

Data Pump Engine

•

Data Pump Batch Exceptions Report

Before you can use the concurrent programs however, you must write custom logic to reflect your enterprise’s unique business rules. A user hook in the hr_user_acct_api is provided for you to do this. You can find sample user hook code in the following package: •

$PER_TOP/patch/115/sql/hrhksmpl.pkb

Features of the Create Batch Users Process The Create Batch Users process only creates new responsibilities or profile option values for the new responsibility you create in the batch. This is for Oracle HRMS Applications only. The batch process does not create security profiles either. However, if you create a security profile, in Oracle HRMS, you can assign the security profile to a new responsibility that is created for a user in the batch process. The batch process does not create security attributes for a responsibility or a user. A naming convention you might use is email ID with a responsibility name. For example, email ID JSMITH associated with the Manager Self Service responsibility could be JSMITH_MSS. If you have set up security profiles for managers in Oracle HRMS you can associate the security profile name to a user, a responsibility and a security profile. For example, the SEC_PF security profile could be JSMITH_MSS_SEC_PF. You can create a template responsibility for the batch process. If you create a template responsibility, or use the predefined Manager Self Service responsibility, you can code a new responsibility created by the user hook to inherit the template responsibilities attributes. You can then overwrite the template responsibilities attributes, by setting values in the communication area, hr_user_acct_utility, of the API.

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Creating Batch User Accounts with Concurrent Programs To create batches of users you must first write user hooks with your own custom logic. See: Writing User Hooks to Create Batch User Accounts, page 3-18. When you have created user hooks, you can run a set of concurrent programs to manage the batch creation of users on an ongoing basis. You run the concurrent programs from the Submit Requests window.

To create batch user accounts with concurrent programs: 1.

Run the User Account Employee Extract Process This program extracts employee records and creates a batch file of user accounts to be created or deactivated.

2.

Run Data Pump Engine This program uses the batch from the employee extract process and calls the HR API to create or deactivate user accounts.

3.

Submit Data Pump Batch Exceptions Report This program reports errors in the Data Pump Engine.

User Account Employee Extract Process This extract process produces output records which are used by the Data Pump Engine. The Data Pump Engine calls the hr_user_acct_api to create or deactivate user accounts. The batch name is written to the HR_PUMP_BATCH_HEADERS table. The extracted employee records are written to the HR_PUMP_BATCH_LINES table. The batch line table has defined generic attributes but for each API, the Data Pump generates a view on the HR_PUMP_BATCH_LINES table to reflect the parameters of the API. The specific views tailored for the hr_user_acct_api are: •

hrdpv_create_user_acct Records for creating new user accounts can be mapped to this database view

•

hrdpv_update_user_acct Records for terminated employees whose user accounts are to be inactivated can be mapped to this database view Note: You must use a meaningful batch name. For example, run type and date range or another parameter. The batch name is the only way you can identify which batch to select in the Employee Data Pump process and the Data Pump Batch Exceptions Report processes.

To run the user account employee extract process: 1.

Access the User Account Employee Extract Process concurrent program.

2.

Enter a batch name to identify the batch.

3.

Enter the following date input parameters: •

Start Date


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defaults to SYSDATE. This parameter sets the start date from which the records are extracted •

End Date defaults to SYSDATE. This parameter is used in conjunction with the start date parameter to set a date range for the extraction of the records

4.

Enter the following organization input parameters: •

Organization this parameter comprises a list of all the business group organizations that the responsibility is associated with. If you select an organization from the list of values, the program only extracts records from the selected organization. Note: If you enter values in the Organization parameter, they

are superseded by any values you enter in the Organization Hierarchy, Organization Hierarchy Version, and Parent Organization parameters. These parameters always take precedence and replace the values entered in the organization parameter and work together as a set. •

Organization Hierarchy organization hierarchy name for the responsibility’s business group. This parameter contains an list of all the organizations hierarchies in the business group.

•

Organization Hierarchy Version organization hierarchy version for the responsibility’s business group. This parameter contains an list of the organization hierarchy versions selected in the organization hierarchy parameter.

•

Parent Organization parent organization within the hierarchy. Selecting the parent organization will extract records from this organization and any organizations below the parent organization.

5.

Enter the Run Type input parameters by selecting a processing option from the list of values. The processing options are: •

Create User Account for New Hires selects all employees hired between the start date and end date within the organization or organization hierarchy. This run type is used on an ongoing basis.

•

Create User Accounts for All Employees selects all employees as of the end date, within the organization or organization hierarchy. The start date parameter will be ignored and employees terminated before the end date will not be selected either. This run type is used on the initial implementation and is usually used once.

•

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Inactivate User Account for Terminated Employees selects all employees terminated between the start date and end date parameter within the organization or organization hierarchy. Once selected, the user account for the terminated employee or worker is end dated. This run type is used on an


ongoing basis to end date accounts for terminated employees and workers within the date range. •

Create and Inactivate User Accounts runs two queries. The first query selects all employees and workers hired between the start date and end date within the organization or organization hierarchy. The second query selects all employees and workers terminated between the start date and end date within the organization or organization hierarchy. This run type is used on an ongoing basis. Note: Each employee or worker extracted from the

database is recorded in the hr_pump_batch_line table. The hrdpv_create_user_acct view has been defined to map create user accounts to the hr_pump_batch_line table. The hrdpv_update_user_acct view has been defined to map inactivate user accounts to the hr_pump_batch_line table. You can access these views because the API column name is used to identify the record rather than the generic names used in the hr_pump_batch_lines table. Data Pump Engine The Data Pump Engine will call the hr_user_acct_api to perform data validation and loading operations. The employee data is recorded in the hr_pump_batch_lines table. Note: You must run the User Account Employee Extract Process before you run the Data Pump Engine process. The Data Pump Engine depends on the batch id the User Account Employee Extract process creates.

To run the Data Pump Engine concurrent program: 1.

Access the Data Pump Engine concurrent program.

2.

Enter the following parameters: •

Batch Name you must enter the same batch name as you did in the Employee Extract Process. The Batch Name is the only information you have to identify which batch to run

•

Validation Mode you can set two values, YES or NO. A YES value enables you to review errors in the batch, or related records in a batch, and change them before any are committed to the database. A NO value will commit the data to the database if there are no errors. If there are errors the data will not be committed to the database and you can fix the errors and rerun the batch. DataPump will set the Line Status to one of the following values: •

E - Error

•

C - Completed

•

U - Unprocessed

•

V - Valid


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See: Oracle HRMS Data Pump, Oracle HRMS Implementation Guide Employee Data Pump Exceptions Report Each person record is recorded in an individual batch line. The data pump exceptions report will show whether the error is from the batch header or batch line. You can identify which person record is in error from the person id in the exception report. Note: You must run the User Account Employee Extract Process before you run the Data Pump Engine and Data Pump Batch Exception Report processes. The Data Pump Engine and Data Pump Batch Exception Report processes depend on the batch id the User Account Employee Extract process creates.

To run the Data Pump Batch Exceptions report: 1.

Access the Data Pump Process Exceptions Report concurrent program. Note: You can run the Data Pump Engine and Data Pump Batch

Exception Report processes in sequence. See: Overview of Concurrent Processes, Oracle Applications Systems Administrator's Guide See: Oracle HRMS Data Pump, Oracle HRMS Implementation Guide

Writing User Hooks for the Batch Creation of User Accounts Before you write your user hook, you must review your user population and create a standard user name format, responsibility, and security profile for your enterprise. When you have defined a standard and created any security profiles or security groups you need, you can begin to write your user hook. You can create a template responsibility for the batch process. If you create a template responsibility or use the predefined Manager Self-Service responsibility, you can code a new responsibility created by the user hook to inherit the template responsibilities attributes. You can then overwrite the template responsibility’s attributes by setting values in the communication area of the API, hr_user_acct_utility. You can find sample user hook code in the following package: •

$PER_TOP/patch/115/sql/hrhksmpl.pkb

To set up the prerequisites for writing user hooks: 1.

Create a security profile in Oracle HRMS and, using your naming standard, associate the security profile and responsibility to a new user in your user hook code.

2.

Implement security groups to manage security profiles with the Enable Security Groups profile option. By implementing security groups, you can associate more than one security profile to a single responsibility. Note: Before you write user hooks, run the Security List

Maintenance concurrent process. This ensures that the security profiles work. Note: If you plan to use security groups in a responsibility

defined for use in Oracle Self-Service Web Applications, or plan

3-18


to create a new responsibility for use in Oracle Self-Service Web Applications, set the Enable Security Groups profile option at the application level: Oracle Self Service Web Applications. 3.

Set up a guest user account in Oracle Applications by setting the GUEST USER PASSWORD profile option. This must be in the format . You can obtain and verify the guest user account with your Database Administrator.

4.

Use the Define System Profile Option Value in System Administrator responsibility to set a security profile at Site or Application level. This is necessary because security profile option values can be set at Responsibility or User level with the batch process. Note: The sample user hook is called hrhksmpl.pkb and each code

block is documented. You can also find a copy of the sample in the following directory $PER_TOP/patch/115/sql. See: API User Hooks, Oracle HRMS Implementation Guide See: Sample Code, Oracle HRMS Implementation Guide Tables Updated in the Batch Process The batch process inserts records into the following FND tables: •

FND_USER

•

FND_USER_RESP_GROUPS to enable a new user to use a designated responsibility

•

FND_RESPONSIBILITY if new responsibilities are created in the custom user hook module for the new user

•

FND_RESPONSIBILITY_TL stores the translated value of responsibility name

•

FND_RESP_FUNCTIONS if the new responsibility has function exclusion rules

•

FND_PROFILE_OPTION_VALUES to set profile option values for any newly created responsibility for the user.

•

PER_SEC_PROFILE_ASSIGNMENTS if security groups are enabled.

The batch process automates the functionality of the Define User Form and inserts records into the following FND tables: •

FND_USER

•

FND_RESP_GROUPS Note: Security attributes for a user cannot be created in the batch process

The batch process automates the functionality of the Define Responsibility Form and inserts records into the following FND tables: •

FND_USER_RESP_GROUPS


3-19

•

FND_RESPONSIBILITY_TL Note: Security attributes for a responsibility cannot be created in the

batch process The batch process automates the functionality of the Profile Option Value Form and inserts records into the following FND table: •

FND_PROFILE_OPTION_VALUES

To write batch user hooks with your own custom business logic: 1.

To create batches of users you need to write PL/SQL programs in the user hooks of the following API: •

hr_user_acct_api

This API contains two procedures: •

hr_user_acct_api.create_user_acct used to create a new user

•

hr_user_acct_api.update_user_acct used to inactivate user accounts, for example on termination of an employee or worker

To set up the Create User API procedure: 1.

Write a PL/SQL program to communicate to the API the user name, password, responsibility, and profile to use when it creates a new user account for the employee or worker in the process. There are two user hook points in the create user procedure: •

hr_user_acct_bk1.create_user_acct_b before-process hook point

•

hr_user_acct_bk1.create_user_acct_a after-process hook point

Use the before-process hook for the PL/SQL program. The program enters these values into the global variables or record structures in hr_user_acct_utility. Note: You can supply passwords for the new user account or leave

the API to generate a random string. The string will be in an 8 character alphanumeric format. 2.

Write a PL/SQL program for the after-process hook if you leave the API to generate a password. The program must save the password of the new user account to a file that can be accessed by a system administrator. This is necessary because the password created by the API is encrypted when it is saved to the FND_USER table in the database. You must capture the password before it is encrypted so that you can notify employees of their initial password. Note: If you supply a password, you may not need to write a user

hook for this after-process hook point.

3-20


To set up the Update User API procedure: The update user API procedure is used to inactivate employees. The API end dates the employees record in the FND_USER and FND_USER_RESP_GROUPS tables and is not meant for general purpose update. There are two user hook points in the update user procedure: •

hr_user_acct_bk2.update_user_acct_b before process hook point

•

hr_user_acct_bk2.update_user_acct_a after process hook point The before process user hook point is used for your extra validation. The API will not pick up any values from your user hook. The after process user hook point executes any extra logic after the main API validation and processing logic has successfully completed and the update process is finished.

To carry out the remaining steps: 1.

Compile the custom package you have created after you have written your user hooks.

2.

Register and link your custom package procedures to the appropriate API user hooks when you have compiled the package. See: API User Hooks, Oracle HRMS Implementation Guide A sample script to register and link your custom package and procedures is provided below. Sample code DECLARE ln_api_hook_call_id NUMBER; ln_object_version_number NUMBER; ln_api_hook_id NUMBER;

BEGIN

-- get api_hook_id for the seeded before process user hook packag e procedure SELECT ahk.api_hook_id INTO

ln_api_hook_id

FROM

hr_api_hooks ahk

,hr_api_modules ahm


3-21

WHERE ahm.module_name = ’CREATE_USER_ACCT’ AND ahm.api_module_type = ’BP’ AND ahk.hook_package = ’HR_USER_ACCT_BK1’ AND ahk.hook_procedure = ’CREATE_USER_ACCT_B’ AND ahk.api_hook_type = ’BP’ AND ahk.api_module_id = ahm.api_module_id;

-- insert a row into HR_API_HOOK_CALLS for before process user ho ok custom package procedure

hr_api_hook_call_api.create_api_hook_call( p_effective_date => to_date(’02/02/2000’, ’DD/MM/YYYY’), p_api_hook_id

=> ln_api_hook_id,

p_api_hook_call_type => ’PP’, p_sequence

=> 1,

p_enabled_flag

=> ’Y’,

p_call_package

=> ’MY_USER_ACCT’, -- your custom package name

p_call_procedure => ’CREATE_USER_ACCT_B’, -- your custom package procedure name p_api_hook_call_id

=> ln_api_hook_call_id,

p_object_version_number => ln_object_version_number );

-- get api_hook_id for the seeded after process user hook package procedure SELECT ahk.api_hook_id INTO

ln_api_hook_id

FROM

hr_api_hooks ahk

,hr_api_modules ahm

3-22


WHERE ahm.module_name = ’CREATE_USER_ACCT’ AND ahm.api_module_type = ’BP’ AND ahk.hook_package = ’HR_USER_ACCT_BK1’ AND ahk.hook_procedure = ’CREATE_USER_ACCT_A’ AND ahk.api_hook_type = ’AP’ AND ahk.api_module_id = ahm.api_module_id;

-- insert a row in HR_API_HOOK_CALLS for after process user hook custom package procedure hr_api_hook_call_api.create_api_hook_call( p_effective_date => to_date(’02/02/2000’, ’DD/MM/YYYY’), p_api_hook_id

=> ln_api_hook_id,

p_api_hook_call_type => ’PP’, p_sequence

=> 1,

p_enabled_flag

=> ’Y’,

p_call_package

=> ’MY_USER_ACCT’,

p_call_procedure => ’CREATE_USER_ACCT_A’, p_api_hook_call_id

=> ln_api_hook_call_id,

p_object_version_number => ln_object_version_number );

EXCEPTION when others then dbms_output.put_line(’Error in seeding user hook procedures: ’ | | sqlerrm); END;

/ commit;


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exit;

Execute User Hook Pre-Processor When you have registered and linked your custom package procedure to the API you should execute the user hook pre-processor program. Run the hrahkone.sql found in $PER_TOP/patch/115/sql directory to do this. However, you’ll need to know the internal api_module_id for the HR_USER_ACCT_API before running the script. To find the internal api_module_id you should run the script below: SELECT api_module_id ,api_module_type ,module_name FROM

hr_api_modules

WHERE module_package = ’HR_USER_ACCT_API’;

You should see results similar to those below: API_MODULE_ID API_MODULE_TYPE

MODULE_NAME

-------------------------------------------------------383 BP

CREATE_USER_ACCT

384 BP

UPDATE_USER_ACCT

Note: Your api_module_id will be different from the one above.

Use your own API module id when executing hrahkone.sql. If you have a customer package for UPDATE_USER_ACCT hook point, you will need to run hrahkone.sql twice. Once for the api_module_id for CREATE_USER_ACCT hook call and second for the UPDATE_USER_ACCT hook call. 3.

Enter any new message text for the messages that you issue in your custom package when you have run the pre-processor program. Use an Application Developer responsibility in Oracle Applications to create your message text.

4.

Ensure you have set the application level correctly if you use security groups to manage security profiles. For example, in SSHR you must set the application level to Oracle Self Service Web Applications. Set the security profile option to the application level if you need to associate the responsibility with another HRMS application. This updates the following tables: per_sec_ profile_ assignments, and fnd_user_resp_groups

5.

Make sure that the Enable Security Groups profile option is Yes.

6.

Set the Data Pump error parameters. These parameter control aspects of the Data Pump Engine process. See: Oracle HRMS Data Pump, Oracle HRMS Implementation Guide.

3-24


Note: You must set the MAX_ERRORS_ALLOWED parameter to

see all the errors logged during the run. This parameter controls how many errors are issued before the engine stops processing. The default value for the parameter is 20 or the chunk size. If you do not set this parameter value, the engine will stop processing after 20 errors. 7.

Test the custom packages by running the following programs:. To test, run the User Account Employee Extract concurrent program to create batches of extracted employees. Run the Data Pump Engine concurrent program to process your batch, and run the Data Pump Batch Exceptions •

User Account Employee Extract concurrent program - to create batches of extracted employees

•

Data Pump Engine concurrent program - to process your batch

•

Data Pump Batch Exceptions concurrent program - to report any errors.

If necessary, you can rerun the batch after fixing any errors. Note: You can use the Pipemon utility to help you debug your code.

See: Creating Batches of Users with Concurrent Programs, page 3-15


3-25

4 SSHR and Workflow Workflow Overview Oracle Self-Service Web Applications utilize the capabilities of Oracle Workflow to manage transaction flows. The workflows are embedded within SSHR and control the flow of information between the HR professional, the manager, the employee or worker, and the applicant. See: Overview of Oracle Workflow for Users, Oracle Workflow Guide SSHR uses workflow processes to combine related functions into a single transaction (for example, to add Special Information Types to Change Assignment or to Personal Information). and to control the transaction flow between the initiating user and other users such as a manager, an HR professional, or an applicant. You use the Workflow Builder to look at the delivered processes which have been designed to support typical business processes. If necessary, you can configure different versions of the workflow processes to suit your business processes. You link a workflow process to one or more functions using the Form Functions window. When you have linked the workflow process to the function, you can include or hide the function in your user menus. See: Defining Functions for SSHR, page 2- 8

Setting Up Workflow for SSHR How does Oracle Workflow increase the flexibility of SSHR? In addition to configuring self-service functions and menus, you can also configure the underlying workflow processes on which SSHR functions are based. You can configure the workflow attributes and process flows to suit the particular requirements of your enterprise.

Can I change the delivered workflow processes for SSHR? Although Oracle provides a set of workflow processes for SSHR, we recommend that you leave these processes intact and create your own processes if any process changes are required. The Oracle Workflow Builder enables you to copy the delivered processes and modify them to suit your requirements. The delivered workflow processes are within the HRSSA item type. Although you can make changes within this item type, for example, you can create new processes within this item type, the access level security provided by the Workflow Builder ensures that delivered processes are not modified.

SSHR and Workflow

4-1

How can I use the Workflow Builder to create new processes? You can use the Workflow Builder to create new processes by chaining together separate modules. For example, the Manage Employment Events modules can be chained together as required to create a custom workflow process.

Workflow processes often create redundant transaction information. Are there any cleanup procedures? Yes. Oracle provides a workflow cleanup process which clears any redundant transaction data from temporary tables. Such data is created if the system crashes, or if a user ID is removed or disabled, for example.

Does Workflow generate automatic notifications? Yes. When Oracle Workflow executes specific events, it generates workflow notifications for specified users, or roles. For example, a manager may receive notification of a training enrollment or salary increase, where the manager must approve the event. Alternatively, a user may receive a notification purely for information purposes, for example, as confirmation that a change to personal details has been submitted to the database.

4-2


SSHR and Workflows Self-Service Workflows This chapter describes how to use the Workflow Builder to review the delivered process flows and to configure alternative flows if desired. For more information on the Workflow Builder, see Overview of Oracle Workflow for Users, Oracle Workflow Users Guide

Approvals Processes You also use the Workflow Builder to configure your approvals processes. For more information, see: Approvals, page 6- 3 Access Roles and Workflow You use access roles to determine whether a user has permission to update and approve self-service transactions. If a function is marked for approval in the Workflow Builder, SSHR submits the transaction to the automated approval process (AME or Dynamic Approvals). The approvers then receive a notification in their Worklist with a link to open the action. The permissions and privileges defined by the access roles determine whether they can edit, change the effective date, or attach supporting documents to these transactions. For more information on Access Roles, see Access Roles for Self-Service Actions, page 3- 8

Workflow Objects and Item Types In Oracle Workflow, all processes are associated with an item type. An item type can include one or more processes and related objects, such as item attributes, functions, and messages. Oracle SSHR delivers a number of predefined workflow item types containing workflow processes that you can work with. •

HR (HRSSA)

•

HR Self-Service Benefits

•

HR Offer Letter (HR_OFFER) (for SSHR 3.4 only)

•

HR Standard (HRSTAND) (for SSHR 3.4 only)

Previous versions of this implementation guide advised customers to make their configuration change to a copy of the delivered item type. Workflow processes that have been implemented using this approach will still be supported, however, for new configurations, you should make your changes to the delivered item type using the approach described below. The new approach utilizes Oracle Workflow’s access level features for preserving customizations. You update the workflow item type in the Workflow Builder. Note: We recommend that you do not change the item type directly in the database. Instead, download the item type to a .wft file which you then source control. Make the changes to this file and then upload it to the server.

See: Opening and Saving Item Types, Oracle Workflow Guide

SSHR and Workflow

4-3

Workflow Access Levels: The access protection levels ensure that your customizations are preserved during an upgrade. As long as you set your own access level to 100 or (higher) while working on changes, the access protection ensures that when an upgrade takes place, the "read-only" objects are updated and that customizations made to the "customizable" objects are preserved. You can change objects if your access level is less than or equal to the object’s protection level and greater than or equal to the object’s customization level. Note: If you copy workflow objects and change the access level to

100, the copied objects are displayed without a red tag on the icon. The original objects have a red tag. The absence of the red tag indicates that you can customize the objects. The following table shows typical settings for workflow objects within the HRSSA item type. The customization level of a customizable object is set to the user’s access level at the time when the user customized the object. Most Objects (Default)

Customizable Objects (as delivered)

Customizable Objects (after changes)

Protection level

20

1000

1000

Lock at this level

Yes

No

No

Customization level

20

20

100

Preserve customizations

No

Yes

Yes

Notifications Oracle Workflow generates a workflow notification for a user when the Workflow Engine executes a specific activity within a workflow process. For example, workflow may generate a notification for a manager if a direct report requests leave or enrolls on a training course. This notification may be for information purposes only or may require that the recipient perform an activity, for example, approve a transaction. For more information on workflow notifications, see: Overview of Notification Handling, Oracle Workflow User's Guide. All the required information appears in the notification message, regardless of how the user receives the information (for example, in an E-mail or using SSHR). The information includes details of the transaction along with personal information and approval information. In addition, changed information is highlighted with a blue dot, enabling you to easily see which information has changed in the self-service transaction. The format and content of the workflow notifications are essentially the same as the Review page. Note: A self-service user can receive notifications as e-mails by setting the Notification Preferences in the User Preferences web page. To enable E-mail delivery of notifications, the workflow administrator must set up a notification mailer.

4-4


For more information, see Reviewing Notifications via Electronic Mail, Oracle Workflow User's Guide From the notification you can select the Printable Page button to display the information in a format suitable for printing. If enabled, you can use the Generate Document link in the Related Applications region to generate a pdf version of the document. See: Document Manager, page 7-19 Note: The Generate Document link is not available from E-mail

notifications.

Accessing Workflow Notifications SSHR users access their notifications using one of the following methods: •

Using the Workflow User Web Applications responsibility.

•

Using the All Actions Awaiting My Attention function from the Manager, Professional, Employee or Worker responsibilities.

•

As an E-mail sent to the user’s inbox. Note: The worklist may also contain additional system-generated

notifications.

Personalizing Notifications You can use the Personalization Framework to configure the notifications to suit your requirements. All of the standard Personalization Framework functionality is available to you including the ability to rearrange fields, to insert and edit instructions, and to hide and display fields and regions. For more information, see: •

Configuring Web Pages, page 5- 3

•

Adding Instructions to Web Pages, page 5-22

If you personalize your notification regions by selecting the Personalize Page link and setting the scope of the personalization to the appropriate page value, the changes are only applicable to the specific Notification page and E-mail page. If you select a shared region as the personalization scope, the personalizations are replicated in the other pages that use this shared region.

Notification Messages The following table provides a list of messages used within workflow notifications. Note: The table only contains the messages that have changed with

SSHR 11.i.10.

SSHR and Workflow

4-5

4-6

Message

Display Name

HR_TRANSFER_TO_APPRA ISEE_MSG

HR_EMBED_APPR_ TRANSFER_MSG

Notify Appraisee on Appraisal Transfer

HR_APPRAISAL_COM_AP PRAISEE_MSG

HR_EMBED_APPRAISEE_ MSG

Notify Appraisee of Appraisal Complete (New)

HR_APPRAISER_MSG

HR_EMBED_APPRAISER_ MSG

Notify Appraiser (New)

HR_MAIN_APPRAISER_ MSG

HR_EMBED_MAIN_APPRA ISER_MSG

Notify Main Appraiser (New)

HR_NEW_MAIN_APPRA ISER_MSG

HR_EMBED_NEW_MA_MSG

Notify New Main Appraiser (New)

HR_APPRAISAL_OTHER_ PARTIC_MSG

HR_EMBED_OP_MSG

Notify Other Participant (New)

HR_PART_TO_MAIN_AP PRAISER_MSG

HR_EMBED_PART_TO_MA_ MSG

Notify Main Appraiser on Participation Completion

HR_APPRAISAL_REV IEWER_MSG

HR_EMBED_REVIEWER_ MSG

Notify Reviewer (New)

HR_NOTIFY_PAYROLL_ CONTACT_MSG

HR_EMBED_NTF_PAY_ CONTACT_MSG

Notify Payroll Contact of Salary Basis Change (Embedded)

HR_NOTFY_APPROVER_ MSG

HR_EMBED_RN_NTF_AP PR_MSG

Notify Approver (Embedded)

HR_ON_APPROVAL_NOT IFY_HR_REP

HR_EMBED_ON_APPR_ NTFY_HR_REP

On Approval Notify HR Representative (Embedded)

HR_V5_RFC_INITIATOR

HR_EMBED_V5_RFC_INIT IATOR

Return for correction (InitiatorEmbedded)

HR_V5_RFC_OTHER

HR_EMBED_V5_RFC_ OTHER

Return for correction (Other than Initiator - Embedded

HR_TXN_ERROR_MSG

HR_EMBED_TXN_ERROR_ MSG

Transaction Error Message (Embedded)

HR_NOTIFY_ONSUBMIT_ FWD_MSG1

HR_EMBED_NTF_ONSUBM IT_FWD_MSG1

Notify Reviewer Onsubmit (Embedded)

HR_V5_SFL_INITIATOR

HR_EMBED_SFL_INITIATOR

V5.0 Saved for Later (Initiator - Embedded)

HR_V5_SFL_OTHER

HR_EMBED_SFL_OTHER

V5.0 Saved for Later (Other than Initiator - Embedded)

HR_CREATOR_COMMAP PLERR_V4_MSG

HR_EMBED_INIT_COMMA PPLERR_MSG

Commit Application Error To Creator V4.0 Embedded


Message

Display Name

HR_CREATOR_ COMMSYSERR_V4_MSG

HR_EMBED_INIT_SYSAP PLERR_MSG

Commit System Error To Creator V4.0 Embedded

HR_DEPART_COMMAP PLERR_V4_MSG

HR_EMBED_DEPT_COMMA PPLERR_MSG

Commit Application Error To Department V4.0 Embedded

HR_DEPART_ COMMSYSERR_V4_MSG

HR_EMBED_DEPT_SYSAP PLERR_MSG

Commit System Error To Department V4.0 Embedded

If required, you could use the Workflow Builder to replace the new message with a custom message. See: Messages, Oracle Workflow Developer's Guide

Configuring Workflow Objects Before you make changes to workflow objects: 1.

Open WorkFlow Builder.

2.

On the File Menu select Help/About Workflow Builder.

3.

Ensure that you are using a version of Workflow Builder that is compatible with the version of Oracle Workflow installed on your server.

4.

Set the Access Level to 100. See: Workflow Objects and Item Types, page 4- 3

5.

Deselect the Allow Modifications of Customized Objects check box.

6.

Select and display the Human Resources Self-Service Applications item type. Save it to a local file for backup. Note: We recommend that you maintain source control for the .wft

files so that you can track changes to the original objects, move definitions to other database instances using the Workflow Loader, and revert to previous versions if necessary.

To modify delivered workflow objects: 1.

Open WorkFlow Builder.

2.

Select and display the Human Resources Self-Service Applications item type or the HR Self-Service Benefits item type.

3.

If required, change any configurable item attributes. Note: Some item attributes can be customized and other

objects, such as processes, notifications, messages, and lookup types, are "read-only". You can change the "customizable" attributes directly in the workflow process. In SSHR item types, the only directly configurable objects are item-level attributes (including enterprise e-mail addresses) and dynamic approval levels. See: Defining Your Enterprise’s Email Addresses, page 4- 9

SSHR and Workflow

4-7

See: Configuring Approvals with the Workflow Builder, page 6-12 4.

If required, create copies of the read-only objects. See: Copying Workflow Processes

5.

Save your work.

Copying Workflow Processes

To copy a workflow process: 1.

Copy the object and rename it. For example, you can copy the FYI Notification Process (FYI_NOTIFICATION_PRC) for use with Self-Service Benefits Enrollments. Make sure the new process has the same item type as the original process. Note: Prefix your copies with a consistent code, for example, a

consistent numeral or a four-letter acronym for the company. 2.

You may have to copy multiple levels of the process, for example, to make changes to the Basic Details subprocess within the Personal Information process, you would have to copy the overall process (Personal Information) and the subprocesses (Process Basic Details and Process Personal Information).

3.

If you have copied (and modified) a subprocess, you will have to insert your copy of the subprocess into your copy of the higher level process in place of the original subprocess.

4.

Save your work.

5.

Create at least one function to point to the new process. See: Defining Functions for SSHR, page 2- 8

After applying a patch: During the application of an SSHR patch, the workflow loader utility ensures that your server has the latest versions of any delivered workflow objects. This upload overwrites any "read-only" objects but preserves any customizations that have been made to "customizable" objects. If a patch includes new features or bug fixes for delivered objects that you have copied, you need to apply the same changes to your copied objects. Refer to the patch readme file for instructions. You may have to compare your copied object with the original read-only object.

Configuring Workflow Attribute Values Workflow attribute values are the values for item types. They are variables that can be set by the application that maintains the item. You configure workflow attributes in the Workflow Builder. If you want to modify a predefined process, first make a copy of the process. See: Self-Service Workflows, page 4- 3

4-8


To configure workflow attributes: 1.

Open Workflow Builder.

2.

If necessary, create a copy of the workflow process you want to modify.

3.

Open the Human Resources Self-Service Applications Item Type or the HR Self-Service Benefits Item Type depending on which Item Type you want to modify. See: Workflow Objects and Item Types, page 4- 3

4.

Double-click the process you want to modify. This opens the Process window.

5.

Double-click an activity in the Process window to open the Control Properties window.

6.

Choose the Node Attributes Tab and select a value name. For information on the attributes that are relevant for each process, see the function-specific documentation.

7.

Edit any values defined in a procedure in the Value drop down list.

8.

Click OK and save your work.

Configuring Workflow Error Processes Every workflow-enabled function has an error process. The process runs when a system error occurs. The process sends a notification and a description to the System Administrator’s ID.

To configure a workflow error process: 1.

Edit the workflow error process: •

2.

Change the text of the error message by editing the Self-Service HR System Error Message: •

3.

HR_STANDARD_ERROR_PRC

HR_SYSTEM_ERROR_MSG

Save your work.

Defining Your Enterprise’s Email Addresses Email addresses of key people in your enterprise may be displayed n various pages or error messages throughout SSHR. You set up the email addresses for your enterprise in the Workflow Builder.

To change email addresses: 1.

Open the Oracle Workflow Builder.

2.

Open your configured HR item type (HRSSA).

3.

Select Attributes.

4.

Select the following attribute and enter the appropriate email address in the Default Value field: •

HR Department Email ID

SSHR and Workflow

4-9

Note: You configure the Training Administrator ID (if using Enroll in a Class or Cancel Enrollment) and the Recruitment Supervisor ID (if using Candidate Offers) in the Professional Forms Interface.

5.

Save your work.

Running the Workflow Cleanup Process The workflow cleanup process enables you to remove workflow processes that are left running if a system crashes or a user ID is disabled or removed. The process cleans up temporary tables by removing redundant transaction information. You can specify which transactions are queried by the process by setting the Transaction Status parameter. You run the cleanup process by running the concurrent program Complete Defunct HR Workflow Processes from the Submit Request Set window. Before you run the cleanup process, you must define a request set that runs the Purge Obsolete Workflow Runtime Data (FNDWFPR) concurrent program before the Complete Defunct HR Workflow Resources (HRWFDFCT) concurrent program. Note: From SSHR 4.1, the Complete Defunct Workflow Processes

concurrent process is registered under Oracle Human Resources instead of Oracle Self-Service Web Applications. If you previously scheduled this concurrent process to run when still registered under Oracle Self-Service Web Applications, you must cancel the process and resubmit it using the new Complete Defunct HR Workflow Processes registered under Oracle Human Resources. See:Concurrent Programs Window, Oracle Applications Developer's Guide See: Overview of Concurrent Programs and Requests, Oracle Applications System Administrator's Guide

To run the request set:

4-10

1.

In the Request Set field, enter the name of your request set.

2.

Place your cursor on the Parameters field in the row for the Purge Obsolete Workflow Runtime Data process to open the Parameters window.

3.

Select the item type for which you want to remove obsolete workflow runtime data. If you leave the field blank, the process will purge obsolete data for all item types.

4.

If applicable, enter an item key.

5.

Enter the number of days for which you want to run the process. For example, if you want to purge obsolete data for the last 7 days, enter 7.

6.

Select the persistence type of the data to be purged (Temporary or Permanent).

7.

Choose OK to close the Parameters window.

8.

Place your cursor on the Parameters field in the row for the Complete Defunct HR Workflow Processes process to open the Parameters window.

9.

Select the item type to be included in the process.


10. Enter the number of days for which you want to run the process. For example, if you want to run the cleanup process for the last 7 days, enter 7. 11. Select the transaction statuses to be queried in the program. The permitted values for the transaction status parameter are as follows: Transaction Status Values Parameter Value

Description

ALL

All transaction statuses are queried in the program.

C

Transaction returned for correction (in modules with SSHR V4.x and earlier)

RO

Transactions returned to approver for correction

ROS

Transactions returned to approver for correction and saved for later

RI

Transactions returned to initiator for correction

RIS

Transactions returned to initiator for correction and saved for later

D

Deleted transactions

E

Transactions with errors

N

Transactions initiated but not submitted for approval

S

Transactions saved for later

W

Transactions in progress

12. Choose the Submit button.

SSHR and Workflow

4-11

5 SSHR Page Layouts Page Layout Overview The OA (Oracle Applications) Personalization Framework, a component of the OA Framework, enables you to modify the appearance and behavior of self-service pages. You can customize your web pages in line with corporate standards and data requirements, and streamline your self-service process flows to reflect working practices. Meta Data Services Repository The MDS (Meta Data Services) Repository stores the base page definitions for self-service pages and you can create personalizations are which are stored separately from the base page definitions. Your personalizations are preserved during upgrades because upgrades only affect the base page definitions. For more detailed information on the OA Framework and the OA Personalization Framework, please see the following documentation: Overview of Oracle Self-Service Web Applications, Oracle Self-Service Web Applications Implementation Manual Oracle Applications Framework Release 11i Documentation Roadmap(Metalink Note # 275880.1) For more information on using the Personalization Framework with SSHR, see: Configuring Web Pages, page 5-15.

Setting Up Page Layouts for SSHR How does the Personalization Framework improve the flexibility of self-service functions? The Personalization Framework enables you to modify the delivered SSHR web pages to suit the requirements of your enterprise. For example, you can include a company logo on a page or hide/show particular fields. You can also restrict the information displayed to a user and define how information is entered by adding radio buttons, flexfields, lists of values, and read-only fields. You can also configure the sequence of pages and reorder regions and region items to better suit the requirements of your enterprise.

Can anyone use the Personalization Framework? For security reasons, not everyone has access to the Personalization Framework functionality. You control access to the Personalization Framework using profile

SSHR Page Layouts

5-1

options. If the profile options are set for your user or responsibility, you can access the Personalization Framework. See: The Personalization Framework, page 5- 3 .

How does the Personalization Framework improve security in my enterprise? The Personalization Framework can control the data that is displayed to a user on a self-service page and can restrict the functions that a user can perform, for example, by defining fields as read-only.

Can I control approvals? Yes. You can use SSHR with Oracle Approvals Management (AME) or use standard and dynamic approvals to determine how managers and HR professionals approve self-service transactions.

Can I use the Personalization Framework to provide instructions to SSHR users? Yes. You can use the Personalization Framework and Oracle HRMS to create long or short messages for your SSHR users. You can also create field text to assist users when entering data in particular fields. You can replace delivered instructions and messages or add text to items or regions that are delivered without text.

Can I use the Personalization Framework to configure notifications? Yes. If your system administrator has enabled the Personalization Framework functionality, you can configure notifications to suit your requirements. You can specify whether notifications are delivered using e-mail or using Oracle Workflow, or use both delivery methods.

Can I add objects or content to my SSHR pages? Yes. With OA Framework 11.i.10 you can add new items and objects. Available items include flexfields, buttons, tips, and messages. See: Oracle Applications Framework Release 11i Documentation Roadmap (Metalink Note #275880.1)

Can I change the flow of self-service pages? Yes. You can take advantage of the extensibility functions offered by the OA Framework and change your process logic to suit your business requirements. You can change the sequence of self-service pages and add additional pages and regions if required. For more information on using the Personalization Framework with SSHR, see: Configuring Page Layouts, page 5-15

5-2


SSHR Personalizations The Personalization Framework Oracle Applications Framework (OAF) technology (which includes the Personalization Framework) enables you to configure web pages for distinct audiences. For example, you can create one set of personalizations for a line manager and one set for an employee. Alternatively, you may personalize a self-service page differently for localizations, organizations, and sites. To enable this flexibility, the OA Framework provides two levels of personalization privileges: administrator level and end-user level. Administrators can choose to create personalizations at a number of different levels, for example, at the responsibility, site, or function level. These levels are arranged in a hierarchy where lower level personalizations take precedence over higher level personalizations. See: Personalization Framework Hierarchy, page 5- 3 Users can create personalizations for specific regions and items, for example, a user can hide or display particular columns in a table. A user can also personalize a portlet to hide or display particular information. User personalizations are only seen by the creating user.

Personalization Framework Hierarchy Configure web pages for different audiences by creating personalizations at different levels. This list shows the available personalization levels (with an example of a typical personalization): Administrator Level Personalizations Personalization Level

Example

Function

Make certain fields read-only for particular functions.

Localization

Rename or hide fields for a particular localization.

Site

Define a table format for your site.

Organization

Add a corporate logo to all web pages used by your organization.

Responsibility

Add display or hide a flexfield for a responsibility.

Admin-seeded end user

Create default views for your users.

SSHR Page Layouts

5-3

User Level Personalizations Personalization Level

Example

Portlet

Personalize the portlet to display news headlines.

User

Create personalized views for tables.

Note: The lower level personalizations, for example, user-level

personalizations, take precedence over the higher level personalizations, for example, site-level personalizations. Not all personalization levels may be available for your self-service application. For example, for iRecruitment, use only site and responsibility levels. To enable administration-level personalizations, the system administrator sets the personalization profile options for the user in question. The user then logs on to the self-service application and selects a responsibility. If the profile options are set correctly, the user sees the Personalize Region and Personalize Page links on the web page. By clicking on these links, the user can customize the page to the level required. For a complete list of typical administration-level personalizations, see: OracleApplications Framework Release 11i Documentation Roadmap (Metalink Note # 275880.1). To enable user-level and portlet personalizations, the system administrator defines region items as user-configurable by using the User Personizable attribute in the Personalization Framework. For user and portlet-level personalizations, this attribute generally applies to tables. If a table can be personalized, you can define views for the table. For example, you can hide or display columns, filter data, select the number of rows to display, and define searches. You can then select the required view from a drop-down list. You can also define a default view.

Personalization and Extensibility Enhanced extensibility functionality enables you to add new functionality and override or extend the delivered business logic. For example, you can add new pages to a functional flow or add new items, such as a field, to a delivered page. For more information on extending SSHR in this way, see: Oracle Applications Framework Release 11i Documentation Roadmap (Metalink Note # 275880.1)

Function-Level Personalizations Some delivered SSHR functions include function-level customizations which you cannot update or delete. Currently, the following functions include function-level personalizations:

5-4

•

Change Cost Center, Location and Manager

•

Change Cost Center, Terms and Manager

•

Change Job

•

Change Job and Terms


•

Worker Status Change

•

Change Worker Status and Terms

•

Hire/Applicant Hire/Contingent Worker Placement

•

Termination

•

Termination with Compensation

•

Transfer

See: Oracle Applications Framework Release 11i Documentation Roadmap (Metalink Note # 275880.1). To personalize one of the above functions, you can either make the personalizations at the site or responsibility level (and override the delivered function-level personalizations) or you can create a copy of the function and make your own personalizations accordingly. However, if you prefer to work with your own custom functions rather than the delivered functions, you should be aware that you will lose any delivered function-level personalizations. See: Defining Functions for SSHR, page 2- 8 See: Function-level Personalizations, page 5- 6

Configurable Profile Options The following table lists the configurable profile options used with the Personalization Framework. Profile

Configurable Levels

Values

Default

Personalize SelfService Defn (FND_ CUSTOM_OA_DEF INITION)

Site, Responsibility, User

Yes/No

No

FND: Personalization Region Link Enabled (FND_PERSONAL IZATION_REGION_ LINK_ENABLED)

Site, Application, Responsibility, User

Yes/No

No

Disable Self-Service Personal (FND_ DISABLE_OA_ CUSTOMIZATIONS)

Site, Application, User

Yes/No

No

Personalize Self-Service Defn This profile option enables or disables the global Personalize Page link that appears on each self-service web application page. This profile option must be set to enable personalization at the administrator level. When an administrator displays the Page Hierarchy personalization page from the Personalize Page link, the administrator must navigate to the region or item to be personalized by expanding the hierarchy.

SSHR Page Layouts

5-5

FND: Personalization Region Link Enabled This profile option enables the Personalize Region link above each region in a SSHR web page. You can set this profile option in addition to the Personalize Self-Service Defn profile option. The advantage of setting this profile option is that the Page Hierarchy personalization page focusses on the specific region and the administrator does not have to expand the branches of the hierarchy.

Disable Self-Service Personal If this system profile option is set to Yes, the configurations you make will not be applied, regardless of the level at which you make the configurations. Only the original definition of each self-service page will be displayed.

Function-level Personalizations Oracle delivers a number of SSHR processes with function-level personalizations. If you copy of one of these processes to create your own version, you lose the function-level personalizations. The following tables show which personalizations are included in the delivered processes, so you can replicate them if you require. The tables show where the behavior of a region item for a particular process is different than in a standard module. For example, for the Change Job process, the Department item, which is normally displayed in the Assignment page, is hidden. Any region item not included in this table behaves in the default way. See: Function-level Personalizations, page 5- 3 Function Name

Region Name

Hidden Region Items

Change Job (HR_ CHANGE_JOB_SS)

Assignment

HRInstruction Department Position Grade People Group Assignment Status Other Assignment Information Statutory Information Payroll Salary Information Location

5-6


Displayed Region Items

Function Name

Region Name

Hidden Region Items

Assignment Review

Change Reason


Assignment Flex Assignment Status Ceiling Point Ceiling Step Employee Category Employment Category Establishment Name Frequency Grade Name Location Normal End Time Normal Start Time People Group Key Flex Performance Review Period Performance Review Frequency Position Name Salary Basis Salary Review Frequency Salary Review Period Work Hours Additional Information Payroll Name Change Job and Terms (HR_CHANGE_JOB_ TERMS_SS)

Assignment

Department Position Grade People Group Assignment Status Other Assignment Information Statutory Information Payroll Salary Information Location

SSHR Page Layouts

5-7

Function Name

Region Name

Hidden Region Items

Assignment Review

Change Reason Assignment Flex Assignment Status Ceiling Point Ceiling Step Department Name Employee Category Employment Category Establishment Name Frequency Grade Name Location Normal End Time Normal Start Time People Group Key Flex Performance Review Period Performance Review Frequency Position Name Salary Basis Salary Review Frequency Salary Review Period Work Hours Additional Information Payroll Name

5-8



Function Name

Region Name

Hidden Region Items

Change Cost Center, Location and Manager (HR_CHG_COST_ LOC_SUP_SS)

Assignment

HRInstruction


Job Position Grade People Group Assignment Status Other Assignment Information Statutory Information Payroll Salary Information Location

SSHR Page Layouts

5-9

Function Name

Region Name

Hidden Region Items

Assignment Review

Change Reason Assignment Flex Assignment Status Ceiling Point Ceiling Step Employee Category Employment Category Establishment Name Frequency Grade Name Job Title Location Employee is a Manager Normal End Time People Group Key Flex Performance Review Period Performance Review Frequency Position Name Salary Basis Salary Review Frequency Salary Review Period Work Hours Additional Information Payroll Name

Change Cost Center, Terms and Manager (HR_CHG_COST_ TRM_LOC_SUP_SS)

Assignment

Job Position Grade People Group Assignment Status Other Assignment Information Statutory Information Payroll Salary Information Location

5-10



Function Name

Region Name

Hidden Region Items

Assignment Review

Change Reason


Assignment Flex Assignment Status Ceiling Point Ceiling Step Employee Category Employment Category Establishment Name Frequency Grade Name Job Title Location Employee is a Manager Normal End Time Normal Start Time People Group Key Flex Performance Review Period Performance Review Frequency Position Name Salary Basis Salary Review Frequency Salary Review Period Work Hours Additional Information Payroll Name Employee Status Change (HR_EMP_ STATUS_CHG_SS)

Assignment

Position Grade Assignment Status Other Assignment Information Statutory Information Payroll Location

SSHR Page Layouts

5-11

Function Name

Region Name

Hidden Region Items

Assignment Review

Change Reason Assignment Flex Assignment Status Ceiling Point Ceiling Step Employee Category Employment Category Establishment Name Frequency Grade Name Location Normal Start Time Normal End Time Position Name Work Hours Additional Information Payroll Name

Change Worker Status and Terms (HR_EMP_ TERMS_CHG_SS)

Assignment

Position Grade Other Assignment Information Statutory Information Payroll Salary Information Location

5-12



Function Name

Region Name

Hidden Region Items

Assignment Review

Change Reason


Assignment Flex Assignment Status Ceiling Point Ceiling Step Employee Category Employment Category Establishment Name Frequency Grade Name Location Normal End Time Normal Start Time People Group Key Flex Position Name Work Hours Additional Information Payroll Name Transfer (HR_ TRANSFER_SS)

Assignment

Position Grade Other Assignment Information Statutory Information Payroll Salary Information Location

SSHR Page Layouts

5-13

Function Name

Region Name

Hidden Region Items

Assignment Review

Change Reason Assignment Flex Assignment Status Ceiling Point Ceiling Step Employee Category Employment Category Establishment Name Frequency Grade Name Location Normal End Time Normal Start Time Performance Review Period Performance Review Frequency Position Name Salary Basis Salary Review Frequency Salary Review Period Work Hours Additional Information Payroll Name

Termination with Compensation (HR_ TERMINATION_ COMP_SS)

SSHR Process People

Termination (HR_ TERMINATION_SS)

SSHR Process People

Hire (HR_NEWH IRE_SS)

Assignment

PerInfo Header Assignment Selection

PerInfo Header Assignment Selection Position Grade Assignment Status

5-14



Function Name

Region Name

Hidden Region Items

Assignment Review

Change Reason


Assignment Flex Assignment Status Ceiling Point Ceiling Step Employee Category Establishment Name Grade Name Position Name Basic Details Review

Effective Date

Hire Date

Employee Number

Gender

Disability Code

Person Type

Full Name

Hire Date

Effective Date

Gender

Full Name Employment Type

Date of Last Change

Main Address Update

Effective Date

Main Address Review

Effective Date

Other Assignment Information

Assignment Flex


Configurable Pay Info

PayRate Misc Fields Table

Changed On

Employee Category

Last Pay Change

Configuring Web Pages The Oracle Applications Framework functionality enables you to personalize and extend the predefined web pages and web page regions to suit your business requirements. For example, you can hide or display particular fields or arrange fields or pages in a more appropriate sequence. Alternatively, you can add instruction text to your web pages or to add a company logo. You can carry out all these configuration activities using the Personalization Framework. Note: You cannot hide fields from display if they are mandatory or required for user input.

For overview information, see: The Personalization Framework, page 5- 3 .

SSHR Page Layouts

5-15

For more detailed information, see: Oracle Applications Framework Release 11i Documentation Roadmap (Metalink Note # 275880.1) 1.

Make sure that you are using a responsibility with administration-level personalization access. See: The Personalization Framework, page 5- 3

2.

Navigate to the web page you want to configure.

3.

Click the Personalize Page link for the web page or the Personalize Region link for a specific region. The Choose Personalization Context page appears, displaying the following personalization levels: Note: If applicable, you can populate these fields with the values for you (as the person logged on) by clicking on the Set to My ... button.

•

Scope This is the name of the region or page that you are personalizing. You can switch to a different region within the page by selecting a value from the list.

•

Function

•

Location

•

Organization

•

Responsibility

•

Site Note: When you define the personalization context, you should

take care to consider the personalization hierarchy. For example, if you personalize a function and only enter a value in the Function field, the personalizations are also applicable if the function is used elsewhere, for example, with other responsibilities. If you only select a value in the Responsibility field, the personalizations are only applicable to that responsibility. See: Personalization Framework Hierarchy, page 5- 3 Similarly, you should take care when selecting the Scope. If you select the page as the scope and navigate to the required region on the following page, the personalizations only apply to the region in that particular page. However, if you select a shared region in the Scope field, the personalizations are replicated wherever the region appears throughout the application. 4.

Click Apply to continue to the next page. The Personalize Page or Personalization Region page appears. Making Your Personalization Changes

5.

5-16

The page or region contains a hierarchy (Personalization Structure). If you are personalizing a page, the hierarchy contains all nodes for the page. If you are personalizing a region, the hierarchy contains the region and any subregions. Expand the hierarchy to display the required region.


Tip: If required, you can search for particular styles or items within

the page or region by expanding the Search region. See: Personalizing Page Styles and Items in Oracle Applications Framework Personalization Guide (Metalink Note #268969.1). 6.

The Personalization Structure table contains links to the personalization functions. Although the content of this table may vary according to the type of element you have selected for personalization, common functions include: •

Personalize Click on this icon to display the Personalization Properties. See: Personalization Properties, page 5-17

•

Reorder You can change the sequence of regions in a page or items in a region. See: Reorder Contents Page, page 5-18.

•

Add Content You can add predefined content regions to a selected region. See: Add Content Page, page 5-18.

•

Create Item You can add items to a selected region. Note: You can only add an item at the Site, Localization, or

Function levels. See: Create Item Page, page 5-19 •

Update Item You can update the properties for an item created using the Create Item function.

•

Delete Item You can delete an item from a page or region.

Select the required function. Personalization Properties Page 7.

If you select the Personalize icon, the Personalization Properties page appears. The properties and functions available vary according to the type of page element you have selected for personalization. For more information, see: Oracle Applications Framework Release 11i Documentation Roadmap (Metalink Note # 275880.1). The personalization properties are arranged in a table. The columns have the following significance: •

Original Definition This shows the base definition as stored in the MDS (Meta Data Services) Repository.

SSHR Page Layouts

5-17

•

Columns for personalizations The columns displayed depend on the personalization levels you selected for the personalization context. They are displayed in order of precedence (lowest to highest). You can enter a value for each of the available personalization levels. If a field does not contain a personalization, it has the value Inherit. In this case, the field inherits its value from the corresponding field in the preceding column. For example, if you enter the prompt Employee Name for a page element at the function level, you can ensure that the same prompt is used for all subsequent personalization levels by selecting the Inherit value for these levels.

•

Result/Source This column displays the final personalization.

The rows displayed in the Personalization Properties table also vary according to the page element selected for personalization. The rows relate to the attributes that you can personalize for your page element. Common attributes include: •

Prompt Enter a prompt for the page element.

•

Rendered This attribute determines whether a page element is hidden (False) or displayed (True).

•

User Personalization This attribute determines whether the page element can be personalized by a user (not an administration-level user). Note: You can clear your personalizations for a particular level by selecting a level in the Clear Personalization field.

8.

To submit your personalizations, click the Apply button. Reorder Contents Page

9.

To reorder the items on a page, click on the Reorder icon. The Reorder Contents page appears. This page contains a reorder region for each personalization level and also displays the base definition.

10. Select the personalization level at which you want to reorder the items on the page. If you do not reorder the items for a specific level, the level inherits the order from the personalization level above it. 11. Use the arrows at the side of the reorder region to region the page items. 12. To submit your personalizations, click the Apply button. Add Content Page 13. To add a content region to a page, click on the Add Content icon. The Add Content page appears. 14. Select a predefined content region to add to the page. Note: You can only add a content region to a boxed layout region

that contains only content regions.

5-18


15. To submit your personalizations, click the Apply button. Create Item Page 16. To create a new item for your page or region, click on the Create Item icon. To update the properties for an item that you have created using the Create Item page, click on the Update Item icon. The Create Item page appears. 17. Select the item type to be created or updated. For example, you can select flexfield, button, or tip. 18. Enter the ID for the new item. This ID should not exceed 30 characters. Note: The properties displayed for the new item depend on the type

of item you are creating. For more information on the properties that you must enter for each item type, please see: Oracle Applications Framework Release 11i Documentation Roadmap (Metalink Note # 275880.1). 19. To submit your personalizations, click the Apply button.

Configuring Page Headers Self-service pages often include a header region which provides summary information for the user. Manager self-service pages, for example, usually include headers to provide information such as the employee (or worker) name, employee number, job, and department for the person on whom they are carrying out a transaction. In SSHR there are two header regions: Person Header and Assignment Header. Each header region contains several fields although some fields are delivered as hidden. In other words, the Rendered attribute for the field is set to False. To display these fields, use the Personalization Framework. Name Format Personalizations The Header regions display names in brief format by default. If you prefer to see the full name of the employee or worker, set the profile option HR:Display Person Name to Full Name. Configurable Flexfields The following tables show which flexfields are included in the Person and Assignment Headers: Person Header Flexfield Name

Flexfield Code

Further Person Information

Person Developer DF

Additional Personal Details Flex

PER_PEOPLE

SSHR Page Layouts

5-19

Assignment Header Flexfield Name

Flexfield Code

Add’l Salary Admin Details

PER_PAY_PROPOSALS

Additional Assignment Details

PER_ASSIGNMENTS

Personalizing Page Headers: 1.

Navigate to the page or header region that you want to personalize and choose the appropriate link (Personalize Region or Personalize Page).

2.

In the Choose Personalization Context page, select one of the following values in the Scope field: •

/oracle/apps/per/selfservice/common/webui/SummaryContainerRN to personalize the top-level header region containing the Person and Assignment headers

•

/oracle/apps/per/selfservice/common/webui/PersonSummaryRN to personalize the Person header

•

/oracle/apps/per/selfservice/common/webui//AsgSummaryRN to personalize the Assignment header

3.

Make your personalizations. See: Configuring Web Pages, page 5-15 Caution: Be aware that if you personalize the header regions, the

changes are reflected throughout the application. In other words, if you personalize the Person header to hide the Contingent Worker Name field, this field will not appear on the Person header regions throughout SSHR. 4.

Choose Apply to submit your changes.

Configuring Flexfields Flexfields are user-defined data structures which are provided with many of the applications database tables. Key flexfields are used to uniquely identify a record. Descriptive flexfields add attributes to an existing object. Each flexfield can consist of multiple flexfield segments, each with its own validation rules. See: Overview of Flexfield Concepts, Oracle Applied Technology Guide If the self-service function you are using has flexfields enabled, you can access them using the Personalization Framework. The flexfields are not automatically displayed so you can choose to hide or display the flexfields using the Personalization Framework. However, not all self-service functions use flexfields. For a list of the available flexfields for each self-service function, please see the corresponding functional description in this Implementation Guide. Note: It may be the case that flexfields available in the Professional Forms Interface are not available in SSHR.

5-20


You can also add flexfields to regions of your web pages using the Personalization Framework.

To modify the flexfields displayed in a region: 1.

Select the region.

2.

Configure the region by choosing the Personalize Region link. To personalize existing flexfields 1. Expand the hierarchy structure and click Personalize to open the Personalization Properties page. 2.

To hide or display a flexfield, change the value in the Render column to True (to display the flexfield) or False (to hide the flexfield).

3.

To display all flexfield segments, leave the Flex Segment List field blank. To display only selected segments, enter the segments in the Flex Segment List using the following format: context1|segment1|segment||context2|segment 1 For example, Global Data Element|New Employer|Address||US|Zip Code

4.

Click Save to submit your changes.

To add new flexfields to a region or page 1. Select the region to which to add the flexfield. 2.

Select Create Item.

3.

Select the item style Flex. The appropriate fields for this item style appear. For information on populating the individual fields, see: Oracle Applications Framework Personalization Guide (Metalink Note # 268969.1).

4.

The Segment List field determines how the segments for your flexfields are displayed on the web page. To display all flexfield segments, leave the Segment List field blank. To display only selected segments, enter the segments in the Flex Segment List using the following format: context1|segment1|segment||context2|segment 1 For example, Global Data Element|New Employer|Address||US|Zip Code

5. 3.

Click Save to submit your changes.

Choose Apply to save your personalizations.

Configuring Tabbed Regions Tabbed regions appear on several SSHR web pages, for example, the Benefits Self Service page includes the Benefits Enrollments and Current Benefits tabs. The self-service Views functions also use tabbed regions. The following submenus contain tabbed regions: HR Professional Menu (HR_PROF_SELF_SERVICE_V4.0)

SSHR Page Layouts

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Which contains the following tabbed regions: •

HR Views (HR_VIEWS_MENU) •

Search function

•

HR Views Submenu (HR_VIEWS) Which contains the following tabbed regions:

•

•

Employee Information View

•

Assignment Information View

•

Compensation Activity View

•

Termination History View

Search function

Benefits Self Service (BEN_SELF_SERVICE_BENEFITS) Which contains the following tabbed regions: •

Benefits Enrollments function

•

Current Benefits function

See also: Setting Up Self-Service Benefits Web Pages, page 10-26 Some tabbed regions include a subset of buttons. To remove buttons from display, you exclude the functions (buttons) at responsibility level.

To remove a tabbed region or button from display: You can use the following method to remove a tabbed region or button from display: Set a function exclusion at the responsibility level: 1.

In the Responsibility window, query the self-service manager responsibility.

2.

In the Menu Exclusions tabbed region, create an exclusion with the type Function.

3.

Select the function you wish to exclude in the Name column.

4.

Save your work.

Adding Instructions to Web Pages You can change the predefined instructions, messages, and tips attached to your web pages to provide relevant information for your users. You can replace delivered texts or create new texts for regions or item delivered without a text attached, using one of three formats: •

Instructions. These texts appear at the top of a region and generally give advice applicable to the whole region or page.

•

Long messages. These texts are attached to a field. When the user clicks the Information icon next to a field, the message opens in a separate window.

•

Short tips. These texts are also attached to a field, however, they are displayed underneath the field in blue.

The graphic below illustrates examples of the different types of text:

5-22


Instructions, Messages, and Tips on a Self-Service Page

You create texts in the Messages window using the traditional forms interface and add them to your region or item using the Personalization Framework.

To create a new text: 1.

Log on to the database using an Application Developer responsibility.

2.

Navigate to the Messages window.

3.

Enter the name for your message.

4.

Select Note as the message type.

5.

Enter the application and the message text. You can enter a long message, short message, or tip text.

6.

Save your work.

To add a text to a region or item or to replace a delivered text: This procedure changes slightly depending on the type of text. 1.

Log on to a self-service application using a responsibility that allows configuration. Note: To enable configuration, the Personalize Self-Service profile

option (FND_CUSTOM_OA_DEFINITION) must be set to Yes at an administration level. 2.

Click Personalize Region or Personalize Page.

3.

Navigate to the self-service page or region in which you want to change or add a text. Then select one of the following options: •

To add or replace an instruction text, page 5-24

•

To add or replace a tip or long message, page 5-24

SSHR Page Layouts

5-23

To add or replace an instruction text 1. When the personalization structure is displayed, drill down to the region or page element you wish to personalize. To replace a delivered message attached to a region or page 2. Locate the instruction text. The text usually has the name Static Styled Text: . 3.

Select the Personalize icon for the item.

4.

Replace the value in the Message Name field with a message of your choice.

5.

Click Apply to save your changes

To add a new instruction to a region or page If you are adding an instruction to a region or page that does not contain an instruction text as standard, you need to carry out the following steps: 6.

Create a region item with the style staticStyledText. See: Create Item Page, page 5-19

7.

Enter the ID for the region. This the identifier for the region and should follow naming conventions. See: OA Framework File Standards.

8.

Set the CSS Class to OraInstructionText.

9.

Enter the application short name in the Message Appl Short Name field..

10. Enter the name of the message in the Message Name field. 11. Click Apply to submit your changes. To add or replace a tip or long message 1. When the personalization structure is displayed, drill down to the region item you wish to personalize. 2.

Select the Personalize icon for the region or item.

3.

In the Tip Message Name column for the corresponding region, search for your message or tip.

4.

In the Tip Type field, select the appropriate format for your text. Note: If applicable, you can display a date format example next

to a date field. In this case, select dateFormat in the Tip Type field. The OA Framework then automatically displays a date example based on the user’s date preference. 5.

Click Apply to submit your changes.

Configuring the Global Button Bar The Global Button Bar comprises the following buttons by default:

5-24

•

Return to Portal

•

Log Off

•

Select Preferences


•

Email

•

Self-Service Help

Selecting a button enables a user to access the button’s function. You can configure the Global Button bar by removing any, or all, of the buttons from a user’s web page. You edit the contents of the Global Button bar in the Menus window. When you remove a button from display a user can no longer access the button’s functionality. You can also rearrange the order of the buttons or use a button bar that you create.

To configure a button on the global button bar: 1.

Query the following Menu in the Menus window: •

2.

ICX_GLOBAL_MENU

Consider which of the following functions you want your users to access with the Global Button Bar: •

Return to Portal

•

Log Off

•

Select Preferences

•

Email

•

Self-Service Help

3.

Delete the functions you don’t want users to access.

4.

Save your work. See: User’s Window, Oracle Applications System Administrator's Guide

To remove the global button bar display: 1.

Navigate to the web page you want to configure.

2.

Choose Personalize.

3.

Hide the Global Button bar. See: Oracle Self-Service Framework Version 5.2.2B (available on Metalink)

Personalizing Screen Images Oracle delivers self-service functions with a default Oracle image in the upper left corner of the page. This image, together with the header text that identifies the function, is known as branding. You can replace the default Oracle image, with your own image if required. Change the default image in one of two ways: overwrite the default image with an image of the same name or replace the default image with one of your own. Alternatively, you can add an image to a region or page if required. The standard size of the branding image and text is small. However, if required, you can change the size to regular or medium by changing the FND: Branding Size profile option value. The profile option settings have the following effect: •

Regular

SSHR Page Layouts

5-25

- the global buttons appear with corresponding icons and links. •

Medium - displays global buttons with links and a lower profile product branding image.

•

Small - results in global buttons with links and low profile product branding text with a small, generic graphic

To overwrite the default image with your own image: 1.

Create an image.

2.

Save and name the image:

3.

•

FNDSSCORP.gif (Oracle image)

•

PERBRAND.gif (Human Resources image)

•

IRCBRAND.gif (iRecruitment image)

•

LOGO.gif (log-in image)

Place the gif in the $OA_MEDIA/ directory. Note: If you have a multilingual install, you must also copy this file to the other language locations.

To replace the default image with your own image: 1.

Create a .gif image.

2.

Place the gif in the $OA_MEDIA/ directory. Note: If you have a multilingual install, you must also copy this file to the other language locations.

3.

Query the web page regions or page for personalization.

4.

The Image URL attribute defines which graphic appears on the web pages. Overwrite the attribute name with the name of your image.

5.

Save your work.

To add a image to a page or region: 1.

Query the web page regions or page for personalization.

2.

Click Create Item.

3.

Create an item with the item style Image. See: Create Item Page, page 5-19

4.

Click Apply to submit your changes.

Configuring the Effective Date Prompts The effective date prompt appears at the top of most self-service web pages and indicates whether the current transaction is effective as of a specific date or whether the transaction is effective on approval.

5-26


The two prompts are as follows: •

Effective Date: Appears if you specify an effective date on the Effective Date Options page.

•

Effective as of Approval Date Appears if you specify on the Effective Date Options page that changes should take effect as soon as approval takes place.

There are two different procedures for configuring these prompts:

To configure the Effective Date prompt: You configure the Effective Date prompt in the Messages window. 1.

In the Messages window, query the following message: HR_EFFECTIVE_DATE_PROMPT The message body appears in the lower half of the screen.

2.

Change the text of the message as required. For more information on creating messages, see: Messages Window, Oracle Applications Developer’s Guide Adding Instructions to Web Pages, page 5-22

3.

Save your work.

When you next log on to SSHR to carry out a transaction, your new effective date prompt appears.

To configure the Effective as of Approval prompt: 1.

Click either Personalize Page or Personalize Region.

2.

Select the Personalization Context. For more information, see: Configuring Web Pages, page 5-15.

3.

Navigate through the personalization hierarchy to the element Message Styled Text: and click Personalize.

4.

To change the text for the prompt, enter the required text in the appropriate personalization level field in the Prompt row. For example, to change the text for all selected personalization levels, enter a new text in the first personalization level column, and select the Inherit value for any other personalization levels.

5.

Apply the changes and return to the application.

SSHR Page Layouts

5-27

6 Approvals Approvals Overview Approvals processes enable you to decide whether transactions carried out by SSHR users need approval before they are submitted to the HR tables. You can define different approval requirements for different transactions and vary the approval requirements as required. For example, you can configure the workflow processes so that the Address part of Personal Information requires approval but the Phone Numbers part does not. Alternatively, you can vary the Approvals requirements by responsibility so that records changed by employees would need approval but records changed by managers would not. All approvals mechanisms used in SSHR follow a basic approval loop. The logic checks whether the current approver is the final approver in the hierarchy. If the current approver is not the final approver, the application fetches the next approver who then receives the approval notification. The next approver can either reject the transaction, approve the transaction, reassign the transaction, or send the transaction for correction to anyone in the approvals chain. The approver may also be able to update the transaction, depending on the system configuration. See: Configuring Approvals, page 6-12

Setting Up Approvals for SSHR Does SSHR provide a secure approvals tool? Yes. Oracle SSHR can use both Dynamic Approvals in the Workflow Builder and Oracle Approvals Management to provide a secure approvals environment.

Why does SSHR use both Dynamic Approvals and Oracle Approvals Management? Up until SSHR 4.1, Dynamic Approvals was the standard approvals mechanism for SSHR. From SSHR 4.1, however, the delivered functions used Oracle Approvals Management as standard. You can, however, choose to use Dynamic Approvals instead of Oracle Approvals Management by configuring your self-service functions accordingly.

What is the advantage of using Oracle Approvals Management? Oracle Approvals Management enables you to define business rules to control your approvals processes. You can define conditions, rules, and attributes to define an approvals process to meet the requirements of your enterprise. For example, you could

Approvals

6-1

create an approvals process in which approval from a particular user is only required if a salary raise is above a set amount. Alternatively, you could set up an approvals process for a particular business process.

Can the approvals chain be configured to meet my requirements? Yes. You can configure your approvals processes to include specific approvers or managers. You can also specify that particular users should receive notification of the approval. If you are using Dynamic Approvals, you can still configure your processes using the Workflow Builder.

Do I need a separate license to use Oracle Approvals Management? No. Oracle Approvals Management is included if you purchase any application license.

6-2


Approvals Approvals Processes The Basic Approvals Loop

Approvals with Correction is the default behavior for modules in SSHR. Within the approvals process, the application uses rules to generate a list of approvers for the SSHR transaction. The way in which the list is generated depends on the approvals mechanism you are using (see Approvals Mechanisms in SSHR). The default approvals process also includes dynamic approvals as standard. The dynamic approvals functionality works in two parts. One part is the self-service user interface which enables the initiating manager to add additional approvers and/or notification recipients. You can also display the approvers and limit the number of approval levels. The second part is an application which generates the default approvers. This is either Oracle Approvals Management (AME) or a customizable PL/SQL package. The dynamic approval workflow process then sends notifications to approvers and/or notification recipients based on the approver list. See: Configuring Approvals, page 6-12 As part of the approvals process, you can choose to enable dynamic approvals by configuring the Review activity for the workflow process in question. See: Review and Confirm, page 7-13

Allow updates of pending transactions An approver can update an action themselves, or return an action for correction to any recipient on the approval chain. However, the ability to update depends on two configurations:

Approvals

6-3

•

The system profile option HR: Allow Approver Updates to Self Service Actions must be set to Yes.

•

The recipient must have a workflow role that allows edits.

To be able to update pending transactions approvers must have a workflow role with the appropriate role type attached to allow them to edit actions. They will then be able to update actions regardless of their position in the approval chain. There are two supplied role types that control approvers’ ability to update pending transactions: SSHR Update Allowed and SSHR Update Not Allowed. These role types should not be used in conjunction with each other; use whichever will be simplest. •

SSHR Update Allowed If a role is associated with this role type, then any approver with that role will be able to update a pending transaction. No one else will be able to perform updates on pending transactions.

•

SSHR Update Not Allowed If a role is associated with this role type, all approvers with that role will be prevented from updating pending transactions; all other approvers will be able to update pending transactions.

Use the Maintain Roles window to associate a role with a role type.

Route actions to HR representative Actions can be routed to an HR representative. The application will send the action to all persons having a role associated with the seeded HR Representative role type. Use the Maintain Roles window to associate a role with this role type. The first HR representative to process the action does so on behalf of all HR. This is especially useful in situations where the application encounters a future-dated change to a person’s record. See Future-Dated Actions in Managing Dates in SSHR, page 7-16.

Defer Update After Approval By default, the save of the SSHR transaction to the database is deferred after the final approval. This is to prevent any delay between the final approver clicking the approve button and moving on to the next notification. The transaction is saved automatically when the Workflow Background Process runs. The system administrator needs to schedule this process to run periodically as needed. When you run the Workflow Background Process you need to set the following parameters: •

Item Type = HR

•

Process Deferred = Yes

•

Process Timeout = No

•

Process Stuck = No

See Submitting a Request, Oracle Applications System Administrator's Guide

6-4


If you need to modify the default behavior so that transactions are saved immediately after final approval, the system profile HR:Defer Update After Approval should be set to No at User/Responsibility/Application/Site level. See User Profiles, Oracle HRMS Configuring, Reporting, and System Administration Guide

Approvals Mechanisms in SSHR From release 4.1, SSHR uses the Oracle Approvals Management (AME) application to define and manage approval logic. For more information on AME, see: Implementing Oracle Approvals Management (available on Metalink). See: Oracle Approvals Management, page 6- 6 Note: If you are an existing SSHR customer, the customizable PL/SQL

package for approvals, which was the default approvals mechanism in previous releases of SSHR, is still supported in this release as an alternative to AME. See: Customizing Approvals Using PL/SQL, page 6- 8 All delivered SSHR functions from version 4 onwards functions are linked to AME. If required, you can also link any existing custom functions that you may have based on earlier version 4 functions to OAM. Note: You cannot link SSHR version 3 functions to AME.

See: Configuring SSHR Functions to Use Oracle Approvals Management (AME), page 6-11 Alternatively, you can choose to continue to use the customizable PL/SQL package for new functions, even if they are modeled on later SSHR functions. For information on configuring and customizing the PL/SQL package and workflow activity for SSHR, see: Customizing Approvals Using PL/SQL, page 6- 8 . This section provides information on the Oracle Approvals Management (AME) and dynamic approvals, and lists the configuration options for both approval mechanisms.

Dynamic Approvals The self-service user interface for dynamic approvals has two sections: the Approvals and Notification Recipient sections. The SSHR user can see the path of the transaction by displaying all default approvers who will participate in the approval process. The manager initiating the SSHR transaction can add additional approvers to the approval chain and nominate additional notification recipients (reviewers). The notifications would then be sent to these persons on submission and/or on approval. The dynamic approvals is default behavior for SSHR functions, however, you can disable the insert approvers/add notification recipients functionality if required by configuring the Review activity for the workflow process. See: Review and Confirm, page 7-13

Menu and Function Names Not applicable

Approvals

6-5

Workflow The workflow details for this module are listed below:

Workflow Process Display Name: Approvals Process with Correction

Configurable Workflow Attributes: Not applicable

Configurable Tips and Instructions Not applicable

Configurable Flexfields Not applicable

Configurable Profile Options See: Review and Confirm, page 7-13

Oracle Approvals Management (AME) Oracle Approvals Management (AME) is a web-based application which is integrated with Oracle Workflow and which enables you to define business rules to control your approvals processes. With AME, you use the following components to define your approvals processes. They are associated with a transaction type for a particular application. •

Attribute - this is a business variable, for example, a salary amount, user ID, or workflow process name.

•

Condition - a condition compares an attribute value with a set of allowed attribute values. For example, a condition could look at a salary amount. If the salary is greater than a specified value, a particular approver list is created.

•

Approval type and approval specifications - these components define the type of approver list that is generated. For example, to generate a supervisor-based approver list with 5 levels, you use the ’supervisory level’ approval type with the ’requires approval up to the first 5 approvers’ approval specification.

•

Rules - a rule links the other components together by associating one or more conditions with the approval type and approval rule.

For more information on the components used in AME, see: Implementing Oracle Approvals Management (available on Metalink).

Default Use of OAM Configuration in SSHR Oracle SSHR delivers an AME configuration which has been designed to emulate functionality delivered in the PL/SQL package. The default behavior is to use a supervisor-based approvals hierarchy which is now delivered using AME rules. The default AME configuration consists of:

6-6


•

a single AME transaction type ’SSHRMS’ with

•

a single condition WORKFLOW_PROCESS_NAME

•

a single rule which requires approvals to the top of the approval hierarchy or to 10 levels above the initiator, whichever comes first. •

this is based on the standard AME approval type ’chains of authority based on number of supervisory levels’

Configuring SSHR Approval Levels in AME To meet your business needs, you may add additional rules, conditions, or attributes within the delivered SSHRMS transaction type, or you can define a custom transaction type. For more information on configuring AME rules, conditions, and attributes, see: Implementing Oracle Approvals Management (available on Metalink). It is relatively easy to make minor changes to the delivered AME configuration and some examples are provided below. To define a different approval level for all SSHR workflow processes: •

For example, to specify two approval levels: The approval level is currently defined in the rule ’SSHR Rule for at most 10 approvers in Supervisor chain’. You would edit this default rule and change the approval level for the supervisory level approval type to ’requires approval up to the first two superiors at most’.

To define a different approval level for a specific workflow process: •

First you create a new condition with the attribute WORKFLOW_PROCESS_NAME and enter the workflow processes which will have the different approval level as the attribute values.

•

Then you create a new rule, for example, ’2 approvers in supervisor chain’. •

Use the ’supervisory level’ approval type with the ’requires approval up to the first two superiors at most’ approval

•

Finally, attach your new condition to the rule.

To define a new approval level (if the delivered approvals do not meet your requirements): 1.

You create a new approval (for example, ’requires approval up to the first 15 superiors at most’) in the ’supervisory level’ approval type.

To define a particular user as the final approver, or final authority (even if they are not the last person in the approval chain): •

You create a List Modification Condition and specify a user, for example, a manager, as the final approver. You would add this list modification condition to your rules so that the approval chain would stop at this specified approver. Alternatively, you could create a new rule, add the approval type for final approver and add the WORKFLOW_PROCESS_NAME condition so that this final approver rule would apply to selected processes.

For more information on the configuration options offered by AME, see: Implementing Oracle Approvals Management (available on Metalink).

Approvals

6-7

For information about function parameters associated with AME, see Supplied Functions, page 2-11 For descriptions of function parameters, see Menu Function Parameter Descriptions, page 2-22

Sample Code for Modifying Approvals Using PL/SQL If necessary, you can review the logic in the check_final_approver and get_next_approver functions and modify them as required. These functions are within the HR_APPROVAL_CUSTOM package. Make sure that your returned values are of the correct data type. The following code shows the logic for the approval functions. If required, you can customize the code to use different approvals routings or to stop at a different grade level. ??-- -Check_final_approver function check_final_approver (p_forward_to_person_id in per_people_f.person_id%type ,p_person_id

in per_people_f.person_id%type

) return varchar2 is -cursor csr_pa(l_effective_date in date) is select

paf.person_id

from

per_all_assignments_f paf

start

with paf.person_id = p_person_id

and

paf.primary_flag = ’Y’

and

l_effective_date

between paf.effective_start_date and

paf.effective_end_date

connect by prior paf.supervisor_id = paf.person_id and

paf.primary_flag = ’Y’

and

l_effective_date


paf.effective_end_date;

-l_person_id per_people_f.person_id%type := null;

6-8


-begin -- loop through each row. the rows are returned in an order whi ch makes -- the last row selected the top most node of the chain. for csr in csr_pa(trunc(sysdate)) loop -- set the l_person_id variable to the row fetched l_person_id := csr.person_id; end loop; if p_forward_to_person_id = l_person_id then return(’Y’); else return(’N’); end if; exception when others then return(’E’); -end check_final_approver; () - -Get_next_approver function get_next_approver (p_person_id in per_people_f.person_id%type) return per_people_f.person_id%type is -cursor csr_pa(l_effective_date in date ,l_in_person_id

in per_people_f.person_id%type)

is select

ppf.person_id

from

per_all_assignments_f paf

Approvals

6-9

,per_people_f

ppf

where

paf.person_id

= l_in_person_id

and

paf.primary_flag

= ’Y’

and

l_effective_date


paf.effective_end_date

and

ppf.person_id

and

ppf.current_employee_flag = ’Y’

and

l_effective_date

= paf.supervisor_id

between ppf.effective_start_date and

ppf.effective_end_date;

-l_out_person_id per_people_f.person_id%type default null; -begin -- [CUSTOMIZE] -- open the candidate select cursor open csr_pa(trunc(sysdate), p_person_id); -- fetch the candidate details fetch csr_pa into l_out_person_id; if csr_pa%notfound then -- if the cursor does not return a row then we must set the o ut -- parameter to null l_out_person_id := null; end if; -- close the cursor close csr_pa; return(l_out_person_id);

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end get_next_approver; ()

For more information on using PL/SQL, see Overview of Using PL/SQL in Applications, Oracle Applications Developer's Guide

Configuring SSHR Functions to Use Oracle Approvals Management (AME) Any custom functions you created prior to release 4.1 will use the customizable PL/SQL package as the default approvals mechanism. However, you can modify any custom SSHR functions to point to AME by adding two new function parameters. You define the additional parameters in the Form Functions window. You should also check the workflow attributes for your workflow process using the Workflow Builder. The AME rules and conditions always override any other workflow attribute settings that apply to approvals, for example, the attribute settings for the Review activity. If the Approvals Required workflow attribute is set to Yes for a workflow process but AME does not return any approvers, the process completes without requiring approval. As a general set-up recommendation, you should set up processes that currently do not require approval as follows: •

Set the Approvals Required workflow attribute to Yes

•

Configure AME so that no approvers are returned Note: If you subsequently need to add approvals to your process, you

can simply use a different AME condition.

To link your function to AME in the Form Functions window (required): 1.

Query your function.

2.

Navigate to the Form tabbed region.

3.

Add the following parameter information to the Parameters field for your function:

4.

•

pAMETranType=SSHRMS

•

pAMEAppId=800

Save your work.

To add your custom workflow process to the list of values for the condition attribute for the SSHRMS AME transaction type (required if using the delivered SSHR transaction type): 1.

Log on to Oracle Approvals Management. Note: You need to use one of the following AME responsibilities

(AME is the Oracle internal abbreviation for AME):

2.

•

AME Application Administrator

•

AME General Business User

•

AME Limited Business User

Select the SSHRMS transaction type.

Approvals

6-11

3.

Select the Conditions tab and click on the WORKFLOW_PROCESS_NAME condition.

4.

Choose the Add Text Value button and enter the name of your new workflow process as an attribute value.

5.

Save your work.

To set the Approvals Required attribute in the Workflow Builder: 1.

Display your function in the Workflow Builder.

2.

Display the attributes for the Review function.

3.

Set the Approvals Required attribute to Yes or Yes - Dynamic Approvals. Note: To display the Additional Approvers/Notification Recipients page, you must select the Yes - Dynamic Approvals value.

4.

Save your work.

Configuring Approvals in the Workflow Builder If required, you can configure the predefined approvals processes in the Workflow Builder. You set up the approvals process using workflow attributes.

To configure approvals in the Workflow Builder: 1.

Open the workflow item type.

2.

Navigate to the process you want to modify and double click to open the workflow diagram.

3.

Open the Review Page activity for your workflow process. Note: You may have to drill down through several subprocesses

until you reach the correct Review Page activity. 4.

Make a copy of the process and any affected subprocesses. For example, if you are modifying the approvals for the Process Personal Information process, you would have to copy the Process Personal Information process, and the related subprocesses, for example, the Process Basic Details subprocess. See: Updating Workflow Objects, page 4- 3

5.

Select the Review Page activity for your process/subprocess and set the Approval Required workflow attribute (HR_APPROVAL_REQ_FLAG) to YES. This activates approval for your process/subprocess. Note: The default value varies for different modules.

See: Review and Confirm, page 7-13 6.

6-12

Decide how a process should pass through the entire approval chain, in other words, how many levels of approval are required. Set the approval level using the Approval Level attribute (HR_DYNAMIC_APPROVAL_LEVEL). Add an approval level value to the Default Value field. A value of 1 for example will pass the approval one level up the supervisor chain.


Note: The default number of level is 0, meaning that the number

of levels is unlimited. 7.

Save your work.

Approvals

6-13

7 Common SSHR Modules Common Modules Overview This chapter contains information on how to configure modules that provide common, low-level functionality used in many of the higher-level functions described in later chapters. The common modules are: •

Enter Process

•

Actions Page

•

Return for Correction

•

Release Employee Information

•

Review and Confirm

•

Dates

•

Save for Later

•

Document Manager

•


Using Common SSHR Functions Which common functions does SSHR provide? SSHR includes a number of common functions which are not associated with any particular area of Oracle HRMS. These functions are useful in the everyday operation of SSHR and are intended to improve your self-service processes. An example of a common function is the Enter Person process which is used in the manager self-service functions to select an employee or worker for a transaction.

Is it always necessary to select the function first and then the employee? No. If you select the Manager Actions function from the self-service menu, you select your employee or worker first and can then select the required function from a list of all available functions for the person. The list is context-sensitive. If you are an employee or worker, you can select the Personal Actions function from the menu and you can select the required function from a list of available functions. Again, this list is context-sensitive.

Common SSHR Modules

7-1

Are there any review mechanisms in place? Yes. Before you submit a transaction to the database (as an employee or manager), you can check your data on the Review page. This page shows a summary of any new or changed information and enables you to make any last-minute changes before submitting the transaction to the database. You can also enter comments for approvers in this page.

Is there any way to provide approvers with additional information? If you need to provide additional information for an approver, you can add comments in the Review and Confirm page. Also, if the Attachments region is enabled in the Review and Confirm page, you can add an attachment, for example, a file, URL or piece of text.

Can I save transactions before submitting them to the database? Yes. You can use the Save for Later button on the Review page to save a transaction to be completed at a later point. Approvers can also use this functionality to return transactions to the initiator for additional information or correction. Suspended and returned transactions are accessed from the All Actions Awaiting Your Attention table on the Actions page.

Can SSHR generate notifications and other business documents? Yes. The Document Management functionality enables you to automatically generate business documents and notifications using the data from self-service transactions. For example, you could use this functionality to create a Notification of Change or a standard letter. You define which fields are included in the documents using the PDF Forms technology.

I want to enable my employees and contingent workers to create their own SSHR users - is this possible? Yes. You can use the New Employee and Non-employee Registration functionality to enable your users to create their own users. Employees and non-employees can register with the self-service application and create their own user names and passwords.

7-2


Common SSHR Modules People in Hierarchy, My List, and Search Pages The Hierarchy, My List, and Search pages are collectively known as the Enter Process pages. The Hierarchy page is generally the starting point for all manager self-service functions. It enables managers to select a user record for processing in SSHR. The navigation options from the People in Hierarchy page depend on the path that the manager has taken to navigate to the page. There are two possible paths: •

From the generic Manager Actions menu In this case, the manager first selects a person the from People in Hierarchy page or the People in My List page. This takes the manager to the Actions page. A context-sensitive list the SSHR modules or actions available for the selected person. Note: The parameter pDestination for the Manager Actions

Tree View function (HR_PERSON_TREE_SS) has the value HR_ACTIONS_SS (instead of a specific function value) to ensure that the user navigates through the Actions page. •

From a specific manager self-service menu item In this case, the manager selects a specific SSHR function and then selects the person for processing in the People in Hierarchy or People in My List page. When the manager selects a person, the selected function appears. See: Navigation Paths, page 3- 6 See:Defining Functions for SSHR, page 2- 8

People in Hierarchy The People in Hierarchy region displays a hierarchical view of the current manager’s subordinates. Users can expand or collapse the lower levels of management as desired. By default, the hierarchy uses a supervisor hierarchy (based either on the supervisor or the supervisor assignment). Note: If you want to build a hierarchy based on the supervisor’s assignments, you must specify the hierarchy type using the HR: Supervisor Hierarchy Usage profile option and you must enable multiple assignments using the SSHR:Enable Multiple Assignments in SSHR profile option. See Multiple Assignments, page 8-38.

However, if you prefer, you can display a position hierarchy. To do this, set the profile option HR:Display Position Hierarchy. Set this profile option to Yes if you prefer to display the position hierarchy.

My List The My List functionality enables managers to store people whose records they frequently access in a list for quick record retrieval. When a manager searches for a

Common SSHR Modules

7-3

person, they can click the Add to My List button to add that person to the list. When the manager next selects the My List option from the People in Hierarchy page, the names of these saved employees are displayed in a table.

Advanced Search Page As an alternative to the simple search, you can select Advanced Search to specify advanced search criteria. When you select this option, the following standard search fields are available: •

First Name

•

Last Name

•

Assignment Number

•

Job

If these fields are not sufficient, you can add additional fields from a list. You can also specify whether the search must include all criteria or whether records that meet only some of the criteria are valid. If required, you can save the search criteria to use again.

Person Details A manager can access the personal details for any person included in the Hierarchy or My List simply by clicking the Details icon for the person. SSHR displays the Person Detail view for the person, enabling the manager to display Employment, Salary, Performance, Absence, and Application information for the person. Training information is also available although this tab is hidden as standard. When the Person Details are displayed, the views displayed are summary views. To display more detailed information, expand the view. For more information, see: Employee Information View, page 8-72.

Personalizing Hierarchy, My List, and Search Pages Important: Changes in Oracle HRMS Version 11.i.10

Oracle HRMS version 11.i.10 delivers new Hierarchy, Search, and My List pages. This means that the base definitions of these pages in the Meta Data Services Repository have changed. As a result, any personalizations that you may have created on these pages are no longer valid. In addition, SSHR plans to use the enhanced sorting functionality provided by the OA Framework. However, as this is a future development, sorting support is not currently available for the Hierarchy page. Simple Search Personalizations From some self-service pages, you can search for a person by entering the person’s name in the Name field. If you prefer to use different search criteria, you can use the Personalization Framework to enable a drop-down list displaying the Full Name, Last Name, and First Name as search criteria. You can select any of these criteria to be the default criterion by setting the Initial Value attribute (the Last Name is the standard default value).

7-4


1.

Select the Personalize Page link.

2.

Navigate to the QuickSearch region

3.

Personalize the Search Filter item by changing the value in the Rendered field to True.

See: Configuring Web Pages, page 5-15 Name Format The Enter Process pages display names in brief format by default. If you prefer to see the full name of the employee or worker, set the profile option HR:Display Person Name to Full Name. Customer Overrides Customer overrides enable you to configure data without making any changes to database tables. In the Enter Process pages (My List, Hierarchy, Person Search), you can use customer overrides to configure a user-defined format for displaying positions and jobs. For example, you can display a name using fewer segments. For more information on overrides, see: Legislation and Customer Overrides, page 2- 4 . Navigation Links (Breadcrumbs) The delivered Hierarchy, My List, and Search pages display navigation links to help you navigate through the pages. For example: Manager Actions: People in Hierarchy > Manager Actions: People in My List If you choose to include this functionality in custom versions of the Enter Person pages, set the following function parameter: •

&addBreadcrumb=Y

Multiple Assignments If a person has more than one assignment for a given manager, the manager needs to select the Action icon for the relevant assignment in order to carry out the action. To enable multiple assignments, set the profile option HR:Enable Multiple Assignments in SSHR to Yes at the required level. This allows managers to update all assignments reporting to them. If you set the profile option to No, managers can only view and edit primary assignments. Note: If you set this profile option to Yes, Oracle recommends

that you create supervisor-based security profiles for SSHR managers. See: Security Profiles in Managing User Access, page 3- 3

Transactions Across Business Groups You can choose to enable your managers to see the names of persons in other business groups but prevent them from performing any transactions on persons in other legislations. To do this, you use the HR:Restrict Transactions Across Legislations in SSHR profile option in conjunction with the existing HR:Cross Business Group profile. If you set the HR:Cross Business Group profile to Yes, managers can see the names of persons in other business groups and perform transactions on them. If you then set the HR:Restrict Transactions Across Legislations in SSHR profile to Yes, the application disables the names of the persons in other legislations.

Common SSHR Modules

7-5

Menu and Function Names User Menu Name

Function Name


Manager Actions Tree View and all manager functions

See: Defining User Access and Menus, page 2- 6

Workflow Not applicable



Configurable Profile Options Profile

Configurable Levels

Values

Default

HR:Display Position Hierarchy

Site

Yes/No

No

HR:Display Brief Person Name


Brief Name/Full Name

Brief Name

HR:Enable Multiple Assignments in SSHR


Yes/No

No

HR:Cross Business Group

All

Yes/No

No

HR:Restrict Transactions Across Legislations in SSHR

All

Yes/No

No

HR: Supervisor Hierarchy Usage

Site

HR:Display Position Hierarchy If you set this profile option to Yes, the application displays the position hierarchy on the Enter Person page instead of the supervisor hierarchy. HR:Display Brief Person Name If you set this profile option to Brief Name (default value), the application displays the person names in the brief format instead of the long name format. HR:Enable Multiple Assignments in SSHR

7-6


This profile option controls whether a manager can view and update multiple assignments for a person in SSHR. If you set the profile option to Yes, the application displays all the assignments for a person on the Enter Process page. Otherwise, the application only displays primary assignments. HR:Cross Business Group This user profile option allows SSHR users to see certain information for more than one business group. For example, managers can view persons in other business groups. HR:Restrict Transactions Across Legislations in SSHR If you set this profile option to Yes, SSHR managers cannot carry out transactions on persons (within their supervisor hierarchy) who are from different legislations. HR: Supervisor Hierarchy Usage This profile option determines how supervisor hierarchies are built within Oracle HRMS and SSHR. You can select either a person-based or assignment-based hierarchy.

Additional Configuration Steps Search Page 1.

To prevent your users from using the Basic or Advanced Search, hide the corresponding region in the Personalization Framework or use function exclusions to exclude the Person Search function at the responsibility level.

2.

You can configure the search criteria for the Basic and Advanced Searches. You can rearrange the sequence of the criteria by configuring the displayed fields using the Personalization Framework. See: Configuring Web Pages, page 5-15

Actions The Actions page displays a context-sensitive list of actions that can be performed for a selected person and suspended actions. Suspended actions can include actions that a user has saved for later submission or actions that have been returned to the initiator by an approver, for example, to be corrected. The list is driven by the hidden submenu defined for the HR: Manager Actions Menu profile option. The default menu for this profile option is the predefined Personal Actions Menu (HR_LINE_MANAGER_PERS_FUNCTIONS). The list of functions displayed in the Actions page is also defined by the person’s legislation code. See: Data Security Menus, page 3- 9 The Actions page can be accessed in one of the following ways: •

Managers can click on the Actions icon for a specific assignment to display the actions relevant to the employee or worker

•

Self-service users can select the Personal Actions menu option from their menu and display their personal actions

See: Navigation Paths, page 3- 6

Common SSHR Modules

7-7

Eligibility The Available Actions list is, by default, limited to those actions the user is currently eligible for. For information on setting up eligibility see: Eligibility Processing Setup Example, page 7-31. For further information on eligibility see: Initiating a Self Service Action, Oracle HRMS Enterprise and Workforce Management Guide. Viewing and processing of ineligible actions is controlled by two profile options: •

HR:Allow Use of Eligibility for Self Service Actions

•

HR:Allow Processing of Ineligible Self Service Actions

When HR:Allow Use of Eligibility for Self Service Actions system profile is set to No (the default), this page does not display the Eligibility column and only eligible actions for the selected person are listed. When this profile option is set to Yes, the page displays the Eligibility column and all actions are listed. The Eligibility column distinguishes between eligible and ineligible actions. However, a user will not be able to process an ineligible action unless HR:Allow Processing of Ineligible Self Service Actions is also set to Yes. This will enable users to process actions for which the selected person is currently ineligible, but may be eligible by the effective date. The action will still fail if the person is not eligible for the action by the given date. In order to ensure that the list of eligible actions and sub-actions is up to date, you must periodically run the Participation Batch Process (Run Benefits Manage Life Events Process) for that individual. This can be set to run automatically every time a manager initiates an action by setting the profile option, HR:Run BENMNGLE When Processing a Self Service Action, to Yes.

Concurrent transactions The application supports multiple simultaneous actions on the same person. To activate this feature you need to set the system profile option HR:Allow Concurrent Self Service Actions to Yes. When this profile option is set to No, the Pending column is displayed which indicates to the user whether pending transactions are present. The user can then review the pending transaction. When you set the profile option to Yes, the Pending column will not be displayed, and users will be able to perform actions against all assignments. When concurrent transactions are activated potential data conflicts may arise. For information on how to deal with these see Managing Dates in SSHR, page 7-16.

Menu and Function Names This module can be accessed from the following menus and functions:

7-8


User Menu Name

Function Name


Manager Actions


Personal Actions




Suspended Actions



Configurable Tips and Instructions Actions Page Region

Tip Type

Message Name

Actions Awaiting Your Attention

Instruction

PQH_SS_PERSON_NTF_INT

Available Actions

Instruction

HR_SS_INST_ACTIONS_ DUAL

Selected Action

Instruction

HR_SS_INST_ACTIONS_S INGLE

Selected Action

Instruction

HR_INST_ACTIONS_S INGLE_SUS

Region

Tip Type

Message Name

Effective Date Options

Instruction

PQH_SS_EFFECTIVE_DT_ HDR

Region

Tip Type

Message name

Intervening Actions Found

Instruction

PQH_SS_CONC_REFRESH_ INT

Effective Date Page

Refresh Page

Common SSHR Modules

7-9

Sub Actions Page Region

Tip Type

Message name

Assignment Header

Instruction

PER_SS_ASOF_APPROVAL_ DT_DESC

Sub Actions

Instruction

PQH_SS_SUB_ACTIONS_ INT

See: Adding Instructions to Web Pages, page 5-22

Configurable FlexFields: Not applicable


Configurable Levels

Values

Default

HR:Allow Use of Eligibility for Self Service Actions

Site

Yes/No

No

HR:Allow Processing of Ineligible Self Service Actions

Site

Yes/No

No

HR:Allow Concurrent Self Service Actions

Site

Yes/No

No

HR: Manager Actions Menu

All

All Manager Actions menus

Manager Actions Menu


All

All Personal Actions menus

Personal Actions Menu

HR:Actions Validation

All

All Actions Checked, Preselected Action Checked, All Validation Post Selection

All Actions Checked

See: User Profiles, Oracle HRMS Configuring, Reporting, and System Administration Guide

Return for Correction The Return for Correction page is available from the Pending Approval Notification page. When a manager clicks on a Return for Correction link in a notification they navigate to the Return for Correction page. Here they can select a previous approver or the initiator of the action and submit for correction with comments. A notification is sent to the selected user.

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The receiver of the Return for Correction can then restart the approval notification from the following places: •

All Actions Awaiting Your Attention page

•

Actions Awaiting Your Attention in Perform Action page

•

Return for Correction notification

Menu and Function Names This page can be accessed from the following menus and functions: User Menu Name

Function Name

HR Self-Service Pages

HR Return for Correction Page

Workflow Not applicable.

Configurable Tips and Instructions Return For Correction Page Region

Tip Type

Message Name

Comments Region

Error

PQH_SS_RFC_RESPONSE_ INT

Person Selection Region

Error

PQH_SS_RFC_SELECT_ PERSON_INT

Top Content Region

Error

PQH_SS_RFC_CONTENT_ INT

Configurable Flexfields Not applicable.

Release Information The Release Information function enables an employee or worker to share information about themselves with another person, often a manager, who would not usually have access to their records. Similarly, a manager can use this function to share information about one of their direct reports with a second manager. See: Security Profiles, Oracle HRMS Configuring, Reporting, and System Administration Guide If the employee or worker subsequently decides that the information should no longer be shared, they can use the Revoke Access functionality to block access to their information.

Common SSHR Modules

7-11

The Release Information function is available under predefined Manager and Employee responsibilities. Configuration options enable you to set up approvals processes for granting access.

Menu and Function Names This module can be accessed from the following menus and functions: User Menu Name

Function Name


Release Information Mgr


Release Information



Workflow Process Display Name: Release Employee Information


Configurable Tips and Instructions CAED Page Region

Tip Type

Message Name

CAED: Grant Access to

Instruction

HR_INST_CAED_GRANT_ ACCESS

CAED Granted Employee Header Region

Instruction

HR_INST_CAED_EXISTING_ GRANTS

CAED Pending Employee Header

Instruction

HR_INST_CAED_PENDING_ GRANTS

CAED Control Access To Employee Data

Instruction

HR_INST_CAED_TOP_TEXT



7-12



Configurable Levels

Values

Default

HR:CROSS_BUS INESS_GROUP

Site

Yes/No

No

The Cross Business Group profile option determines whether employees from other business groups are retrieved in the employee search. See: User Profiles, Oracle HRMS Configuring, Reporting, and System Administration Guide

Additional Configuration Steps 1.

Configure the predefined user menus to include the Release Information function. See: Defining User Access and Menus, page 2- 6

2.

If you want your managers to have access to employee and worker data, ensure that the Allow Granted Access check box is flagged for the security profile assigned to the manager. This enables the manager to review the user’s data. See: Security Profiles, Oracle HRMS Configuring, Reporting, and System Administration Guide

Review and Confirm Most functions display at least the Review page. The Review page displays a corresponding region for each web page section that you have updated as part of the preceding transaction. Inside each region is a list of current database and proposed transaction data. Changed information is highlighted with a blue dot, enabling you to easily identify which information has changed in the transaction. The Confirm page contains a confirmation message and appropriate navigation buttons. You can use the Personalization Framework to configure the Review and Confirm pages to suit your requirements. All of the standard Personalization Framework functionality is available to you including the ability to rearrange fields, to insert and edit instructions, and to hide and display fields and regions. For more information, see the following documentation: •

Configuring Web Pages, page 5- 3

•

Adding Instructions to Web Pages, page 5-22

Approvals If you have configured approvals, users can enter approvals comments in this page. If you have enabled the Dynamic Approvals function, the user can view approvers and pre and postapproval notifiers, and add further approvers and notification recipients. When the user chooses the Submit button from the Review page, the transaction is committed to the Human Resources system or sent for approval. The Confirm page is then displayed. The Confirm page contains a confirmation message describing the status of the transaction.

Common SSHR Modules

7-13

You can set up the approval properties for a process by changing the activity level attributes for the Review workflow functions.

Attachments If you have enabled the Attachments region in the Personalization Framework, users can attach supporting documents to the current transaction. An attachment can be a file, a URL, or text. When the user clicks on View Attachments List. The Attachments page is then displayed in which users will then be able to edit, delete or simply view attachments using the Attachments table. The Add Attachment button will display the Add Attachment page.

What If If you have enabled the What If region in the Personalization Framework, users can assess the impact of the change on the employee’s eligibility for benefits before committing the change or sending it for approval. Note: The What If feature will only function if you have Oracle

Advanced Benefits (OAB) installed.

Printable Pages The user can print a copy of the submitted transaction for their records if required. Enable the Printable Page button in the Personalization Framework to enable this feature. When the user clicks on the Printable Page button the transaction data will be formatted for printing. How the data is formatted depends on whether you have configured any documents in Document Manager that correspond to this action. You can use Document Manager to produce formatted documents containing merged data, using Acrobat Forms technology. See Document Manager, page 7-19. If documentation has not been configured, users will simply see a printer-friendly version of the Review page.



Workflow Process Display Name: Common functionality which is used by all processes.

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Configurable Workflow Attributes: Process Display Name

Function Activity Display Name

Function Activity Attribute Display Name

Review Page

HR_DYNAMIC_APPROVAL_ LEVEL

Review Page

HR_APPROVAL_REQU IRED_FLAG

Review Page

Confirm Instruction Application Short Name

Review Page

Confirm Save Instruction Name

Review Page

Confirm Send for Approval Instruction Name

HR_DYNAMIC_APPROVAL_LEVEL: This attribute is used to specify the number of levels to which this transaction needs to be forwarded for approval in the approval hierarchy. For example, if the value is 1, the transaction is submitted for approval to one level higher than the initiating person. When the transaction has been approved, it is committed to the HRMS application. By default, this attribute reads the approval level from the APPROVAL_LEVEL (Approval Level) item level attribute. If you specify a value for the item level attribute, you can control the approval level for all the processes. If you specify a value for the HR_DYNAMIC_APPROVAL_LEVEL attribute, it overrides the item level attribute for the process for which you have specified the value. HR_APPROVAL_REQUIRED_FLAG: This attribute is used to specify whether the current transaction requires an approval. The valid values are: •

No: the process does not require approval

•

Yes: the process requires approval but the dynamic approval user interface will not be shown in the review page. This means that the initiator cannot add additional approvers or notifiers.

•

Yes - Dynamic Approval: the process requires approval and the dynamic approval user interface will be shown in the review page. The initiator can add additional approvers and notifiers.

Confirm Instruction Application Short Name: In addition to the standard confirmation message shown in the confirmation page, you can also configure messages that are specific to the process. You can specify one for a scenario for which approval is required and one for a scenario for which no approval is required. Processes can be set to either Approval Required or Approval Not Required, but not both, using the HR_APPROVAL_REQUIRED_FLAG. For example, you can define a message for Confirm Save Instruction Name and Confirm Send for Approval Instruction Name. You register this message under your custom application. Confirm Send for Approval Instruction Name:

Common SSHR Modules

7-15

The text associated with this message name is displayed in the confirmation page immediately after the standard confirmation message. This text is only displayed when the process does not require approval. The text associated with this message name is displayed in the confirmation page immediately after the standard confirmation message. This text is only displayed when the process requires approval. Note: You must copy the delivered processes and make changes to the

copy. If you make changes to the delivered processes, they will be overwritten when new patches are applied to your system. See: Configuring Workflow Attribute Values, page 4- 8

Configurable Tips and Instructions Review Page Region

Tip Type

Message Name

Additional Information

Instruction

PQH_SS_REVIEW_ATTACH_ INT

Additional Information

Instruction Text

PQH_SS_REVIEW_ADDL_ INFO_INT

Configurable Flexfields For a list of flexfields for SSHR review pages, please see the corresponding functional descriptions.

Configurable Profile Options Not applicable

Managing Dates in SSHR Effective Dates When a user initiates an action the application prompts the user for an effective date. The user can elect for the changes to take place as soon as final approval is made. Or the user can supply an effective date. The application checks the hire date and tells the user to select a later date. The application also informs the user of any pending changes to that person’s record. The application validates the entry to make sure the data is correct using specific criteria. The following checks are carried out in a chained process: •

hire_date Checks that the effective date entered is later than the hire date. If it is not, an error will be issued and the user will be unable to continue.

•

7-16

termination_date


Checks that the effective date entered is earlier than the termination date. If it is not, an error will be issued and the user will be unable to continue. •

pending_workflow Checks if there are changes pending in the workflow tables for the selected person. If there are pending changes, the user will be unable to continue with the action unless the profile option HR:Allow Concurrent Self Service Actions is set to Yes.

•

future_assignment Checks if there are any future assignment changes with respect to the effective date entered.

•

insert_mode Issues a warning (alert) only if the effective date of the assignment is less than a future-dated change. To configure the outcome of the above checks, see Handling Concurrent Transactions, page 7-17 below.

Handling Concurrent Transactions The application supports multiple simultaneous actions on the same employee or worker. To activate this feature you need to set the system profile option HR:Allow Concurrent Self Service Actions to Yes. Enabling concurrent transactions can give rise to potential data conflicts from either intervening actions or actions dated in the future. Two profile options enable you to control the potentially conflicting data: HR:Refresh Self Service Actions With Data From Intervening Actions, and HR:Manage Self Service Actions When Future-Dated Changes Exist.

Intervening Actions If someone approves an action on an employee or worker while a manager is performing a transaction on the same employee or worker, and the effective date of the approved action is prior to the current action’s effective date, then a potential conflict exists. The system profile, HR:Refresh Self Service Actions With Data From Intervening Actions, enables you to deal with this potential conflict. •

If you set the system profile to Yes, the application displays a warning message listing the attributes that have been changed by the prior approved action. A refresh of the current data will occur. The manager will then be able to proceed with the transaction.

•

If you set the system profile to No, the application displays a warning with the following message: "The database contains future-dated changes to this person’s record. Your current setup does not allow you to complete this action. Contact your system administrator." The current transaction will fail.

Future-Dated Changes When the application encounters a pending change to the manager’s selected person’s record, effective subsequent to the current action’s effective date, the future-dated change poses a potential conflict with the current action. You can manage these

Common SSHR Modules

7-17

potential conflicts by setting the profile option, HR:Manage Self Service Actions When Future-Dated Changes Exist, to one of the values below: •

Allow Approval (Notify HR Rep) After completing the chain of approval, a notification of the transaction will be sent to an HR Representative who can review the change, then apply the necessary changes to the database manually. You must define a role based on the predefined type HR Representative, and assign it to each HR manager you want to receive the notification. The first HR manager to act on the notification and apply manual changes does so on behalf of all HR Representatives.

•

Stop with an Error The manager will be forced to choose an Effective Date subsequent to the future-dated change. Important: If you enable the system profile HR:Manage Self Service

Actions When Future-Dated Changes Exist by setting it to Allow Approval (Notify HR Rep), Oracle highly recommends that you also enable HR:Refresh Self Service Actions with Data from Intervening Actions. Otherwise you should disable HR:Refresh Self Service Actions with Data from Intervening Actions. Note: A system administrator or other implementer of Self-Service Benefits can access the Change Session Date menu option for testing future dated enrollments. You should remove this menu item in your production environment so that benefits participants do not alter their enrollment date. To remove the Change Session Date item from the menu, query the BEN_SELF_SERVICE_BENEFITS menu option in the Menus window and delete the Change Session Date menu entry.

Save For Later The Save for Later functionality enables a user to interrupt transactions before they are complete. The user can then save them so that they can be completed at a later point. When users save a transaction for later the application sends them a notification. In addition, approvers can return transactions to the initiator or a previous approver for correction. In this case, the initiator can reopen the transaction, correct the information, and resubmit it for approval. The approvers can include informational notes to clarify the reason for returning the transaction. Both suspended transactions and returned transactions are displayed in the All Actions Awaiting Your Attention list on the Actions page. Users can also access their saved functions using the All Actions Awaiting Your Attention menu option on the employee and manager menus.

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Save for Later Functionality

The graphic above shows how transactions can be saved for later and returned for correction. Route 1 (Save for Later): When a user initiates a self-service transaction, or receives a transaction for correction, they can either submit the transaction for approval immediately or save the transaction for subsequent processing. If the user submits the transaction immediately, the transaction is subject to the usual approval processes. If the user chooses to save the transaction for later, it is suspended and the user can restart it or delete it from the All Actions Awaiting Your Attention table in the Actions page. Route 2 (Return for Correction): When a user has submitted a transaction for approval, the approver can either approve the transaction, reject the transaction, or return it for correction. If the approver returns the transaction for correction, the initiator can subsequently restart or delete it from the All Actions Awaiting Your Attention table in the Actions page of the initiator. Note: If a transaction is interrupted due to user inactivity, or a system failure, the interrupted transaction is also stored as a suspended transaction and the user will receive a notification.

The application will notify users whenever they have saved a transaction for later. Note: If you want to disable the Save for Later feature you need to set

the profile option HR:Self Service Save for Later to No (the default is Yes). This will hide the Save for Later button on all transaction pages and the Review page.

Document Manager Document Management features enable you to automatically generate business documents containing data from self-service actions. Examples of business documents

Common SSHR Modules

7-19

might include a Request for Action, Notification of Change, standard letter, or contract. You set up your documents in two stages: •

Create formatted PDF documents, using PDF Forms technology to create form fields

•

Configure document groups and attribute mappings in HRMS Document Manager

Create Formatted PDF Documents Create formatted documents in any word processing or page layout application, then generate a PDF file. In a PDF editing application, add named form fields to contain data from the action. The form field names are the tags you map to your action’s attributes in Document Manager.

Configure Document Groups and Attribute Mappings Using an HRMS Manager responsibility, run Document Management from the Main Menu.

Document Management Page From this page, you can create a new document group by entering a Group Name and Short Name. You can also search for existing groups. You use document groups to define a collection of PDF documents and associate them with the appropriate workflow process. To create the link between the document group and the workflow process, add the function parameter pGroupName=. From the Results list, you can add, update, or remove documents from the group.

Map Documents Page Use this page to add a document to the selected group. You can select from a list of documents in the database that are not yet part of a group, or you can add a new document.

Define (Update) Document Page Here you add a new document by defining a document name and short name. You specify the document‘s effective date, then upload a new PDF file or select one that already exists in the database. Here you also specify any FastFormula you want to use to populate PDF document tags with returned values from the database, or override tag values with literals.

Define Document: Attribute Mapping This page displays a list of tags (form field names) found in the selected PDF file, with corresponding Transaction Data Attribute fields. To merge data to each form field from attribute values found in an action, you search for available attributes in the Transaction Data Attribute field beside the tag name.

Define Documents Properties If you select an existing document on the Define Document page and press Continue, the Define Documents Properties page appears. Here you can specify if this is the Pre-Approval or Post-Approval version of the document, or if it is both. Pre-Approval versions of documents appear when a user presses the Printable Page button on the

7-20


Review page of an action, while it is still in process. Initiators receive a notification on final approval containing a link to post-approval versions of available documents.

FastFormula Options You can do the following using FastFormula: •

Set a value into the document

•

Override an existing value in the document

Your formula must be of type Document Print. The application provides three predefined input parameters for your use: •

P_SESSION_ID

•

P_TRANS_ID

•

P_EFFECTIVE_DATE(TEXT)

Setting a Value into the Document Say you want to set the manager name in the document, but the manager name is not a data field found within the workflow process. Using an HRMS Localization Seed Data responsibility, create three functions, described below in order of invocation. 1.

A FastFormula function that passes the Transaction ID to a database function, returning the manager name

2.

A database function that returns the manager name for the specified transaction

3.

A second FastFormula function that sets the manager name in the PDF tag (form field)

Common SSHR Modules

7-21

Function

FastFormula Function1

Database Function

FastFormula Function2

Name

My_FF_Get_Mgr_ Name

MyPackage.My_DB_ Mgr_Name_Function

My_FF_Put_Mgr_ Name

Definition

MyPackage.My_DB_ Mgr_Name_Function

Data Type

VARCHAR2

Class

External

Parameters

Use predefined parameter:

Use predefined parameter:

Use predefined parameters:

Name: P_TRAN_ID

Name: P_TRAN_ID

Type: VARCHAR2

Type: VARCHAR2

Name: P_TAG_ NAME

Class: Input Value

Class: Input Value

PQH_SS.PRINT.set_ document_data VARCHAR2

Number External

Type: Text Class: Input Value Name: P_TAG_ VALUE Type: Text Class: Input Value

Return Value

mgr_name

db_mgr_name

0 = success

The database function returns the manager name (db_mgr_name) to FastFormula Function1: = My_FF_Get_Mgr_Name(P_TRAN_ID)

The second FastFormula function sets the manager name (mgr_name) in the PDF document form field: = My_FF_Put_Mgr_Name(’MANAGER_PDF_TAGNAME’,)

Overriding an Existing Value in the Document Say you want to override the manager’s name with a specific manager’s name. You can override the existing value with a literal: = My_FF_Put_Mgr_Name(’MANAGER_PDF_TAGNAME’,’Mar k Johnson’)

Note: Performing the tasks described in this section assumes knowledge of FastFormula, including the ability to use SQL queries to create Definitions, such as MyPackage.My_DB_Mgr_Name_Function.

See: Using Oracle FastFormula, available on Metalink.

Menu and Function Names The following table lists user menu names and function names for this module.

7-22


User Menu Name

Function Name SSHR Document Management


Configurable Tips and Instructions The following tables list the configurable tips and instructions for each page. Define Document Page Region

Tip Type

Message Name

Page

Instruction Text

PQH_SS_DEFINE_DOC_INT

Page

Instruction Text

ICX_POR_INDICATES_REQ_ FIELD

Page

Instruction Text

PQH_SS_DEFINE_DOC_U_ INT

Error

Error

PQH_SS_DUPLICATE_ SHORT_NAME

Error

Error

PQH_PA_NO_TAGS_IN_F ILE

Error

Error

PQH_SS_INVALID_FILE_ ERR

Define Document: Attribute Mapping Page Region

Tip Type

Region Name

Page

Instruction Text

PQH_PA_ATTR_MAP_INT

Define Document: Attribute Mapping Delete Page Region

Tip Type

Region Name

Page

Instruction Text

PQH_SS_DOC_DELETE_ MSG_INT

Common SSHR Modules

7-23

Define Document Properties Page Region

Tip Type

Region Name

Select Document Properties

Instruction Text

PQH_PA_DOC_PROP_INT

Region

Tip Type

Region Name

Warning

Error

PQH_PA_DOC_CREATED_ INT

Region

Tip Type

Region Name

Page

Instruction Text

PQH_PA_DOCUMENT_ DELETE_INT

Page

Instruction Text

PQH_SS_DOC_DELETE_INT

Region

Tip Type

Region Name

Page

Instruction Text

PQH_PA_DOCUMENT_U PDATE_INT

Document Information

Instruction Text

PQH_SS_DOC_UPDATE_ ALLOWED_TIP

Region

Tip Type

Region Name

Page

Instruction Text

PQH_PA_DOC_MGMT_GR P_INT

Results

Instruction Text

PQH_PA_DOC_MGMT_HGR ID_INT

Search Group

Instruction Text

PQH_PA_GRP_SRCH_HRD_ INT

Confirmation

Information

PQH_PA_RECORDS_SAVED

Document Mapping Page

Document Delete Page

Document Update Page

Document Search Page

7-24


Document Remove Warning Page Region

Tip Type

Region Name

Description

Instruction Text

PQH_SS_DOC_REMOVE_ DESC

Instruction

Instruction Text

PQH_SS_DOC_REMOVE_ INT

Region

Tip Type

Region Name

Results

Instruction text

PQH_PA_DOC_SRCH_RSLT_ INT

Results

Instruction text

PQH_PA_DOC_SRCH_RSLT_ U_INT

Search

Instruction text

PQH_PA_DOC_SRCH_INT

Region

Tip Type

Region Name

Page

Instruction text

PQH_PA_GRP_HDR_INT

Page

Instruction text

PQH_MANDATORY_ MESSAGE_INT

Region

Tip Type

Region Name

Page

Instruction text

PQH_PA_GROUP_DETAILS_ INT

Region

Tip Type

Region Name

Description

Instruction text

PQH_SS_DOC_DELETE_GR P_DESC

Instruction

Instruction text

PQH_SS_DOC_DELETE_ INSTRUCTION

Map Documents Page

Define Group Page

Group Details Page

Group Delete Warning Page

See .Adding Instructions to Web Pages, page 5-22

Common SSHR Modules

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Configurable FlexFields Not applicable


New User Registration Self-service registration for new users helps to reduce the workload and costs of HR administration. HR professionals can use this feature to add new employees to the Oracle HRMS database. The self-service approach reduces the rollout effort for large companies where the HR department is not centrally located. You can add or edit user-friendly tips and text messages in the user interface to reduce the need for end user training. You can also use self-service registration to help shift the workload from the HR department onto the hiring line manager or even the individual employees by allowing them to register their own employee details. Using the New Employee Registration function, employees log on with a generic company user name and supplied password or they access the function directly with a "guest login", which is invisible to users. They complete online registration, giving details such as name, address, employment details, and family members. They can create their own self-service user names and passwords (or you can choose to generate these automatically). Alternatively, HR administrators or line managers can create the employee records and self-service user names for their new hires. Using the Non-employee Registration function, other people can log on to create non-employee records in Oracle HRMS. This is most commonly used by US third party benefits providers using Oracle Advanced Benefits. It enables benefits participants or their dependents who become COBRA qualified due to a life event (such as divorce or termination) to register so they can elect their COBRA coverage through self-service. Using the Create User Name function, people who already have an HR record in the database can create their own self-service user names and passwords. This function provides an alternative to the existing methods of creating users, which are using the Users window or creating self-service users in a batch.

Benefits Registration If you have implemented Standard Benefits or Oracle Advanced Benefits, benefits participants can register directly with you through the World Wide Web or over a corporate intranet. If you are a third party benefits administrator or provider, this means that employees’ HR departments are no longer responsible for transferring HR information to your database. Once a person completes the registration, they can navigate directly to the Self-Service Benefits functions, which process detected life events that enable benefits elections or unrestricted program elections.

Generic Users and Responsibilities You give a generic user name and password to people, enabling them to access self-service initially to register. You can choose how many generic user names you create. For example, a third party benefits provider is likely to create one generic user

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name for each subscriber organization. Employers might create one user name for the entire business group, or different names based on the organization hierarchy structure.

Default Organization Each user name is associated with an organization using the profile option OAB:User to Organization Link. This defaults the organization for a new employee assignment, but the user can select another organization from the business group during registration. You can set this profile option at the responsibility level--to link each generic user name with a separate organization--or at the site, or application levels.

Default Payroll Similarly, for each generic user name you can select the default payroll to be assigned, by setting the profile option OAB:User to Payroll Link at the responsibility level. You can also set this profile option at the site, or application levels.

Default Responsibility By default, all newly registered users are assigned the seeded Self Registered Employee Default responsibility. This responsibility gives them access to a subset of self-service functions, such as Self-Service Benefits enrollment, person name, address, and contact information. You can create your own responsibilities and assign them to responsibilities, or the whole site by setting the OAB: Self Registered User Responsibility profile option at the appropriate level.

New Employee Registration and Non-employee Registration These modules are available under the predefined New User Registration Responsibility. They can be used as part of employee self-service or manager self-service. Using New Employee Registration, users log on with a generic user name to create their own employee records in Oracle HRMS, and their own self-service user name and password. Using Non-employee Registration, other people can log on to create non-employee records in your Oracle HRMS.


Function Name


New Employee Registration


Non-employee Registration


Workflow Process Display Names: New Employee Registration Process and COBRA Registration Process See: Overview of Oracle Workflow for Users, Oracle Workflow Guide

Common SSHR Modules

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Note: Approval is not supported by these processes.


Configurable Tips and Instructions Region

Tip Type

Message Name

Ben Life Event Cobra

Message

BEN_COBRA_LIFE_EVENT_ DATE

Ben Life Event Cobra

Message

BEN_LIFE_EVENT_COBRA

Ben Life Event Current

Message

BEN_LIFE_EVENT_DATE

Ben Life Event Current

Message

BEN_LIFE_EVENT_ CURRENT

Registration user Main Content

Short Tip

HR_INCORRECT_ PASSWORD_LENGTH

Verification Content

DATE_FORMAT


Configurable Flexfields Region

Flex Name

Flex Code

Verification Content

Additional Personal Details Flex

PER_PEOPLE

Extra Information Type Update

Extra Person Information

Person Developer DDF

See: Configuring Flexfields, page 5-20

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Configurable Levels

Values

Default

OAB: User to Organization Link

All

Organizations

Null

OAB User to Payroll Link

All

Payrolls

Null

OAB: Self Registered User Responsibility

All

Responsibilities

Self Registered Employee Default Responsibility

HR: Business Group

Set at Responsibility level

Business groups

HR: Self Service HR Licensed

Site--set to Yes

Yes/No

No

Create User Name This module is available under the predefined New User Registration Responsibility. It can be used as part of employee self-service. Using Create User Name, people who already have an HR record in Oracle HRMS can create their own self-service user names and passwords.


Function Name


Create User Name


Workflow Process Display Names: Create User Name Process Note: Approval is not supported by these processes.


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Tip Type

Message Name

New User Creation Verification Content

DATE_FORMAT

Registration User Main Content

Short Tip

HR_INCORRECT_ PASSWORD_LENGTH



Flex Name

Flex Code

New User Creation Verification Content

Additional Personal Details

PER_PEOPLE



Configurable Levels

Values

Default

OAB: Self Registered User Responsibility

All

Responsibilities

Self Registered Employee Default Responsibility

HR: Business Group

Set at Responsibility level

Business groups

HR: Self Service HR Licensed

Site--set to Yes

Yes/No

No

User Hooks To Generate User Names For New User Registration As supplied, the New User Registration processes (Create New User, New Employee Registration, and Non-employee Registration) include a User ID page where users can enter a user name and password for logging on to self service. Alternatively, you can implement some additional code so that the user name and password are generated by the application when the user clicks a button on this page. You can implement this using user hooks. There are two user hooks:

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•

BEN_PROCESS_USER_SS_BK1.CREATE_USER_DETAILS_B (which we will call the "Before user hook" because it runs before the user name is created)

•

BEN_PROCESS_USER_SS_BK1.CREATE_USER_DETAILS_A (which we will call the "After user hook" because it runs after the user name is created)


They are called in the user api BEN_PROCESS_USER_SS_API. The user hooks communicate with this caller api through a set of globals. These globals are defined in the package BEN_PROCESS_USER_UTILITY. The usage notes within this package explain how to use the globals.

Using the Before User Hook Use the Before user hook to set globals with user and responsibility information. To set the globals with user information, use G_FND_USER_RECORD. To associate responsibility and security group/security profile information with the user, use G_FND_RESP_RECORD. If you do not set the responsibility and security information using globals, the application uses the responsibility from the OAB:Self Registered Employee Responsibility profile option.

Minimum Setup The minimum you need to do to create a user with today’s date as the start date is to put the following two lines in the Before user hook. ben_process_user_utility.g_fnd_user_record.user_name := ’testuser’; ben_process_user_utility.g_fnd_user_record.password := ’testpassword’; You can also set up globals for start_date, end_date, last_logon_date, password_date, password_accesses_left, password_lifespan_accesses, password_lifespan_days, email_ address, fax, description, customer_id, and supplier_id. Important: Never set the employee_id global within the New User

Registration processes. If you do so, the global overwrites the employee id created during the process and so the user will not be associated with the correct employee id. If you want to use the user wrapper api outside of the page for creating user name and password, you can then pass in the global for employee id.

Using the After User Hook Use the After user hook to accomplish something that needs to be done after a user is created. For example, the Before user hook enables you to pass in information about a responsibility, but it does not handle multiple responsibilities. You could pass no information about responsibility in the Before user hook and instead call the appropriate "fnd" api(s) in the After hook to take care of the responsibility, menu, or any profile value that you want to associate with the user. Another use for the After hook might be to write code to populate some tables--such as communication or extract tables--from where you can extract the information later.

Set Up Eligibility Processing Eligibility Processing Setup Example The following is a best practice example of how to set up automatic calculation of a person’s eligibility for a self-service action, using features available in HRMS Compensation and Benefits as a processing engine. When a user initiates an action, the application runs the Compensation and Benefits BENMNGLE engine, and displays whether or not the selected person is eligible.

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To enable eligibility processing, turn on the system profile HR:Allow Use of Eligibility for Self Service Actions. If you want to allow users to process actions for which a selected person is not eligible, turn on HR:Allow Processing of Ineligible Self Service Actions. If you are confident that the BENMNGLE engine runs and updates the results tables on a regular basis, you can improve performance by disabling the profile HR:Run BENMNGLE when processing a Self Service action. The system profiles described above are off by default.

Eligibility for Self-Service Actions The following figure describes how SSHR has mapped the Workflow and AOL schema onto the Compensation and Benefits schema to provide a generic eligibility processing engine. In a typical implementation, you link your copied and configured form functions to actions, such as Promotion. The actions take on a parent relationship with sub actions such as Promotion (US) or Promotion (Sales), which you define based on the requirements of, say, differing locales or departments. Mapping the Workflow/AOL Schema to the Compensation and Benefits Schema

For a person to be eligible for a sub action that is legislation-specific, say, Promotion (US), you set up the sub action (plan) in a US business group. You refine the criteria that make a person eligible by defining eligibility profiles and linking them to the sub action. You can link each form function to multiple actions and sub actions, but you can determine eligibility only for sub actions. Note: The application considers a person who meets all Required profiles and at least one Optional profile eligible. If you link only one profile to a sub action, you define it as Required.

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Setting Up Eligibility Based on Length of Service In this example, you have already decided to use the Benefits engine to process eligibility, and you have configured the form functions your enterprise wants to make available to users. User-friendly names help users recognize the workflow processes. Examples might include: •

Promotion (Australia)

•

Promotion (Manufacturing)

•

Transfer

•

Award Bonus

This example assumes that you have copied and configured two form functions based on the predefined function Change Job: •

Change Assignment

•

Change Assignment with Bonus

You have identified the applicable policies and eligibility rules in effect in your organization, and reviewed the available eligibility profile criteria. You have asked and answered appropriate business questions, including: •

•

What are the criteria that govern eligibility for each available form function? Examples include: •

Legislation

•

Organization Unit (department)

•

Job

•

Length of Service

Which life events can impact eligibility for actions?

In your organization, an employee is eligible for a bonus after one year of service. You set up eligibility processing so that if a person’s length of service is less than one year, the person is eligible only for Change Assignment. If length of service is one year or more, the person is eligible for Change Assignment with Bonus. Generic Steps to Set Up Eligibility The steps below describe the generic process of setting up eligibility for sub actions. 1.

Define eligibility criteria as required

2.

In the Participant Eligibility Profiles window: •

3.

In the Plan Types window: •

4.

5.

Create eligibility profiles

Define a plan type

In the Plans window: •

Create plans (sub actions)

•

Link each plan to a form function (Miscellaneous tab)

•

Link eligibility profiles to each plan (Plan Eligibility tab)

In the Reporting Groups window:

Common SSHR Modules

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•

Create reporting groups (actions)

•

Link each reporting group to a form function

•

Link each reporting group to plans (Components tab)

Sample Steps for Length of Service Using an HRMS Manager responsibility, follow the steps below to set up eligibility based on length of service. Derived Factors Specify how the application evaluates length of service criteria by defining two derived factors. 1.

2.

Define the first derived factor, in which length of service is less than one year. In the Derived Factors window (Length of Service tab): •

Name = "LOS < 1 yr"

•

UOM = "Day"

•

Date to Use Code = "Date of Hire"

•

Values: Activate the No Min check box; Max = 364

•

Determination Code = "As of Event Date"

Define the second derived factor, in which length of service is one year or more. In the Derived Factors window (Length of Service tab): •

Name = "LOS >= 1 yr"

•

UOM = "Year"

•

Values: Activate the No Max check box; Min = 1

•

Date to Use Code and Determination Code are the same values as the first derived factor

Eligibility Profiles Set up two eligibility profiles. The first makes a person eligible with less than one year of service, the other makes a person eligible with a year or more of service. You can set up as many eligibility profiles as you need to qualify a person for an action. You specify if a profile is Required or Optional when you link the profile to a plan, below. 1.

2.

Define the first eligibility profile. In the Participant Eligibility Profiles window (Derived Factors tab): •

Name = "Less Than 1 yr LOS"

•

Assignment Type = "Any Assignment" (Primary and Secondary)

•

Status = "Active"

•

Applies To = "Benefits Profile"

•

Select "Length of Service" from the LOV

•

Length of Service = "LOS < 1 yr"

Define the second eligibility profile. In the Participant Eligibility Profiles window (Derived Factors tab): •

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Name = "1 yr or More LOS"


•

Select the same values for Assignment Type, Status, and Applies To as the first profile

•

Length of Service = "LOS >= 1 yr" Note: If the Assignment Type is Any Assignment, eligibility processing can consider secondary assignments, enabling the application to find all actions for which the person is eligible. In a good implementation, a person is eligible for only one related sub action for each action. If BENMNGLE retrieves more than one eligible sub action, a Sub Actions page appears and displays the available choices.

Sub Actions (Plans) and Actions (Reporting Groups) Create a plan type to relate your sub actions (plans) to self-service actions eligibility instead of benefits. 1.

2.

3.

Define a new plan type to use for self-service actions. In the Plan Types window: •

Name = "Business Process"

•

Option Type = "Personnel Action"

Define a sub action that includes only the assignment change. Link it to a form function and an eligibility profile. In the Plans window: •

Name = "Change Assignment"

•

Status = "Active"

•

Plan Type = "Business Process"

•

Plan Usage = "May not be in program"

•

On the Eligibility Rates tab, activate the "Track ineligible persons" check box

•

On the Miscellaneous tab, Personnel Action Function Name = "Change Assignment" (or any form function name you have configured to change an assignment)

•

Confirm that you have activated the Plan Years Not Applicable check box

•

Save your work

•

Press the Plan Eligibility button to open the Maintain Plan Eligibility window

•

Press the Eligibility button to open the Eligibility window. Eligibility Profile Name = "Less Than 1 yr LOS"

•

Activate the Required check box

•

Save your work

Define a second sub action that additionally includes bonus. The steps are the same as in the first sub action, except for the following: •

Name = "Change Assignment with Bonus"

•

On the Miscellaneous tab, Personnel Action Function Name = "Change Assignment with Bonus" (or any form function name you have configured to change an assignment and award a bonus)

•

Eligibility Profile Name = "1 yr or More LOS"

Common SSHR Modules

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4.

Define an action and link it to your two sub actions to complete your setup. In the Reporting Groups window: •

Name = "Change Assignment"

•

Purpose = "Personnel Action"

•

Function Name = "Change Assignment"

•

Save your work

•

Plan = "Change Assignment"; Plan = "Change Assignment with Bonus" (Components tab)

See: Plan Design, Oracle HRMS Compensation and Benefits Management Guide Eligibility Requirements for Total Compensation, Oracle HRMS Compensation and Benefits Management Guide Eligibility Profile Criteria, Oracle HRMS Compensation and Benefits Management Guide Derived Factors, Oracle HRMS Compensation and Benefits Management Guide Defining a Reporting Group, Oracle HRMS Compensation and Benefits Management Guide

Setting Up a Generic User ID For New User Registration Follow these steps to create the generic user name and password that will enable new employees, managers, and other users to access self-service to register themselves in your database. These steps are required if you are using any of the following processes: •

New Employee Registration

•

Non-employee Registration

•

Create User Name

If you are implementing new user registration in more than one business group, see: Setting Up Generic User IDs in Multiple Business Groups, page 7-38. If you are implementing new user registration within a single business group, use the following procedure. If you are only implementing the Create User Name process (that is, you are using self-service to create new users but not to create HRMS records), you can omit steps 7, page 7-37and8, page 7-38.

To set up self-service registration in a single business group: 1.

If you are a third party benefits provider, create an organization to represent each subscriber organization or company in which you are providing benefits. If you are not a third party benefits provider, you create your HR organization hierarchy as required within your business group. Skip the next step since it applies to third parties who administer multiple companies within a single business group. See: Creating an Organization, Oracle HRMS Enterprise and Workforce Management Guide See: Adapting and Creating a New Business Group, Oracle HRMS Enterprise and Workforce Management Guide

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2.

Third party benefits providers using Oracle Advanced Benefits only: Establish a link between your organizations and the relevant benefits program. For example, link each subscriber organization to the subscriber’s benefit program. Use the Organizations tabbed region of the Programs window. This link enables the Participation process to select the appropriate benefit programs for a particular organization when processing people within that organization. This enhances system performance by limiting the retrieval of records to the person’s organization. The process selects the programs pertaining to that organization and then examines the person’s eligibility restrictions. Note: Set the system profile Limit By Persons Organization to Yes to enable this feature for the Benefit Service Center window. Set the Limit to Organization parameter to limit the Participation batch process.

See: Defining a Benefits Program, Oracle HRMS Compensation and Benefits Management Guide See: Associating an Organization with a Benefits Program, Oracle HRMS Compensation and Benefits Management Guide 3.

Review the predefined New User Registration responsibility and New User Registration menu, which gives access to the New Employee Registration, Non-employee Registration and Create User Name functions in self-service. If you only need one generic user name for the business group, you can use the predefined New User Registration responsibility. Otherwise, create a copy of the New User Registration responsibility for each organization for which you will create a separate generic user name. You might want more than one responsibility for each organization. For example, you might give new employees a responsibility that gives them access to the New Employee Registration function only. You could create a second responsibility for people who already exist in the database but need to create a self-service user name and password. This would reduce errors by giving each person access to one function only.

4.

Create a generic user name and password for the business group or for each organization, so that new people can log on to the Registration page. If users will log in with a guest login, create the guest user instead. For further information on guest users, see: Configuring the Create User Name Process, page 7-44. See: Users Window, Oracle Applications System Administrator's Guide

5.

Add the New User Registration responsibility (or the responsibilities you created in step 3, page 7-37) to the generic user name for each organization.

6.

Update the system profile HR:Business Group at the appropriate level so that the generic user name points to the business group in which the person registering belongs.

7.

Update the OAB:User to Organization Link system profile at the responsibility level to link the New User Registration responsibility (or your copies) to the organization in which the person belongs. Important: Check to ensure that the organization you select is

correct. The list of values contains all the organizations in the

Common SSHR Modules

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database. You must select an organization defined in the business group associated with the user name. See:System Profile Values Window, Oracle Applications System Administrator's Guide 8.

Update the profile OAB User to Payroll Link at the responsibility level for the New User Registration responsibility (or your copies) to provide a default employee payroll. If this profile is blank and the employee is not assigned to a payroll, OAB processes use the benefits default payroll selected for the business group in which the person will be registered. Important: Check to ensure that the payroll you select is correct. The

list of values contains all the payrolls in the database. You must select a payroll defined in the business group associated with the user name. 9.

Check whether the predefined Self Registered Employee Default responsibility is appropriate for all your organizations. If it is not, create any new self-service responsibilities you require. Note: The application assigns this responsibility to users when they complete their registration. This responsibility contains the New Employee Default Menu that the participant uses to access the self-service web pages after the initial registration.

10. If you created just one new responsibility in the previous step, change the profile OAB: Self Registered User Responsibility at the site level to point to your new responsibility. If you created a different responsibility for each organization, add it to the profile OAB: Self Registered User Responsibility at the responsibility level for the New User Registration responsibility (or your copies). Note: Oracle delivers the system profile OAB: Self Registered User

Responsibility with the seeded value of Self Registered Employee Default Responsibility predefined at the site level. The self-service menu for this seeded responsibility gives access to only a subset of employee self-service transactions. 11. Log into Self-Service with the user name and password you created. As the system administrator, the first time you log into self-service, you gain access by using the password you created in step 4, page 7-37. After entering it, you must change the password to a generic password you want the new people to use when accessing self-service initially to register. 12. Use the New Employee Registration function to create a new person and a user name for that person. The application assigns the responsibility set in the OAB: Self Registered User Responsibility profile (step 10, page 7-38) to the new user name. Setting Up Generic User IDs in Multiple Business Groups This procedure is appropriate for third party benefit providers who are creating a separate business group for each company or subscriber organization. It is also appropriate for employers or third party administrators who have multiple business groups on a single database.

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To set up self-service registration in multiple business groups: 1.

Third party benefits providers: Create a business group to represent each subscriber organization or company in which you are providing benefits. In each business group, create an HR organization for the subscriber. Employers: Decide how many generic user names you want to create. You will need at least one generic user name for each business group. You may want to create separate user names for the organizational hierarchies within each business group. See: Creating an Organization, Oracle HRMS Enterprise and Workforce Management Guide See: Adapting and Creating a New Business Group, Oracle HRMS Enterprise and Workforce Management Guide

2.

Review the predefined New User Registration responsibility and New User Registration menu, which gives access to the New Employee Registration, Non-employee Registration and Create User Name functions in self-service. Create a copy of the New User Registration responsibility for each business group. You might want more than one responsibility for each business group. For example, you might give new employees a responsibility that gives them access to the New Employee Registration function only. You could create a second responsibility for people who already exist in the database but need to create a self-service user name and password. This would reduce errors by giving each person access to one function only.

3.

Create a generic user name and password for each organization so that new people can log on to the Registration page. If users will log in with a guest login, create the guest user instead. For further information on guest users, see: Configuring the Create User Name Process, page 7-44. See: Users Window, Oracle Applications System Administrator's Guide

4.

Add your copy of the New User Registration responsibility to the generic user name for each organization.

5.

Update the system profile HR:Business Group at the appropriate level so that the generic user name points to the business group in which the person registering belongs.

6.

Update the OAB:User to Organization Link system profile at the user or responsibility level to link the New User Registration responsibility (or your copies) to the organization in which the person belongs. Important: Check to ensure that the organization you select is

correct. The list of values contains all the organizations in the database. You must select an organization defined in the business group associated with the user name. See: System Profile Values Window, Oracle Applications Systems Administrator's Guide 7.

Update the profile OAB User to Payroll Link at the responsibility level for the New User Registration responsibility (or your copies) to provide a default employee payroll. If this profile is blank and the employee is not assigned to a payroll, OAB processes use the benefits default payroll selected for the business group in which the person will be registered.

Common SSHR Modules

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Important: Check to ensure that the payroll you select is correct. The

list of values contains all the payrolls in the database. You must select a payroll defined in the business group associated with the user name. 8.

Check whether the predefined Self Registered Employee Default responsibility is appropriate for all your organizations. •

If it is not, create any new self-service responsibilities you require.

•

If it is, create a copy for each organization.

Update the system profile HR:Business Group at the responsibility level to point to the correct business group. Note: The application assigns this responsibility to users when they complete their registration. This responsibility contains the New Employee Default Menu that the participant uses to access the self-service web pages after the initial registration.

9.

Update the system profile OAB: Self Registered User Responsibility at the responsibility level with the name of the responsibility to use for that organization (created in step ). Note: Oracle delivers the system profile OAB: Self Registered User

Responsibility with the seeded value of Self Registered Employee Default Responsibility predefined at the site level. The self-service menu for this seeded responsibility gives access to only a subset of employee self-service transactions. 10. Log into Self-Service with the user name and password you created. As the system administrator, the first time you log into self-service, you gain access by using the password you created in step 3, page 7-39. After entering it, you must change the password to the generic password you want new people to use when accessing self-service initially to register. 11. Use the New Employee Registration function to create a new person and a user name for that person. The application assigns the responsibility set in the OAB:Self Registered User Responsibility profile (step 9, page 7-40) to the new user name.

Configuring the New Employee and Non-Employee Registration Processes These processes are part of the Human Resources Self-Service item type. The New Employee Registration process displays the pages for new employees to create HR records and self-service user names for themselves. The Non-employee Registration process creates person records in the HRMS system for people who are not employees. This process is used by US benefit providers who have licensed Oracle Advanced Benefits to display pages for participants or dependents to register on the system to elect COBRA coverage. These processes include, by default, the following pages:

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Page

Required?

Purpose

Introduction

No

This page includes a checklist of information that new users must have when entering their registration, and a legal agreement that users must agree to before proceeding.

Verification

No

This page has the user enter minimal information about themselves. This way the system can check for their existence on the database before they attempt to register their data.

Basic Details

Yes

Users enter marital status, and other personal data.

Main Address

Yes

Users can enter a primary address and two other addresses.

Phone Numbers

No

Users can enter the phone numbers they require.

Assignment

Yes, for New Employee process (not in non- employee process)

Employees can fill in information about their organization, job, position, grade, payroll, assignment status, people group, and additional employment information.

Family Member Coverage

No

This page simply asks users whether they wish to enter details of other family members. If they confirm that they do, the Add Family Members page appears.

Add Family Members

No

Users can enter names, addresses, phone numbers, and additional personal information for as many contacts as they require.

Life Events

No

Relevant to US Third Party Benefits providers only. Users can select the life event that has made them eligible for a benefits program. This creates a potential life event for the person. NOTE: Employers must remove this page from the process.

Common SSHR Modules

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Page

Required?

Purpose

User Name

No

On this page, users can create their own user id and password. Alternatively you can generate user names and passwords. A user hook is provided so that you can write the PL/SQL to generate the user names and passwords as you require.

Review

Yes

This page summarizes all the information in the database about the new user. If the user clicks Submit, the data is saved and the Confirmation page displays.

Confirmation

No

If you want to enable users to enroll themselves in benefits, you can display the Enroll Now button on this page.

Note: It is not currently possible to route the information entered by the user for approval by workflow. You can set up Alerts to notify the HR administrator that a new person record has been created.

To configure the Registration processes, you make some changes using Workflow Builder and others using the Personalization Framework. Using Workflow Builder

To configure the New Employee and Non-employee Registration workflows: 1.

Decide which pages you want to use in the process. You must include Personal Details, Main Address, Review, Cancel, and--for the New Employee Registration process only--Employment Details (to identify the correct organization). To delete pages, delete the corresponding activities from the workflow process. Employers must delete the Life Event page from the registration process. Oracle Advanced Benefits customers can use life event triggers in the database to determine benefit enrollment opportunities. There are no life event restriction capabilities in Standard Benefits.

2.

Decide in what sequence you want pages to appear. The Introduction page normally appears first, followed by Personal Details. The only pages that can come before Personal Details are Introduction and Verification. For the Non-employee Registration workflow, the life event page must be before the Personal Details page. To change the sequence of pages, edit the workflow process diagram. See: Configuring Workflow Objects, page 4- 7

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Using the Personalization Framework For each region, decide which region items you want to display. If you have implemented Standard Benefits or Oracle Advanced Benefits, ensure you are including all the fields that capture information required to assess benefits eligibility. On the Personal Information page: •

You must display the Last Name, Gender and Hire Date fields.

•

If you use rates, and therefore need a Payroll, you must require a birth date.

•

In non-US countries, you should hide the field Covered Under Medicare.

•

Make the Employee Number field enterable if you do not generate employee numbers in your business group.

On the Employment Information page (New Employee Registration only): •

You must display the Organization field.

•

If you use rates or element entries, you must display the Payroll field.

•

In localizations that use GRE, you should display the GRE field.

On the Verification page: •

You can add fields to assist the search, such as national identifier (for example, social security number), person descriptive flexfields, employee number, and email address.

•

If the information entered on the Verification page matches more than one person, the application displays a tables of the duplicates so the user can choose one. Decide what information to include in this table. You can add birth date, Social Security Number, employee number, person descriptive flexfields, and FND username.

For a list of configurable regions, see: New Employee Registration and Non-employee Registration, page 7-27. See also: Configuring Web Pages, page 5-15 Setting Up Life Events (Advanced Benefits only) This section is relevant only to third party benefits providers who are including the Life Events page in the process flows. Employers who use Oracle Advanced Benefits should rely on life event triggers to determine the necessary processing instead of using this page. You determine which life events appear on the Life Events page by the Selectable for Self-Service code you enter when you define the life event in the professional user interface. The code choices are: •

All--meaning that the life event can be selected in all self-service processes that use the Life Events page.

•

Basic Registration--meaning that the life event can be selected in the New Employee Registration process

•

COBRA Registration--meaning that the life event can be selected in the Non-employee Registration process

•

Basic and COBRA Registration--meaning that the life event can be selected in both the New Employee and the Non-employee Registration processes

Common SSHR Modules

7-43

Colliding Life Events: When a person selects a life event from this page, the process will insert the event as a potential life event for the person. By completing the rest of the registration process, the person may have other life events detected due to life event triggers in the business group. Ensure that your life event collapsing and collision logic leaves a user with just one "winning" potential life event during the Participation Process. You could do this by one of the following approaches: •

Ensuring that all life events that can be selected in Registration have the Override check box selected (and other life events that might be triggered do not). Then, during setup of collapsing life events, you could choose which event should win if there is more than one overriding event.

•

Turning off automatic triggering of life events

•

Removing Life Event page from workflow and configuring life event triggers in the business group to be detected based on data entered by the person during the registration process. This is the approach that employers should use to determine data changes that may give the person an opportunity to make benefit election changes.

Configuring the Create User Name Process The Create User Name Process workflow within the Human Resources Self-Service item type displays the pages for people who already have a record on the HR database to create their own self-service user names and passwords. This process includes, by default, the following pages:

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Page

Required?

Purpose

Verification

Yes

This page has the user enter minimal information about themselves. This page must find one and only one person matching the information entered so that the User is connected to the correct HR record

User Name

Yes

On this page, users can create their own user id and password. Alternatively you can generate user names and passwords. A user hook is provided so that you can write the PL/SQL to generate the user names and passwords as you require.

Review

Yes

This page summarizes all the information in the database about the new user. If the user clicks Submit, the data is saved and the Confirmation page displays.

Confirmation

No

If you want to enable users to enroll themselves in benefits, you can display the Enroll Now button on this page.

To configure the Create User Name process: 1.

Decide whether users should log on to use this process with a generic company ID or with a guest ID (which would happen automatically and be invisible to the user).

2.

If you decide to use a company ID for extra security:

3.

•

Decide whether to create an ID specific to this process, or shared with the new employee registration process. This determines whether the user sees a menu of processes after logging on, or is taken straight to the Create User Name process.

•

Decide how to communicate the company IDs to your users. One approach--if you have licensed Oracle Advanced Benefits--is to create a new communication type and use the Determine Communications batch process. This approach will only work for people currently in the database.

If you decide to use a guest ID, there are three approaches you can use. Do one of the following: •

In the Users window, create the guest user with the user name GUESTOAB and the password GUESTOAB. You can grant this user the predefined New User Registration responsibility or your copy of it. Log on using this user to change the password to WELCOME. Call the supplied pl/sql procedure ben_guest_user_api without passing a user name and password. The procedure uses user name GUESTOAB and the

Common SSHR Modules

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password WELCOME. It passes the user name and unencrypted password into the call to oraclehomepage.home(). Note: Call ben_guest_user_api from a URL in this

way: [APPS_WEB_AGENT]ben_guest_user_api.login?i_1= USERNAME&i_2=PASSWORD&rmode=2 •

In the Users window, create the guest user with any name and password. Log on using this user to change the password. Call the supplied pl/sql procedure ben_guest_user_api, passing a user name and unencrypted password. (For the format of the call, see the Note above) If the user name is passed in, the password must be too, or the procedure returns an error. The procedure passes the user name and unencrypted password into the call to oraclehomepage.home().

•

4.

Call oraclehomepage.home directly passing a user name/password if desired. (For example, oraclehomepage.home?userid=&password=).

On the Verification page: •

Decide what information a user must enter on the Verification page of the system to identify the existing HR person record. By default this information is: first name, last name, and birth date. You can add the following fields: national identifier (such as social security number), employee number, email address, supervisor, organization, location, address, and person flexfields.

•

Decide what to display if the information entered on the Verification page matches more than one person. By default, the application displays an error.

For a list of configurable regions, see: Create User Name, page 7-29. 5.

Decide what should happen if users try to create a user name when they do not have an existing HR record. By default the application issues an error directing the user to retry or Cancel to the menu and contact their administrator. You can configure the message text and the URL associated with the Cancel button. For example, the Cancel button could take them straight to the New Employee Registration process, rather than to the menu.

6.

Determine which responsibility to assign to the new users. By default, all new users are granted the responsibility set in the OAB:Self Registered User Responsibility profile option. You may wish to configure this to vary the responsibility by the person type (especially employee versus non-employee). To do this, you can create different generic IDs (and responsibilities) for different groups of users and change the OAB:Self Registered User Responsibility profile option at responsibility level.

Generating Self-Service User Names and Passwords When a person has registered themselves in the HR database, you can choose to generate their self-service user name and password, rather than have them create their own. You can implement this using user hooks.

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To generate user names and passwords: 1.

Write the PL/SQL to generate the user names and passwords as you require, using the user hooks. See: User Hooks To Generate User Names for New User Registration (appendix), page 7-30.

2.

Optionally, edit the instruction text on the User ID page, hide the user name and password fields, and change the button label from Next to Generate.

3.

Consider how you will inform users of their user name. One approach--for Oracle Advanced Benefits customers--is to use a user hook to call your own code that populates the communication tables, and use this information to alert your users. Another approach is to generate the user names in a standard and predictable way from users’ names or national identifiers.

Common SSHR Modules

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8 Workforce Sourcing and Deployment Workforce Sourcing and Deployment Overview SSHR provides self-service functions within the following area of Workforce Sourcing and Deployment: •

Recruiting and Hiring

•

People Management

This chapter looks in detail at the self-service functions available within this area and provides information on the functionality and configuration options for each function.

Using SSHR for Workforce Sourcing and Deployment How can I use SSHR for my workforce sourcing and deployment processes? You can use the New Hire processes to hire applicants and to bring contingent workers to your enterprise. These processes enable you to enter data in a series of web pages and to then finally hire the applicant or contingent worker.

Can I modify these processes to suit the requirements of my enterprise Yes. The sequence of web pages used in the New Hire processes is defined in the Workflow Builder. To modify this sequence, you can create your own version of the New Hire processes and chain together the required modules in a different sequence.

Does SSHR carry out any checks when I hire an applicant or contingent worker using the self-service interface? As in the Professional Forms Interface, SSHR can check for any duplicate persons within the system if required. If you activate this functionality, SSHR displays a list of any possible duplicate persons.

Can I access the iRecruitment functionality using the self-service interface? Although iRecruitment uses a self-service interface and the Oracle Applications Framework functionality, you cannot access iRecruitment directly from SSHR. To access the iRecruitment functionality, you must purchase the appropriate license.

Workforce Sourcing and Deployment

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What are the advantages to the HR Department of using SSHR? Potential self-service activities in an HR department range from simple data entry tasks, such as updating personal and educational details, to more complex tasks, such as informing employees of their current vacation allowance and providing policy advice. With SSHR, the person making an inquiry or wanting to change their personal details can find and manage this information themselves at little administrative cost to the HR department.

How does SSHR improve the accuracy of employee data? Employees have a vested interest in ensuring their information is accurate, for example, to ensure that their pay check is mailed to the correct address. With SSHR, employees can maintain their own data and ensure that it is correct.

How does SSHR improve a manager’s access to information? Managers using SSHR can access the information for their employees using a hierarchy tree or, if enabled, the Person Search function. Security mechanisms ensure that managers can only retrieve information for those employees to whom they have access. In addition, the Employee Directory provides contact information for employees within the enterprise. Users can search for people using different search criteria and look up contact and organizational information.

Can I use SSHR to carry out standard HR procedures? Yes. You can use the Manage Employment Events functionality to carry out such procedures as granting a salary increase, reassigning an employee to a new position, or terminating an employee. You can use the Workflow Builder functionality to chain different modules together to create enterprise-specific procedures.

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Employee Demographics Personal Information Modules The Personal Information function enables self-service users to enter and update their own personal records. This function is integrated within Oracle Workflow. By using Oracle Workflow and the Personalization Framework, you can design a process to control which personal details a user can change or display. You can also design an approval process for any changes made by employees, workers, or managers. The Personal Information function can be used to update basic details such as Marital Status, Title, First and Last Name, Addresses, Emergency Contacts, and Dependents and Beneficiaries. The Personal Information module can include Extra Information Types. It can also be chained in a workflow process.


Function Name







Workflow Process Display Name: Personal Information






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Basic Details The Basic Details module records information such as a user’s name and marital status.


Function Name






Workflow The workflow details for this module are listed below: Workflow Process Display Name: Process Basic Details Configurable Workflow Attributes: Not applicable

Configurable Tips and Instructions Basic Details Page

8-4

Region

Tip Type

Message Name

Basic Detail Update Name Entry

Long Message

HR_TIP_EFFECTIVE_DATE


Long Message

HR_TIP_PREFIX


Long Message

HR_TIP_SUFFIX


Long Message

HR_TIP_PREFERRED_NAME


Long Message

HR_TIP_PREVIOUS_ LASTNAME


Instruction

HR_INST_BASIC_DETAILS_ FORM

Basic Details Update Entry

Instruction

HR_PERINFO_FUTURE_ CHANGES


Basic Details Action Page Region

Tip Type

Message Name

Basic Details Action Type

Instruction

HR_INST_BASIC_DETAILS_ TOC


Configurable Flexfields Basic Details Page Region

Flex Name

Flex Code

Basic Detail Update Other Entry


Person Developer DF



PER_PEOPLE



Main Address The Main Address module stores the employee’s primary address. Address Styles You can choose how to display your address in SSHR by configuring the Personal Address Details descriptive flexfield. For information on this procedure, see: Changing the Default National Address Styles, Oracle HRMS Configuring, Reporting, and System Administration Guide. Note: If you create a custom address style, make sure that the first two

letters of the flexfield code for the custom segment must relate to the localization code, for example, US_ABC or NZ_ABC. If the flexfield code does not relate to the localization code, SSHR will use the general address style.


Function Name






8-5


Workflow The workflow details for this module are listed below: Workflow Process Display Name: Process Main Address Configurable Workflow Attributes: Not applicable

Configurable Tips and Instructions Main Address Page Region

Tip Type

Message Name

Main Address Update

Long Message

HR_TIP_MADDR_EFFECT IVE_DATE

Main Adderss Update

Long Message

HR_TIP_MADDR_ ADDRESS_TYPE

Main Address Update

Instruction

HR_INST_MAIN_CORRECT_ ADDRESS

Main Address Update

Instruction

HR_INST_MAIN_NEW_ CHG_ADDRESS

Main Address Update

Instruction

HR_INST_VIEW_FUTURE_ CHANGES

Region

Tip Type

Message Name

Main Address Action Type

Instruction

HR_INST_MAIN_ADDRESS_ TOC

Main Address Action Page


Configurable Flexfields Main Address Page

8-6

Region

Flex Name

Flex Code

Main Address Update

Personal Address Details

Address Structure

Main Address Update

Additional Address Details

PER_ADDRESSES




Secondary Address The Secondary Address module stores additional addresses for a self-service user.


Function Name






Workflow The workflow details for this module are listed below: Workflow Process Display Name: Process Secondary Address Configurable Workflow Attributes: Not applicable

Configurable Tips and Instructions Other Address Page Region

Tip Type

Message Name

Second Address Update

Instruction

HR_TIP_SADDR_EFFECT IVE_DATE


Instruction

HR_TIP_SADDR_ADDRESS_ TYPE


Instruction

HR_INST_SCND_CORRECT_ CHANGES


Instruction

HR_INST_SCND_NEW_ CHG_ADDRESS


Instruction

HR_INST_VIEW_FUTURE_ ADDRESS


8-7

Other Address Action Page Region

Tip Type

Message Name

Secondary Address Action

Instruction

HR_INST_SECONDARY_ ADDRESS_TOC


Configurable Flexfields Other Address Page Region

Flex Name

Flex Code

Secondary Address Update

Personal Address Information

Address Structure

Secondary Address Update

Additional Address Details

PER ADDRESSES



Phone Numbers The Phone Numbers module stores the telephone information for an self-service user.


Function Name






Workflow The workflow details for this module are listed below: Workflow Process Display Name: Process Phone Numbers Configurable Workflow Attributes: Not applicable

8-8


Configurable Tips and Instructions Personal Information Overview Page Region

Tip Type

Message Name

Phone Numbers Overview

Instruction

HR_PERINFO_PHONES_ ABOVE_LIMIT

Phone Numbers Update

Instruction

HR_INST_PHONES_FORM

Region

Tip Type

Message Name


Instruction

HR_INST_SCND_NEW_ CHG_ADDRESS


Instruction

HR_INST_VIEW_FUTURE_ CHANGES

Other Addresses Page


Configurable Flexfields Phone Numbers Details Page Region

Flex Name

Flex Code

Phone Number Details

Additional Telephone Number Details

PER_PHONES

Region

Flex Name

Flex Code

Details Review

Additional Telephone Number Details

PER_PHONES

Phone Details Review Page


Dependents and Beneficiaries The Dependents and Beneficiaries module stores the names and contact information for a user’s dependents and beneficiaries. When the user has created or edited a dependent or beneficiary, the workflow submits the transaction for approval. If the transaction is awaiting approval, the user cannot edit the dependent or beneficiary until the addition or change has been approved or rejected by the approver.


8-9


Function Name







Configurable Tips and Instructions Contacts Page Region

Tip Type

Message Name

Contacts Main Table Region

Instruction

HR_289383_CONT_EMRG_ MAIN_MSG


Long Message

HR_TIP_SUFFIX


Long Message

HR_TIP_PREFIX


Long Message

HR_289372_EMRG_CONT_ FLAG_TIP


Long Message

HR_289373_PRMRY_REL_ MAIN_TIP

Contact Phone Numbers

Instruction

HR_INT_PHONES_FORM

Contact Address

Instruction



Instruction

HR_289371_DEP_BNF_ FLAG_TIP




8-10


Emergency Contacts The Emergency Contacts module stores the contact information for emergency contacts. Self-service users can add and delete people from the list of emergency contacts as required. When the user has created or edited a contact, the workflow submits the transaction for approval. If the transaction is awaiting approval, the user cannot edit the contact until it has been approved or rejected by the approver.


Function Name






Workflow The workflow details for this module are listed below: Workflow Process Display Name: Process Contacts Configurable Workflow Attributes: Not applicable

Configurable Tips and Instructions Contacts Page Region

Tip Type

Message Name


Instruction

HR_289383_CONT_EMRG_ MAIN_MSG


Long Message

HR_TIP_SUFFIX


Long Message

HR_TIP_PREFIX


Long Message

HR_289371_DEP_BNF_ FLAG_TIP


Long Message

HR_289373_PRMRY_REL_ MAIN_TIP

Contact Phone Numbers

Instruction

HR_INT_PHONES_FORM

Contact Address

Instruction



8-11




Professional Details Modules There are five modules within Professional Details: Competence Profiles, Education and Qualifications, Other Professional Awards, Work Preferences, and Resume. In addition, there are two modules for the US localization (Tenure Tracking and Academic Rank). Employees can maintain their own details or managers can maintain the details for their direct reports.

Education and Qualifications This module allows users to add qualifications to an existing list of qualifications or to create a new list of qualifications. The user can also add, edit, and delete the major subjects for the qualifications. When the user has created or edited a qualification, the workflow submits the transaction for approval. If the transaction is awaiting approval, the user cannot edit the qualification until it has been approved or rejected by the approver. The Education and Qualifications overview page shows the list of approved education qualifications for a person and also those qualifications that are pending approval. Important: Personalizing Table Header Prompts for Education and

Qualifications With the introduction of version 11.i.10 of the Oracle Applications Framework (OAF), Oracle has changed the definition of some elements in the Education and Qualifications Review page. If you have previously personalized this page by changing the table header prompts for the tables within the Education and Qualifications Review page, Oracle recommends that you check the personalizations and make the changes again if necessary. See: Configuring Web Pages, page 5-15


Function Name


Education and Qualifications Mgr


Education and Qualifications

: Defining User Access and Menus, page 2- 6

8-12


Workflow The workflow details for this module are listed below: Workflow Process Display Name: Education and Qualifications Configurable Workflow Attributes: Not applicable

Configurable Tips and Instructions Education and Qualifications Overview Page Region

Tip Type

Message Name

Qualification Approved Header

Instruction

HR_INST_NO_QUALIFICAT ION_FOUND

Qualification Overview Page

Instruction

HR_INST_ADD_QUALIF ICATION

Qualification Approved Header

Instruction

HR_INST_QUALIFICATION_ FOUND

Region

Tip Type

Message Name

Qualification Add Main Page

Instruction

HR_INST_NEW_QUALIF ICATION

Qualification Add Main Page

Instruction

HR_INST_EDIT_QUALIF ICATION

Add Qualifications Page

Add Qualification Add School

HR_INST_SCHOOL_NAME

Add Subject Page Region

Tip Type

Message Name

Qualification Add Subject Main Page

Instruction

HR_INST_AWARD_ADD_ SUBJECT


Instruction

HR_INST_AWARD_EDIT_ SUBJECT


Instruction

HR_INST_QUA_ADD_ SUBJECT


Instruction

HR_INST_QUA_EDIT_ SUBJECT


8-13

: Adding Instructions to Web Pages, page 5-22

Configurable Flexfields Add Qualifications Page Region

Flex Name

Flex Code

Qualification Add Qualification

Additional Qualification Details

PER_QUALIFICATIONS

Qualification Add Qualification

Further Qualification Information

Qualification Developer DF

Add Qualification Add School

Additional Establishment Attendance Details

PER_ESTABLISHMENT_ ATTENDANCES

Region

Flex Name

Flex Code

Add Subject

Additional Subjects Taken Details

PER_SUBJECTS_TAKEN

Add Subject

Further Subject Information

Subject Developer DF

Add Subject Page


Configurable Levels

Values

Default

HR: Free Text School Name Allowed in Self Service

All

Null, Yes/No

Null

The following profile option controls a user’s ability to enter school names HR: Free Text School Name Allowed in Self Service Users can add a school names either in free text, or they can select the school name from a list of values. You can prevent users from entering the school name in free text and only allow them to select the school name from a list of values, by setting the profile option HR: Free Text School Name Allowed in Self Service. If this is set to Yes or Null (the default), then free form entry of the school name will be possible. If you set this profile option to No, the list of values will be used to validate the entry of the school name.

Other Professional Awards This module allows users to add additional professional awards to an existing list of awards or to create a new list of professional awards. Professional awards include licenses and professional qualifications. Academic awards are entered in the Education and Qualifications page. When the user has created or edited an award, the workflow submits the transaction for approval. If the transaction is awaiting approval, the user cannot edit the qualification until it has been approved or rejected by the approver.

8-14


Important: Personalizing Table Header Prompts for Other Professional

Awards With the introduction of version 11.i.10 of the Oracle Applications Framework (OAF), Oracle has changed the definition of some elements in the Other Professional Awards Review page. If you have previously personalized this page by changing the table header prompts for the tables within the Other Professional Awards page, Oracle recommends that you check the personalizations and make the changes again if necessary. See: Configuring Web Pages, page 5-15


Function Name


Other Professional Awards Mgr


Other Professional Awards


Workflow The workflow details for this module are listed below: Workflow Process Display Name: Other Professional Awards Configurable Workflow Attributes: Not applicable

Configurable Tips and Instructions Awards Page Region

Tip Type

Message Name

Awards Add Main Page

Instruction

HR_INST_NEW_AWARD

Awards Add Main Page

Instruction

HR_INST_EDIT_AWARD


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Other Professional Awards Overview Page Region

Tip Type

Message Name

Award Approved Header

Instruction

HR_INST_NO_AWARD_ FOUND

Award Approved Header

Instruction

HR_INST_AWARD_FOUND

Award Overview Page

Instruction

HR_INST_ADD_AWARD


Configurable Flexfields Awards Page Region

Flex Name

Flex Code

Awards Add Qualification

Additional Qualification Details

PER_QUALIFICATIONS

Awards Add Qualification

Further Qualification Information

Qualification Developer DF

Region

Flex Name

Flex Code

Add Subject

Additional Subjects Taken Details

PER_SUBJECTS_TAKEN

Add Subject

Further Subject Information

Subject Developer DF

Add Subject Page


Competency Profile The Competency Profile enables the user to record a set of competencies for an individual. Competencies include knowledge, skills, and personal or professional attributes. Access to the competencies function may be restricted to specific users, for example, the line manager. There is the need for a security mechanism to define who can maintain competencies for which employees. The Competency Profile Overview page has three sections: •

Current competencies

•

Current session changes

•

Competencies pending approval

In the Competency Profile Overview page, you can:

8-16


•

View the Competency Profile History

•

Add additional competencies

•

Update competency levels

•

Correct existing competencies

•

Correct or delete session changes

In the Add Competency page, you can: •

Search for competencies to add to your profile using a basic or advanced search

•

Assign default competencies based on a job profile

•

Add additional information on competencies

In the New Levels Attained page, you can •

Enter information on the competency level attained

All pages allow you to validate the changes made. A person’s competencies are only valid in the context of the proficiency level at which they demonstrate each competency. A competency definition associated with a competency profile typically ’ends’ when a new level of the competency is attained. Typically, a person may have a continuous series of records for a given competency showing progression from one level to the next. The levels for a given competency can fluctuate over time. A given competency can also become obsolete within a person’s competency profile. Proficiency scales can vary with each competency so it is essential that the user has access to the descriptions for the competency, its associated levels, and its behavioral indicators wherever a competency and scale is displayed. The proficiency levels must be displayed dynamically depending on the selected competency. The user can copy the competencies defined for the job or position related to a person’s assignment across to their competency profile using the Default Competencies button in the Add Competency page. However, the user must update the proficiency level manually as this is not copied across.


Function Name


Competency Profile Mgr


Competency Profile


Workflow The workflow details for this module are listed below: Workflow Process Display Name: Competency Profile


8-17


Configurable Tips and Instructions Correction Page Region

Tip Type

Message Name

Correction Main Page

Instruction

HR_COMP_CORRECTION_ SS

Region

Tip Type

Message Name

Current Changes Main Page

Instruction

HR_COMP_CORRECTION_ SS

Current Changes Page

See: Adding Instructions to a Web Page, page 5-22



Work Preferences The Work Preferences function enables users to store information about their preferred work location and their relocation and travel preferences. Employees can enter the information for themselves and managers can enter the information for their direct reports.


Function Name


Work Preferences Mgr


Work Preferences



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Workflow Process Display Name: Configurable Workflow Attributes: Not applicable

Configurable Tips and Instructions Region Name

Tip Type

Message Name

Work Preferences

Instruction

HR_INST_WORK_ PREFERENCES




Resume The Resume module enables you to use standard attachment functionality to store and update their own resume. You can upload a resume, add a link (URL) to an online resume, or edit the resume text. A manager can also store a resume for an employee or worker or update the resume with new information.


Function Name


Resume Mgr


Resume


Workflow The workflow details for this module are listed below: Workflow Process Display Name: Not applicable Configurable Workflow Attributes: Not applicable


8-19


Tip Type

Message Name

Resume

Instruction

HR_INST_TEXT_RESUME




Tenure Status (US) Tenure is a unique term in the "Education Industry" that means the completion of professional criteria and an extended probationary period. This results in a person attaining permanent employment with the institution. The Tenure Status module captures the following information: •

Tenure status

•

Date determined

•

Projected tenure date

•

Adjusted tenure date

•

Reason for adjustment

•

Subject to tenure quota?


Function Name


Tenure Status


Tenure Status Overview


Tenure Status


Tenure Status

See: Defining Menus for SSHR, page 2- 6

Workflow The workflow details for this module are listed below: Workflow Process Display Name: Tenure Status

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Attribute Name

FlexField Name

Tenure Status Flex

Descriptive Flexfield

Extra Person Info DDF



Academic Rank (US) The Academic Rank module is a method for promotional progression within Higher Education. The Academic Rank module captures the following information: •

Academic rank

•

Start date and end date

•

Next academic rank

•

Projected date


Function Name


Academic Rank


Academic Rank


Workflow The workflow details for this module are listed below: Workflow Process Display Name: Academic Rank Configurable Workflow Attributes: Not applicable


8-21



Attribute Name

FlexField Name

Academic Rank Flex





8-22


Employee Directory The Employee Directory Module The Employee Directory provides an easily accessible, highly configurable lookup of people within your enterprise. Users can search for a specific person against a range of data, and navigate through the organization to view details of a person’s manager or direct reports. You can set up the Employee Directory to search for people from a single business group or from multiple business groups as required. The directory extracts information from the Employee Directory repository. The repository tables hold a snapshot of de-normalized HRMS data. In addition, users can upload their personal picture to the repository. The Employee Directory includes the following features: •

Anonymous access to the Employee Directory repository with simple and advance search features You can provide users with anonymous access to the read-only directory. Users can use basic or advanced search facilities to find people and their assignment details.

•

Controlled access to the HRMS data during major reorganization processes within the company The repository data is independent of the HRMS data, and therefore remains static if your organization is undergoing internal change. The directory data will not change until you refresh the repository.

•

Constant and immediate availability The directory is available continuously, and supports concurrent users.

•

Presentation of complex Oracle HRMS data The associated HRMS data is de-normalized into the Employee Directory repository tables, enabling users to view a range of data relating to workers and their assignments in a simple layout. In addition, the directory is not dealing with temporal data.

•

Time zone support The Employee Details page can display the local time at the worker’s location.

•

MLS support If your configuration includes the MLS dictionary, you can display organization, position, and job values in the local language.

•

Multi-assignment support You can view multiple assignments for each worker.

•

Support for multiple data sources You can import data from heterogeneous data sources.

Search Facility The simple search field enables users to enter a value to match against any of the following columns in the repository for the worker’s primary assignment:


8-23

•

First Name

•

Last Name

•

Full Name

•

Preferred Name

•

E-mail Address

•

Work Phone Number

•

Alternate First Name

•

Alternate Last name Note: To search on a telephone number enter the numbers only, without spaces or other characters. The telephone number search format can be altered using the override packages. For an example, see: Customer Override for Single Sign On, page 8-30

The Advanced Search page enables users to search on multiple values. You can configure this page to display the most appropriate search fields for your requirements. See Configuring Web Pages, page 5-15

Deploying the Employee Directory You can choose to deploy the Employee Directory in any of the following ways: •

Self Service Personal Home Page Add the Proxy Page function (HR_EMPDIR_PROXY_SS) to a menu or responsibility using the standard AOL setup. Give the function a prompt. See: Self-Service Menus and User Access, page 3- 9 The Personal Home Page uses the standard Self Service Global Menu to provide global buttons. See: Configuring the Global Button Bar, page 5-24 to configure this menu.

•

Portal For information on configuring Portal, see the following notes on MetaLink: http://metalink.oracle.com/metalink/plsql/ml2_documents.showNOT?p_id= 132035.1

Populating the Employee Directory Before you can use the Employee Directory you must load data from your database into the repository. At this time you can override any of the supplied mappings with your own data. See: Populating the Repository, page 8-31

Editing Personal Details From the directory, users can log on to Self Service modules to update their personal information. For example, a user can log on to the employee directory to update a

8-24


phone number or change name information. See: Enabling Single Sign On to Self Service, page 8-30

Personal Picture Users can upload their personal picture into the repository using the Update Profile page if you have enabled Single Sign On. See: Enabling Single Sign On To Self Service, page 8-30. The repository stores the images as locally.

Name Fields The Display Name is a format which is used in the following places: Page

Item

Employee Detail

Header title (Employee Detail Region) Name Tree Manager Representative1 Representative2 Representative3 Representative4

Organization Hierarchy

Employee Name

Simple Search

Employee Name

Advanced Search

Employee Name

Employee Profile

Page title

Profile Preview

Page title

You can change the format of the Display Name by using the override procedures. The change will affect the format of the name in all of the above items. The following fields display a value depending on the legislation associated with a person:


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Field name

Description

First Name

Displays a value for the person’s first name

Last Name

Displays a value for the person’s last name

First Name Alternate

Displays a multi-byte first name

Last Name Alternate

Displays a multi-byte last name

The values held by each of the above fields can be altered by using the override procedures. See: Setting Up Legislation and Customer Overrides, page 8-33 You can configure the pages at the required levels to display whichever name fields are appropriate for your enterprise.

Page Layout Configuration You can configure the Employee Detail page at all personalization levels. You can configure the other pages at Function, Responsibility, User, and Site levels. Note: Responsibility and User level personalizations are not available for Anonymous access.

On the Employee Detail page, the application automatically displays the Employee Detail region. If you enable other regions, the application will only display them if they contain data. If you enable additional telephone number fields, map them to a lookup code of type "PHONE_TYPE". See: Configuring Web Pages, page 5-15


Function Name

Employee Directory Functions Menu

Employee Directory



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Configurable Tips and Instructions Simple Search Page Region

Tip Type

Message Name

Page Layout Region

Instruction

HR_EMPDIR_SIMPLE_ SEARCH_INSTR

Search Results Region

Instruction

HR_EMPDIR_MULTI_ASG_ INSTR

Region

Tip Type

Message Name

Search Header Region

Instruction

HR_EMPDIR_ADV_ SEARCH_INSTR

Search Results Region

Instruction

HR_EMPDIR_MULTI_ASG_ INSTR

Region

Tip Type

Message Name

Employee Detail Cell

Instruction

HR_EMPDIR_EMPDETAIL_ INSTR

Region

Tip Type

Message Name

Hierarchy Region

Instruction

HR_EMPDIR_HIERARCHY_ INSTR

Region

Tip Type

Message Name

Page Layout Region

Instruction

HR_EMPDIR_EDITPROFILE_ INSTR

Photo Region

Instruction

HR_EMPDIR_PIC_INSTR

Edit Employee Information Region

Instruction

HR_EMPDIR_EMPUPD_ INSTR

Advanced Search Page

Employee Detail Page

Organization Hierarchy Page

Employee Profile Page


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Picture Preview Page Region

Tip Type

Message Name

Page Layout Region

Instruction

HR_EMPDIR_PREVIEW_P IC_INSTR


Configurable Flexfields With anonymous login, the application has no context of business groups, responsibilities, or personal profiles, to support flexfields. However, you can import flexfields using the override packages. If you do so, it is your responsibility to map the flexfields to MLS if you require multi-lingual support.


Configurable Levels

Values

Default

HR:Employee Directory Global Menu

Site

Any menu name with menu type of Global

Employee Directory Global Menu

Server Timezone

Site, User

List of values based on FND_TIMEZONES_ VL

None

HR:Employee Directory Global Menu This system profile enables you to specify a menu to provide global buttons in addition to the standard Self Service Global Menu buttons when the Employee Directory is accessed anonymously.

Server Timezone Set this profile option to the time zone corresponding to your server time zone. This option affects the date and time displayed on the Employee Details page. Note: The Client Timezone profile option also exists within Oracle applications. If you enable this profile option at User level, there will be implications for other windows and pages. This is because other DATETIME fields on other windows and pages are automatically converted to the time zone defined by the Client Timezone profile. This time zone may be inconsistent with the time zone defined by the Server Timezone profile option. To avoid this situation, the system administrator should carry out the following steps:

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•

Prevent the Client Timezone profile option being set at the User level. To do this, use an Application Developer responsibility to change the delivered profile option definition. See: User Profiles, Oracle HRMS Configuring, Reporting, and System Administration Guide

•

Use the Personalization Framework functionality to remove the Time Zone field from the Preferences page.


Anonymous Access to the Employee Directory Follow the steps below to set up anonymous access and to configure the global button bar.

To provide users with anonymous access to the Employee Directory: 1.

Ensure your HTML form includes an Action referencing "/OA_HTML/ EmpdirLogin.jsp". This action takes the user to the simple search field, logged in anonymously. See the example code below.

2.

Ensure the HTML form has the following two elements: •

A Text element with the name "srchText" This element places a text field in your form into which the user can enter search criteria in order to access people in the Employee Directory.

•

A Hidden element with the name "L", and the required language code for MLS This element provides field labels and data for the directory in the chosen language.

See the example code below. 3.

Function level personalization is not automatically available for anonymous access. If you want to enable Function level personalization, add a Hidden element with the name "OAFunc" pointing to the function being personalized. See the example code below. Example HTML form

--this line is optional

To configure the Global Buttons for anonymous login: 1.

If you require additional buttons, such as Files Online, or Calendar, make entries to the Employee Directory Global Menu, or to any customer defined menu of menu type Global. Note: Global buttons are defined as FND Form functions.

2.

Set the system profile HR:Employee Directory Global Menu to point to the Employee Directory Global Menu (the default), or the menu you have defined in the previous Step.


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Enabling Single Sign On to Self Service The Employee Directory is read only. To enable users to edit their personal information, or to add or edit their image, follow the procedures below to provide them with single sign on access to Self-Service: 1.

Define an FND user for each person that requires access to Self-Service, if they are not defined as FND users already. See: Defining User Access to Self-Service Functions, page 2- 7

2.

In the Descriptive Flexfield Segments window, configure a segment in the Additional Personal Details Descriptive flexfield to hold the FND_USER names, using any available attribute. See: Defining Descriptive Flexfield Structures, Oracle Applications Flexfields Guide

3.

Map the segment to the USER_NAME column in the PER_EMPDIR_PEOPLE repository table by editing the PER_EMPDIR_PEOPLE_OVERRIDE package body. See: Customer Override for Single Sign On, page 8-30

Enabling Customer Overrides for the Employee Directory You can use overrides with the Employee Directory to customize the fields available when you synchronize the data from Oracle HRMS tables with the Employee Directory repository tables. For example, to enable single sign on to self-service applications from the Employee Directory, you can perform a customer override to add your FND_USER names to the directory. This means that the Employee Directory repository tables are modified in line with the customer or legislation override. Note: If legislation and customer overrides exist, customer overrides take precedence over legislation overrides.

All customer override package bodies are in the peredcor.pkb file, in the $PER_TOP/patch/115/sql directory. For more information on overrides, see: Legislation and Customer Overrides, page 2- 4 .

Set up Customer Override for Single Sign On: 1.

Open the package body PER_EMPDIR_PEOPLE_OVERRIDE in a text tool.

2.

Modify the line g_override_flg BOOLEAN := FALSE;

to g_override_flg BOOLEAN := TRUE;

This change enables the override package. 3.

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Add the following code into the before_dml procedure:


IF p_srcSystem = ’PER’ THEN per_empdir_ss.personTbl.person_key(p_rec_locator) := upper(per_empdir_ss.personTbl.attribute26(p_rec_locato r)) ||’ ’||per_empdir_ss.personTbl.person_key(p_rec_locato r) ||’ ’||substr(personTbl.work_telephone(p_rec_locator), length(personTbl.work_telephone(p_ rec_locator))-4, 4); per_empdir_ss.personTbl.user_name(p_rec_locator) := upper(per_empdir_ss.personTbl.attribute26(p_rec_locato r)); END IF;

Instead of "attribute26", use the attribute name you used to configure the segment in the Additional Personal Details Descriptive flexfield. The preceding code assigns the user name to an available column in the repository. In addition it adds the user name to the person_key, which enables searches on the user name. It also formats the work telephone number and adds it to the person_key, enabling searches on a preferred telephone format. This is where you can determine how the telephone number is formatted for the simple search field.

Populating the Repository Use the following procedures to load HRMS data into the Employee Directory repository. Prior to loading the data, you can optionally configure the data for your legislation and country requirements. 1.

Use the supplied override packages to override values in the repository table columns for individual legislation teams and customers if required. The overrides are effective when you refresh the repository in either Complete or Incremental refresh mode. See: Setting up Legislation and Customer Overrides, page 8-33

2.

In the Submit Request window, run the concurrent program Refresh Employee Directory. This program populates the repository with data from HRMS tables. See: Submitting a Request, Oracle Applications User's Guide The Refresh Employee Directory concurrent program uses the following parameters:


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Parameter

Options

Description

Refresh Mode

Complete/Incremental

Use the Complete refresh mode for the initial population of data to the Employee Directory repository tables and intermittently in the future. A Complete refresh rebuilds all the data in the repository and clears deletes. This process requires downtime. Perform a full refresh once every six months or so to clear deletes from the repository, depending on the rate of staff turnover. Use Incremental refresh mode at regular intervals to synchronize the data between Oracle HRMS and the Employee Directory. The frequency depends on how current you require the data to be.

Refresh Date

Leave this blank to use the system date.

The concurrent program will collect data applicable to this date.

Warning: Oracle recommends you leave this parameter blank for scheduled refreshes. If you insert a date, every time the concurrent program runs, it will collect data for the same date - in other words, the data will never be updated. Source System

A valid host system

This parameter identifies the host system. You should select ’PER’. By default ’PER’ identifies Oracle HRMS.

Process Multiple Assignments

Yes/No (default)

Use the default option of No to process only primary assignments. Set it to Yes to process secondary assignments as well.

Note: If you run the Refresh Employee Directory concurrent

program in Complete Refresh mode with Process Multiple Assignments set to Yes, subsequent runs in Incremental Refresh mode with Process Multiple Assignments set to No will have no

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effect. Incremental Refresh mode does not remove previously populated secondary assignments. Conversely, if you run this program in Complete Refresh mode with Process Multiple Assignments set to No, then subsequently run in Incremental Refresh mode with Process Multiple Assignments set to Yes, secondary assignments will be populated.

Legislation and Customer Overrides for Employee Directory When you refresh the repository data, the system calls override packages to populate the repository tables with data from Oracle HRMS. You can edit these packages to override values at legislation or customer level. All customer override package bodies for the Employee Directory are in the peredcor.pkb file, in the $PER_TOP/patch/115/sql directory. The legislation override package body is in the peredlor.pkb file, in the $PER_TOP/patch/115/sql directory. For more information, see: Customer and Legislation Overrides, page 2- 4 . 1.

Identify which segments you want to override for any table in the Employee Directory repository, and note the attribute name for each.

2.

Identify the correct override call to edit. The following table shows which Employee Directory repository tables map to the Oracle HRMS tables: Entities Denormalized from Oracle HRMS EMPDIR table name

HRMS table name

PER_EMPDIR_PEOPLE

PER_ALL_PEOPLE_F

PER_EMPDIR_ASSIGNMENTS

PER_ALL_ASSIGNMENTS_F

PER_EMPDIR_ORGANIZATIONS

HR_ALL_ORGANIZATION_UNITS, HR_ ALL_ORGANIZATION_UNITS_TL

PER_EMPDIR_JOBS

PER_JOBS, PER_JOBS_TL

PER_EMPDIR_POSITIONS

HR_ALL_POSITIONS_F, HR_ALL_POSIT IONS_TL

PER_EMPDIR_LOCATIONS

HR_LOCATIONS_ALL

PER_EMPDIR_LOCATIONS_TL

HR_LOCATIONS_ALL_TL

PER_EMPDIR_PHONES

PER_PHONES

The following table shows which override call to use to override values in the repository tables at legislation or customer levels.


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Legislation and Customer Override Calls

3.

Table

Legislation Override Call

Customer Override Call

Record Structure (Instance)

PER_EMPDIR_PEO PLE

PER_EMPDIR_LEG_ OVERRIDE. PEO PLE

PER_EMPDIR_PEO PLE_OVERRIDE. BEFORE_DML

PER_EMPDIR_ SS.PersonTblType (personTbl)

PER_EMPDIR_ASG

PER_EMPDIR_LEG_ OVERRIDE. ASG

PER_EMPDIR_ ASG_OVERRIDE. BEFORE_DML

PER_EMPDIR_SS. AsgTblType (asgTbl)

PER_EMPDIR_ ORGS

PER_EMPDIR_LEG_ OVERRIDE. ORGS

PER_EMPDIR_ ORGS_OVERRIDE. BEFORE_DML

PER_EMPDIR_SS. OrgTblType (orgTbl)

PER_EMPDIR_JOBS

PER_EMPDIR_LEG_ OVERRIDE. JOBS

PER_EMPDIR_ JOBS_OVERRIDE. BEFORE_DML

PER_EMPDIR_SS. JobTblType (jobTbl)

PER_EMPDIR_POS ITIONS

PER_EMPDIR_LEG_ OVERRIDE. POSIT IONS

PER_EMPDIR_POS ITIONS_OVERRIDE. BEFORE_DML

PER_EMPDIR_SS. PosTblType (posTbl)

PER_EMPDIR_ LOCATIONS

PER_EMPDIR_LEG_ OVERRIDE. LOCAT IONS

PER_EMPDIR_ LOCATIONS_ OVERRIDE. BEFORE_DML

PER_EMPDIR_SS. LocTblType(locationTbl)

In the package body modify the line g_override_flg BOOLEAN := FALSE;

to g_override_flg BOOLEAN := TRUE;

This change enables the override package. 4.

Edit the procedure to override data, using the attribute name you identified in Step 1. For an example showing how to edit an override call, see: Customer Override for Single Sign On, page 8-30

If you have enabled the override packages, they are called when the repository data is refreshed. See: Populating the Repository, page 8-31

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Manage Employment Events Manage Employment Events Modules and Workflow The Manage Employment Events module groups together workflow processes that relate to changes in an employee’s assignment. The functions available enable you to control all actions relevant to your employees in your organization, from hiring employees through their separation from the organization. You can build and configure these workflow processes to suit the requirements of your enterprise. The basic Manage Employment Events modules are: Assignment, Location, Work Schedule, Change Manager, Employee or Contingent Worker Termination (containing Termination and End Placement), Employee or Contingent Worker Pay (containing Pay Rate and Assignment Rate), Individual Compensation Distributions, Special Information Types, and Other Employment Information.

Chained Manage Employment Events Processes Oracle Workflow enables you to combine different Manage Employment Events modules into one workflow process. Such processes are known as chained processes. SSHR includes a number of predefined chained processes that appear as functions on the user menus. Note: You can also include the Individual Compensation Distributions

(ICD) module in chained processes, if required. The following table gives a list of the delivered chained processes.


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Manage Employment Events Chained Processes:

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Manage Employment Events Chained Process

Contains the following Manage Employment Events modules:

Change Pay

Employee or Contingent Worker Pay

Change Conditions

Assignment, Location, Work Schedule

Change Cost Center, Terms and Manager

Assignment, Other Employment Info, Location, Change Manager

Change Cost Center, Location and Manager

Assignment, Location, Change Manager

Change Extra Information Types

EIT, EIT Update

Change Hours

Work Schedule, Pay Rate

Change Job

Assignment

Change Job and Terms

Assignment, Other Employment Info

Change Location

Location

Change Manager

Change Manager

Change Pay Rate Process


Change Special Information Types

SIT, SIT Update

Change Supervisor Process

Change Supervisor

Deploy Person

Assignment, Location, Work Schedule, Change Manager


Assignment, Location, Change Manager, Work Schedule, Employee or Contingent Worker Pay, SIT

Change Worker Status and Terms

Assignment, Other Employment Info, Location, Change Manager, Work Schedule, Employee or Contingent Worker Pay

ICD and Termination Integration

Termination Page, Change Manager

Employee or Contingent Worker Termination (Termination, End Placement)

Termination (or End Placement) Page, Change Manager, Organization Manager Detail

Termination with Compensation

Termination Page, Change Manager, Organization Manager Detail, Other Compensation

Transfer

Assignment, Location, Change Manager, Work Schedule, Employee or Contingent Worker Pay


Ordering Manage Employment Events Workflow Processes The order of workflow processes must be carefully designed to ensure business rules are maintained and implemented. If you choose to create your own chained processes and functionality, you must consider the following rules when designing the sequence of functions: Function

Restriction

Assignment

If the Assignment module is present in a chained process, it must appear first.

Change Manager

If used in a chain with Employee or Contingent Worker Termination, it should follow the Termination or End Placement page.


Can appear anywhere in the chain

Individual Compensation Distributions


Location




Employee or Contingent Worker Pay (Pay Rate, Assignment Rate)


Special Information Types


Employee or Contingent Worker Termination

If used in a chain with Supervisor, it should precede Supervisor

You can configure your own processes in any number of ways but they must comply with the restrictions listed above. For example, you could configure a process that follows this sequence: •

Step 1: Assignment

•

Step 2: Location

•

Step 5: Work Schedule

But, you cannot configure a process in this order, as you will break business rules: •

Step 2: Location

•

Step 1: Assignment

•

Step 5: Work Schedule

As long as you maintain the order of steps you can configure whichever workflow processes your enterprise needs.

Assignment The Assignment module is used in some delivered Manage Employment Events menu functions, for example, the Employee Status Change chained process. It can be added in any of your own business processes that you model in the Workflow Builder.


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Assigning a Salary Basis You use a salary basis in Oracle HRMS to establish the duration of a salary. For example, an hourly salary basis (for example, 1,000 yen per hour) or an annual salary basis (for example, 18,000 pounds per year). For more information on salary bases, see Salary Basis, Oracle HRMS Compensation and Benefits Management Guide. If you enable the Salary Information region, users can assign newly hired employees and workers to a salary basis, or change the salary basis of an existing employee or worker. If they change the salary basis mid-way through a payroll period, the application ends the existing salary element entry. This may not be desirable for payroll calculations, therefore if a user changes the salary basis of an employee or worker assigned to a payroll on any effective date other than the first day of the payroll period, the application sends a notification to a payroll contact as part of the approval process. The payroll contact can accept or reject the change, or return it to the originator requesting a change to the effective date (normally setting it to the first day of the next payroll period). Note: This notification is sent only for employees and workers assigned to a payroll. Also, this notification is sent to your payroll contact only if you have enabled approvals for this transaction. You must also set up the payroll contact using a workflow item attribute (Payroll Contact User Name). This notification is only sent for changes to salary basis and not for new hires or the first assignment of a salary basis to an existing employee or worker.

If you want to enable self-service users to assign a salary basis, you must enable the Salary Information region item in the HR_ASSIGNMENT_SS and HR_ASSIGNMENT_REVIEW_SS regions. If a salary basis is assigned without a pay proposal, the Description and Salary fields on the Pay Rate page will be mandatory if the profile option HR: Base Salary Required is set to Yes.

Multiple Assignments If an employee or worker has more than one assignment, the manager must select the relevant assignment before carrying out the employee action. Note: To enable a manager to select an assignment, the profile option HR: Enable Multiple Assignments in SSHR must be set to Yes at the required level.



Workflow Process Display Name: Assignment The Assignment module is used in several example chained processes including:

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•

Employee Status Change

•

Change Job

•

Transfer

Configurable Workflow Attributes: Function Activity Display Name


Assignment

Use Grade Points Set Grade Ceiling Use Step/Grade No Update Display Job Attachment Display Position Attachment HR Element Warning Asg Change Reason Lookup Codes HR Use Default Location

Item Level Attributes

Item Attribute Display Name Payroll Contact User Name

See: Configuring Workflow Attribute Values, page 4- 8 Use Grade Points Defines whether the ceiling point can be displayed. Set Grade Ceiling Defines whether the ceiling point can be updated. Use Step/Grade No Update Defines whether the grade can be changed if grade steps exist. HR Element Warning Controls whether hr element changes are displayed as a warning or an error. Asg Change Reason Lookup Codes Allows system administrator to specify which change reason lookup codes should be displayed (subset of change reason lookup codes). You enter the codes as follows: •

Reason1|Reason21|...

Display Job Attachment Whether attachments are displayed for the job when there are no job comments. If there are comments for the job, no attachments are displayed. Display Position Attachment


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Whether attachments are displayed for the position when there are no position comments. If there are comments for the position, no attachments are displayed. HR Use Default Location The location can be changed to the default organization or position locations. If the organization/position is then changed for a user, the user’s location will be the default location for the organization/position. Payroll Contact User Name The Applications user name of the payroll representative who should be notified when a user changes a salary basis in the middle of a payroll period. This attribute is mandatory if you use the Salary Basis functionality.

Configurable Tips and Instructions Assignment Page Region

Tip Type

Message Name

Assignment

Instruction

HR_INST_TOP_COMMON_ TEXT

Job

Instruction

HR_INST_ASG_JOB_SS

Position

Instruction

HR_INST_ASG_POSITION_ SS

GRE

Instruction

HR_INST_ASG_GRE_SS

Payroll

Instruction

HR_INST_ASG_PAYROLL_SS

Location

Long Message

HR_INST_CHANGE_LOCAT ION

Location

Long Message

HR_INST_WORK_AT_ HOME_LOC

* These instructions are delivered as hidden, although they can be displayed and personalized.

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Configurable Flexfields Assignment Page Region

Flex Name

Flex Code

Specific Job Information

HrFlex1

Job Developer DF

Extra Position Information

HrFlex1

Extra Position Info DDF

Department Working Conditions

HrFlex1

Org Developer DF

People Group

People Group Key Flex

GRP

Other Assignment Information


PER_ASSIGNMENTS

Statutory Information

Work Sched Key Flex

GRES_AND_OTHER_DATA



Configurable Levels

Values

Default

HR:Use Grade Defaults


Yes/No

Yes

HR:Override Grade Defaults


Yes/No

No

The following profile options control a user’s ability to use grade defaults.

HR:Use Grade Defaults If this profile value is Yes, the user can only select a valid grade for a parent organization, job, or position. The list of values for the Grade field is determined by the entry in the Organization, Job, or Position field. If this profile value is No, the user can select any grade for the organization, job, or position.

HR:Override Grade Defaults If this profile value is Yes (and the HR:Use Grade Defaults profile is also Yes), the user can select a different (non-default) grade for an organization, position, or job. If this profile value is No, the user cannot override the default grade.


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Termination The Termination page enables a manager to end an employment relationship. When the manager selects the Termination function from the menu, a person hierarchy is displayed to enable the manager to select an employee or contingent worker for termination. This hierarchy is usually supervisor or position-based. For more information on the hierarchy, see Enter Process, page 7- 3 . Multiple Assignments and Termination If your organization uses multiple assignments and assignment-level security is enabled, it may be the case that an assignment-based hierarchy only displays a subset of a person’s assignments. A person may have secondary assignments that are not visible to the manager. For more information on security, see: Assignment-Level Security, Oracle HRMS Configuring, Reporting, and System Administration Guide. Important: A manager can only terminate an employee if he or she

has access to the primary assignment for the person. If a manager only has access to a secondary assignment, the termination process is cancelled and an error message is displayed. An error message is also displayed if a manager tries to terminate a person and that person has other assignments. Change Manager Function If the terminated employee or worker has direct subordinates, the system automatically displays the Change Manager page to reassign the terminated supervisor’s subordinates to another supervisor. In the event of the employee or worker also being a manager to an organization, the Update Organization Manager page may appear for you to assign a new manager. This depends on how your security profile is set up. For more information see: Organization Manager, page 8-60



Workflow Process Display Name: Termination Process

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Termination Process

Termination Page

Termination Reason Lookup Codes

Configurable Tips and Instructions Termination Page See: Configuring Web Pages, page 5-15 Region

Tip Type

Message Name

Termination Details

Long Message

HR_INST_TERMINATION


Configurable Flexfields Termination Page Region

Flex Name

Flex Code

Termination Details

Additional Period of Service Details

PER_PERIODS_OF_SERVICE

Termination Details

Additional Period of Service Information

PER_PDS_DEVELOPER_DF



End Placement The End Placement page enables a manager to end a contingent worker’s work relationship and specify a reason. This changes the person type to Ex-Contingent Worker and ends all assignments. If the contingent worker has direct subordinates, the system will automatically display the Change Manager page to reassign the contingent worker’s subordinates to another supervisor. If the contingent worker is also a manager of an organization, the Update Organization Manager page may appear to enable you to assign a new manager. This depends on how your security profile is set up. See: Ending a Placement, Oracle HRMS Enterprise and Workforce Management Guide


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See: Organization Manager, page 8-60



Workflow Process Display Name: Process Display Name

Usage

Termination Process

Main Process

Employee or Contingent Worker Termination

Sub Process

The Termination process uses the sub process Employee or Contingent Worker Termination. The Workflow Attribute "Selected Person Type" drives the decision to switch between displaying the Termination page (Selected Person Type = Employee) and the End Placement page (Selected Person Type = Contingent Worker).

Configurable Workflow Attributes: Not applicable.

Configurable Tips and Instructions Termination Page Region

Tip Type

Message Name

Termination Details

Long Message

HR_INST_CWK_TERMINAT ION


Configurable Flexfields Termination Page Region

Flex Name

Flex Code

Termination Details

Additional Period of Placement Details



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Work Schedule The Work Schedule workflow process enables a manager to change the work schedule and employment category for an employee or worker. A work schedule is the number of days and hours worked and the start and end times for the employee or worker. The employment category defines the type of employment, for example, full and part-time employment. Note: Part of the Work Schedule page information is displayed from the Soft Coded Key Flexfield.

See Configuring Flexfields, page 5-20



Workflow Process Display Name: Change Work Schedule



Tip Type

Message Name

Work Schedule

Long Message

HR_INST_WORK_SCHED_ MAIN

Work Schedule

Short Tip

HR_TIP_WORK_START_T IME

Work Schedule

Short Tip

HR_TIP_WORK_END_TIME



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Configurable FlexFields Region Name

Flex Name

Flex Code

Work Schedule

Soft coded KeyFlexfield

SCL

Work Schedule


PER_ASSIGNMENTS



Location The Location function enables a manager to change the work location for an employee or worker. The Location function is available under the predefined Manager responsibility. If required, you can set up approvals processes for the Location function. The Location region includes the Home Worker check box. This check box is available for all localizations, although it is delivered as hidden. US users: If you select the Home Worker check box for an employee or worker, the employee or worker is assumed, for tax purposes, to work 100% from their primary address (or tax override address if there is one) for this assignment. For more information on the tax implications of the Home Worker check box for US users, see Entering Federal Tax Rules for an Employee, Oracle HRMS Payroll Processing Management Guide.



Workflow Process Display Name: Location

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Location

Location

Hr Null Allowed

Location

Location

HR Location Required

Location

Location

Hr Use Defaults

Location

Location

Hr Override Defaults

Location

Location

HR Element Warning

HR Null Allowed: Allows null location for an employee or worker. HR Location Required: Defines whether the location is required for an employee or worker. HR Use Defaults: The location can be changed to the default locations which are the user’s Organization Location or Position Location. This is enforced by displaying the locations in a poplist. HR Override Defaults: The location can be changed to any global location or any location in the user’s business group. The locations are displayed in a list of values if this attribute is called. HR Element Warning: Defines whether or not to display the HR element warning. See: Configuring Workflow Attribute Values, page 4- 8

Configurable Tips and Instructions Location Page Region

Tip Type

Message Name

Change Location

Instruction


Change Location

Long Message

HR_TIP_LOCATION_CODE



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Configurable FlexFields Location Page Region

Flex Name

Flex Code

Location

Location Address

Address Location

Location


PER_ASSIGNMENTS



Special Information Types (SITs) Special Information Types (SITs) enable you to store additional information that is not currently captured by the system. Example Example of a Special Information Type To capture information on an employee’s linguistic ability, you could create an SIT entitled Languages with the following segments: •

Language

•

Written fluency level

•

Spoken fluency level

Alternatively, you could create a create an SIT to capture an employee’s vehicle information and include the following segments: •

Vehicle type

•

Value

•

License type

•

License number

See: Special Information Types, Oracle HRMS Enterprise and Workforce Management

Menu and Function Names Special Information Types


Workflow Process Display Name: Change Special Information Types

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Configurable Tips and Instructions Special Information Page Region

Tip Type

Message Name

Special Information Type Main Page

Instruction

HR_INST_SIT_OVERVIEW

Region

Tip Type

Message Name

Special Information Type Update Page

Instruction

HR_SIT_UPDATE_ INSTRUC_TEXT_SS

Special Information Type Update Top Page


Configurable FlexFields Special Information Page Region

Flex Name

Flex Code

Special Person Information Type Details

Personal Analysis Flexfield

PEA

Region

Flex Name

Flex Code

Special Person Information Type Review

Personal Analysis Flexfield

PEA

Special Information Type Update Page

Additional Person Analysis Details

PER_PERSON_ANALYSES

Region

Flex Name

Flex Code

Special Information Type Review

Additional Person Analysis Details

PER_PERSON_ANALYSES

Special Information Type Review

Person Analysis Flexfield

PEA

Special Information Type Update Top Page

Review Page


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See: Configuring Flexfields , page 5-20


Additional Configuration Steps: 1.

Decide how you want to use your SIT modules: •

standalone - as an Employee or Manager menu

•

chained - as part of a self-service action flow

•

chained - as part of a Personal Information flow

See: Manage Employment Events Functions and Workflow, page 8-35 2.

Enable your SITs using the Special Information Types form. You must enable them for each business group and select at least the Enabled and Other check boxes. See: Enabling Special Information Types, Oracle HRMS Enterprise and Workforce Management

3.

Check the title of the SIT type. This title appears as the region header above the data in the self-service module.

4.

Use the Personalization Framework to restrict the SIT types that are displayed. By default, all SIT types that are enabled using the above procedure are displayed in the self-service SIT module (defined by the selected person’s business group), however, you can use the Personalization Framework to display only specific types. To display only certain special information types, personalize the HR_PERSON_SIT_DETAILS_SS region at the appropriate level (for example, responsibility or function) and in the Flex Settings box for HrSitKeyFlex, list the key flexfield structure codes of only the types you wish to appear. After each structure code, list the names of the segments you wish to appear for that special information type. Separate multiple segments with single pipe symbols (|) and separate multiple structures with double pipe symbols (||). Note: If you list a structure code with no segment names, the special information type will not be displayed.

If you choose to only display certain SITs, you should also personalize the HR_PERSON_SIT_UPDATE_SS region and the HR_PERSON_SIT_REVIEW_SS region to correspond to the HR_PERSON_SIT_DETAILS_SS region. See: Configuring Flexfields, page 5-20

Extra Information Types (EITs) Extra Information Types (EITs) are a type of flexfield that allows you to set up unlimited amounts of extra information. They are often used by localizations for capturing local information. Example Example of an Extra Information Type:

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You could capture a passport information for an employee or worker by creating an EIT entitled Passport Details with the following segments: •

Country

•

Passport number

•

Issue date

•

Expiry date

See: Extra Information Types, Oracle HRMS Configuring, Reporting, and System Administration Guide Although EITs and SITs are similar in appearance, configuration steps differ due to underlying structural differences. You can currently set up EITs for the following HR entities: •

People

•

Assignment

Menu and Function Names Extra Information Types


Workflow Process Display Name: Change Extra Information Types




Change Extra Information Types

EIT

HR EIT TYPE

HR EIT TYPE This attribute value defines whether the EIT is a Person or Assignment EIT. The possible values are PERSON or ASSIGNMENT, and the default value is PERSON. See: Configuring Workflow Attribute Values, page 4- 8


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Configurable Tips and Instructions Extra Information Type Page Region

Tip Type

Message Name

Extra Information Type Main Page

Instruction

HR_EIT_INSTRUCTION_ TEXT_SS

Region

Tip Type

Message Name


Instruction

HR_EIT_UPDATE_ INSTRUC_TEXT_SS

Extra Information Type Update Page


Configurable FlexFields Extra Information Type Page Region

Flex Name

Flex Code




Region

Flex Name

Flex Code



Extra Person InfoDDF

Extra Information Update Page

Extra Person Info Details

PER_PEOPLE_EXTRA_INFO

Region

Flex Name

Flex Code

Extra Information Update Page

Extra Person Info Details

PER_PEOPLE_EXTRA_INFO

Extra Information Type Update Page

Review Page



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Additional Configuration Steps First, you choose how you want to use your EIT modules: •

standalone - as an Employee or Manager menu

•

chained - as part of a Manage Employment Events flow

•

chained - as part of a Personal Information flow

User responsibilities and business group legislation codes restrict the EITs that appear in a self service module. Before you can add the EIT function to an SSHR process, you must restrict the EITs available to your responsibilities. All EITs are available to all business groups and delivered responsibilities, in other words, there are no predefined legislation restrictions. All EITs are already available to the business group for your responsibility. You enable EITs in the Information Types Security window. 1.

Copy the EITs for the delivered Manager Self-Service or Employee Self-Service responsibility to a custom responsibility.

2.

Delete the EITs that are not required for your responsibility.

3.

Save your work. Note: The Context Description for the descriptive flexfield context value for the EIT appears as the region header in the self-service module. You configure the Context Description in the Descriptive Flexfield Segments window.

The self-service EIT module displays all EITs you enable using the above steps. If your responsibility only covers one business group, you can specify the required EITs directly in the Information Types region. If your responsibility covers multiple business groups, you need to include the EITs from the other business groups with your responsibility. Note: We do not currently provide personalization options for EITs in

self-service. The general advice on configuring flexfields does not apply to the EIT module.

Other Employment Information The Other Employment Information module enables you to store assignment and employment information in descriptive flexfields and Developer Descriptive Flexfields (DDFs).



Workflow Process Display Name: Change Other Employment Info


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Tip Type

Message Name

Other Employment Info

Long Message



Configurable FlexFields Region

Flex Name

Flex Code

CAGR

CAGR Flexfield

CAGR

Assignment Info


PER_ASSIGNMENTS

Assignment Info

Soft Coded KeyFlexField

SCL



Pay Rate You use the Pay Rate module to enable a manager to change a person’s overall pay rate directly (Single Pay Rate) or to create component increases to the previous rate (Multiple Pay Rate). You can change pay rates independently of assignment changes or as part of an assignment change. You can also insert a salary proposal for an employee or worker with or without pay components.



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Usage

Change Pay

Main Process

New Hire

Main Process


Main Process

Change Hours

Main Process

Assignment Rate/Payrate

Sub Process

The main processes above use the sub process Assignment Rate/Payrate. The Workflow Attribute "Selected Person Type" drives the decision to switch between displaying the Pay Rate page (Selected Person Type = Employee) and the Assignment Rate page (Selected Person Type = Contingent Worker).




Change Pay

HR_P_RATE_JSP_PRC

Pay Rate, Assignment Rate

See: Configuring Workflow Attributes, page 4- 8


Tip Type

Message Name

PayRate Main

Instruction




Flex Name

Flex Code

Pay Rate Salary Admin Flex Cell


PER_PAY_PROPOSALS

Pay Rate Multiple Table

Proposal Component Addl Info

PER_PAY_PROPOSAL_COM PONENTS



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Configurable Levels

Values

Default

HR: Base Salary Required

Site

Yes/No

Null

HR: Base Salary Required When you set this profile option to Yes, if a person’s assignment has a salary basis assigned but no pay proposal, the Description and Salary fields will be mandatory. The user will be forced to enter values for these fields. See: User Profiles, Oracle HRMS Configuring, Reporting, and System Administration Guide

Assignment Rate If you are not using Oracle Services Procurement to provide purchase order information for contingent workers, the Assignment Rate module enables you to record contingent worker rates. You can change a contingent worker’s rate for an existing assignment, or enter a rate for a new assignment. You select the assignment rate name from a list, select the currency, and enter a value. Optionally, you can specify an end date, after which the rate is no longer in effect. Your implementation team defines one or more assignment rate names in the forms-based interface. An assignment rate name identifies a combination of rate type (such as Standard Rate or Weekend Rate) and rate basis (such as Hourly Rate or Weekly Rate). If you are using Oracle Services Procurement, the Assignment Rate module displays information from the purchase order line for the assignment. You cannot update this information in the Assignment Rate page. If you install and license Oracle Services Procurement at a later date, any rate information you recorded using the Assignment Rate module is no longer visible.



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Usage

Change Pay

Main Process

New Hire

Main Process


Main Process

Change Hours

Main Process

Assignment Rate/Payrate

Sub Process

The main processes above use the sub process Assignment Rate/Payrate. The Workflow Attribute "Selected Person Type" drives the decision to switch between displaying the Pay Rate page (Selected Person Type = Employee) and the Assignment Rate page (Selected Person Type = Contingent Worker).




Change Pay

HR_P_RATE_JSP_PRC

Pay Rate, Assignment Rate

See: Configuring Workflow Attributes, page 4- 8


Tip Type

Message Name

AssignmentRatePG

Instruction

HR_ASSIGNMENT_RATE_ INST


Configurable FlexFields Not applicable.


Configurable Levels

Values

Default

PO: Services Procurement Enabled

Site

Yes/No

No


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If Oracle Services Procurement is installed and licensed, and the user profile option PO: Services Procurement Enabled is set to Yes, assignment rate information is obtained automatically from Oracle Services Procurement.

Change Manager The Change Manager function enables a user to perform the following operations on a selected employee or worker and assignment: •

specify which other employees or workers report to the selected manager

•

reassign the selected employee or worker to report to a different manager

•

reassign the subordinates of the selected employee or worker to one or more managers

Multiple Assignments and the Change Manager Function In a manager-subordinate relationship, the manager’s ID is stored against the subordinate’s assignment. If the profile HR: Enable Multiple Assignments in SSHR is set to No, only primary assignments are displayed. If the profile HR: Enable Multiple Assignments in SSHR is set to Yes, other assignments will also be displayed. In situations where a subordinate employee or worker has more than one assignment, it is important to select which of the assignments is to report to the manager. In practice, this means that you may have to select between multiple assignments when you select the employee or worker for whom you are using the Change Manager function and when you select the direct reports for the selected employee or worker. In these cases, the lists of values will contain several fields (including Job, Department, Assignment Number, Location, Grade, Position, and Business Group) to help you select the correct assignment. If you are using an assignment-based security profile, you can also specify an assignment for a manager if you are reassigning a selected employee or worker, or the subordinates for the selected employee or worker, to a different manager. Note: You can choose to display the additional fields mentioned above (Job, Department, Assignment Number, and so on) as fields on the Change Manager pages using the Personalization Framework. If you display these fields, they are populated when you select a manager assignment.

If you are using assignment-level security, only those assignments for which you are the named supervisor are displayed. This means that you can only perform the Change Manager function on those available assignments. For more information, see: Assignment-Level Security, Oracle HRMS Configuring, Reporting, and System Administration Guide.



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Workflow Process Display Name: Change Manager




Change Manager

Change Manager

HR_MANAGER_REQU IRED_INDICATOR

HR_MANAGER_REQUIRED_INDICATOR If this attribute has a value of "Y", the employee or worker must have a manager. If no manager is entered, the application generates an error. If this attribute has a value of "N", the supervisor_id field of the per_all_assignments_f record can remain blank. See: Configuring Workflow Attribute Values, page 4- 8


Tip Type

Message Name

New Manager

Instruction

HR_INST_SUPERVISOR_MA IN

Direct Reports of Selected Employee

Instruction

HR_INST_SUPERVISOR_D IRECT

New Direct Reports

Instruction

HR_INST_SUPERVISOR_ NEW_DIRECT

Manager Update

Instruction


Direct Reports

Long Message

HR_TIP_SUPERVISOR_DR_ DATE

New Direct Reports

Long Message

HR_TIP_SUPERVISOR_NDR_ DATE





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Organization Management Organization Manager The Organization Manager function enables you to maintain organization manager relationships. A manager can only be initially assigned to an organization in the professional forms interface. However, you can view and update organization managers according to your security profile in SSHR. For more information on organization manager relationships, see Selecting and Viewing Managers for Organizations, Oracle HRMS Enterprise and Workforce Management Guide. If you terminate an employee who is also the manager of one or many organizations, one of the following will occur: •

The Update Organization Manager page displays for you to assign new managers to the organizations for which the terminated person was the manager.

•

If you have organization hierarchy security set up and the employee or worker is the manager of multiple organizations, the Update Organization Manager page displays only the records to which you have access and can update.

•

If you do not have access to any records, the Update Organization Manager page does not appear.

If you have supervisor security enabled, the Organization Manager Actions Section on the Overview page will automatically display with any records that have been end dated and require you to assign a new manager. Note: There can only be one organization manager relationship at any single point in time.

Menu and Function Names This Module can be accessed from the following menus and functions: User Menu Name

Function Name



Workflow Details of Workflow for this module are listed below:

Workflow Process Display Name: Organization Manager

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Organization Manager Overview

Restrict Organization Classification

Description of Attributes You can restrict the Organization Manager module to one organization classification by entering an organization classification code into the attribute. You can find the organization classification code for a classification from the ORG_CLASS Lookup Type. For example the code for HR Organization is HR_ORG.

Configurable Tips and Instructions Manager Overview Top Page Region

Tip Type

Message Name

Organization Manager Actions Section

Instruction

HR_CCMGR_ACTIONS_SS

Organization Manager Overview Form

Instruction

HR_CCMGR_OVERVIEW_ INSTR_SS

Organization Manager Search Section

Long Message

HR_CCMGR_DIRECT_RE PORTS_TIP

Organization Manager Actions Section

Long Message

HR_PENDING_INSTR_SS

Region

Tip Type

Message Name

Organization Manager Update Form

Instruction

HR_CCMGR_UPD_PAGE_ INSTR_SS

Manager Update Top Page





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Additional Configuration Steps Not applicable

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Views Information Overview This topic and related links provide configuration details for My Information, My Employee Information, and HR Views pages.

My Information and My Employee Information My Information enables employees or contingent workers to view their employment and other related details. SSHR previously referred to this function as Employee Views. My Information includes past and present records, and you can also view future changes in the areas of training, absence, and job applications. My Employee Information enables managers and HR professionals to review the same records available to users of My Information for anyone within their security access. SSHR previously referred to this function as Manager Views. In Details views, past, present, and future data is available. You can view the details of people by the hierarchy, search results or from ’My List’ functionality, giving you immediate access to records that connect people with their work context. You can use advanced search criteria to find people, and save your searches for later reuse. Lists of people display all assignments in addition to the primary, providing you with a complete picture of their duties. You can specify an effective date to review records as of a given point in time. The application groups the information on six tabs: •

Employment

•

Salary

•

Performance

•

Training

•

Absence

•

Job Applications

See: My Information and My Employee Information, page 8-64

HR Views The HR Views module is aimed at HR Professionals. It offers a summarized view of employee-related information: Personal Information, Assignment Details, Compensation Activity, and Termination History. Each area of information is displayed on separate pages or tabbed regions. From each page, the user can click a button and display different information. See: Configuring Tabbed Regions, page 5-21 Navigate to HR Views functionality using the responsibility HR User Self Service and the function HR Views. All information is for viewing only. To modify information, users must log on with the Manager Self Service responsibility. Note: HR Views show information that is more appropriate for HR professional users hence it is delivered under the HR Professional


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responsibility. Employee access using HR Views is controlled by the HRMS security access associated with the current user. See: Employee Information View, page 8-72 See: Assignment Details View, page 8-73 See: Compensation Activity View, page 8-74 See: Termination History View, page 8-75 See: Search Functions for HR Views, page 8-77

My Information and My Employee Information My Information enables employees and contingent workers to view their employment and other related details. My Employee Information enables managers and HR professionals to view the employment and other related details of people within their security access. Managers and HR professionals can view the details of people from hierarchy, search results, or ’My List’ views. Note: If you are using assignment-level security, you cannot access any terminated or expired assignments.

For more information, see: Assignment-Level Security, Oracle HRMS Configuring, Reporting, and System Administration Guide. The hierarchy display usually uses the supervisor hierarchy. However, if required, you can display a position-based hierarchy. For more information, see: Enter Process, Deploying SSHR Capability.

Personalizations Using personalizations, you enable only the functionality, information, and controls you want to make available to users. For example, you can display only the column headings of your choice in Summary and Details views. Consider the following personalizations specific to My Employee Information: •

Enable Manager Actions Icon

•

Enable Effective Date

•

Enable My List

•

Enable Search Filter

•

Name Format

Enable Manager Actions Icon You can navigate to Manager Actions and initiate a self-service action for employees listed on My Employee Information, My List, or Advanced Search pages. To do this, enable the Action icon. Your Employee Type (EMP or CWK) determines whether you navigate to the Manager Actions or the Contingent Worker Manager Actions function. You can enable the Action icon on the following pages:

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•


•

My List

•

Simple Search

•

Advanced Search

See: The Personalization Framework, page 5- 3 See: Configuring Web Pages, page 5-15 See: OA Framework Personalization and Extensibility Guide, available on Metalink. My Employee Information The main page for My Employee Information displays information in six categories, grouped on the following sub tabs: •

Employment

•

Salary

•

Performance

•

Training

•

Absence

•

Job Applications Note: The Training tab is off by default. To show the Training tab, see

the section Menu and Function Names, page 8-68, below. Enable the Action icon for each tab by clicking the Personalize Page link. Apply the default scope of Page: ’Oracle Self Service Human Resources: My Employee Information’. Using the Employment tab as an example, navigate the following nodes: •

Default Single Column: Manager Views

•

Sub Tab Layout: (subTabRN)

•

Stack Layout: Employment

•

Query: Employment.EmpQueryRN

For each tab, navigate the child nodes beneath Query to enable the Action icon when you view selected people from search results or My List: •

Table: Employment

•

Image: Action

For each tab, the sibling nodes beside Query (beneath Stack Layout) enable the Action icon for position hierarchies and supervisor hierarchies. Navigate the following nodes beneath Stack Layout: •

H Grid: [Supervisory Hierarchy|Position Hierarchy]

•

Image: Action

To enable the Action icon at the function, location, site, organization, or responsibility level, click the Personalize icon and set the value of the Rendered field corresponding to the level.


8-65

Repeat the above steps in a similar way for the remaining tabs. Note: When you personalize at the page level by selecting a scope using the Page: prefix, as shown here, your personalizations are unique to that page. Shared regions can appear on multiple pages. When you select a scope using the Shared Region: prefix (such as Quick Search), your changes propagate to all instances of the region on all pages that use it.

My List To personalize the My List page, click the Manage My List link to display the My List page. Set the scope on the Choose Personalization Context page to Shared Region: My List. Navigate the following nodes: •

Stack Layout: MyList

•

Table: People in My List

•

Image: Action

For information on how to enable the Manage My List link, see Enable My List, page 8-67, below. Simple Search To personalize the Simple Search page, enter text in the Quick Search field and press Go to display the page. Click the Personalize Basic Search link, and accept the default scope of Region: Basic Search. Navigate the following nodes: •

Default Single Column: Basic Search

•

Table: People

•

Image: Action

Advanced Search To personalize the Advance Search page, click the Advanced Search link to display the page. Click the Personalize Advanced search link, and accept the default scope of Region: Advanced Search. Navigate the following nodes: •

Default Single Column: Advanced Search

•

Query: Advanced Search

•

Table: People

•

Image: Action

Enable Effective Date Enable the Effective Date field to display snapshot views at a point in time in Hierarchy or My List views. To do this, click the Personalize Effective Date and View As link, and accept the default scope of Region: Effective Date and View As. To enable the Effective Date field and the Go button, navigate the following nodes:

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•

Flow Layout: Effective Date and View As

•

Row Layout: Effective Date

•

Message Text Input: Effective Date


•

Submit Button: Go

Enable My List Enable My List features by adding the My List entry to the context switcher. See Lookups, page 8-68, below. The Manage My List page enables you to view or delete My List members. Enable the Manage My List link on the My Employee Information or Basic Search page using the Personalize Page link. Navigate the following nodes: •

Page: [My Employee Information|Basic Search]

•

Scope: ’Shared Region: Quick Search’

•

Row Layout: Quick Search

•

Link: Manage My List

The Add To My List button enables you to add selected people to My List. Enable the Add to My List button on the Basic Search and Advanced Search pages using the Personalize Page link. Navigate the following nodes from the Basic Search page: •

Scope: Shared Region: Basic Search

•


•

Table: People

•

Table Selection

•

Multiple Selection

•

Selection Button: Add To My List

Navigate the following nodes from the Advanced Search page: •

Scope: ’Shared Region: Advanced Search’

•


•

Query: Advanced Search

•

Table: People

•

Table Selection

•

Multiple Selection

•

Selection Button: Add To My List

Enable Search Filter To filter name searches, enable the search filter list for First Name, Last Name, or Full Name on the My Employee Information page, the Basic Search Page, or the My List page. If you do not enable the list, users see only the Name label and the Search field, and the default filter is Last Name. Navigate the following nodes: •

Page: [My Employee Information|Basic Search|My List]

•

Scope: Shared Region: Quick Search

•

Row Layout: Quick Search

•

Message Choice: (SearchFilter)


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Name Format The My Information and My Employee Information pages display names in brief format by default. If you prefer to see the full name of the employee or worker, set the profile option HR:Display Person Name to Full Name.

Overrides In the My Information and My Employee Information pages, the position and job names are displayed using a concatenated flexfield format. If required, you can use customer overrides to configure a user-defined format for displaying position and job names. For example, you can display a name using fewer segments. For more information on overrides, see: Legislation and Customer Overrides, page 2- 4 .

Menu and Function Names Navigation is available from the Employee or Manager Self Service menu, or new menus you configure. In addition to including the My Employee Information function in new menus, add the following predefined submenus as-is: •

HR_EMP_VIEWS_FUNC_MENU (My Information Functions)

•

HR_MGR_VIEWS_FUNC_MENU (My Employee Information Functions)

Submenus provide Oracle Applications Framework page authentication only, you need not copy or recreate them. Note: HR professionals can enter My Employee Information using

Advanced Search. Add the Advanced Search function to the HR Professional menu. Menu Name

User Menu Name

Function Name

HR_EMPLOYEE_DIRECT_ ACCESS_V4.0


My Information

HR_LINE_MANAGER_ ACCESS_V4.0



Note: You cannot change tab sequence, but you can use standard AOL

menu exclusion functionality at the responsibility level to show and hide tabs. Make your changes to the My Information Views Sub Tab Menu (HR_EMP_VIEWS_SUB_TABS) or the My Employee Information Views Sub Tab Menu (HR_MGR_VIEWS_SUB_TABS). See: Configuring Tabbed Regions, page 5-21, To remove a tabbed region or button from display. See: Defining Menus for SSHR, page 2- 6

Lookups To enable My List functionality, enable My List in the following lookup.

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Lookup

Display Name

HR_MGRV_APPL_CONTEXT

Information Views Application Context Switcher

Note: You must also enable the navigation button Manage My List to

the My Employee Information page, and the navigation button Add to My List to Simple and Advanced Search Results pages.


Configurable Tips and Instructions The following tables describe configurable tips and instructions.

My Information Region Name

Tip Type

Message Name

Employee Views

Instruction

HR_EMPV_PAGE_INSTR

Employee History Table

Instruction

HR_EMPV_EMP_TABINSTR

Salary History Table

Instruction

HR_EMPV_SAL_TABINSTR

Performance History Table

Instruction

HR_EMPV_PERF_TABINSTR

Training History Table

Instruction

HR_EMPV_TRNG_TAB INSTR

Absence History Table

Instruction

HR_EMPV_ABS_TABINSTR

Application History Table

Instruction

HR_EMPV_APPLN_TAB INSTR

Region Name

Tip Type

Message Name

Manager Views

Instruction

HR_MGRV_PAGE_INSTR


Instruction

HR_MGRV_TRNG_TABINST


Configurable Flexfields The following tables describe available configurable flexfields.


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My Information

8-70

Region Name

Flexfield Name

Message Name



PER_ASSIGNMENTS


Add’l Period of Service Det’s



Add’l Period of Placement Det’s

PER_PERIODS_OF_ PLACEMENT


Add’l Salary Admin. Details

PER_PAY_PROPOSALS


Review Addl Information

PER_PERFORMANCE_REV IEWS


Additional Appraisal Details

PER_APPRAISALS

Absence History Table

Additional Absence Details

PER_ABSENCE_ ATTENDANCES


Additional Application Details

PER_APPLICATIONS

Employee Views


PER_PAY_PROPOSALS

Employee Views

Proposal Component Addl Info

PER_PAY_PROPOSAL_COM PONENTS


My Employee Information Region Name

Flexfield Name

Message Name

Employment Details


PER_ASSIGNMENTS

Employment Details



Employment Details


PER_PERIODS_OF_ PLACEMENT



PER_PAY_PROPOSALS



PER_PERFORMANCE_REV IEWS



PER_APPRAISALS

Salary Details


PER_PAY_PROPOSALS


Review Addl Information




PER_APPLICATIONS


Additional Delegate Booking Information

OTA_DELEGATE_BOOK INGS


Add’l Non OTA Training History Info.

OTA_NOTRING_HISTORIES





Additional Application Details

PER_APPLICATIONS



PER_ASSIGNMENTS

Configurable Profile Options You can display a position hierarchy instead of a supervisory hierarchy in My Employee Information.

Profile Options Profile

Configurable Levels

Values

Default

HR: Display Position Hierarchy

Site

Yes/No

No

HR: Enable User Personalization

All

Yes/No

No


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Employee Information View The Employee Information view displays the details relevant to an employee or worker. This information need not relate to their job or employment contract. The Employee Information page displays any specific fields which you have defined as flexfields and can also display a country-specific section which will display localization fields, for example, the national identifier or visa information. All the information in the Employee Information view relates to the current record for the employee or worker and no history is displayed.


Function Name

HR Views

HR Views



Workflow Process Display Name: Not applicable




Flex Name

Flex Code

EPI Address Detail Region

Personal Address Information

Address Structure

EPI Additional Person Details


PER_PEOPLE

EPI Further Person Information


Person Developer DF



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Assignment Details View The assignment of an employee or worker identifies their role and payroll within a business group. The assignment is made up of a number of assignment components, for example, the organization and payroll. The Assignment Details view displays this assignment information for a particular employee or worker, and also enables you to display additional related information, for example, the hire date or assignment number If multiple assignments are enabled, the HR Professional can select which assignment information to display. If multiple assignments are not enabled, the primary assignment information is displayed. See: Multiple Assignments, page 8-38


Function Name

HR Views

View Employee Assignment Details







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Flex Name

Flex Code

AD Current Assignment Region

Job Flexfield

JOB


Position Flexfield

POS


Grade Flexfield

GRD

AD Additional Assignment Details Desc Flex Region


PER_ASSIGNMENTS

AD Assignment History Detail Region

Job Flexfield

JOB


Position Flexfield

POS


Grade Flexfield

GRD

AD Assignment Statutory Info

Soft Coded Key Flex

SCL



Compensation Activity View The Compensation activity view displays the salary and benefits information for an employee. If multiple assignments are enabled, the HR Professional can select the required assignment. See: Multiple Assignments, page 8-38 Note: The self-service My Employee Information function also contains a Salary view, although this tab does not contain information about the employee’s benefits.

The Compensation Activity view displays all the elements for a worker unless they are linked to benefit plans and, therefore, have rates defined. If this is the case, only the rates are displayed.

Menu and Function Names This module can be accessed from the following menus and functions:

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User Menu Name

Function Name

HR Views

View Employee Compensation Activity







Flex Name

Flex Code

CA Work Detail Region

Job Flexfield

JOB


Position Flexfield

POS


Grade Flexfield

GRD

CA Additional Salary Details Desc Flex Region


PER_PAY_PROPOSALS



Termination History View You terminate an employee or worker when he or she leaves your organization. Information about the employee or worker remains on the system but all current assignments are ended. The Termination History view displays any termination history for an employee or worker. If a worker’s contract is terminated and the worker is subsequently rehired, the application updates the information displayed in the view so that the worker is not displayed as Terminated.


8-75

The worker’s record may contain more that one termination, for example, if they have been rehired more than once. Note: If the worker has been rehired, the SSHR application displays

the last termination date.


Function Name

HR Views

View Employee Termination History







Flex Name

Flex Code

TH Work Detail Region

Job Flexfield

JOB


Position Flexfield

POS


Grade Flexfield

GRD

TH Additional Periods of Service Desc Flex Region



TH Additional Periods of Service Information Desc Flex Region

Add’l Periods of Service Information

PER_PDS_DEVELOPER_DF

See: Configuring Flex Segments, page 5-20

8-76



Search Functions for HR Views The first Search function for HR Views is displayed when an HR Professional selects the HR Views option from the self-service menu (when using the HR User Self Service responsibility). At this point, the user can only search for a worker. The second Search function for HR Views is displayed when the HR Professional has searched for a worker. At this point, the user can either view data for the selected worker or search for another worker.

Menu and Function Names These modules can be accessed from the following menus and functions: User Menu Name

Function Name

HR User Self Service (HR_USER_SELF_SERV ICE_V4.0)

HR Views Person Search Initial Screen

HR Views Menu (HR_VIEWS_MENU)

HR Views Person Search









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Recruitment Hire or Placement, Place Contingent Worker Processes SSHR’s workflow processes Hire or Placement and Place Contingent Worker enable you to enter information about new employees or contingent workers, and also hire people for whom you already have applicant assignments with a status of Accepted. These processes provide you with the ability to hire employees or bring contingent workers into your enterprise, but if you want to configure them to fit your particular business needs, you can chain any of the following modules into the process: •

Personal Information (including basic details, address, and phone numbers)

•

Assignment

•


•

Change Manager

•

SIT

•

EIT

•


•

Work Schedule (not applicable to Place Contingent Worker)

When creating a chained process, the Hire Details, Applicant Search, or Place Contingent Worker page must be the first page, followed by the Personal Information page. Then you can add the Person EIT, Assignment EIT, or the Assignment pages. Following this, any of the remaining pages can be included. The following table gives a list of the delivered chained processes and what modules are included in them. Recruitment Chained Processes: Chained Process

Contains the following modules:

Hire or Placement

Personal Information, Assignment, Employee or Contingent Worker Pay, Change Manager


Personal Information, Assignment, Employee or Contingent Worker Pay, Change Manager

French Hire

Personal Information, Assignment, Other Employment Information, Work Schedule, Assignment EIT, Employee or Contingent Worker Pay

Note: These processes are delivered with function level

personalizations. If you make a copy either of them in order to make your own changes you will lose these delivered personalizations. See: Function-level Personalizations, page 5- 6

8-78


Applicant Search When hiring an applicant, the results displayed in the Search Applicant page are restricted according to your security profile. In addition, any applicant who is also a current or future employee in your enterprise is also excluded from the SSHR Search Applicant page.

Duplicate Person Checking When entering a new person, if you have the HR: Cross Business Group profile option set to Yes, then the application does a check to see if the person you are entering already has an existing record. For more information see: People in a Global Enterprise, Oracle HRMS Enterprise and Workforce Management Guide If an existing record is found, then a list of the possible matches is displayed in the Potential Duplicate People page. You can do one of the following: •

If a potential duplicate exists in outside of the current business group you can create a link between the two records by selecting it. This indicates that they are the same person.

•

If the potential duplicate exists in the same business group, then when you click on the existing record an error is displayed as you cannot have two record for the same person in one business group.

•

If this is a new person select No Match to indicate that the new record is not connected to any other records and continue entering information.

Menu and Function Names These processes can be accessed from the following menus and functions: User Menu Name

Function Name


Hire


Applicant Hire




French Hire


French Applicant Hire



Workflow Process Display Name: Hire or Placement French Hire


8-79

Configurable Workflow Attributes: Refer to the individual topics on each of the modules included in your process for information on what configurable workflow attributes are available.

Configurable Tips and Instructions Search Hire Applicant Page Region

Tip Type

Message Name

Applicant List

Long Message

HR_GENERIC_PENDING_ INST_SS

Applicant Entry

Instruction

HR_INST_SEARCH_HIRE_A PPLICANT

Applicant Entry

Instruction

HR_INST_SEARCH_APPL ICANT

Applicant Entry

Instruction

HR_INST_APPLICANT_H IRE


Configurable FlexFields

8-80

Region

Flex Name

Flex Code


hrpersondevdfflex

Person Developer DF


hrpersondevdfflex

Person Developer DF


Add Per Details Flexfield

PER_PEOPLE

NewHire Main Address

hraddressflex

Address Structure

NewHire Main Address

hraddtladdressflex

PER_ADDRESSES



Configurable Levels

Values

Default

HR: Cross Business Group

Site, Responsibility

Yes/No

No

HR: Propagate Data Changes

Site

Yes/No

No

HR: Self Service Hire and Placement Default


Yes/No

Yes

HR: Base Salary Required

Site

Yes/No

Null

HR:Cross Business Group Specifies whether people from business groups other than your own can be retrieved in the Search Applicant page. HR:Propagate Data Changes You use this profile option to control the synchronization of your person records where you have multiple records for one person, for example if a person has local records in two different countries If you want changes made in one business group to be propagated throughout all business groups, then set this profile option to Yes. Note: You can only propagate changes to business groups in which your security profile allows you to make updates.

For more information see: Person Record Synchronization, Oracle HRMS Enterprise and Workforce Management Guide HR: Self Service Hire and Placement Default Specifies whether values for the new person record should be defaulted or not. For the Hire or Placement function, if you set the profile to Yes, the application defaults the Organization value based on the primary assignment, as of the system date, of the person logged in. The application also defaults the following values, but they do not apply to contingent worker placement: •

GRE (if US)

•

Payroll

•

Salary Basis

The supervisor for the new person defaults to the person logged in. For both Hire and Applicant Hire, this profile also controls which person type is defaulted. •

If the profile is set to No and there is only one person type available, then this person type is defaulted. If there is more than one available then the field remains blank and you can select a value.


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•

If the profile is set to Yes and there is only one person type available, then this person type is defaulted. If there is more than one available then the field displays the person type set as the default for the system person type of Employee.

HR: Base Salary Required See: Pay Rate, page 8-54. For more information see: User Profiles, Oracle HRMS Configuring, Reporting, and System Administration Guide

Further Configuration Steps Warning: Hire or Placement functionality uses code ’NEWH’ under

lookup_type ’PROPOSAL_REASON’ to render the PayRate page. Do not configure this code, either by disabling the code or by disabling the localization the Hire or Placement process is running. If you do so, the Hire functionality will break.

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9 Talent Management Talent Management Overview SSHR provides self-service functions within the following areas of Talent Management: •

Competence Management and Development

•

Training

This chapter looks in detail at the self-service functions available within this area and provides information on the functionality and configuration options for each function:

Using SSHR for Talent Management Which Talent Management functions can I access from SSHR? SSHR includes functions from both Competence Management and Development and Training. Within Competence Management and Development, you can access the Events and Bookings and Employee Review functions. Within the Training functions, you can access internal and external training and also use the External Linking function to generate hypertext links to training.

Can users enroll themselves on training courses? Yes. Users can either enroll themselves or their managers can enroll their direct reports. The training functions generally operate with self-approval, in other words, no managerial approval is required for the transaction.

Can I set up an approval process for the training functions if required? Yes. If an approval process is required, you can configure the associated workflow processes so that the Dynamic Approvals functionality is used.

Are employee reviews the same as appraisals? No. The Employee Review function enables users to set up a review and invite reviewers to the review. The Appraisals functionality enables users to set up reviews and also to attach questionnaires and other documents to the review.

Talent Management

9-1

Event and Attendance Administration Events and Bookings The Events and Bookings function enables self-service users to create their own events such as meetings, presentations, or training days or to book themselves on existing events. The Events and Bookings function is available to both managers and workers, enabling managers to book their subordinates onto events. If a manager books a subordinate onto an event, the subordinate worker receives notification of the booking. See also: Event and Attendance Administration, Using Oracle Learning Management


Function Name


Events and Bookings


Events and Bookings





Tip Type

Message Name

Events Search Criteria

Instruction

PQH_EVENT_SEARCH

Events Create Button

Instruction

PQH_EVENT_ ADDORCANCEL

Events Search And Result Header

Instruction

PQH_EVENT_BOOK

Manager Events Search And Result Header

Instruction

PQH_EVENT_MGR_ SEARCH

Events Create Button

Instruction

PQH_EVENT_ ADDORCANCEL


9-2




Employee Reviews The Employee Review function enables employees and managers to create or update reviews. Employees can create their own reviews and managers can create reviews for their employees. Both managers and employees can invite reviewers to attend the review. They can also remove these reviewers if necessary. When reviewers are invited to a review or removed from a review, they receive a notification. See: Event and Attendance Administration, Oracle HRMS Enterprise and Workforce Management


Function Name


Employee Review


Employee Review


Workflow Process Display Name: Employee Review





Talent Management

9-3

Evaluations and Appraisals Appraisals (Self-Service) The Appraisals module, accessed through the Employee and Manager responsibilities, manages the structure, content, and distribution of the worker appraisal process. Before creating any appraisals, users must open the professional user (forms) interface to set up at least one Assessment template and at least one Appraisal template. Appraisals can send overall ratings directly to other self-service modules such as Compensation Workbench. To ensure a workable transfer, implementers must map the numeric step values in the Overall Rating table in the Appraisal Template to those in the Performance Rating lookup (1=1, 2=2, etc.). Displaying and Hiding Appraisals Regions In its default configuration, Appraisals displays the Competencies and Questionnaire regions, while hiding the Training Courses regions. Administrative end users can use the Appraisal Template window to display or hide the Competencies and Questionnaire regions on a case-by-case basis, but displaying the Training Courses region requires personalizations best performed by the implementor. Organizations that run Oracle Learning Management (formerly Oracle Training Administration) will probably wish to display the Learning Courses region, while those that do not should not attempt to do so. To hide the Competencies region, omit the Assessment Template from the Appraisal Template. To hide the Questionnaire region, omit the Questionnaire from the Appraisal Template. To display the Learning Courses region, you must follow three steps:

9-4

1.

Personalize two pages, enabling both to display the item "TraActivitiesRN": Overview page: mds/selfservice/appraisals/webui/OverviewPG.xml Main Appraiser Final Ratings page: mds/selfservice/appraisals/webui/ MAFinalRatingsPG.xml

2.

Using the page layout tree in the personalization page for the pages listed in Step 1, personalize the region "TraActivitiesRN", enabling the item "Training Courses" and removing the item "View Competency Gaps".

3.

Personalize the following pages to show the Training Courses review region: •

View Appraisal page for Appraisee - mds/selfservice/appraisals/webui/ ApprDetailsROPG.xml

•

Final Appraisal page (viewed by Appraisee after the Appraisal is completed) - mds/selfservice/appraisals/webui FinalApprDetailsPG.xml

•

Final Appraisal page (viewed by Main Appraiser and Final Approvers after the Appraisal is completed) - mds/selfservice/appraisals/webuiFinalAppraisal PG.xml

•

View Details page for Main Appraiser - mds/selfservice/appraisals/webui MAApprReviewPG.xml

•

Main Appraiser Final Ratings Review page - mds/selfservice/appraisals/webui MAFinalRatingsRevPG.xml

•

Appraiser (Participant) View Details page - mds/selfservice/appraisals/webui PartAppraiserROPG.xml


•

Reviewer (Participant) View Details page - mds/selfservice/appraisals/webui PartReviewerROPG.xml

•

Appraiser (Participant) Update page - mds/selfservice/appraisals/webui PartUpdAprPG.xml

•

Reviewer (Participant) Update page - mds/selfservice/appraisals/webui PartUpdRevPG.xml

•

Review page in (Create/Update flow) - mds/selfservice/appraisals/webui ReviewPG.xml

•

Main Appraiser Review page - mds/selfservice/appraisals/webui MAReviewPG.xml

Menu and Function Names The following table describes the menu and function names. Menu and Function Names User Menu Name

Function Name


Employee Appraisals (HR_EMP_APPRA ISALS_PAGE_SS)


Manager Appraisals (HR_MANAGER_AP PRAISALS_SS)

Contingent Worker Self-Service

Employee Appraisals (HR_EMP_APPRA ISALS_PAGE_SS)

HR Professional

View Appraisals Manager - HR Sys Admin (HR_VIEW_SYSAPPR_MGR_SS)

Workflow Workflow Process Display Name: Appraisal Details Process Workflow triggers multiple events, usually notifications to participants. Completion of a Standard or 360-Degree appraisal automatically updates the appraisee’s competency profile (unless the system profile is disabled), creates or updates the appraisee’s personal training plan, and creates a Performance Review event, which in turn can transfer the overall rating and other data to other modules such as Compensation Workbench. If you define or configure new functions, you can choose to enable or disable approvals by adding one of the following values to the parameter "pApprovalReqd": •

Y [approvals required]

•

YD [approvals with Dynamic Approval support]

•

N [no approvals required]

YD is the default value. You cannot enable approvals for Self Appraisals. The table below lists all the workflow notifications unique to Appraisals.

Talent Management

9-5

Workflow Notifications

9-6

Message Source

Message Name

Subject

Body

SYSADMIN

HR_APPRAISAL_ COMMAPPLERR_ MSG

An application error has occurred in your process & PROCESS_DISPLAY_ NAME performed on &CURRENT_ PERSON_DISPLAY_ NAME

Your &PROCESS_ DISPLAY_NAME performed on &CURRENT_ PERSON_DIS PLAY_NAME has encountered the following application error: &ERROR_ MESSAGE_TEXT Please click the link below to view the changes. The HR Rep/System Administrator has been notified. For further action on this failed transaction, please contact your HR Rep/System Administrator &AP PROVAL_HISTORY

SYSADMIN

HR_APPRAISAL_ COMMIT_APPERR_ MSG

An application error has occurred in your & PROCESS_DISPLAY_ NAME process.

Your process & PROCESS_DIS PLAY_NAME has encountered the following application error: &ERROR_ MESSAGE_TEXT This process has been cancelled without any changes being made. After correcting the issue, click on ’Retry’ to complete the transaction.

Main Appraiser User Name

HR_APPRAISAL_ OTHER_PARTIC_ MSG

The appraisal of & REVIEWEE needs your participation

&FORWARDER has requested that you participate in the appraisal (dated &A PPRAISAL_DATE) of &REVIEWEE Comments: &WF_ NOTE Please click &OBJECT_URL to view the details.


HR_APPRAISAL_ REVIEWER_MSG

The appraisal of & REVIEWEE needs your review

&FORWARDER has requested that you review the appriaisal (dated &APPRA ISAL_DATE) of &REV IEWEE Comments: &WF_NOTE Please click &OBJECT_URL to view the details.


Message Source

Message Name

Subject

Body


HR_APPRAISER_ MSG

The appraisal of & REVIEWEE needs your input

&FORWARDER has requested that you act as appraiser for the appraisal (dated &A PPRAISAL_DATE) of &REVIEWEE Comments: &WF_ NOTE Please click &OBJECT_URL to view the details.


HR_APPRAISAL_ COM_APPRAISEE_ MSG

Your appraisal has been completed

&FORWARDER has completed your appraisal. Please click &OBJECT_URL to view the appraisal details.


HR_TRANSFER_TO_ APPRAISEE_MSG

Your appraisal has been transferred to you

&FORWARDER has requested that you modify the details of your appraisal dated &APPRAISAL_DATE Comments : &WF_ NOTE Please click &OBJECT_URL to view the appraisal details.

SYSADMIN

HR_NTFY_MA_COM PLETE_MSG

&PROCESS_D ISPLAY_NAME for &CURRENT_ PERSON_DISPLAY_ NAME has been approved

Final Approver: & FORWARD_TO_DIS PLAY_NAME User Name: &FORWARD_ TO_USERNAME Comment: & APPROVAL_ COMMENT & PROCESS_DISPLAY_ NAME changes for &CURRENT_ PERSON_DISPLAY_ NAME have been approved and completed. Listed below is the appraisal commit log &HR_AP PRAISAL_COMMIT_ LOG This notification requires no action.


HR_MAIN_APPRA ISER_MSG

The appraisal of & REVIEWEE needs your attention as main appraiser

The appraisal (dated &APPRAISAL_ DATE) of &REV IEWEE requires your attention as the main appraiser. Comments : &WF_NOTE Please click &OBJECT_URL to view the details.

Talent Management

9-7

Message Source

Message Name

Subject

Body


HR_PART_TO_MA IN_APPRAISER_ MSG

&FORWARDER has completed their appraisal of &REV IEWEE

&FORWARDER has completed their appraisal (dated &A PPRAISAL_DATE) of &REVIEWEE Comments : &WF_ NOTE Please click &OBJECT_URL to view the details.


HR_NEW_MAIN_AP PRAISER_MSG

You have been selected as main appraiser in the appraisal of &REV IEWEE

&FORWARDER has requested that you take over for &MA IN_APPRAISER as the main appraiser in the appraisal (dated &APPRA ISAL_DATE) of &REV IEWEE Comments : &WF_NOTE Please click &OBJECT_URL to view the details.

Tips, Instructions, and Messages Appraisals includes an array of configurable tips, instructions, messages, and page titles as described in the following tables. Tips and Instructions

9-8

Page

Region

Attribute Name

Message Name

AddTrnActPG

-

PageInst

HR_INST_APPR_ ADD_TRACT_SS

CompElementDetails PG

-

CompInst

HR_INST_APPR_ NEW_COMP_SS

MAFinalRatingsPG

CompFinalRatingsRN

CompFinalInst

HR_INST_APPR_F INAL_COMP_RAT_ SS

MAFinalRatingsPG

CompFinalRatingsRN

OverallAssmtInst

HR_INST_APPR_ OVERALL_COMP_SS

OverviewPG

CompetenciesRN

InstFromMsg

HR_INST_APPR_ ASSMT_TYPE_SS

MAFinalRatingsPG

EmpAccessOptionsRN EmpAccessInst

HR_INST_APPR_EM PACCESS_SS

EmpAppraisalsPG

-

HR_INST_APPR_EM PAPPR_SS

EmpApprInst


Page

Region

Attribute Name

Message Name

EmpAppraisalsPG

-

MyAprEmp Instruction

HR_INST_APPR_EM P_RGN_SS

MAAddTrnActPG

-

PageInst

HR_INST_APPR_ ADD_TRACT_SS

MAAddTrnCompGaps PG

PageInst

HR_INST_COMPGA PS_TRACT_SS

AppraiseInst

HR_INST_APPR_ MAAPPRAISE_SS

CompInst

HR_INST_APPR_ NEW_COMP_SS

MAAppraisePG

-

MACompElementDetailsPG MAFinalRatingsPG

-

FinalRatingsInst

HR_INST_APPR_ MAFINALRAT_SS

MAReviewPG

-

RevPageInst

HR_INST_APPR_ MAREVIEW_PAGE_ SS

MASetupDetailsPG

-

SetupDetailsInst

HR_INST_APPR_ MASETUP_DET_SS

MAUpdTrnActPG

-

CompInst

HR_INST_APPR_U PD_TRACT_SS

MgrAppraisalsPG

-

MgrAprInst

HR_INST_APPR_ MGR_RGN_SS

ObjDetailsPG

-

ObjInst1

HR_INST_APPR_ OBJ_SS

ObjRatingDetPG

-

ObjInst1


MAFinalRatingsPG

OverallPerfRN

OverallPerfInst

HR_INST_APPR_ OVERALL_COMM_ SS

PartMADetailsPG

-

PartInstr

HR_INST_APPR_ PART_CREATE_SS

PartNotifyPG

-

PartNtfPGInstr

HR_INST_APPR_ PART_NOTIFY_SS

PartUpdAprPG

-

ApprInst

HR_INST_APPR_ PARTAPRUPD_SS

PartUpdRevPG

-

ReviewerInst

HR_INST_APPR_ PARTREVUPD_SS

MgrAppraisalsPG

ParticipApprRN

PartAprEmpInst

HR_INST_APPR_ PARTICIP_RGN_SS

Talent Management

9-9

9-10

Page

Region

Attribute Name

Message Name

ParticipantDetailsPG

-

AddParticipInstr

HR_INST_APPR_ PART_CREATE_SS

MAFinalRatingsPG

PotentialDetailsRN

PotentialDetInst

HR_INST_APPR_ POT_DETAILS_SS

ReviewPG

-

ReviewPageInst

HR_INST_APPR_ REVIEW_PAGE_SS

SetupDetailsPG

-

SetupDetailsInst

HR_INST_APPR_ SETUP_DETAILS_SS

UpdTrnActPG

-

CompInst

HR_INST_APPR_U PD_TRACT_SS

ViewAppraisalsPG

-

MgrAprInst

HR_INST_APPR_ MGR_RGN_SS

-

ApprObjectivesRN

ObjInst


-

MAObjectivesRN

ObjInst


-

ObjDetailsRN

ObjInst

HR_INST_APPR_ OBJ_DETAILS

-

ObjRatingDetRN

ObjInst

HR_OBJ_DETAILS_ INST

-

ObjRatingsRevRN

ObjRatingInst

HR_INST_APPR_ OBJ_FINALRAT_SS

-

ObjectivesRN

ObjInst


PartUpdAprPG

PartCommentsRN

PartCmtInst

HR_INST_APPR_ PART_CMT_SS

MAReviewPG

PartMAReviewRN

PartRgnInst

HR_INST_APPR_ MAREV_PART_SS

ParticipantsPG

ParticipantsRN

PartInst

HR_INST_APPR_ PART_PAGE_SS


Confirmation Messages Message Name

Message Meaning

HR_CONFIRM_APPR_TRANSFER_SS

Appraisal has been transferred to the Appraisee

HR_CONFIRM_APPR_COMP_SS

Appraisal is complete

HR_CONFIRM_APPR_SAVED_SS

Confirmation Message for Main Appraiser when s/he Submits on Review page in Create/Update flow and is redirected to the Main Appraiser Review page

HR_CONFIRM_APPR_SENTMA_SS

The Appraisal has been sent to Main Appraiser

HR_CONFIRM_APPR_LOCK_SS

Participation status for selected participants is Complete

HR_CONFIRM_APPR_APPROVAL_SS

Appraisal has been sent for Final Approval

HR_CONFIRM_APPR_DELETE_SS

Appraisal has been deleted successfully

HR_CONFIRM_APPR_CHANGE_MA_SS

Main Appraiser for this Appraisal has been changed successfully

HR_CONFIRM_APPR_SEND_NOTIF_SS

Notifications have been sent successfully

HR_CONFIRM_APPR_APRCOMP_SS

Appraiser changes have been saved successfully and a Notification has been sent to Main Appraiser.

HR_CONFIRM_APPR_REVCOMP_SS

Reviewer changes have been saved successfully and a Notification has been sent to Main Appraiser.

HR_CONFIRM_APPR_OPCOMP_SS

Other Participant changes have been saved successfully and a Notification has been sent to Main Appraiser.

Talent Management

9-11

Instructions in Dialog Pages Instruction Name

Instruction Meaning

HR_INST_APPR_DELETE_PAGE_SS

Delete message in Dialog page

HR_INST_APPR_TRMACH_PAGE_SS

When the appraisal is transferred to appraisee and the appraisee’s current manager is not the Main Appraiser

HR_INST_APPR_TRANSFER_PAGE_SS

Confirms that the manager wants to transfer the appraisal

HR_INST_APPR_PART_COMPLETE_SS

Occurs when an appraisal participant clicks Complete

HR_INST_APPR_CHANGE_MA_SS

Confirms that the Main Appraiser has to be changed to a new person

Page Titles Page Title

Page Description

HR_INST_APPR_CREATE_OVIEW_SS

Overview page in Create flow

HR_INST_APPR_UPDATE_OVIEW_SS

Overview page in Update flow

HR_INST_APPR_CREATE_PART_SS

Participants page in Create flow

HR_INST_APPR_UPDATE_PART_SS

Participants page in Update flow

HR_INST_APPR_CREATE_REVIEW_SS

Review page in Create flow

HR_INST_APPR_UPDATE_REVIEW_SS

Review page in Update flow

HR_INST_APPR_CREATE_SETUP_SS

Setup Details page in Create flow

HR_INST_APPR_UPDATE_SETUP_SS

Setup Details page in Update flow

HR_INST_APPR_EMP_HEADER_SS

Region header for Employee Appraisals

Configurable Flexfields Configurable Flexfields

9-12

Region

Attribute Name

Flexfield Name

SetupDetailsPG

ApprDF


SetupDetReviewRN

ApprDF


MASetupDetReviewRN

ApprDF


ApprRatingDetailsRN

ObjDF

Additional Objectives Details


Region

Attribute Name

Flexfield Name

EmpRatingDetailsRN

EmpPerfDFF

Add’l Perf. Ratings Det’s

MARatingDetailsRN

MAPerfDFF


ObjAddlDetailsRN

ObjDFF


ObjDetailsRN

ObjFlex


-

PerfRatingFlex


ObjDetailsRORN

ObjFlex


-

PerfRatingFlex


ObjRatingDetRN

ObjFlex


-

PerfRatingFlex


ObjRatingsRevRN

ObjDFF


ObjReviewRN

ObjDFF


-

PerfRatDFF


ApprCompAddlDetailsRN

ApprCompElementDF

Add’l Competence Element Det’s

CompElementDetailsRN

CompFlex


CompReviewRN

CompElementDFF


EmpCompAdUpdDetailsRN

EmpCompElementDF


EmpCompAddlDetailsRN

EmpCompElementDF


MACompAdUpdDetailsRN

MACompElementDF


MACompAddlDetailsRN

MACompElementDF


Profile Options Appraisals includes five profile options: •

HR: Appraisee Can Add Participants enables appraisees to add appraisers, reviewers, and other participants

•

HR: Worker Appraisals Menu and HR: Manager Appraisals Menu enable you to change the types of appraisals a worker and a manager can create

Talent Management

9-13

•

Apply Assessment Competencies to Person, if set to yes, automatically updates the appraisee’s competency profile with data from a completed appraisal

•

Talent Management Source Type enables you to select a default value from among the values you establish for the PROFICIENCY_SOURCE user lookup; the value appears in various places such as personal training plans

The following table describes the profile options. Profile Options Profile

Configurable Level

Values (default value in boldface)

Value Required?

HR: Appraisee Can Add Participants

All

Yes, No

No

HR: Worker Appraisals Menu

All

Employee Appraisals Menu

Yes

HR: Manager Appraisals Menu

All

Manager Appraisals Menu

Yes

Apply Assessment Competencies to Person

Site

Yes, No

No

Talent Management Source Type

Site

[PROFICIENCY_ SOURCE lookup value]

No

Questionnaire Administration (Self-Service) The Questionnaire Administration module helps to automate the creation of questionnaires for use in appraisals or surveys. Users can generate the HTML content with any external HTML editor.

Menu and Function Names You can access the Questionnaire Administration module from the menus and functions in the table below.

9-14



Function Name

HR Professional

HR_QUEST_ADMIN_SS

Questionnaire Functions Menu

HR_QUEST_ADMIN_SS (Questionnaire Administration) HR_QUEST_DEFINE_SS (Create Questionnaire) HR_QUEST_PREVIEW_SS (Preview Questionnaire) HR_QUEST_VIEW_SS (Preview Questionnaire) HR_QUEST_UPD_PREVIEW_SS (Preview Questionnaire) HR_QUEST_UPDATE_SS (Update Questionnaire)

Workflow Questionnaire Administration uses no configurable workflow processes.

Tips, Instructions, and Messages You can configure all the following tips, instructions, and messages directly from the Questionnaire Administration pages, using the "Personalize..." links.

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9-15

Tips and Instructions Page

Region

Attribute Name

Message Name

QuestCreatePG

Create Questionnaire

Instruction

HR_QUEST_DEF INE_INSTR_SS

QuestCreatePG

Required Field Description

longMessage

HR_QUEST_HTML_F IELD_INSTR

QuestPreviewPG


Instruction

HR_QUEST_REV IEW_INSTR_SS

QuestOverviewPG

Search

Instruction

HR_QUEST_ADM IN_INSTR_SS

QuestOverviewPG

Search

Instruction

HR_QUEST_SRCH_ INSTR_SS

QuestOverviewPG

Results: Questionnaires

Instruction

HR_QUEST_ RESULTS_INSTR_SS

QuestUpdatePG

Questionnaire Update Region

Instruction

HR_QUEST_U PDATE_INSTR_SS

QuestUpdatePG


longMessage

HR_QUEST_HTML_F IELD_INSTR

QuestUpdPreviewPG


Instruction

HR_QUEST_REV IEW_INSTR_SS

Confirmation Messages Message Name

Message Meaning

HR_SAVE_FOR_LATER_NO_CHANGE

No changes have been made in the Update Questionnaire Page

HR_QUESTIONNAIRE_UPDATE_CONF

Questionnaire create/update/publish/ unpublish Confirmation

Instructions in Dialog Pages Instruction Name

Instruction Meaning

HR_QUESTIONNAIRE_DELETE_WARN

Warning displayed for Delete Questionnaire

Flexfields Questionnaire Administration uses no configurable flexfields.

Profile Options Questionnaire Administration uses no unique configurable profile options.

9-16


Suitability Matching (Self-Service) The Suitability Matching module provides a range of competency-based methods for finding the right person for a work opportunity or finding the right work opportunity for a person. Managers and HR professionals can compare employees, applicants, and contingent workers by role, job, and position, and employees can find work opportunities that fit their competencies. Depending on their responsibility, the default Suitability Matching gateway page offers users from four to ten matching options. The following table describes the options for suitability matching. Suitability Matching Options Category

Option

Access by Responsibility

Find a Person for a Work Opportunity

Find Suitable People by Role

Manager, HR Professional


Find Suitable People by Competency



Compare People by Current Role



Compare Named Successors for a Position

HR Professional


Compare Applicants for a Vacancy


Find a Work Opportunity for a Person

Find Work Opportunities by Role

Manager, Employee, HR Professional


Find Work Opportunities by Competency



Compare Pending Applications



Compare Succession Options

HR Professional


Compare Current Assignments


Menu and Function Names Suitability Matching is accessible through three menus and corresponding functions as described in the following table.

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9-17


Function Name

Manager Self-Service (LINE_MANAGER_ ACCESS_V4.0)

Suitability Matching Mgr (HR_SUITABILITY_ MATCH_MGR_SS)

Employee Self-Service (EMPLOYEE_DIRECT_ ACCESS_V4.0)

Suitability Matching (HR_SUITABILITY_ MATCH_SS)

Contingent Worker Self-Service (HR_CWK_D IRECT_ACCESS)

Suitability Matching (HR_SUITABILITY_ MATCH_SS)

HR Professional (HR_PROF_SELF_SERVICE_ V4.0)

Suitability Matching Hr (HR_SUITABILITY_ MATCH_HR_SS)

Workflow Suitability Matching uses no configurable workflow processes.

Tips and Instructions You can configure all the following tips and instructions directly from the Suitability Matching pages, using the "Personalize..." links. The following table describes the tips and instructions. Tips and Instructions

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Region

Attribute Name

Message Name

AddCompetenciesPG

SelectCompInst

HR_INST_ADD_COMP_TO_ LIST

CompGapsPG

SMCompGapsInst

HR_INST_COMP_GAPS_SS

ComparePeopleListPG

PersonListInst

HR_INST_PERSON_LIST

CompareSuccessorsListPG

PersonListInst

HR_INST_PERSON_LIST

CurrentAssignmentsPG

CurrentAssnInst

HR_INST_ASSIGNMENT_L IST

GraphByCompetencePG

GraphCompInst

HR_INST_GRAPH_COMP

GraphByPersonPG

GraphPersonInst

HR_INST_GRAPH_PERSON

GraphByWorkOppPG

GraphWorkOppInst

HR_INST_GRAPH_WORKO PP

PersonCompetenciesPG

PersonCompInst

HR_INST_PERSON_ SELECT_COMP

PersonListPG

PersonListInst

HR_INST_PERSON_LIST

RefineSearchPG

RefineSearchInst

HR_INST_REFINE_SEARCH


Region

Attribute Name

Message Name

SMManagerOptionsPG

ManagerOppInst

HR_INST_SUITMATCH_ LMDA_OPTIONS

SMManagerOptionsPG

WorkOppInst

HR_INST_WORK_OPP_OPT IONS

SMManagerOptionsPG

PersonOppInst

HR_INST_PERSON_OPP_O PTIONS

SMOptionsPG

HROptionsInst

HR_INST_SUITMATCH_ LMDA_OPTIONS

SMOptionsPG

WorkOppInst

HR_INST_WORK_OPP_OPT IONS

SMOptionsPG

PersonOppInst

HR_INST_PERSON_OPP_O PTIONS

SMPersonOptionsPG

PersonPageOppInst

HR_INST_SUITMATCH_ EDA_OPTIONS

SMTrainingActivitiesPG

SMTrainActInst

HR_INST_TRAIN_ACT_SS

SelectCompetenciesPG

SelectCompInst

HR_INST_SELECT_COMP

SelectMultiRolePG

SelectRoleInst

HR_INST_MULTI_SELECT_ ROLE

SelectRolePG

SelectRoleInst

HR_INST_SELECT_ROLE

SelectRolePG

CompareByRoleInst

HR_INST_COMPARE_PEO PLE_ROLE

SelectRolePG

SelectPositionInst

HR_INST_SELECT_POSIT ION

SelectRolePG

SelectVacancyInst

HR_INST_SELECT_ VACANCY

SuccessionOptionsPG

SuccOptionsInst

HR_INST_SUCCESSION_O PTIONS

SuitableWorkOppListPG

WorkOppListInst

HR_INST_SUITABLE_ WORKOPP_LIST

VacancyListPG

VacancyListInst

HR_INST_VACANCIES_LIST

WorkOppListPG

WorkOppListInst

HR_INST_WORKOPP_LIST

MultiJobLovPG

SearchInst

FND_LOV_GO

MultiOrganizationLovPG

SearchInst

FND_LOV_GO

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Region

Attribute Name

Message Name

MultiPositionLovPG

SearchInst

FND_LOV_GO

MultiVacancyLovPG

SearchInst

FND_LOV_GO

Configurable Flexfields Suitability Matching uses no configurable flexfields.

Profile Options The three profile options control the matching options available to each category of user: employee, manager, and HR professional. Each of the values is a menu name. If you want to change the options available to a given user (if you want to hide the succession options from everyone, for example), you can clone a menu and replace the profile value with the name of your new menu. Note that these menus differ in kind and structure from the user menus listed above. The following table describes the profile options. Profile Options

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Profile

Configurable Level


Value Required?

HR: SM Manager Find Work Opp Menu (HR_ SM_PERSONAL_ ACTIONS_MENU)

Responsibility

HR_SM_ PERSONAL_ FUNCTIONS (at Responsibility:HR Professional)HR_ SM_PERSONAL_ FUNCTIONS (at Responsibility: Manager Self-Service)

Yes

HR: SM Manager Find Person Menu (HR_ SM_MANAGER_ ACTIONS_MENU)

Responsibility

HR_SM_ MANAGER_ FUNCTIONS (at responsibility:HR Professional)HR_ SM_MANAGER_ FUNCTIONS (at responsibility: Manager Self-Service)

Yes

HR: SM Employee Find Work Opp Menu (HR_SM_EM P_PERSONAL_ACT IONS_MENU)

Responsibility

HR_SM_EMP_ PERSONAL_ FUNCTIONS (at responsibility: Employee SelfService)

Yes


Training Training (Self-Service) The Training module replaces the Enroll in a Class and Cancel Enrollment functions available in SSHR 3.4. You can now enroll in a training class and cancel enrollment using the same self-service interface. Note: To obtain the self-service External Training module, you must

apply OTA Minipack G or later. The default Training function uses self-approval. In other words, employees can enroll themselves in classes without requiring approval from their manager or supervisor. You can, however, enable approvals by configuring the Approval Required attribute for the Review Page and Additional Enrollment Details activities within the Enroll in Training workflow process. See: Overview of Approvals, page 6- 1 To integrate self-service training with a full installation of Oracle Training Administration, see Implementation Steps, Implementing Oracle Learning Management Note: If you have already implemented OTA, you may have already set

some of the configurable profile options listed below. You do not need to reset them for SSHR.

Menu and Function Names You can access this module from the following menus and functions: User Menu Name

Function Name


Training


Training

Workflow The Training module uses a Workflow Process Display Name of Enroll in Training. No unique workflow attributes are used.

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Tip Type

Message Name

Training Top

Instruction

OTA_SS_INST_SELECT_V IEW_TIP

Training Top

Instruction

OTA_SS_INST_ENR_DETA ILS_TIP

OTA Advanced Search Top

Instruction

OTA_SS_SIMPLE_SEARCH_ TIP


Instruction

OTA_SS_ADVANCED_ SEARCH_TIP


Instruction

OTA_SS_SEARCH_RESULT_ TIP

OTA Training Center Search Top

Instruction

OTA_SS_TRN_CENTER_ SEARCH_TIP

OTA Training Center Search Top

Instruction


OTA Competence Search Top

Instruction

OTA_SS_COMP_SEARCH_T IP

OTA Competence Search Top

Instruction


Region

Flexfield Code

Flexfield Name

OTA Additional Enrollment Details Top


Additional Delegate Booking Information

Top Course Details Page

OTA_ACTIVITY_VERSIONS

Additional Activity Version Information


OTA_EVENTS

Additional Event Information


Address Location

Location Address

Other Non OTA Training Details

OTA_NOTRNG_HISTORIES

Additional Non OTA Training History Information

Configurable Flexfields

Configurable Profile Options If you have previously implemented Oracle Training Administration, you may have already set some of the profiles below. You do not need to reset them for Self-Service Training.

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Profile

Configurable Level


Value Required?

OTA: Activate Automatic Waitlist Enrollments

All

Yes, No

Yes, at Site level

OTA: Automatic Finance Header Approval

Responsibility, Site

Yes, No

Yes

OTA: Automatic Waitlist Enrollment Default Booking Status

All

Placed, ,

Yes

OTA: Automatic Waitlist Enrollments: Hours Prior To Event

All

(0)

Yes, at Site level

OTA: Waitlist Sorting Criteria

All

Booking Priority, Date Placed

Yes, at Site level

OTA: SS Automatic Creation of Finance Headers and Lines

Site

Yes, No

Yes

OTA: SS Default Training Administrator

Responsibility

,

Yes

OTA: SS Automatic Transfer to GL

Responsibility, Site

Yes, No

Yes

OTA: SS Minimum Hours to Cancel for Free

Site

, 0

Yes

OTA: SS Read-only Enrollment Message

User

,

No

For further definitions of the OTA profile options, see Profile Options, Implementing Oracle Learning Management. For general information about profile options, see: User Profiles, Oracle HRMS Configuring, Reporting, and System Administration Guide

External Training (Self-Service) The External Training module replaces the Training History functions available in SSHR 3.4. You can now enter and update external training (courses not originating as events within OTA) using the self-service interface. Note: To obtain the self-service External Training module, you must

apply OTA Minipack G or later.

Talent Management

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The default External Training function uses self-approval. In other words, employees can record their attendance without requiring approval from their manager or supervisor. You can, however, enable approvals by configuring the Approval Required attribute for the Additional Training Entry and the Review Page activities within the External Training workflow process. See: Overview of Approvals, Implementing Oracle Self-Service Human Resources To integrate self-service external training with a full installation of Oracle Training Administration, see Implementation Steps, Implementing Oracle Learning Management

Menu and Function Names You can access this module from the following menus and functions: User Menu Name

Function Name


External Training


External Training

Workflow The Training module uses a Workflow Process Display Name of External Training. No unique workflow attributes are used.


Tip Type

Message Name

Additional Training Overview Top

Instruction

OTA_13962_ADD_TRNG_OV IEW_TIP

Additional Training Yes No Top

Instruction

OTA_13961_ADD_TRNG_ DEL_CNFR_SS

Additional Training Entry Top

Instruction

OTA_13963_ADD_TRNG_ ENTRY_TIP


Instruction

OTA_13964_ADD_TRNG_U PD_TIP

Region Name

Flexfield Code

Flexfield Name


OTA_NOTRNG_HISTORIES

Additional Non OTA Training History Information

Configurable Flexfields

Configurable Profile Options The External Training module includes no applicable profiles.

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For definitions of the OTA profile options, see Profile Options, Implementing Oracle Learning Management.

External Linking (Self-Service Training) The External Linking module for self-service Oracle Training Administration generates hyperlinks to courses and events that training administrators can copy and paste into emails and Web pages. Clicking these hyperlinks enables employees to view, search for, and enroll in training events. To generate hyperlinks, training administrators access the Training Link Generation function from their Training Administrator Self Service menu. You first search for the course or event, then the application generates a hyperlink in two forms, one a simple text hyperlink that bears the URL (Web address) of the course or event, the other a block of HTML code that you can copy and paste into a Web page or HTML mail. To copy the standard hyperlink, you generally right-click on the link, choose Copy Shortcut or equivalent from the contextual pop-up menu, then paste into the email or Web page (the specific procedures vary among browsers and platforms). Note that you may have to take an extra step to generate a hyperlink from the URL, depending upon the target application. In either form, these links give employees direct access to the self-service application. If the hyperlink refers to a course, they can search for events based on the course, then enroll in the selected event; if the hyperlink refers to an event, they can enroll directly in the event. The links enforce security by prompting employees for their self-service login before they can view and enroll in courses and events. Note that employees with multiple responsibilities or security profiles accessing this functionality cannot use the hyperlinks to enroll in events. These employees must use their standard self-service login procedure to view or enroll in courses or events. Note also that employees cannot enroll in courses outside their business group.


Function Name

Training Administrator Self Service

Training Link Generation

Global Self Service Functions Seed




Training Link Access and Global Self Service Functions Seed are included on the Employee Self Service menu but are invisible to Employee Self Service users. The Training Administrator can access these functions for setup and error checking, but they work mainly in the background. To change menu structures or function names, or to modify workflow processes, you may wish to create your own versions of the Training Link Access and Training Link Generation functions. To copy and modify the supplied functions, you must change the parameter and HTML call values below. You can retain the other values. Training Link Access

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Parameter and Value

Refers To

&pProcessName=OTA_EXT_LINK_JSP_PRC

Training Link Access Workflow process name

&pCalledFrom=OTA_EXTERNAL_LINKING_ SS

Training Link Access function name

&pOATrngFunc=OTA_ENROLL_SS

Training function name

&pTrngProcessName=OTA_ENROLL_IN_ TRAINING_JSP_PRC

Training Workflow process name

HTML Call and Value

Refers To

&OAFunc=OTA_EXTERNAL_LINKING_SS


Training Link Generation Parameter and Value

Refers To

pCalledFrom=OTA_EXTERNAL_LINKING_ URL_SS

Training Link Generation function name

&pExternalLinkingFunc=OTA_EXTERNAL_L INKING_SS


HTML Call and Value

Refers To

&OAFunc=OTA_EXTERNAL_LINKING_ URL_SS

Training Link Generation function name

Workflow Workflow Process Display Name: Training Link Access Configurable Workflow Attributes:

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Process Display Name




Cost Center

HR_APPROVAL_REQ_FLAG


Review Page

HR_APPROVAL_REQ_FLAG


Review Page

HR_DYNAMIC_APPROVAL_ LEVEL



Attribute Name

Message Name

OTA EL Adv Srch Criteria

Help Tip 2

OTA_13971_EL_EVT_SRCH_ TIP

OTA EL Adv Srch Search Results

Help Tip 2

OTA_SS_SEARCH_RESULT_ TIP

OTA EL Center Search Criteria

Help Tip


OTA EL Center Search Results

Help Tip 2


OTA EL Course Header

Help Tip

OTA_13975_EL_ACT_TIP

OTA EL Course Header

Help Tip

OTA_13975_EL_ACT_TIP

OTA ELU URL Main

Help Tip 1

OTA_13987_ELU_HYPERL INK_TIP

OTA ExtLinking URL Act Search Criteria

Help Tip 1

OTA_SS_ADVANCED_ SEARCH_TIP

OTA ExtLinking URL Act Search Results

Help Tip 2

OTA_13970_ELU_ACT_ RSLT_TIP

OTA ELU Center Search Criteria

Help Tip


OTA ELU Center Search Results

Help Tip 2


OTA ExtLinking URL Evt Search Criteria

Help Tip 1

OTA_13971_EL_EVT_SRCH_ TIP

OTA ExtLinking URL Evt Search Results

Help Tip 2

OTA_13972_ELU_EVT_RSLT_ TIP

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Attribute Name

Flexfield Name

OTA EL Activity Details DFF Region



OTA EL Activity Desc Flex Region



OTA EL Main Event Details Page


OTA_EVENTS

OTA EL Event Location


Address Location

OTA ELU Activity Desc Flex Region



OTA ELU Main Event Details Page


OTA_EVENTS

OTA ELU Event Location


Address Location

OTA EL Additional Enrollment Details Region 2



Configurable Profile Options This module contains no configurable profile options.

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10 Compensation and Benefits Management Compensation and Benefits Management Overview SSHR provides self-service functions within the following areas of Talent Management: •

Leave and Absence Management

•

Compensation and Awards Management (Benefits Enrollment, Compensation Workbench, Individual Compensation Distributions)

This chapter looks in detail at the self-service functions available within these areas and provides information on the functionality and configuration options for each function:

Self-Service Compensation and Benefits Functions Can I use SSHR to enroll in a benefits program? Yes. You can use the self-service benefits enrollments functions to enroll yourself in any benefits program for which you are eligible. If you are a manager, you can enroll your employees or contingent workers in a benefits program. Self-Service Benefits supports a variety of enrollment types including open, unrestricted, and life event enrollments for one or more flex or non-flex programs. When a user logs on to Self-Service Benefits, the application determines eligibility. If a user is able to change their benefits at this time, the Benefits Enrollment Overview page is displayed. If the user cannot change their benefits at this time, the Current Benefits Overview page is displayed.

Do I still create the benefits plans and programs using the Professional User Interface (PUI)? Yes. You still use the Benefits functionality in the PUI to create benefits plans and programs. You can update benefit-related information, for example, dependent information and personal information, using the self-service interface and this information is stored in the Oracle Applications database tables using standard Application Programmable Interfaces (APIs).

So I can use the Self-Service Benefits functionality to add dependents? Yes. You can add, delete, or update dependents and family members using the self-service functions.

Compensation and Benefits Management

10-1

Some benefit plans use care providers. How does this work in SSHR? If applicable, you can configure Self-Service Benefits so that your user can search for a primary care provider (PCP) using a web-based search of a PCP database. Alternatively, you can set up a free-form text field for your users to enter a primary care provider.

Apart from Benefits Enrollment, what other functionality is available? SSHR also includes a module called Individual Compensation Distributions which enables you to assign bonuses and awards to eligible employees. SSHR also supports Absence Management and your employees can use the Absence Management function to enter absence-related information using a self-service interface.

And I can also access the Compensation Workbench using SSHR? Yes. The Compensation Workbench is available from the delivered Manager Self-Service menu. Managers can use the Compensation Workbench to determine and allocate compensation awards.

Who can use Self-Service Benefits What-if? HR Professionals, Managers and Employees can use Self-Service Benefits What-if. As a manager, you can use Self-Service Benefits What-if to model electability for benefits of employees in your security group, based on proposed changes to the person’s HR record. As an employee, you can use Self-Service Benefits What-if to model changes to your benefits based on your electable choices, plan or option enrollment rate.

What does Self-Service Benefits What-if enable me to do? Self-Service Benefits What-if enables you to model electability for benefits based on proposed changes to a person’s HR record, before you make the actual change. When you model electability, changes are not saved to the database, so you can view different electability scenarios without having to manually save data. As a manager, you can use Self-Service Benefits What-if to model electability for benefits of employees in your security group, based on proposed changes to the person’s HR record. As an employee, you can view changes to your benefits based on your electable choices, plan or option enrollment rate.

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Absence Management Absences The Absences module enables employees or managers to enter absence-related information in SSHR. You can request multiple absences and view them in a summary format. You can also view a history of absences you have taken and display current leave accrual balances. You can submit a planned absence request (before the absence is taken) or a confirmed request (either after the absence is completed or when dates have been finalized before the absence begins). You can update absence requests as a manager or employee, for example, to change the absence dates or confirm the absence. Planned, confirmed, and updated requests can be submitted for approval. You cannot update requests when they are pending approval. For more information on Absence Management, see: Absence Management and PTO Accruals, Oracle HRMS Compensation and Benefits Management Guide


Function Name

Leave of Absence

Leave of Absence


Workflow Process Display Name: Leave of Absence


Configurable Tips and Instructions Leave of Absence Summary Top Page Region

Tip Type

Message Name

Absence Summary

Instruction

HR_INST_LOA_SUMMARY


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Create Leave of Absence Page Region

Tip Type

Message Name

Create Leave Of Absence Main

Instruction

HR_INST_LOA_CREATE

Absence Details

Instruction

HR_INST_LOA_CREATE_ DETAILS

Region

Tip Type

Message Name

Update Main

Instruction

HR_INST_LOA_UPDATE

Update Details

Instruction

HR_INST_LOA_UPDATE_ DETAILS

Region

Tip Type

Message Name

Confirm Dates Main

Instruction

HR_INST_LOA_RETURN

Confirm Dates Details

Instruction

HR_INST_LOA_RETURN_ DETAILS

Update Leave of Absence Page

Confirm Dates Top Page

See: Configuring Tips and Messages, page 5-22

Configurable FlexFields Create Leave of Absence Page Region

Flex Name

Flex Code




Further Absence Details

Additional Absence Detail Information

PER_ABS_DEVELOPER_DF

Region

Flex Name

Flex Code







View Leave of Absence Page

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Update Leave of Absence Page Region

Flex Name

Flex Code







Region

Flex Name

Flex Code







Confirm Dates Top Page




10-5

Self-Service Benefits Enrollments Self-Service Benefits Enrollments Self-Service Benefits supports a variety of enrollment types, including open, unrestricted, and life event enrollments for one or more flex or non-flex programs. The enrollment choices, price tags, and other information in Self-Service Benefits web pages are derived from Oracle Applications database tables using the rules of your plan design. Updated information is stored in the Oracle Applications database tables using standard Application Programmable Interfaces (APIs). Self-Service Benefits supports enrollment for plans and options in a program. Use Oracle’s professional forms interface or the self-service Individual Compensation Distribution web pages to enroll participants in all plans not in a program such as savings plans, Employee Stock Purchase Plans (ESPP), or 401(k) plans.

Self-Service Benefits Enrollment Functionality Self-Service Benefits offers an employee the opportunity to: •

Review current, and future program benefits enrollments, and up to ten past enrollments, within the last two years

•

Select benefits

•

Distribute excess flex credits (Advanced Benefits)

•

Add, update, or review family member information Note: Family member information entered through the self-service interface and personal contact data entered through the professional forms interface share the same table. Any data entered or updated in Self-Service HRMS or the professional forms interface is reflected in both interfaces.

•

Add, update, or remove dependents Note: Self-Service requires dependents and beneficiaries to have the

personal relationship check box checked on the Contacts window. •

Add, update, or remove beneficiaries Employees can select organizational beneficiaries provided that the administrator has entered the Beneficiary Organization using the professional forms interface, and selected the May Designate Organization as Beneficiary check box in the plan enrollment requirements.

•

Search for and select primary care providers

•

Print a temporary participant identification card

Enrollment Change Workflow Notifications You can configure the Workflow Builder to send a notification to an HR professional whenever a participant updates a Self-Service Benefits Enrollment web page, excluding the Primary Care Provider page. The notification contains the following information

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and provides direct access to the Confirmation page for the participant, but is not linked to any Workflow approval process: •

Name of Employee

•

Social Security Number or National Identifier

•

Life Event Name

•

Enrollment Period

•

Selected Benefit Plans and Options

•

List of Covered Dependents

Oracle Workflow sends a notification to a worklist or group that you maintain after the participant completes the enrollment update. If the participant closes the browser window prior to reaching the Confirmation page, Oracle Workflow sends a notification within one hour of the first enrollment change. You can manually override the enrollment or contact the participant to correct and resubmit the election if necessary. See: Self-Service Workflows, Oracle HRMS Deploy Self-Service Capability Guide

Hidden Fields in Self-Service Benefits There are a number of fields that are delivered hidden by default on the self-service pages. You can choose to display them. They include: •

Coverage start and end dates for specific enrollments

•

Cost 2 (after tax), 3 (taxable), and 4 (miscellaneous) columns for displaying multiple rates for a vertical display plan type

•

Physician group and hospital, on the Primary Care Provider Search page

•

Full name

See: Benefits Enrollments, page 10-12 for further details of these hidden fields and the regions where you can display them.

Displaying Descriptive Flexfields The following descriptive flexfields can be entered in self-service Benefits: •

Additional Ben Prtt Enrt Rslt F Details (BEN_PRTT_ENRT_RSLT_F) You enter this flexfield data on the Benefits Information page, which appears after the Benefits Selection page if the flexfield has been set up and there are global segments, or segments defined for the selected plan type.

•

Add’l Contact R’ship Det’s (PER_CONTACTS) You enter this flexfield data in the Miscellaneous region of the Family Member Add page. You can also view or enter the flexfield data in the Personal Information module of SSHR.

•

Further Person Information (Person Developer DF) You enter this flexfield data in the Name and Relationship region of the Family Member Add page.


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If you have set up the Further Person Information or Additional Contact Relationship Details flexfields, you can choose to display some or all of the segments in self-service using the Personalization Framework. See: Configuring Flexfields, page 5-20 The Additional Ben Prtt Enrt Rslt F Details flexfield appears automatically if you define and freeze this flexfield. You must bounce the Apache server after freezing or unfreezing the flexfield to ensure that your changes are displayed.

Plan Type Context You may want to display the Additional Ben Prtt Enrt Rslt F Details flexfield only for enrollment in specific compensation objects. For example, you may want to display prior years commission information to participants for a supplemental life insurance plan, while hiding commission information used to calculate group life insurance rates. To display the flexfield differentially by compensation object, you must define a context for the flexfield based on BG_ID_PL_TYP_ID. On the Descriptive Flexfield Segments window, uncheck the Displayed check box for the context if you do not want to show the context poplist to the user. Notice that if you display this list, it will contain all the contexts for the flexfield (even those for other business groups) unless you restrict them by a value set defined for the context. If there are frozen segments for the descriptive flexfield but no global segments defined and no segments defined for the selected plan type, the Benefits Information page appears in the enrollment chain but the region pertaining to this plan type does not display. Existing data set up in the flexfield is not affected by any new contexts you define for self-service.

Plan Design Considerations for Self-Service Benefits Before eligible participants can enroll in self-service benefits using the self-service interface, you must design your benefit plan using Oracle’s professional forms interface. The following topics look at the points you should consider when designing your plan for the self-service environment.

Legislative Configurations Self-Service Benefits is delivered with US-style formatting for the following fields: •

Address

•

Social Security Number

•

Pre Tax Cost

•

After Tax Cost

For non-US self-service implementations, you can edit field labels to fit your legislative requirements and you can also hide and unhide fields. For example, you may want to hide the list of States from the address fields. Note: The address style and country used by Self-Service Benefits is inherited from the primary benefits participant.

If your legislation or benefit plan design does not allow for after tax contributions, consider hiding the after tax columns on the tables contained in the following web pages:

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•

Benefits Enrollment Overview

•

Current Benefits Overview

•

Benefits Selection

•

Confirmation

See: Setting Up Self-Service Benefits Web Pages, page 10-26 See: Benefits Enrollments, page 10-12 for a list of the configurable user interface elements in each delivered web page.

Integration with Authoria HR (US and UK) The third party product Authoria HR provides a common knowledge repository to manage and communicate HR and benefits information. After a self-service implementer defines a total compensation plan in the Oracle HRMS professional user interface, licensees of Authoria HR can configure links between Oracle HRMS and Authoria HR. End users can click on links in the applicable self-service web pages to display context-sensitive Authoria HR documentation. You can configure the following self-service enrollment windows for use with Authoria HR: •

Benefits Enrollment Overview page

•

Current Benefits page

•

Confirmation page

•

Benefits Selection page

See Configuring Links Between Oracle Standard and Advanced Benefits and Authoria HR, Oracle HRMS Configuring, Reporting, and System Administration Guide

Multiple Rates You can display up to four standard rates for each compensation object to enable employees to see employee and employer paid premiums, and related costs such as fringe benefit taxes and administrative fees. Multiple rates are displayed on the Overview, Benefits Selection, Current Benefits, and Confirmation pages. Only vertical display Plan Types are able to be custom formatted in self-service to display multiple rates for a single compensation object. Due to display and sizing constraints, horizontal display Plan Types cannot display multiple rates. You can only display one standard rate per column. When you define standard rates for self-service, you can select any activity type and tax type. However, you must check the Display on Enrollment check box (Processing Information tab) and you must specify the Self Service Display Order number (1 to 4). When you display multiple rates, the column headings in self-service are Cost 1, Cost 2, Cost 3, and Cost 4. Otherwise, a single rate displays as either Pretax or Aftertax. You can change the column headings using the Personalization Framework. When defining your standard rate, consider the following: •

For Costs 2, 3, and 4 you can select the Display on Enrollment check box (Processing Information tab of Standard Rates window) or the Enter Value at Enrollment check


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box (Calculation Method tab). However, do not select the Enter Annual Value check box on the Calculation Method tab. Annual Value can only be entered in Cost 1, if applicable. •

Costs 2, 3, and 4 can be used to calculate additional amounts, either based on the coverage or the amount in Cost 1. For example, if you charge a 2% administration fee for a spending account, you would set up the rates as follows: Coverage-Check the Enter Value at Enrollment box Cost 1 = Contribution - Select Same as Coverage as the Calculation Method Cost 2 = Administration Fee - Select Multiple of Coverage as the Calculation Method (0.02 * coverage, in this example) Cost 3 = Total Cost - Select Multiple of Coverage as the Calculation Method (1.02 * coverage, in this example)

Benefits Pools (Advanced Benefits) If you are displaying multiple rates, you may not want them all deducted from flex credits. Use the Application tab on the Benefits Pool window to determine which standard rate to deduct. All rates selected on this tab are included in the Flex Credit Used Total. Unused Flex Credits (rollovers) displayed are not impacted by the use of multiple rates.

Flexible Spending Accounts (US) To ensure that your qualifying participants can enroll in Flexible Spending Account (FSA) plans using Self-Service Benefits, you must set up your plans using one of the following two methods: The preferred method is to use the Plan Types window to define one plan type for each FSA plan. For example, you define one plan type for Dependent Care FSA plans and a second plan type for Health Care FSA plans. For each plan type, you define the coverage plan or plans into which participants and their dependents can enroll. You also define a decline coverage plan which is linked to each plan type. Alternatively, you can set up one FSA plan type that covers both dependent care and health care plans. Within this plan type, you define plans for both dependent care and health care. Then, within these plans, you link options for both selecting and declining coverage. Other items for consideration: •

When you define the activity rate for the FSA plan, check the Enter Value at Enrollment field in the Calculation Method region of the Standard Rates window.

•

Select Set Annual Rate Equal to Coverage as the calculation method.

•

In the Coverages window, define the minimum and maximum contribution amounts for the FSA plan. Indicate that values for this plan are entered at enrollment.

Flexible Benefits Programs (Advanced Benefits) With Flexible Benefits Programs, you can offer flex credits to eligible participants to offset the cost of benefits. When you defining a benefit program in the Programs window, select the same periodicity for the activity reference period (the time period in which the system expresses activity rates) and the enrollment rate frequency (the activity rate that

10-10


is communicated to participants). This ensures that the price tags for selecting benefits and the flex credits available to participants are expressed for the same time period. Other items for consideration: •

Unless your flex credits are determined using the result of a calculation, you indicate the number of flex credits associated with a compensation object by entering the value in the Flat Amount field in the Calculation Method region of the Flex Credits window.

•

You must set up a flex credits placeholder plan and link this plan to the flex program. This plan records the total flex credits for the program. Define a rate for this plan by entering zero in the Flat Amount field of the Calculation Method region of the Standard Rates window.

•

Set the processing type of the corresponding element to Recurring.

Temporary Participant Identification Cards A temporary identification card allows a participant to obtain medical, dental, or other benefit treatment before the participant receives the official membership card from the provider. Using Self-Service Benefits, a participant can print one card for each elected plan that allows for temporary identification cards. The participant can also print a card for each covered dependent. The application generates a temporary ID card upon: •

Enrollment

•

Re-enrollment

•

Change in Enrollment

•

Participant Request (due to loss)

The identification card includes information such as: •

Employee Name and Social Security Number

•

Member Name and Social Security Number (for dependents)

•

Employer Name

•

Plan Name

You indicate that a plan allows for the printing of temporary ID cards by checking the Allow Temporary Identification field on the Plans window.

Declining Coverage Depending on your plan design, you must set up either a decline coverage plan or option that allows a participant to waive an enrollment opportunity for which they are otherwise eligible. If a plan type contains multiple plans, you create a decline coverage plan in the Plans window (in addition to the regular plans) and indicate that the plan is of the specified plan type. If a plan type has only one plan, you define a decline coverage option and link it to the plan. This ensures that participants can either select or decline benefit coverage. Note: If your plan design requires that a participant select at least one option from a group of options or at least one plan from a group of plans, do not define a decline coverage plan or option.


10-11

Self-Service Benefits What-if Self-Service Benefits What-if enables you to model electability for benefits based on proposed changes to a person’s HR record, before you make the actual change. When you model electability, the database does not save changes, so you can view different electability scenarios without having to manually save data. The Self-Service Benefits What-if page is available from Manager and Employee Self-Service Responsibilities. To ensure that certain data is not visible to all users, as an administrator, you can define roles for Self-Service Benefits What-if. Managers can review changes to benefits for employees in their security group that would result from proposed changes to the employee’s HR record. Employees can view changes to their benefits based on proposed data changes to their HR records. The comparison is in terms of their electable choices, plan or option enrollment rate. As a manager or an employee, you can compare current benefits with the proposed benefits based on the electable choices, and a plan or option enrollment rate. For example, you can view the benefits impact of relocation or a change in weekly hours worked. See: Modeling a Person’s Benefits Eligibility (Advanced Benefits), Oracle HRMS Compensation and Benefits Guide The system does not allow you to model electability if current life events are in progress. What-if electability depends only on the data changes you elect to model. Using the HRMS System Administrator responsibility, you need to enable the Benefits Compensation Objects Extra Information Type (EIT). This EIT enables you to add information about the type of compensation object such as program, plan type, compensation object name, and a flag indicating whether the compensation object is visible to the user. See: Setting Up Extra Information Types Against a Responsibility, Oracle HRMS Configuring, Reporting, and System Administration Guide You also define the What-if Label that displays to users who perform the what-if modeling, and the life events for compensation objects and link one or more person changes to each life event. See: Setting Up What-if Modeling, Oracle HRMS Compensation and Benefits Management Guide You can use the HRMS System Administrator responsibility to configure Self-Service Benefits What-if so that managers only view changes to benefits for employees in their security profile. By default, the Self-Service Benefits pages do not display some fields. However, you can choose to display them using the Personalization Framework. See: Benefits Enrollments, page 10-25

Benefits Enrollments This topic provides reference information you need to configure your Self-Service Benefits web pages using the Personalization Framework. For instruction text, the tables below list--by web page region--the communication short name and the valid communication usages that are required when you define a communication type to display instruction text for a particular program, plan type, plan, or life event.

10-12


See: Defining Self-Service Instruction Text, page 10-33 Hidden Fields: This topic also lists--by web page region--all fields the application delivers as hidden which you can display using the Personalization Framework. For example, by default all person name fields in Self-Service Benefits display names in the format ’First Last Suffix’ (without commas between the parts of the name.) You can add the Full Name field to a web page and remove the delivered Name field. In the US, the Full Name field uses the format ’Prefix Last, First Middle Suffix’.


Function Name


Self-Service Benefits Enrollment - Employee


Self-Service Benefits Enrollment - Federal

Configurable Pages and Shared Regions The following definitions can be configured using the Personalization Framework:

Family Members and Others, and Family Members and Others Detail Page The Family Members and Others page enables a participant to view a record of their family members and other persons enrolled as dependents or beneficiaries of their benefits. Benefits participants can add another person to the Family Members and Others table by choosing the Add Another Person button, which opens the Family Members and Others Details page. This page only displays when a person has either: •

An enrollment opportunity

•

Eligibility for an unrestricted program

•

A detected or unprocessed potential life event as of the system date

If one of these conditions does not exist, the application opens the Current Benefits page. The seeded life event reason of Added During Enrollment prevents a life event from occurring when you create a family member or update a family member’s details. If you define a life event reason of the type Personal, that you make Selectable for Self Service, you can trigger a life event when a person enters or deletes a contact on the Self-Service Human Resources Contacts page and selects a relationship start or end reason. Note: It is recommended that you provide instruction text indicating that eligibility for benefits may be based on family members. However, you cannot use communication usages to restrict the display of instruction text to a compensation object or a life event for the Family Members page.

Hidden Field: Use the BEN_FAMILY_MBRS_TABLE region to add the hidden Full Name field to the page and to remove the Name field if necessary.


10-13

Family Members and Others Region

Tip Type

Members Content

Instruction

Family Members Content

Help Tip

Message Name

Required Communication Short Name

Valid Communication Usages

FML.FAM ILY_MBRS_ CONTENT

Program, Life Event



Family Members and Others Detail Page

10-14

Region

Tip Type

Message Name

Add or Update Family Members

Instruction

FML.FAM_ ADD_ CONTENT

Program, Life Event

Name and Relationship

Instruction

FML.FAM_ ADD_NAME

Program, Life Event

Address

Instruction

FML.FAM_ ADD_ADDRESS

Program, Life Event

Miscellaneous Information

Instruction

FML.FAM_ ADD_OTHER

Program, Life Event

Second Medical Coverage

Instruction

FML.FAM_ ADD_SECOND_ MEDICAL

Program, Life Event

Address

Help Tip

Name and Relationship

Hint (Suffix)

92638

__

__

Address

Hint (Postal Code)

92639

__

__


Hint (National Identifier)

92640

__

__


Hint (Date of Birth)

92637

__

__

Message (Required Field Missing)

92601

__

__

Message (Invalid Birth Date)

92598

__

__


Configurable FlexFields Family Members and Others Page Region

Flex Name

Flex Code

Add or Update Family Members


hrpersondevdfflex


Additional Contact Relationship Details

Add Cont Details D Flexfield


Benefits Enrollment Overview Page The Benefits Enrollment Overview web page enables a participant to view a record of their current benefits and to enroll into a new set of benefits. Hidden Fields: You can use the following regions to add the hidden Full Name field to the page and to remove the Name field if necessary. •

BEN_OVW_SELECTIONS_TABLE

•

BEN_OVW_CVRD_DEPS_TABLE

•

BEN_OVW_BENEF_TABLE

•

BEN_OVW_PCP_TABLE

You can use the BEN_OVW_SELECTIONS_TABLE region to display a column for the taxable cost of a benefit. This column corresponds to a standard rate with an activity type of Self-Service Display, or--if you are displaying multiple rates for the compensation object--to the rate you have defined with 3 in the Self Service Display Order field. If you are displaying multiple rates, you can also display the Cost 2 (After Tax Cost) and Cost 4 (Miscellaneous) columns to show the rates you have defined with 2 and 4 in the Self Service Display Order field. You can also use the BEN_OVW_SELECTIONS_TABLE region to display Coverage Start and End Date columns. These columns show the coverage start and end dates for each election.


10-15

Benefits Enrollment Overview Page Region

Tip Type

Enrollment Overview Content

Message Name



Instruction

BEO.ENRL_ OVERVIEW_ CONTENT

Program, Life Event

Flex Credits

Instruction

BEO.FLEX_ CREDITS

Program, Life Event

Flex Credit Summary

Instruction

BEO.OVERV IEW_FC_ SUMMARY

Program, Life Event

Flex Credit Rollovers

Instruction

BEO.FLEX_ CREDIT_ ROLLOVERS

Program, Life Event

Benefit Selections Instruction

BEO.OVERV IEW_SELECT IONS

Program, Life Event

Covered Dependents

Instruction

BEO.OVERV IEW_CVRD_DE PS

Program, Life Event

Beneficiary Enrollment Overview

Instruction

BEO.ENRL_ OVERVIEW_ BENEF

Program, Life Event

Primary Care Providers Enrollment Overview

Instruction

BEO.ENRL_ OVERVIEW_ PCP

Program, Life Event


Message (No Enrollment Opportunity, Brief Message)

92570

--

--


Message (No Enrollment Opportunity, Detail Message)

92571

--

--

Current Benefits Overview Page The Current Benefits Overview web page enables a participant to see a record of their current benefits. Hidden Fields: You can use the following regions to add the hidden Full Name field to the page and to remove the Name field if necessary.

10-16

•

BEN_OVW_CVRD_DEPS_TABLE

•

BEN_OVW_BENEF_TABLE


•

BEN_OVW_PCP_TABLE

You can also use the BEN_OVW_SELECTIONS_TABLE region to display Coverage Start and End Date columns. These columns show the coverage start and end dates for each election.

Current Benefits Overview Page Region

Tip Type

Current Benefits Overview Content

Message Name



Instruction

CBO. CURRENT_ OVERVIEW_ CONTENT

Program

Flex Credits

Instruction

CBO.FLEX_ CREDITS

Program

Flex Credit Summary

Instruction

CBO.OVERV IEW_FC_ SUMMARY

Program


Instruction

CBO.FLEX_ CREDIT_ ROLLOVERS

Program


CBO.OVERV IEW_SELECT IONS

Program

Covered Dependents

Instruction

CBO.OVERV IEW_CVRD_DE PS

Program

Beneficiary Overview

Instruction

CBO.ENRL_ OVERVIEW_ BENEF

Program

Primary Care Providers Overview

Instruction

CBO.OVERV IEW_PCP

Program


Message (No Current Enrollment, Brief Message)

92572

__

__


Message (No Current Enrollment, Detail Message)

92573

__

__

Benefits Selection Page The Benefits Selection page enables a participant to select one or more plans in which to enroll.


10-17

Region

10-18

Tip Type

Message Name



Instruction Enrollment Selection Content

BNS.ENRT_ SELECTION_ CONTENT

Program, Life Event

Top Flex Credit Region

Instruction

BNS.ENRT_ SELECTION_ CR_TOP

Program, Life Event

Bottom Flex Credit Region

Instruction

BNS.ENRT_ SELECTION_ CR_BOTTOM

Program, Life Event

Selection Area

Instruction

BNS.ENRT_ SELECTION_ SELECT_AREA

Program, Plan Type, Life Event

Selection Area

Help Tip (Certification Legend)

Selection Area

Help Tip (Enter Annual Rate Input Box, Long Tip)

Selection Area

Help Tip (Enter Rate Input Box, Long Tip)

Selection Area

Help Tip (Enter Benefit Amount Input Box, Long Tip)

Selection Area

Message (Enter Annual Rate, Long Tip)

BEN_ENRT_ ANN_RTVAL_ TIP

Selection Area

Message (Enter Rate, Long Tip)

BEN_ENRT_ BNFTAMT_TIP

Selection Area

Message (Enter Benefit Amount Tip)

BEN_ENRT_ RTVAL_TIP

Selection Area

Message (Tokens for above messages)

BEN_ENRT_ SLECT_TIP_ ANY_AMOUNT

Selection Area

Message (Tokens for above messages)

BEN_ENRT_ SLECT_TIP_ ANY_VALUE


Dependents Selection Page The Dependents Selection page enables a participant to add their dependents to a plan. Note: For Advanced Benefits customers: if participant dependents are

not displaying in this page, verify that you have linked the appropriate life events to the program or plan enrollment requirements in the Dependent Change of Life Event window. Hidden Field: Use the BEN_ENRL_DEPEN_SELECTION_TABLE region to add the hidden Full Name field to the page and to remove the Name field if necessary.

Dependents Selection Page Region

Tip Type

Dependents Selection

Message Name



Instruction

--

--


Instruction

DPS.ENRL_DE PENDENTS_ CONTENT

Program, Life Event


Hint (Dependent Table)

DPS.ENRL_DE PENDENTS_ CONTENT_PL

Program, Plan Type, Plan, Life Event


Message (Can’t Designate)

__

__

92588

Beneficiary Selection Page The Beneficiary Selection page enables a participant to add their beneficiaries to a plan. Hidden Field: Use the BEN_BENEF_SELECTION_TABLE region to add the hidden Full Name field to the page and to remove the Name field if necessary.


10-19

Region

Tip Type

Beneficiary Selection

Message Name



Instruction ( Page)

BFS.BENEF ICIARY_ CONTENT

Program, Life Event


Instruction (Plan Level Table)

BFS.BENEF ICIARY_ CONTENT_ PLAN


Family Members and Others

Instruction

BFS.BENEF ICIARY_ CONTENT_FAM ILY


Organizations

Instruction

BFS.BENEF ICIARY_ CONTENT_ ORGS


Beneficiary Totals Table

Hint


Message (Can’t Designate)

__

__

92587

Primary Care Provider Page The Primary Care Provider page enables a participant to select a care provider. If your enterprise partners with a third party supplier of primary care provider information, you can configure this page to allow web-based searches of a database of provider information. See: Configuring the Primary Care Provider Search Facility, page 10-34 Region

Tip Type

Message Name


Instruction Primary Care Provider Selection Content

Instruction

Program, Life PCP. PcpSelectContent Event PageLevel

Instruction Primary Care Provider Selection Content

Instruction

PCP. Program, Plan PcpSelectContent Type, Plan, Life PlanLevel Event

Hint Primary Care Provider Selection Content Primary Care Message (Can’t Provider Designate) Selection Content

10-20

92567


__

__

__

__


Primary Care Provider Summary and Search Pages Hidden Fields: You can use the following regions to add the hidden Full Name field to the page and to remove the Name field if necessary. •

BEN_PCP_SEARCH_TABLE

•

BEN_PCP_SELECT_TABLE

On the Primary Care Provider Search page, you can use the BEN_PCP_SEARCH_CR ITERIA region to add the hidden fields of Physician Group and Hospital. The hidden fields of Location, School, and Degree are reserved for future use. For the Physician Group, Hospital, Language, and Specialty fields, you must load the available data as provided by your third party provider into the corresponding Lookup Codes--in the following order--using the Application Utilities Lookups window in the Professional User Interface. •

BEN_PCP_MED_GRP

•

BEN_PCP_HOSPITAL

•

BEN_PCP_LANGUAGE

•

BEN_PCP_SPCLTY

Region

Tip Type

Primary Care Provider Search

Message Name



Instruction

PCS.PCP_ SEARCH


Search

Instruction

PCS.PCP_ SEARCH_CR ITERIA


PCP Result Table

Instruction

PCS.PCP_ SEARCH_ RESULT


Ben PCP XML Request Params

Tip

Ben PCP XML Request Params

Message (No PC Ps found)

Confirmation Page The Confirmation page enables a participant to see a summary of their choices and a warning of any oversights or miscalculations they may have made. Note: You can also use the Confirmation page to display a signature

region for participants to print from their web browser. Use this region if you require a participant’s signature as part of a benefits enrollment. Use the Personalization Framework to display the signature region for this page.


10-21

Hidden Fields: You can use the following regions to add the hidden Full Name field to the page and to remove the Name field if necessary. •

BEN_OVW_BENEF_TABLE

•

BEN_OVW_CVR_DEPS_TABLE

•

BEN_OVW_PCP_TABLE

You can use the BEN_OVW_SELECTIONS_TABLE region to display a column for the taxable cost of a benefit. This column corresponds to a standard rate with an activity type of Self-Service Display, or--if you are displaying multiple rates for the compensation object--to the rate you have defined with 3 in the Self Service Display Order field. If you are displaying multiple rates, you can also display the Cost 2 (After Tax Cost) and Cost 4 (Miscellaneous) columns to show the rates you have defined with 2 and 4 in the Self Service Display Order field. You can also use the BEN_OVW_SELECTIONS_TABLE region to display Coverage Start and End Date columns. These columns show the coverage start and end dates for each election.

10-22


Region t

Tip Type

Ben Enrollment Confirmation Content

Message Name



Instruction

BEC.ENRL_ CONF_ CONTENT

Program, Life Event

Flex Credits

Instruction

BEC.FLEX_ CREDITS

Program, Life Event

Flex Credit Summary

Instruction

BEC.OVERV IEW_FC_ SUMMARY

Program, Life Event


Instruction

BEC.FLEX_ CREDIT_ ROLLOVERS

Program, Life Event


BEC.OVERV IEW_SELECT IONS

Program, Life Event

Covered Dependents

Instruction

BEC.OVERV IEW_CVRD_DE PS

Program, Life Event

Beneficiaries Enrollment Confirmation

Instruction

BEC.ENRL_ CONF_BENEF ICIARIES

Program, Life Event

Primary Care Providers Enrollment Confirmation

Instruction

BEC.ENRL_ CONF_PCP

Program, Life Event

BEN_ENRL_ CONF_WARN INGS

Message (Confirmation Success)

92605

__

__

BEN_ENRL_ CONF_WARN INGS

Message (Action Item Warning)

92606

__

__

Configurable FlexFields Confirmation Page Region

Flex Name

Flex Code

Benefit Selections

Additional Ben Prtt Enrt Rslt F Details

N/A


10-23

Unused Flex Credits Page The Unused Flex Credits page provides a summary of the flex credits left unspent by a participant. Region

Tip Type

Unused Flex Credits Content

Message Name



Instruction

FLX.UNUSED_ FLEX_CREDIT_ CONTENT

Program, Life Event


Instruction

FLX.UNUSED_ FLEX_CREDIT_ NONE

Program, Life Event


Message (No Unused Flex Credits)

92633

__

__


Message

92632

__

__

Change Session Date Page The Change Session Date page lets you test future-dated elections. For example, you may want to perform system testing before the start of an open enrollment period. This page should be removed in your production environment so that benefits participants do not alter their enrollment date. See: Setting the Effective Date of a Scheduled Enrollment in Self-Service Benefits, page 10-31 Region

Tip Type

Message Name

Session Date Content

Instruction

92604

Session Date Content

Tip (Effective Date)

92637

Temporary ID Card Page The Temporary ID Card page lets a participant print an ID card which the participant can use to obtain medical, dental, or other benefit treatment before the participant receives the official membership card from the provider.

10-24


Region

Tip Type

Oracle SelfService Human Resources Identification Card

Message Name



Instruction

TMP.ENRL_TEM P_ID_PAGE

Program, Life Event

Ben Temporary ID Card Content

Instruction

TMP.ENRL_TEM P_ID_PLAN


Temporary ID Card

Instruction

TMP.ENRL_TEM P_ID_CARD


See: Configuring Web Pages, page 5-15

Self-Service Benefits What-if Pages You can access Self-Service Benefits What-if from the following menus and functions: Menu and Function Names User Menu Name

Function Name


Self-Service Benefits What-if Manager


Self-Service Benefits What-if Employee

You can configure the following definitions using the Personalization Framework.


10-25


Tip Type

Message Name

Impact on Benefits Region

Header Text

BEN_93423_SS_WATIF_HDR_ LABEL

Choose Winning Life Event Region

Message (Error)

BEN_93393_WATIF_CONFL ICT_LER

Choose Winning Life Event Region

Instruction

BEN_93392_WATIF_CNFLT_ LER_INS

Effective Date Region

Instruction

BEN_93389_WATIF_EFF_ DATE_INS

Associated Data Changes Region

Instruction

BEN_93391_WATIF_DATA_ CHG_INS

Impact on Benefits Region

Instruction

BEN_93394_WATIF_PG_INS_ TEXT

You can personalize the following columns to display them: Seeded Hidden Columns Column Name

Displayed Detail

Reference Period

Activity Reference Period

Current Electable

Compensation objects currently electable

Current Coverage

Coverage information about currently electable compensation objects

Current Defined Amount

Defined Amount

What-If Electable

Compensation objects based on the what-if modeling

What-If Coverage

Coverage information about compensation object based on the what-if modeling

What-If Defined Amount

Defined Amount based on what-if modeling

Setting Up Self-Service Benefits Enrollments You must complete your plan design in the professional forms interface before you can view a self-service benefits enrollments web page. If you license Advanced Benefits, you can run the Participation Batch Process from the Concurrent Manager to create electable choices for eligible participants. If you use Standard Benefits, or if you are an Advanced Benefits customers using the unrestricted enrollment method, you can begin to allow participant enrollments after

10-26


you create your plan design. The application creates the self-service enrollment page when the person logs into Self-Service Benefits.

To set up self-service benefits enrollments: 1.

Review the sample benefits web pages. You can configure the following elements using the Personalization Framework: •

Section titles

•

Table Layout

•

Hints

•

Tips

•

Fields (you can choose to display fields that are hidden by default)

•

Field labels

See: Configuring Web Pages, page 5-15 2.

Define instruction text for each web page region. You do this by defining a communication type and associating the instruction text with a web page Region. See: Defining Communication Types, Oracle HRMS Compensation and Benefits Management Guide You can include a link in your instruction text to another web site using HTML syntax. You could create a link to reference information contained in a summary plan description. For example: See the

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