IT Project Specialist - Camosun College

IT Project Specialist Information Technology Services Posting: A16-17

Closing Date: September 23, 2016

Position Type: Continuing

Workload: Full-time

Start Date: As soon as possible

ORGANIZATIONAL OVERVIEW Camosun College is a comprehensive community college serving the people of the Greater Victoria Region of British Columbia, on scenic southern Vancouver Island. Guided by an inspiring strategic plan and administered by a professional community of talented faculty, staff and senior executives, Camosun enrolls over 18,000 learners each year, including over 1,100 Aboriginal students of First Nations, Métis and Inuit ancestry and 1,500 International students from more than 70 countries. Situated on two beautiful campuses with the geography and moderate climate unique to Canada’s west coast, Camosun offers more than 160 certificate, diploma, and bachelor’s degree programs in arts, sciences, business, health and human services, trades, technologies, sport education, Indigenous studies and adult upgrading. New major infrastructure investments, like the Complex for Trades Education & Innovation, ensure Camosun continues to expand its reputation as a community leader, an applied research hub, and an education powerhouse, providing transformative experiences for students and employees alike.

POSITION SUMMARY Under the general direction of the Chief Information Officer, the IT Project Specialist is responsible for planning, organizing and leading dynamic cross functional teams on a day-today basis in the successful execution and implementation of IT initiatives and projects that are aligned with and support the IT Strategic Plan and over-arching College Strategic Plan. With limited supervision, the IT Project Specialist will play a leadership role in assessing, developing, monitoring, reporting and delivering on IT projects including project charters, schedules, plans, resources, budgets and deliverables. The IT Project Specialist will review Camosun College is an Equal Opportunity Employer Exempt Position Vacancy – A16-17 IT Project Specialist.docx P 250.370.3004 Camosun College Human Resources

3100 Foul Bay Rd, Victoria, B.C. V8P 5J2

www.camosun.ca

F 250.370.3664

current processes and technology and make recommendations that will impact the allocation of resources (human, financial and technological resources). The incumbent will lead teams on projects focused on increasing productivity and efficiencies in College wide technological services such as self-service and process automation. Working collaboratively, the incumbent will be responsible for establishing and maintaining internal and external mutually supportive working relationships while demonstrating a high degree of customer service and project delivery. C) REPORTING RELATIONSHIPS Reporting to the Chief Information Officer, this position is responsible for providing functional guidance, supervision and leadership to multiple cross functional teams. D) ESSENTIAL JOB FUNCTIONS                      

Leads all aspects of the execution process on assigned projects Accountable for the full scope of projects involving allocation of resources, systems and materials that support the college’s teaching, learning and administrative infrastructure Develops and manages critical path to ensure successful implementation Evaluates project requests and develops appropriate plans, charters, schedules and resource requirements Working with the stakeholder, the Project Specialist assists with due diligence/gap analysis in selecting a vendor that fits the requirements. This may involve assessing demonstrations, participating in consultations with sales reps, etc. Identifies, mitigates and solves challenges or risks related to achievement of project deliverables Resolve strategic issues or escalate to the appropriate level Close the project and conduct post-implementation review on client needs and development team contributions Drafts and recommends policy Prepares and delivers presentations for internal and external clients and stakeholders Manages project activities and outcomes to ensure alignment with established project goals and obligations Plans organizes and leads the activities of dynamic cross functional teams including establishing work deliverables, timelines, accountabilities, budget and other resources Facilitates project groups that include representatives both internal and external to ITS Responds as appropriate to meet changing needs and requirements Monitors, tracks and reports on project resource utilization Develops, prepares and distributes regular management and status reports Establishes and maintains the project document library Investigates and analyses business processes, procedures and systems Initiates innovative approaches and solutions to improve the overall working and learning environment at the College. Provides methodology, support, consulting and training services Maintain liaisons with external business contacts at other post-secondary institutes and with members of relevant professional associations and members of the local community Maintains knowledge of industry standards and innovations regarding IT Projects by pursuing and engaging in professional development opportunities Camosun College is an Equal Opportunity Employer Exempt Position Vacancy – A16-17 IT Project Specialist.docx P 250.370.3004 Camosun College Human Resources

3100 Foul Bay Rd, Victoria, B.C. V8P 5J2

www.camosun.ca

F 250.370.3664



Upholds and ensures outstanding commitment to the customer services

E) OTHER FUNCTIONS AND RESPONSIBILITIES Performs other related duties as assigned F) KNOWLEDGE, SKILLS AND ABILITIES             

Demonstrated skills in successfully managing and delivering on medium to large complex projects; Demonstrated ability to independently organize workload in a customer-focused environment Highly motivated, well-organized, energetic and goal oriented Proven skills in effectively managing multiple tasks, often under pressure and within strict time constraints Must be self-directed with a high degree of initiative as well as function as a team player Ability to engender trust and develop effective and respectful relationships Strategic, critical and analytical thinker Demonstrated ability in financial planning and budgeting Ability to work independently and make well-reasoned decisions Ability to adapt and respond to emerging needs Exceptional oral and written communication skills and demonstrated ability to establish and maintain collaborative working relationships Ability to motivate and effectively coach and lead others Computer literate with a high degree of proficiency with the full suite of MS office products

G) QUALIFICATIONS 

An undergraduate degree in a related discipline such as business, computer science, systems analysis or a related field of study  Project Management Professional Certification.  A minimum of 3 years work experience in a large, complex multi-union environment with increasing scope of responsibility (preference will be given to work experience in a postsecondary setting).  Minimum two years of successful project management experience including at least 6 months experiencing leading IT projects  An equivalent combination of education and experience may also be considered. A competitive salary, opportunities for professional development and an excellent benefit package are offered. Apply online at www.camosun.ca/careers. We would like to thank everyone in advance for applying, as only those selected for an interview will be contacted.

The full job description follows below. Camosun College is an Equal Opportunity Employer Exempt Position Vacancy – A16-17 IT Project Specialist.docx P 250.370.3004 Camosun College Human Resources

3100 Foul Bay Rd, Victoria, B.C. V8P 5J2

www.camosun.ca

F 250.370.3664

Pay Band 6

Position Title: IT Project SpecialistApproval Date: November 2015 Department/School: Information Technology Supervises: TBD Services(Number of employees) Reports To: Chief Information Officer Start Date: As soon as possibleEnd Date: March 31, 2016 _____________________________________________________ A) ORGANIZATIONAL OVERVIEW Camosun College is a comprehensive community college serving the people of the Greater Victoria Region of British Columbia, on scenic southern Vancouver Island. Guided by an inspiring strategic plan and administered by a professional community of talented faculty, staff and senior executives, Camosun enrolls over 18,000 learners each year, including over 1,100 Aboriginal students of First Nations, Métis and Inuit ancestry and 1,500 International students from more than 70 countries. Situated on two beautiful campuses with the geography and moderate climate unique to Canada’s west coast, Camosun offers more than 160 certificate, diploma, and bachelor’s degree programs in arts, sciences, business, health and human services, trades, technologies, sport education, Indigenous studies and adult upgrading. New major infrastructure investments, like the Complex for Trades Education & Innovation, ensure Camosun continues to expand its reputation as a community leader, an applied research hub, and an education powerhouse, providing transformative experiences for students and employees alike. B) JOB SUMMARY Under the general direction of the Chief Information Officer, the IT Project Specialist is responsible for planning, organizing and leading dynamic cross functional teams on a day-today basis in the successful execution and implementation of IT initiatives and projects that are aligned with and support the IT Strategic Plan and over-arching College Strategic Plan.

Camosun College is an Equal Opportunity Employer Exempt Position Vacancy – A16-17 IT Project Specialist.docx P 250.370.3004 Camosun College Human Resources

3100 Foul Bay Rd, Victoria, B.C. V8P 5J2

www.camosun.ca

F 250.370.3664

With limited supervision, the IT Project Specialist will play a leadership role in assessing, developing, monitoring, reporting and delivering on IT projects including project charters, schedules, plans, resources, budgets and deliverables. The IT Project Specialist will review current processes and technology and make recommendations that will impact the allocation of resources (human, financial and technological resources). The incumbent will lead teams on projects focused on increasing productivity and efficiencies in College wide technological services such as self-service and process automation. Working collaboratively, the incumbent will be responsible for establishing and maintaining internal and external mutually supportive working relationships while demonstrating a high degree of customer service and project delivery.

C) REPORTING RELATIONSHIPS Reporting to the Chief Information Officer, this position is responsible for providing functional guidance, supervision and leadership to multiple cross functional teams. D) ESSENTIAL JOB FUNCTIONS                   

Leads all aspects of the execution process on assigned projects Accountable for the full scope of projects involving allocation of resources, systems and materials that support the college’s teaching, learning and administrative infrastructure Develops and manages critical path to ensure successful implementation Evaluates project requests and develops appropriate plans, charters, schedules and resource requirements Working with the stakeholder, the Project Specialist assists with due diligence/gap analysis in selecting a vendor that fits the requirements. This may involve assessing demonstrations, participating in consultations with sales reps, etc. Identifies, mitigates and solves challenges or risks related to achievement of project deliverables Resolve strategic issues or escalate to the appropriate level Close the project and conduct post-implementation review on client needs and development team contributions Drafts and recommends policy Prepares and delivers presentations for internal and external clients and stakeholders Manages project activities and outcomes to ensure alignment with established project goals and obligations Plans organizes and leads the activities of dynamic cross functional teams including establishing work deliverables, timelines, accountabilities, budget and other resources Facilitates project groups that include representatives both internal and external to ITS Responds as appropriate to meet changing needs and requirements Monitors, tracks and reports on project resource utilization Develops, prepares and distributes regular management and status reports Establishes and maintains the project document library Investigates and analyses business processes, procedures and systems Initiates innovative approaches and solutions to improve the overall working and learning environment at the College. Camosun College is an Equal Opportunity Employer Exempt Position Vacancy – A16-17 IT Project Specialist.docx P 250.370.3004 Camosun College Human Resources

3100 Foul Bay Rd, Victoria, B.C. V8P 5J2

www.camosun.ca

F 250.370.3664

   

Provides methodology, support, consulting and training services Maintain liaisons with external business contacts at other post-secondary institutes and with members of relevant professional associations and members of the local community Maintains knowledge of industry standards and innovations regarding IT Projects by pursuing and engaging in professional development opportunities Upholds and ensures outstanding commitment to the customer services

E) OTHER FUNCTIONS AND RESPONSIBILITIES Performs other related duties as assigned F) KNOWLEDGE, SKILLS AND ABILITIES             

Demonstrated skills in successfully managing and delivering on medium to large complex projects; Demonstrated ability to independently organize workload in a customer-focused environment Highly motivated, well-organized, energetic and goal oriented Proven skills in effectively managing multiple tasks, often under pressure and within strict time constraints Must be self-directed with a high degree of initiative as well as function as a team player Ability to engender trust and develop effective and respectful relationships Strategic, critical and analytical thinker Demonstrated ability in financial planning and budgeting Ability to work independently and make well-reasoned decisions Ability to adapt and respond to emerging needs Exceptional oral and written communication skills and demonstrated ability to establish and maintain collaborative working relationships Ability to motivate and effectively coach and lead others Computer literate with a high degree of proficiency with the full suite of MS office products

G) QUALIFICATIONS     

An undergraduate degree in a related discipline such as business, computer science, systems analysis or a related field of study Project Management Professional Certification. A minimum of 3 years work experience in a large, complex multi-union environment with increasing scope of responsibility (preference will be given to work experience in a postsecondary setting). Minimum two years of successful project management experience including at least 6 months experiencing leading IT projects An equivalent combination of education and experience may also be considered.

Camosun College is an Equal Opportunity Employer Exempt Position Vacancy – A16-17 IT Project Specialist.docx P 250.370.3004 Camosun College Human Resources

3100 Foul Bay Rd, Victoria, B.C. V8P 5J2

www.camosun.ca

F 250.370.3664