ECDL Advanced Module 5- Databases - Citrus Training & Consulting

ECDL Advanced Module 5- Databases About the Course Designed for Aimed at users who have a good working knowledge of Microsoft Access’s basic and intermediate principles, this course provides candidates with practical experience of the topics listed in course outline. On completion, candidates should be equipped with the necessary skills to create a relational database, design queries, forms and reports and automate actions using macros.

Teaching Approach The teaching approach contains a mix of lectures, practical and one-to-one work and varies according to the people attending. For the most part, candidates are able to work at a pace which best suits them, and emphasis is placed upon quality of learning, rather than quantity. Requirements Those attending should have a good understanding of Microsoft Access to ECDL basic level, be competent Windows users and be familiar with the basics of file and disk management (including directories). Prior completion of ECDL Module 5 is essential. Course Material A large part of each course is spent with a set of specially prepared exercises and projects so that those attending gain firm foundations through their own practical experience. Professionally presented course notes are provided and these may be retained for reference afterwards. Duration & Cost This training program is two days in duration or six evenings, 3 hours per evening, for groups only.

Module Content Using Criteria Expressions

Creating Table Relationships

Enforcing Business Rules

ƒ Select records by a single criterion ƒ Create an expression ƒ Select records using multiple criteria

ƒ Create & edit table relationships ƒ Arrange tables in the Relationship window ƒ Enforce referential integrity ƒ Use the Lookup Wizard ƒ Modify a lookup list ƒ Display related records in a subdatasheet

ƒ Set field properties (Default Value, Required, Allow Zero Length) ƒ Define a custom input mask ƒ Use the Input Mask Wizard ƒ Set field & table level validation ƒ Enforcing Referential Integrity ƒ Use the Find Unmatched & Find Duplicates Query Wizards ƒ Set Cascade Update & Cascade Delete options

Creating a Summary Report ƒ Create a summary report ƒ Modify group properties ƒ Add & remove group headers & footers ƒ Modify group & detail section sort orders ƒ Modify report section properties

Summarising & Calculating Data ƒ Create a query to summarise values ƒ Add a calculated field to query output ƒ Apply query properties ƒ Add a calculated field to form or report ƒ Use the Expression Builder to create expressions

Designing a Relational Database ƒ Describe basic principles of relational database management systems ƒ Split a database into relational tables using primary keys ƒ Understand the importance of referential integrity ƒ Design a table for a relational database

Joining Tables with Queries ƒ Create & modify a multi-table select query ƒ Specify join properties for relationships ƒ Understand the effect of join types in a query ƒ Use self joins & cross joins

Modifying a Table ƒ Set table field properties (size, caption, format) ƒ Set up an index ƒ Use the Hyperlink data type ƒ Modify a table by adding & removing fields & changing field properties

Using Parameter & Crosstab Queries ƒ Create a parameter query ƒ Create a crosstab query

Exporting Data ƒ Export a table or query to Excel ƒ Export data to Word & complete a mail merge ƒ Create a report snapshot ƒ Save data in other file formats ƒ Export data objects to a different database ƒ Save a table, query, or form as a web page ƒ Export data to XML

Module Content Continued Importing Data ƒ Import data from different sources (spreadsheet, text file, database, Outlook/Exchange Address Book) ƒ Use Drag-&-Drop & the Clipboard to copy & paste data

Linking to an External Data Table ƒ Create a link to data stored in a spreadsheet ƒ Create a link to a table in another Access database ƒ Split a database into a front-end & backend ƒ Manage linked tables

Using an Action Query

Modifying Controls

ƒ Transfer data to other tables with Make Table & Append queries ƒ Change data with an Update query ƒ Delete data with a Delete query

ƒ Select a single control or multiple controls ƒ Move, resize, align, & distribute controls ƒ Change the tab order of controls on a form ƒ Modify control properties ƒ Insert a graphic control ƒ Set control defaults ƒ Create a form/report template

Designing Forms & Reports ƒ Create a new form or report in design view ƒ Understand use of different sections ƒ Display, hide, & resize a section ƒ Modify form/report, section, & control properties ƒ Add a bound control ƒ Use the Control Wizard to add a control (list box, combo box, check box, option group) ƒ Add a hyperlink control

Using a Subform or Subreport ƒ Use the Form/Report Wizard to create a form or report based on multiple tables ƒ Use the Subform control & synchronise forms ƒ Modify the layout of a subform ƒ Use the Subreport control

Designing a Macro ƒ Understand what a macro is & how it works ƒ Create a new macro ƒ Run a macro ƒ Add a macro to an event handler